HomeMy WebLinkAboutMINUTES - 08011995 - C41 N 17
TO:� BOARD OF SUPERVISORS ° y
Contra
FROM: JOAN V. SPARKS, DIRECTOR ^'• Costa
COMMUNITY SERVICES DEPARTMENT
County
DATE: July 13, 1995
SUBJECT: APPROVAL OF CONTRACTS WITH PITTSBURG ALLIANCE OF TECHNOLOGY AND
HOMELESS SERVICES (PATHS) RESEARCH AND DEMONSTRATION PROJECT SERVICE
PROVIDERS
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
I. RECOMMENDED ACTION:
A. APPROVE and AUTHORIZE the Community Services Director, or her designee, to execute on
behalf of the County, FY 1993-94 Novation Contracts with PATHS Research and Demonstration
Project service providers (contractors) which replace the previously approved and executed
contracts to accurately reflect the intent of both parties and eliminate the overlap between the
FY 1993-94 and FY 1994-95 contracts.
PAYMENT
PATHS CONTRACTORS TERM LIMIT
First Baptist Church (Pittsburg) 9/30/93 - 9/29/94 '$ 56,182
SHELTER of Contra Costa County 9/30/93 - 9/29/94 $ 29,225
Paradigm Innovations, Inc. 9/30/94 - 9/29/95 $ 12,000
II. FINANCIAL IMPACT:
A. The FY 1993-94 contracts were included in the Community Services Department's Budget for
Fiscal .Year 1993-94 and were funded entirely from a Homeless Families Support Services
Demonstration Grant from the U. S. Department of Health and Human Services, Administration
for Children and Families (Grant Number 90EX0009/02).
B. The FY 1994-95 contract with Paradigm Innovations, Inc. was included in the Community
Services Department's Budget for Fiscal Year 1994-95 and was funded entirely from a Homeless
Families Support Services Demonstration Grant from the U. S. Department of Health and Human
Services, Administration for Children and Families (Grant Number 90EX0009/03).
CONTINUED ON ATTACHMENT: 'YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S):
ACTION OF BOARD ON APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE
UNANIMOUS(ABSENT AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
CCNTACT: Joan Sparks, 313-7350
1 r
CC: CAO ATTESTED 1
CSD PHIL BATC LOR,CLERK OF THE BOARD OF
SUPERVISORS AND COUNTY ADMINISTRATOR
• M382 (10/88) BY _ ,DEPUTY
r
III. REASONS FOR RECOMMENDATIONS/BACKGROUND:
On October 19, 1993 the Board approved and accepted a grant with the Department of Economic
Opportunity in the amount of $250,000 for the Pittsburg Alliance of Technology and Homeless
Services (PATHS) Project and authorized contracts with service providers for a total amount of
$137,500 for the four subcontractors. On September 27, 1994 the Board approved contract
amendment agreements with the four PATHS service providers to extend their FY 1993-94 contracts
from September 29, 1994 through March 31, 1995, to permit contractors to expend remaining FY
1993-94 grant funds to provide homeless services to program-eligible individuals and families
residing in East Contra Costa County.
By separate Board Order, on September 27, 1994, the Board accepted FY 1994-95 PATHS grant
funds in the amount of$240,850 for the period September 30, 1994 through September 29, 1995 and
authorized the Community Services Director to execute contracts with the PATHS service providers
for a total amount of $118,125 for the four subcontracts, from September 30, 1994 through
September 29, 1995.
The contract amendments extending the FY 1993-94 contracts through March 3, 1995 were the result
of the grantor requiring extensions to allow use of the remaining FY 1993-94 funds rather than
allowing the funds to be rolled over into the FY 1994-95 contracts. With the FY 1994-95 contracts
effective September 30, 1994, this created an overlap of the two fiscal year contracts for each service
provider. This has created problems with the contracts, as it is inappropriate for a contractor to have
two separate contracts with the County for identical services with an overlap in the time period.
Approval of novation contracts with First Baptist Church (Pittsburg) and SHELTER of Contra Costa
County will replace the 1993-94 contracts and amendments and eliminate the overlap between the
two fiscal-year documents.
Novation Contract #38-299 with Paradigm Innovations, Inc. for FY 1994-95 replaces the 1993-94
extension and corrects the contract payment limit from $10,000 to $12,000, the amount approved
in the grant document.
Approval of these documents will prevent overlap of the two fiscal year documents for each
contractor and simplify accounting/auditing procedures for these contracts. Pittsburg Preschool
Coordinating Council's documents were approved by the Board on June 27, 1995.
DG