HomeMy WebLinkAboutMINUTES - 08081995 - C118 HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
TO: BOARD OF COMMISSIONERS
FROM: Richard J. Martinez,Executive Director
DATE: August 8, 1995
SUBJECT: AWARD CONTRACT FOR ADMINISTRATION BUILDING ROOFING REPLACEMENT,CENTRAL
OFFICE,CA011001, 3133 ESTUDILLO STREET,MARTINEZ,CALIFORNIA TO EXTERIORS BY
DESIGN,INC.D.B.A.:CALIFORNIA COMMERCIAL ROOFING SYSTEMS IN THE AMOUNT OF
$115,579.00.
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
I. RECOMMENDED ACTION:
ACCEPT request to withdraw bid for the Administration Building Roofing Replacement, Central Office, CAO 11001,
3133 Estudillo Street,Martinez,California from Ellis Roofing Co.;and
AWARD roofing contract for the Administration Building Roofing Replacement,Central Office,CAO 11001,3133
Estudillo Street,Martinez,California to Exteriors By Design,Inc.: d.b.a.: California Roofing Systems,in the amount of
$115,579.00;and
AUTHORIZE the Executive Director of the Housing Authority of the County of Contra Costa to execute the contract
with Exteriors By Design,Inc.: d.b.a.: California Roofing Systems upon receipt of satisfactory performance and payment bonds
and certificates of insurance;and
ORDER that in accordance with the project specifications and/or upon signature of the contract,any bid bonds posted
by the bidders are to be exonerated and any checks or cash submitted for security shall be returned;and
ORDER that the Executive Director is authorized to sign any escrow agreements prepared for this project to permit
substitution of securities for moneys withheld by the Housing Authority to ensure performance under the contract,pursuant to
Section 22300 of the Public Contracts Code;and
Pursuant to Public Contract Code Section 4114,DELEGATE the Board's functions under Public Contracts Code
Sections 4107 and 4110 to the Executive Director or his designee.
II. FINANCIAL IMPACT:
This project is fully budgeted and funded under the Housing Authority's Comprehensive Grant Program,Phase 702.
No general fund moneys will be used.
III. REASONS FOR RECOMMENDATIONBACKGROUND
The Housing Authority received bids for the subject project on July 19, 1995. Four bids were received. The apparent
low bid,Ellis Roofing subsequently requested that their bid be withdrawn,claiming a clerical error. Staff has reviewed this
claim and believe it to be valid and we are therefore recommending that the request be accepted. The second low bidder was
Exteriors By Design,Inc.: d.b.a.: California Roofing Systems in the amount shown above. The bid was responsive and in
conformance with the bid documents.
IV. CONSEQUENCES OF NEGATIVE ACTION:
Should the Board of Commissioners elect to not to award this contract delays may occur which could jeopardize the
HUD funds allocated to the project.
CONTINUED ON ATTACHMENT: YES SIGNATURE !
RECOMMENDATION OF EXECUTIVE DIRECTOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S):
ACTION OF BOARD ON (�,��i a ,, � q�� APPROVED AS RECOMMENDED +� OTHER
VOTE OF COMMISSIONERS
I HEREBY CERTIFY THAT THIS IS A
UNANIMOUS (ABSENT ) TRUE AND CORRECT COPY OF AN
AYES: NOES: ACTION TAKEN AND ENTERED ON THE
ABSENT: ABSTAIN: MINUTES OF THE BOARD OF
COMMISSIONERS ON THE DATE SHOWN.
ATTESTED ry,, U,at l�p 1 19 9,5—
PffL BATCHILOR, CLERK OF
THE BOARD OF COMMISSIONERS
AND COUNTY ADMINISTRATOR
B ,DEPUTY
BOCARCH.DOC