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HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
TO: BOARD OF COMMISSIONERS
FROM: Richard J.Martinez,Executive Director
DATE: . August 8, 1995
SUBJECT: ADOPT RESOLUTION NO. 3757 APPROVING CERTIFICATION FOR THE PUBLIC HOUSING
MANAGEMENT ASSESSMENT PROGRAM FOR YEAR ENDING MARCH 31, 1995
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
I. RECOMMENDED ACTION:
ADOPT Resolution No. 3757 approving the Public Housing Management Program Certification for the Housing
Authority of the County of Contra Costa and AUTHORIZE the Executive Director to submit this certification and any related
documentation to the U.S.Department of Housing and Urban Development
II. FINANCIAL IMPACT:
None
III. REASONS FOR RECOMMENDATIONBACKGROUND
On January 17, 1992,the U.S.Department of Housing and Urban Development(HUD)issued a federal regulation in
the Federal Register requiring that all public housing authorities submit a certification for the Public Housing Management
Assessment Program(PHMAP)and all necessary related documentation. This certification must be made on an annual basis,
following the end of the Housing Authority's fiscal year.
The PHMAP has been established in accordance with Section 502 of the National Affordable Housing Act of 1990,as
amended,and will help HUD ensure that public housing functions are well managed. The PHMAP Certification is a
performance statement base on several management indicators as determined by HUD. The Certification is for the Housing
Authority's fiscal year ending March 31, 1995.
IV. CONSEQUENCES OF NEGATIVE ACTION:
Should the Board of Commissioners elect not to approve this resolution,the Housing Authority would be in default of
its regulatory obligations required by HUD which could jeopardize continued funding for the operation of its Public Housing
Programs.
CONTINUED ON ATTACHMENT: YES SIGNATURE
RECOMMENDATION OF EXECUTIVE DIRECTOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S):
ACTION OF BOARD ON Ota ,,AA± APPROVED AS RECOMMENDED_ OTHER
VOTE OF COMMISSIONERS
I HEREBY CERTIFY THAT THIS IS A
ZUNANIMOUS (ABSENT ) TRUE AND CORRECT COPY OF AN
AYES: NOES: ACTION TAKEN AND ENTERED ON THE
ABSENT: ABSTAIN: MINUTES OF THE BOARD OF
COMMISSIONERS ON THE DATE SHOWN.
ATTESTED I AIAa
PHO,BATCHELbk,CLERK OF
THE BOARD OF COMMISSIONERS
AND COUNTY ADMINISTRATOR
BY DEPUTY
THE BOARD OF COMMISSIONERS, HOUSING AUTHORITY OF THE COUNTY OF
CONTRA COSTA
RESOLUTION NO. 3757
RESOLUTION APPROVING THE PUBLIC HOUSING MANAGEMENT ASSESSMENT
PROGRAM CERTIFICATION
AND AUTHORIZING SUBMISSION OF RELATED DOCUMENTATION
WHEREAS, it is the desire of the Board of Commissioners of the Housing Authority of the
County of Contra Costa to continue to provide decent, safe and sanitary housing
for its tenants; and,
WHEREAS, the Housing Authority of the County of Contra Costa("PHA") wishes to ensure
that its public housing functions as a well-managed enterprise in accordance with
Section 502 of the National Affordable Housing Act of 1990, as amended:
NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners that:
1. The Public Housing Management Assessment Program certification for the
Housing Authority of the County of Contra Costa is hereby approved; and,
2. The Executive Director of the Housing Authority of the County of Contra Costa
is authorized to submit this certification and any related documentation to the
Department of Housing and Urban Development. This Resolution shall be
effective immediately.
PASSED ON August 8, 1995 by the following vote of the Board of Commissioners:
AYES: Commissioners Rogers, Smith, DeSaulnier, Torlakson, Bishop
NOES: None
ABSENT: None
ABSTAIN: None
S-$- 9s C • laC-)
Public Housing Management U.S.Department of Housing
and Urban Development
Assessment Program (PHMAP) Office of Public and Indian Housing
Certification OMB No.2577-0156(exp. 12/31/94
Public reporting burden for this collection of Information Is estimated to average 3 hours per response,Including the time for reviewing Instructions,searching exlsdnc
data sources,gathering and maintaining the data needed,and completing and reviewing the collection of Information.Send comments regarding this burden estimatr
or any other aspect of this coflection of Information,Including suggostions for reducing this burden,to the Reports Management Officer,Office of Information Policies
and Systems,U.S.Department of Housing and Urban Development,Washington,D.C.20410-3600 and to the Office of Management and Budget,Paperwork RedUCdor
Project(2577-0156),Washington,D.C.20503. Do not send this completed form to either of those addressoes.
Instructions: A PHA's responses to this certification form must be the PHA's actual data:e.g.,prior to any adjustments for modification and/o;
exclusion requests to the Indicators. Round percentages to two decimal places.
PKAs Name: For Fiscal Year Ending: Submission Date:
Hot,tsing Authority of the
Cot.tnty of Contra Costa 03/31/95
Indicator 1: Vacancy Number& Percentage
Percent of units meeting HQS
Total vacant units 102 100 %
Actual vacancy percent for the reporting month or a Average number of days to bring non-emergency
snapshot picture of the actual vacancy percent atthe end 7 % maintenance items to HOS 1.9
of the reporting period Percent of emergency items corrected/abated within
Adjusted vacancy percent for the reporting month or a 24 hours 100 %
snapshot picture of the adjusted vacancy percent at the 2 % PHAis on schedule,according to its maintenance plan,
end of the reporting period to correct unit deficiencies (enter Yes or No) YES
Percent reduction of actual vacancies over prior three Average number of days to correct identified systems
years N/A % deficiencies 1.9
Indicator 3: Rents Uncollected PHA Is on schedule,according to its maintenance plan,
Balance of rents uncollected as a percentage of total to correct systems deficiencies enter Yes or No YES
e
rents to be collected 0.40 /e Major systems Inspected annually (enter Yes or No) YES
Indicator 5: Unit Turnaround Indicator B: Tenants Accounts Receivable (TARS)
System has been established to track unit turnaround The PHA elects to use: (mark one)
enter Yes or No YES ThoAnnualAverage 8
Annual average number of calendar days forvacant unit to AnnuaiTAR Percent R
be prepared for re-rental and for a new lease to take offect 12-3
Indicator 6: Outstanding Work Orders Indicator 11: Resident initiatives
Percent of emergency items corrected/abated within 24 , Policies have been adopted and procedures
hours 100 /o Implemented for: (enter Yes or No)
Percent of outstanding work orders 0 Anti-drug strategy/security YES
Progress has been demonstrated over the most recent Resident participation/management YES_
three yearperiod at reducing the time required to complete YES Homeownership opportunities
maintenance work orders (enter Yes or No) YES
Indlcator 7: Annual Inspection and Condition of Units and
Systems Economic developmont/solf sufficiency YES
System has been established to track Inspection and Number of areas in which PHA has been successful in
repair of units and systems (enter Yes or No) YES significantly Improving conditions/activities 4
Percentage of units Inspected annually using standards
that were at least equivalent to the Housing Quality Number of areas in which PHA shows minimal activity 0
Standards (HOS) 100 %
We hereby certify that,as of the submission date,the above indicators,under the Public Housing Management Assessment Progrvn(Pi-]MAP),arc
we and accurnie for its fiscal year indicated above.
Tl1e undersigned further certify that,to their present knowledge,there is no evidence to indicate seriously deficient performance that casts doubt on
the PHA's capacity to preserve and protect its public housing developments and operate them in accordance with Federal law and regulations.
Appropriate svlctions; for intentional false certification will be bnposed,including suspension or debarment of the signatories.
Gnalrporson.Board of commissioners:(signature&date) Attested to by: (Exocutivo Dirocior's signature&dalo)
X -
9AA5
a 1 Bishop, Chair erson a e X Richard J. Martinez, Exec. Dir. Date
A Board Resoludon approving this certification is required and must be attached to the executed certification.
form HUD-50072 (9/93
Previous oditions are obsolete. 1ryt.Handbook 7460.5