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HomeMy WebLinkAboutMINUTES - 07251995 - C69 C .(01 TO: BOARD OF SUPERVISORS 5 L Contra f CostaFROM: ';• Phil Batchelor, County Administrator County DATE: July 25, 1995 SUBJECT: Monthly Progress Report on the Merrithew Hospital Replacement Project and Monthly Reports on MBE/WBE Control Compliance for the Contractor SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATION 1 . Acknowledge receipt of the monthly progress report (No. 34 dated July, 1995) prepared by O'Brien-Krietzberg & Associates, Construction Managers on the status of the Merrithew Memorial Hospital Replacement Project; and 2 . Acknowledge receipt of Monthly Report Nos. 1, 2 and 3, dated April, May and June, respectively, prepared by Davillier- Sloan, Inc. , on Contract Compliance Services . BACKGROUND The contract for construction management with O'Brien-Krietzberg & Associates for the Merrithew Memorial Hospital Replacement Project requires a monthly status report to be filed with the Project Director in the Office of the County Administrator. In addition, the monthly reports, prepared by the consultant, Davillier-Sloan, Inc. , on the contractors ' compliance with the MBE/WBE and affirmative action contract requirements, are attached. Copies of the mohthly reports are provided to the Clerk of the Board and the Board of Supervisors for information purposes . CONTINUED ON ATTACHMENT: YES SIGNATURE: RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATURE(S): pp, ACTION OF BOARD ON �J 1-1 APPROVED AS RECOMMENDED OTHER The Board ACKNOWLEDGED receipt of the monthly report on the Merrithew Memorial Hospital Replacement Project; also REQUESTED oral quarterly reports on the Project with the first to commence on the September 12 ,1995 meeting. VOTE OF SUPERVISORS / I HEREBY CERTIFY THAT THIS IS A TRUE UNANIMOUS(ABSENT ) AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN. ATTESTED Contact: DeRoyce Bell, CAO (646-4093) PHIL BA HEL ,CLERK&THE BOARD OF cc: F. Pugl i s i, HSD (via CAO) SUPERVISORS AND COUNTY ADMINISTRATOR J. Campbell, OKA (via CAO) \1 BY , DEPUTY CONTRA COSTA COUNTY Merrithew Memorial Hospital Replacement Progress Report 34 July 1995 rt . �y. • ' t i O'Brien-Kreitzberg O'Brien-Kreitzberg 1 July 15, 1995 DeRoyce Bell Deputy County Administrator Contra Costa County 651 Pine Street, 11th Floor Martinez, CA 94553 SUBJECT: MERRITHEW MEMORIAL HOSPITAL REPLACEMENT, 2500 ALHAMBRA AVENUE, MARTINEZ, CA; Progress Report No . 34 Enclosed for your use and distribution is the Monthly Progress Report for the Contra Costa County Merrithew Memorial Hospital dated July 15, 1995 . The report contains information based upon data through June 1995 . incerely yo , 4L r' Jo n Campbell Project Manager July 15, 1995 Jc Enclosures File: A2 . 1 . 1 A7 .2 DISTRIBUTION LIST CONTRA COSTA COUNTY BOARD OF SUPERVISORS Jim Rogers Jeff Smith Gayle Bishop Mark DeSaulnier Tom Torlakson COUNTY ADMINISTRATION Phil Batchelor DeRoyce Bell MERRITHEW MEMORIAL HOSPITAL Mark Finucane Frank Puglisi Pat Godley Kathy Jung GENERAL SERVICES DEPARTMENT Barton Gilbert Robert Hill ARCHITECT Kaplan/McLaughlin/Diaz Jim Diaz Phillip Bahr CONSTRUCTION MANAGER O'Brien-Kreitzberg & Associates File A7 .2 John Campbell Rob Robinson Gerry MacClelland TABLE OF CONTENTS SECTION I . EXECUTIVE SUMMARY II . PROJECT DESCRIPTION III. PROJECT INFORMATION AND STATUS A. SCHEDULE 1 . Narrative 2 . Master Schedule B. COST 1 . Narrative 2 . Project Budget C. ISSUES D. CONSTRUCTION PROJECTS 1 . Asbestos Abatement 2 . Bid Package No. 2 a. Narrative b. Approved Change Order Log c. Claim Log d. Request For Information Log e. Submittal Control Log 3. Bid Package No. 3 a. Narrative b. Request For Information Log c. Submittal Control Log d. PCO Log e. Prelim. Submittal Schedule f. Construction Schedule 1 EXECUTIVE SUMMARY Project Scope: The new building is to be located at the certificates were reviewed for compliance site of the hospital. This five story, by the appropriate County departments. The 210,000 sq. ft. new building will house the contract date was established as February 22, following: Inpatient Nursing for Medical, 1995, the Project Labor Agreement was Surgical, Geriatrics, Obstetrics, Labor/ executed on February 16, 1995, the Notice to Delivery, New Born Nursery, Intensive Care; Proceed (NTP)I date was April 3, 1995, the Emergency; Crisis; Medical Imaging; as well general contractor and construction manager as necessary administration and support have mobilized on-site at this time and, on- functions. site work started on June 26, 1995. Issues/Actions: Instruction Bullitin No. 's 1, 4, 4.1 and, 4.2 Bid Package 3 was submitted to OSHPD on May for revisions to the electrical and 10, 1993. Back check comments were mechanical systems as well as the Seismic submitted to OSHPD by KMD on July 7, 1994. Moment Resistnig Frame connections have been KMD anticipated completing the document prepared and submitted to OSHPD. Estimating revisions within two weeks and concluding is in process. IB No's 4, 4.1 and 4.2 have the OSHPD review by the end of August. This been approved. Work around schemes are being process was placed on hold pending developed to mitigate impacts to the project resolution of the preliminary injunction schedule. The worst case impact to the granted by the Federal Court. The Court project construction contingency at this time dissolved the injunction on November 29, is $1,972,500.00. 1994 and KMD secured OSHPD approval on December 5, 1994. OSHPD approval took 574 Equipment Planning/Budget: calendar days. KMD has prepared, Addendum A budget deficit for equipment exists; the No 's 1 to 3 and submitted them to OSHPD, budgeted amount is $8,882, 675, the OSHPD has approved 2 and 3 to date, and 1 anticipated cost prior to the application of has been responded to and 1.1 has been existing inventory savings is $15,446,878; issued. the savings suggested by the Equipment Consultant as a result of the inventory is Bid Package III Contractor Prequalification $2,213,573, the remaining deficit is was approved by the Board on May 17, 1994 $6, 426,019. and the County Administrator's office advertised for General Contractors to Schedule: submit Statements of Prequalification. On The Project Master Schedule is being impacted July 12th, the Board authorized the office by the delays incurred during the rebidding of the County Administrator to solicit bids of Bid Package No. 1; excessive rain days; with a scheduled return date of August hidden conditions discovered during Bid 12th. A Temporary Injunction granted by Package No. 2; a Temporary Injunction, the Federal Court suspended the bidding granted by the Federal Court, caused a stop process of Bid Package No. 3. The bidding work order to be issued thereby halting the process was resumed based upon 1). construction of Bid Package No. 2. A authorization of agenda item No. 2.2 dated stipulation was ordered by the court on 12/13/94 and, 2) theauthorization and August 26 allowing for a revised scope of ratification of the previous action (2.2 on work known as "Site Safety and Winterization 12/13/94) by the Board noted as consent Issues", the construction manager issued an item 1.84 on the 12/20/94 Board calendar. NTP on August 30, 1994. This delayed the Seven firms indicated their desire to construction of Bid Package No. 2 by twenty submit bids. The Clerk of the Board seven (27) days. Safety and Winterization placed the advertisements for bids and work was completed on November 30, 1994. On contract documents were printed and November 29, 1994 the Federal Court dissolved distributed in accordance with public the injunction and work resumed beginning contract law. Bids were submitted on December 8, 1994. The injunction also January 31, 1995. The submitted bids were suspended the bidding process of Bid Package approximately $6 million below the No. 3, in accordance with the master schedule engineers estimate. The savings has been BP 3 construction was to have started July distributed to the contingency portions of 1994, the attached schedule notes the NTP the project budget. date of April 3, 1995 and on-site work to begin July 17, 1995, to date this represents The Board authorized the County an overall delay of eight (8) months. Administrator's office to award a contract to the low apparent monetary bidder. An Cost: award letter was sent to the low bidder The total project budget remains at requesting signed contracts, bonds and, $81,841,000 as approved by the County. insurance. The bonds and insurance ' EXECUTIVE SUMMARY Schedule Duration Plan Plan Cost Summary Start Complete Summary: Schematics 384 02-12-91A 03-02-92A 2.0 Consultant Services $10,311,800 3.0 County Staff 644,000 Design Dev. 225 03-02-92A 10-13-92A 4.0 Permits,Printing&N isc. 1,936,802 5.0 Construction 47,566,248 Construction 6.0 Doc. Furnishings & Equip 8,892,675 a. Phase I 56 10-13-92A 12-08-92A b. Phase II 70 10-13-92A 12-22-92A 7.0 Communications 987,305 c. Phase III 206 10-13-92A 05-07-93A 8.0 Contingencies 11,502,170 TOTAL $81,841,000 OSBPD.Review a. Phase I 128 01-18-93A 07-05-93A b. Phase II 191 01-1-8-93A 07-28-93A c. Phase III 574 05-10-93A 12-05-94A Construction a. Phase I 90 10-04-93A 04-28-94A b. Phase II 370 01-10-94A 07-14-95 c. Phase III 850 04-03-95A 07-30-97 II PROJECT DESCRIPTION The new Hospital is a five story .building with a mechanical penthouse. The building is set into the hillside, with the public entrances at the first and third levels . The total area of the building is approximately 210, 000 square feet of building and four acres of site work and landscaping. There are 144 beds in the current design. The functional areas to be included int he new building are: First Floor Main entrance Lobby, Medical Records, Pharmacy, Admitting, Gift Shop and Volunteers Material Management, Communications and Security and the Central Energy Plant. Second Floor Surgery, Central Supply, Inpatient, and Outpatient Recovery, Central Energy Plant. Third Floor Emergency, Imaging (Radiology) , Crisis Unit, Intensive Care Unit (8 beds) and Step-down Unit (10 beds) . Fourth Floor Geriatric Nursing Unit (8 beds) , Medical Nursing Unit (30 beds) , Surgical Nursing Unit (30 beds) , and Family Care Nursing Unit (30 beds) . Fifth Floor Labor/Delivery, Nursery, Intensive Care Neonatal Nursery (6 bassinets) , and Post Partum Nursing Unit (22 beds) . � o U °' -- PHASE TWO SITE PLAN i wwur••.vue MERRITHEW MEMORIAL HOSPITAL Cover rendering and site plan are Copyright by d�o �o Kaplan/McLaughlin/Diaz NORTH III PROJECT INFORMATION AND STATUS A. SCHEDULE 1. Progress CONSTRUCTION DOCUMENTS AND CONSTRUCTION The construction documents have been prepared as three separate and distinct bid packages . The bid packages consist of the following elements . DOCUMENTS Phase I :' Minor alterations to Ward E at the Psychiatric Crisis Unit, Ward G; for the temporary relocation of Geriatrics, Ward J; demolish the existing covered recreation area and construct a new space on the opposite side of the building, also construct required fire protection features due to adjacency of new building and, construct a new garden. Phase II : Demolish the existing paint shop building, widen road # four, demolish buildings H and L, remove all civil features such as streets, retaining walls, foundations, and utility services which have not been relocated as an additional part of the scope of this phase. Install new primary utility services, and perform excavation to the extent possible without the necessity of installing shoring, and revise the outdoor recreation area at I Ward. Phase III: Construct the new hospital, associated site hardscape and landscape. CONSTRUCTION Abatement of Asbestos Containing Materials : 100% COMPLETE The Abatement of Asbestos containing material was completed on May 15, 1994 . Bid Package No. 1: COMPLETE The renovation of G, J and E Wards was completed on April 27, 1994 . Bid Package No . 2 : 99% COMPLETE All underground utility services have been completed, the Design Consultants and Inspectors are in the process of preparing a punch list . Mass excavation is proceeding, the BP 3 contractor has entered into an agreement with the BP 2 contractor for earth work associated with BP 3 . Page 1 Bid Package No . 3 : The contract award date is February 21 1995 g Y and the Notice to Proceed (NTP) date is April 3, 1995 . The contract allows for eight hundred and fifty (850) calendar days for completion and the target construction completion date is July 30, 1997 . Work on the site began on June 26, 1995 . The general contractor and construction manager have mobilized and are on the project site at this time. Delays : The current status of overall project completion has been delayed eight (8) months from the master schedule prepared in July 1992 . There are two distinct elements which drove the delay: 1 . a six month delay associated with the preliminary injunction and, a two month delay for the abatement of underground piping insulated with materials containing asbestos. Master Schedule: An updated master schedule is attached. 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III PROJECT INFORMATION AND STATUS B. COST 1. Project Budget/Actual Cost The architect 's estimates of Construction and Furnishings and Equipment costs were incorporated into the project budget . The bid price including additive alternates 1 - 8 and AV-7 and AV-8 came in below the engineer' s estimate for construction, the bid price has been inserted into the attached project budget . All savings associated with the above revisions have flowed to 8 . 0 Project Contingencies . See the attached budget for details . 2. Pending Solicitations A. An RFQ is being developed in conjunction with the Health Services MIS Department for a voice and data communications consultant . 3. New Contract Amendments ' A. Contract Amendment No. 11 consisting of Extra Work Proposal No . 27 with KMD for "Unforeseen Conditions", $25, 000. 00 . 4 . Pending Contract Amendments A. Contract Amendment No . 2 with Facilities Development, Inc. , the equipment planning consultant for $23, 000 . 00 for an updated purchase report and facility inventory. 5. New Contracts NONE 6 . Contract Change Orders A. Bid Package No . 2 . change order #' s 1 to 30 $903, 031 . 42 . Page 1 r 7. Pending Contract Change Orders ' A. Bid Package No. 2, has four (4 ) PCO' s outstanding with a requested value of $4, 384 .22 . B. Bid Package No . 3 has twenty five (25) PCO' s outstanding with a requested value of $$3, 587, 297 . 00 . Page 2 OBRIEN-KREITZBERG Professional Construction Managers ' MERRITHEW MEMORIAL HOSPITAL REPLACEMENT PROJECT BUDGET ACTIVITY SCHEMATIC DES DEVL UPDATED 1.0 LAND ACQUISITION 2.0 CONSULTANT SERVICES 2.01 Architect/Engineering $4,210,000 $4,295,111 $4,295,111 2.01.01 Acoustical & Communication Consultant $39,875 $39,875 2.01.02 Equipment Planner $25,500 $25,500 2.01.03 On-Site Verification & Measurement $40,000 $40,000 2.01.04 Rendering For Displays $7,225 $7,225 2.01.05 Reimbursables $198,000 $198,000 2.01.06 Liability Insurance $433,000 2.01.07 Communication Coordination $49,750 2.01.08 Communication Consultants $30,000 2.01.09 V. E. Meetings $10,961 2.01.10 V. E. Changes $57,225 2.01.11 Signs and Graphics $47,950 2.01.12 Radiation Physicist $3,500 2.01.13 Medical Equipment Specifications $16,500 2.01.14 Communications "Combined Option B" $5,910 2.01.15 Security Consultant $12,695 2.01.16 Signage & Graphics C. A. $10,900 2.01.17 Security System C. A. $3,200 2.01.18 New Main Water Service $7,994 2.01.19 New Garden @ "J" Ward $12,271 2.01.20 Additional OSHPD Meetings $10,400 2.01.21 Correct Unforseen Field Conditions $25,000 2.01.22 Cable Television System $14,151 2.01.23 Imaging Design Information $24,733 2.01.24 Added Data Outlets $8,515 2.01.25 Revisions to OR/ER/Crisis $31,652 2.01.26 Rendering (Revised) $7,950 ' 2.01.27 Added Electrical Service $7,903 2.01.28 Mechanical System Changes' $44,492 2.01.29 Added GAP Items $20,707 2.01.30 Winterization Items $25,000 2.01.31 Seismic Upgrade $20,000 2.01.32 Unforeseen Conditions $25,000 2.02 Soil Engineering $100,000 $100,000 2.03 Testing Services $250,000 $640,000 2.04 Construction Managment $3,588,000 $3,415,000 $3,778,440 2.04.01 District Hospital Survey $25,000 2.04.02 M/WBE Workshop $2,000 2.04.03 Delay Cost $320,000 1 OBRIEN-KREITZBERG Professional Construction Managers ' 2.04.04 Revised Staffing Plan $167,940 2.05 Asbestos Abatement Consultant $10,000 $23,100 2.06 Survey $30,000 $30,000 2.07 AA/EEO Coordinator $135,000 ' SUBTOTAL CONSULTANT SERVICES $7,798,000 $8,893,461 $10,311,800 3.0 COUNTY STAFF 3.01 Architectural Division $164,000 $164,000 3.05 County Administrative Office $480,000 $480,000 SUBTOTAL COUNTY STAFF $644,000 $644,000 4.0 PERMITS, PRINTING, & MISC EXPENSES 4.01 Encroachment Permits $0 $0 ' 4.02 Traffic Mitigation $0 $0 4.03 OSHPD Permits $957,000 $957,000 $957,000 4.04 Printing ' 4.04.1 Bid Package 1 $50,000 $50,000 4.04.2 Bid Package 2 $50,000 $50,000 4.04.3 Bid Package 3 $100,000 $100,000 ' 4.04.4 Other Printing $15,000 $15,000 4.05 Utility Connections $132,000 $132,000 $132,000 4.06 Relocation & Temporary Parking $352,000 $137,000 $137,000 4.06.1 Asbestos Removal H & L Wards $175,000 $48,190 4.06.2 Relocate Office Trailers $40,000 $0 4.07 Liability Insurance $447,612 SUBTOTAL PERMITS, PRINTING, & MISC $1,441,000 $1,656,000 $1,936,802 5.0 CONSTRUCTION 5.01 Bid Package I (Remodel Wards E, G, I & J) $655,000 $508,000 $270,400 5.01.01 Change Order No. 1 $20,834 5.01.02 Change Order No. 2 $23,863 5.01.03 Change Order No. 3 $24,767 5.01.04 Change Order No. 4 $24,606 5.01.05 Change Order No. 5 $18,969 5.01.06 Change Order No. 6 $9,185 5.01.07 Change Order No. 7 $24,876 5.01.08 Change Order No. 8 $10,124 5.02 Bid Package 11 (Make Ready Phase) $3,136,000 $1,390,000 $1,124,644 5.02.01 Change Order No. 01 $25,000 5.02.02 Change Order No. 02 $22,879 5.02.03 Change Order No. 03 $75,728 5.02.04 Change Order No. 04 $13,031 5.02.05 Change Order No. 05 $13,960 ' 2 R Professional Construction Managers OBRIEN-KREITZBE G o ' 5.02.06 Change Order No. 06 $43,767 5.02.07 Change Order No. 07 $194,554 5.02.08 Change Order No. 08 $23,670 5.02.09 Change Order No. 09 $24,654 5.02.10 Change Order No. 10 $21,435 5.02.11 Change Order No. 11 $21,450 5.02.12 Change Order No. 12 $18,293 5.02.13 Change Order No. 13 $21,473 5.02.14 Change Order No. 14 $13,217 5.02.15 Change Order No. 15 $12,594 5.02.16 Change Order No. 16 $24,336 5.02.17 Change Order No. 17 $43,737 5.02.18 Change Order No. 18 $21,780 5.02.19 Change Order No. 19 $24,868 ' 5.02.20 Change Order No. 20 $11,128 5.02.21 Change Order No. 21 $21,181 5.02.22 Change Order No. 22 $20,865 5.02.23 Change Order No. 23 $7,511 5.02.24 Change Order No. 24 $20,017 5.02.25 Change Order No. 25 $6,300 5.02.26 Change Order No. 26 $20,952 5.02.27 Change Order No. 27 $30,601 5.02.28 Change Order No. 28 5.03 Bid Package III (Building) $44,050,000 $46,321,000 $39,514,000 5.04 Design Contingency $2,386,000 $2,280,400 5.05 Construction Escalation $3,056,000 $3,420,600 SUBTOTAL CONSTRUCTION $47,841,000 $53,661,000 $47,566,248 6.0 FURNISHINGS & EQUIPMENT 6.01 Furniture, Fixtures, & Equipment $9,337,000 6.01 Owner Furnished - Contractor Installed $741,000 $741,000 6.02 Owner Furnished- Owner Installed Over$4,ODO $5,278,675 $5,278,675 a 6.03 Furniture Over$4,000 $750,000 $750,000 6.04 Taxes, Freight, & Installation $1,633,000 $1,633,000 6.05 Signage And Graphics 200,000 SF @ $1.50PSF $300,000 $300,000 1 6.06 Signage& Graphics Consultant $90,000 6.07 Medical Equipment Consultant $301,325 $180,000 8.07.01 Change 011ier No. 1 $10,000 ,SUBTOTAL FURNISHINGS & EQUIPMENT $9,337,000 $9,094,000 $8,892,675 7,0 COMMUNICATIONS 7.01 Telephone System (instruments & Equipment) $500,000 $500,000 7.02 Other Systems (CCTV, Security, Ambulance, Intrusion, Etc) $500,000 $487,305 SUBTOTAL COMMUNICATIONS $1,000,000 $987,305 3 OBRIEN-KREITZBERG Professional Construction Managers ' 8.0 PROJECT CONTINGENCY 8.01 Consultants $300,000 $382,072 ' 8.02 County Staff $360,000 $435,000 8.03 Permits& Miscellaneous $161,000 $161,000 8.04 Construction $2,683,050 $3,364,854 8.05 Furn, Fixtures, & Equip $3,000,000 8.06 Miscellaneous $6,642,000 $3,388,489 $3,647,919 8.07 Medical Equipment Consultant $511,325 SUBTOTAL, PROJECT CONTINGENCY $6,642,000 $6,892,539 $11,502,170 9.0 FINANCE 9.01 Escalation $8,782,000 ' SUBTOTAL. FINANCE $8,782,000 TOTAL BUDGET $81,841,000 $81,841,000 $81,841,000 1 1 ' 4 i III . PROJECT INFORMATION AND STATUS C. ISSUES AND ACTIONS SUMMARY OF ISSUES ' 1 . GENERAL ISSUES None i2 . CONTRACT DOCUMENT STATUS a. OSHPD Addendum(s) and Instruction Bulletins 3 . EQUIPMENT PLANNING AND PROCUREMENT a. Equipment Budget ATTACHMENT (S) Equipment Budget Analysis 1 GENERAL ISSUES NONE 2 . CONTRACT DOCUMENT STATUS a. OSHPD Addendum(s) and Instruction Bulletins Issue : During the bid process, questions regarding the bid documents were raised by the contracting community, and since the documents were stamped by the state coordination of design elements is ongoing by the design professionals . Action: The Construction Manager documented questions raised by the contracting community during the bid phase. All questions were referred to the Design Professionals for evaluation. Addendum were prepared during the bidding process and issued to the bidders, these addend have been submitted to OSHPD for review. Addendum No. ' s 2 and 3 have been approved by OSHPD and returned, Addendum No. 1 is still undergoing review, it was submitted on March 27 . Questions that were not responded to as a result of the allotted time are undergoing review by the Design Consultant and, as necessary, are being submitted to OSHPD for review. Instruction Bulletin No. s ' 1 for revisions to the electrical and mechanical systems and, 4, 4 . 1 and 4 .2 for the Seismic Structural Upgrade of Moment Connections have been prepared and submitted to OSHPD, the general contractor and their sub contractors, and the construction manager' s estimating department . A review of the time and cost impact is being coordinated and a report will be submitted to County Administration. The seismic upgrade is required as noted in Policy Intent Notice (PIN 7 ) , ' the County, Construction Manager and, Design Team meet with OSHPD in Sacramento to review all options, a letter indicating the results has been 1 prepared and a meeting to assess the impact was conducted on Tuesday, May 16, 1995. 3 . EQUIPMENT PLANNING AND PROCUREMENT a. EQUIPMENT BUDGET Page 1 Issue: The Project Budget has an established line item for budgeted equipment . 6 . 0 FURNISHINGS AND EQUIPMENT is set at $8, 882, 675 .00 . The present estimate for equipment required for the project is $15, 446, 878 .00. What is being done to off set this deficit? Action: The Hospital is presently purchasing equipment as part of their annual capital equipment acquisition program. The equipment planning consultant has completed an inventory of all existing hospital equipment and ranked the findings, the ranking is as follows : G good, F fair and P poor. The net savings for each item by category has been applied to the budget to determine the impact . Hospital Operations is reviewing the Consultant ' s findings to determine the hospital ' s ability to reuse equipment . The final results will then be applied to the estimate to determine the impact and additional measures which may be required if any. The initial application of the Consultant ' s estimate for good and fair equipment items has been applied to the budget, the results "are noted on the attached spread sheet. The deficit was $5, 859, 517 at the completion of that exercise. The Hospital has reviewed the Consultants recommendations to determine if they agree, as well as determine which additional measures they intend to implement to continue to reduce this deficit . At this time all departments have reviewed and revised their proposed equipment list and this information has been transmitted to the Equipment Planning Consultant for the development of a revised Equipment List and Budget . This was submitted on January 07, 1994 . The revised deficit is reflected in the attached spread sheet, dated March 15, 1995 . The revised deficit is now $6, 426, 019. Hospital operations will now review the equipment list to determine what/if any revisions can be made; and evaluate opening levels required. Page 2 33 U o o —Z o 0 00 IV d o (D — — — Q V coo coo 0 co co to 0 M m m m m Csi tri Co 06 ao co U U U U U ^ N 613, N O v IC: Z C C C C M E!), 6% �' O O Q: CA O � VJ: A O LU am; a. ul Cly: a1J. U U U U o. o o — o — 0 0 z— zzz G) N a) d N M 00.0 000 M LO M 00 cl Z m m NCC-4 VY 04 — — r � fR fA (!!'. oo Z 0 ZZZ CA vtC) O O tfv 00 �.; G) co N O N O 00 Ci 00 O a0 O m td r V O N - W M V n CO O) 00 n c0 v t- N 64 CM r .z N M to 1 LL:LU ER EA b9 O In V O V U V Ln co O U-) O O O to omZoZZZ 1- 619,V3. fA m e»W» 69 m m: �N CMOto co CD 0 64). O O � 643, L a) V d) N H w G U C O y C D 0 a !� C = CD _`i; R O 3 N N N U 3 fn 'Op lQ 7 L = LL U O C V U O = N N O () LZcL CL D = l` a LL UL tQ d _ L W LU L V m LLLL 0 U- y y :a LL LL :a O C LL j p) t7)!C O O o c � = � = Xcco cX o m Ex U 4) crZLu LLL 00U- -fnfAm ti Ommm (D H co ico � �- U) H w O ACV MvtoCOr 0 0000000 co to m co co co m co III PROJECT INFORMATION AND STATUS D. CONSTRUCTION PROJECTS SUMMARY OF CONSTRUCTION PROJECTS 1. PROJECTS A. Asbestos Abatement Complete B. Bid Package No. 1 Complete C. Bid Package No. 2 a. Narrative b. Approved Change Order Log c. Claim Log d. Request For Information Log e. Submittal Control Log D. Bid Package No. 3 a. Narrative b. Request For Information Log c. Submittal Control Schedule d. PCO Log e. Preliminary Submittal Schedule f. Construction Schedule III PROJECT INFORMATION AND STATUS D . CONSTRUCTION PROJECTS C. BID PACKAGE No. 2 Issue: OSHPD approval of Bid Package No. 2 for construction is complete. The Construction Manager is responsible to now manage the County process for Construction. Action: All underground utility services have been completed, the Design Consultants and Inspectors are in the process of preparing a punch list . Mass excavation is proceeding, the BP 3 contractor has entered into an agreement with the BP 2 contractor for earth work associated with BP 3 . Stats : RFI's 365 total 363 answered 2 outstanding Submittals 39 total Field Instructions 125 issued to date Change Orders 30 approved ($903, 031 . 42 ) Potential C.O. ' s 4 outstanding requested ($ 4, 384 . 22 ) Potential Claims 9 outstanding requested ($177, 575 .20) Page 1 O'Brien-Kreitzberg 07/12/95 APPROVED CHANGE ORDERS PAGE: 1 PROJECT: MERRITHEW MEMORIAL HOSPITAL BID PACKAGE#2 PCO# FI# SUBJECT REQUESTED CO AMOUNT CO# 1 4.2 REMOVAL OF ASBESTOS CONTAINING $34,069.30 $25,000.00 MATERIALS PT 2 $34,069.3 $25,000 CO# '2 2.1 PROVIDE CUSTOM CHARCOAL COLOR FOR $0.00 0.00 ALLAN BLOCK 2 ALLAN WALL GEOGRID VERSUS $-5,625.00 $-5,625.00 MASONARY SYSTEM 3 15 ADDED COST FOR REVISED STORM DRAIN $823.00 $823.00 INLET 9 INSTALL CATCH BASIN @ NEW J WARD $431.88 $431.88 PATIO SE CORNER 8 INSTALL PAD FOR HAZ MAT MATERIALS $1,527.93 $1,527.93 STORAGE 5 I WARD ACCESS Q NORTH AND FIRE $8,694.20 $8,694.20 DEPT POC 3 INSTALL ACCESS DRIVE FROM ALLEN TO $2,605.30 . $2,605.30 WAREHOUSE 1.1 1.1 REVISIONS TO FENCE AT I WARD $6,139.74 $6,139.74 6 UNDERGROUND UTILITY COORDINATION 8282 DRAWINGS $14,597.05 $22,879.05 CO# 3 4 REMOVAL OF ASBESTOS CONTAINING $75,728.29 $75,728.29 MATERIALS $75,728.29 $75,728.29 CO# 4 2 DEMOLISH AND REMOVE EXISTING $2,481.16 $2,373.27 BUILDING FOOTING 6.1 UNDERGROUND UTILITY COORDINATION $7,003.50 $7,003.50 DRAWINGS 6 ADDITIONAL CAD DRAWING SERVICES $3,654.00 $3,654.00 O'Brien-Kreitzberg 07/12195 APPROVED CHANGE ORDERS PAGE: 2 PROJECT: MERRITHEW MEMORIAL HOSPITAL BID PACKAGE#2 PCO# FI# SUBJECT REQUESTED CO AMOUNT $13,138.66 $13,030.77 CO# 5 8 REMOBILIZATION COSTS DUE TO $2,353.00 $2,241.12 ASBESTOS ABATEMENT 5 TEMPORARY FENCE AT C AND D WARDS $9,515.63 $7,917.00 7 COST OF ENCROACHMENT BOND $1,680.84 $1,680.84 REVISED ACCESS TO J WARD SOUTH 12 $2,028.43 $2,028.43 ENTRANCE 11 REVERSE FENCE TO POST AT J WARD $2,892,75 $2,892.75 PATIO 9 REVISE STORM DRAIN TO HDPE PIPE $-2,800.00 $-2,800.00 $15,670.65 $13,960.14 CO# 6 13 18 ADD NEW 24"SD ON B STREET(495 LF) $43,767.21 $43,767.21 $43,767.21 $43,767.21 CO# 7 17 28 LEAD ABATEMENT AT H AND L WARDS $194,554.37 $194,554.37 $194,554.37 $194,554.37 ' CO# 8 4 DELETE REBAR IN DUCT ENCASEMENT $-4,254.00 $-4,254.00 18 JOINT TRENCH UNDER SIDEWALK AT B $15,326.00 $8,805.00 STREET 20 ADD 2"WAREHOUSE POWER LINE AT $12,871.00 $5,250.00 STREET 4 7 REMOVE UNDERGROUND FUEL TANK $1,313.95 $1,313.95 4.1 REMOVE ASBESTOS @ J WARD PATIO $313.63 $313.63 FOR NEW GARDEN O'Brien-Kreitzberg 07/12/95 APPROVED CHANGE ORDERS PAGE: 3 PROJECT: MERRITHEW MEMORIAL HOSPITAL BID PACKAGE#2 PCO# FI# SUBJECT REQUESTED CO AMOUNT 15 25 ADDED PAD AT WAREHOUSE PARKING $4,324.66 $4,324.66 21 I WARD FIRE LINE TIE IN $1,376.45 $1,269.88 19 BEN RAN EXTRA $4,327.58 $4,327.58 10 POTHOLING FOR STORM DRAIN AT B 2319.65 2319.65 STREET $37,918.92 $23,670.35 CO# 9 24 TIE IN SEWER AT ALHAMBRA(SAT.WORK) 3806.06 3806.06 26 REMOVE ABANDONED UTILITIES NEAR I 783 783 WARD FOR ELECT. 22 WATER TIE IN MODIFICATIONS AT ALLEN $2,423.88 $2,423.88 ST. 26 OVERTIME FOR FIRE ALARM TIE IN 444.83 444.83 14 SAWCUTS @ B STREET FOR $579.02 $579.02 MAINTAINENCE OF FDC ACCESS 16 REMOVE FOUNDATION FOR DI #9 $280.59 $280.59 17 TIE IN 4"LINES TO DI#8 NEAR I WARD $324.44 $324.44 18.2 24"SD UNKNOWN UTILITY CONFLICTS $325.09 $325.09 (ADDITIONAL) 18.1 24"SD UNKNOWN UTILITY CONFLICTS $2,986.82 $2,986.82 20 SEPARATE WATER TEST FOR STREET 4 $1,184.77 $1,184.77 (HALF OF LOOP) 23 DRILL AND CLAMP UNKNOWN 4"LINE AT $50.40 $50.40 ALLEN ST. 27 REPAIR 6"SEWER LEAK AT B STREET $6,641.47 $6,641.47 29 ADDED LABOR FOR ACCESS WALK AT I $1,858.14 $1,858.14 WARD NORTH RAMP 32 RELOCATED WATER METER @ 6TH $591.07 $591.07 STREET. O'Brien-Kreitzberg 07/12/95 APPROVED CHANGE ORDERS PAGE: 4 PROJECT: MERRITHEW MEMORIAL HOSPITAL BID PACKAGE#2 PCO# FI# SUBJECT REQUESTED CO AMOUNT 31 PAINT HYDRANTS WHITE AT STREET 4 $256.45 $256..45 33 ADDED COST FOR 6"TRANSITE PIPE $530.27 $530.27 REMOVAL AT STREET 3 37 POT HOLE FOR EXISTING H WARD WATER $779.05 $779.05 CAP NEAR SHOP 24 OVERTIME SHUTDOWN AT MAIN PWR- $262.55 $262.55 UPPER CAMPUS 30 SHUTDOWN OF CREW AT J WARD DUE TO $545.80 $545.80 EgUIPMENT FUMES $24,653.7 $24,653.7 CO# 10 1 36 AIR MONITORING AT E WARD. $8,324.00 8324.00 23 ADDED WORK DUE TO UNKNOWN PAGING $1,321.00 1321.00 LINE LOCATIONS 38 SD OBSTRUCTIONS BETWEEN MH#I AND $268.32 268.32 MH#5 25 OBSTRUCTIONS AT ELECTRICAL LINE IN $616.00 616.00 FRONT OF I WARD 37.1 POT HOLE FOR EXISTING H WARD WATER $423.23 423.23 CAP NEAR SHOP 18.3 24"SD UNKNOWN UTILITY CONFLICTS $1,772.58 1772.58 (ADDITIONAL) 26.1 REMOVE ABANDONED UTILITIES NEAR I $90.36 90.36 WARD FOR ELECT. 30.1 ADD DEMO FOR TELE. BOX AT NEAR $2,109.58 2109.58 GENERATOR BUILDING 27.1 REPAIR 6"SEWER LEAK AT B STREET( $198.00 198.00 PAVING SAWCUT) 21.1 I WARD FIRE LINE TIE IN $106.57 106.57 36 43 STRIPING ON B STREET 800.00 800.00 41 50 RE-ROUTE WATER FOR J WARD FIRE 5,405.00 5405. SPRINKLER $21,434.64 $21,434.64 O'Brien-Kreitzberg 07/12/95 APPROVED CHANGE ORDERS PAGE: 5 PROJECT: MERRITHEW MEMORIAL HOSPITAL BID PACKAGE#2 PCO# FI# SUBJECT REQUESTED CO AMOUNT CO# 11 48.1 39 STOP NOTICE COST FOR CARONE AND 21450 21450 DELMONTE 668-10 $21,450 $21,450 CO# 12 22.1 45 3X5PULLBOX AT EMERGENCY ENTRANCE 3093 4566.24 FURNISH AND INST. 21 CREDIT FOR PULL BOXES-EMERGENCY $-3,347.00 -3347 GENERATOR BLDG. 11.1 44 NO.CAMPUS ELECT. & TELEPHONE 29658 5763.60 CHANGES TO J AND M WARDS 56 55 PROVIDE NEW CONDUITS BETWEEN DI2 1196.44 1179 AND DI3 30 ADD DEMO FOR TELE. BOX NEAR $2,901.51 1049 GENERATOR BUILDING 22 3X5 PULLBOX ADD AT EMERGENCY 2500 0 ENTRANCE 54 53 ACCELERATION COST FOR ELECTRICIAN 3410.68 3360 WINTERIZATION ITEMS 44 RELOCATION OF CATV FROM J WARD TO 7,616.00 4222 ALLEN STREET 47 UPGRADE TELEPHONE CABLE FROM 200 1033 1033 TO 300 49 57 REPAIR CONDUIT DAMAGED BY 519.65 467.45 ABATEMENT WORK $48,581.28 $18,293.29 CO# 13 43 CONCRETE SQUASH PIPE SC LINE 3,712.00 3657 BETWEEN M112 AND MH3 34 7.1 UNKNOWN FUEL TANK REMOVAL AT L 4903. 4830 WARD 31 41 AC PAVING AT B STREET SIDEWALK 5337.30 5258.42 33 42 AC PAVED PATH NEAR H WARD DEMO. 3168.63 3121.80 37 46 ADDITIONAL SIDEWALK ACCESS TO I 3304.40 3255.57 WARD O'Brien-Kreitzberg 07/12/95 APPROVED CHANGE ORDERS PAGE: 6 PROJECT: MERRITHEW MEMORIAL HOSPITAL BID PACKAGE#2 PCO# FI# SUBJECT REQUESTED CO AMOUNT 39 48 RECONNECT ABANDONED STORM DRAINS 1369.88 1349.73 FOR WINTERIZATION $21,795.21 $21,472.52 CO# 14 52 51 REBUILDING HANDICAP RAMP AT 5013.12 4939.03 I WARD AND RECONTOUR STREET 4 53 52 HAND RAIL- MIDDLE @ STAIRS 134.13 132.13 55 54 RELOCATE CONTRACT MATERIALS TO B 3499.09 3447.38 ST 45.1 59 HYDROSEEDING SLOPES 1746. 1746 35.1 MORE FOOTING EXPOSED AT L WARD 818.83 736.57 AND FUEL TANK 62 NON SKID VAULT COVER AT J WARD 2271.87 2216.04 $13,483.04 $13,217.15 CO# 15 14.1 19 REVISED ELECTRICAL PLANS $45,424.70 12,594.32 $45,424.7 $12,594.32 CO# 16 42 18.4 REVISE 24"SD LINE BETWEEN SDMH 9a 32,416.00 10684.71 AND SDMH 8 41.1 18.5 RE-ROUTE WATER MAIN TO CLEAR NEW 8008.89 3692.33 SD LINE 50 34 ADDED ABATEMENT AT H AND L WARDS 1978.60 1971.70 (OLD STEAM LINES) 63 62 MISC. PAVING FOR WINTERIZATION 4162 4162 13.1 18 TRENCH AND SHORING RENTAL FOR 24" 3755 3335.06 S.D.LINE 14.1 SAWCUTS @ B STREET (ELECTRICAL) 520.60 490.60 $50,841.09 $24,336.4 O'Brien-Kreitzberg 07/12/95 APPROVED CHANGE ORDERS PAGE: 7 PROJECT: MERRITHEW MEMORIAL HOSPITAL BID PACKAGE#2 PCO# FI# SUBJECT REQUESTED CO AMOUNT CO# 17 46 EROSION CONTROL PER SHEET C3.1 47100 43737.03 $47,100 $43,737.03 CO# 18 13 JOBSITE TEMPORARY FENCING AT B 866.59 866.59 STREET,E AND J. 1.2 COORDINATE RELOCATED FENCE AT I $1,301.18 1301.18 WARD 40 49 REVISED TEMPORARY PAVING AT B 6651.86 6553.56 STREET FOR WINTERIZATION 48.2 39 STOP NOTICE AND DELAY COSTS 59411 11896 CA COLA PORTION ONLY 61 SURVEY FOR PAVING AT PARKING LOT 368.08 368.08 NEAR THE EMERGENCY GENERATOR ' 34.1 7.1 FUEL TANK HAUL OFF CONTAMINATED 5505 675 SOIL 31.1 PAINT HYDRANTS WHITE AT STREET 5 119.63 119.63 AND I WARD. $74,223.34 $21,780.04 ' CO# 19 61 REMOBILIZATION AND HANDICAP ACCESS 1517 1002 RAMP REPOUR 38 47 2 HOUR CLEAN UP AND ACCESS FOR 896.89 450 FIRE MARSHALL 57 60 ADDITIONAL PAVING AND BOLLARDS 7208 5116 58 58 IMPROVED ACCESS TO WAREHOUSE 4015 1869.10 FROM STREET 4 46.2 ADDED GRADING FOR EROSION 661.86 661.86 CONTROL (MINOR CHANGES) 65 63 PROVIDE GRAVEL PATH TO EXISTING 558 558 SEWER MANHOLE AT STREET 1 ' 55.1 54.1 RELOCATE CONTRACT MATERIALS TO B 697.04 697.04 ST(AFTER 11/17/94) 64 64 ADDED PAVING AT PARKING LOT NEAR 14515 14515 THE EMERGENCY GENERATOR BUILDING O'Brien-Kreitzberg 07/12/95 APPROVED CHANGE ORDERS PAGE: 8 PROJECT: MERRITHEW MEMORIAL HOSPITAL BID PACKAGE#2 PCO# FI# SUBJECT REQUESTED CO AMOUNT $30,068.79 $24,869 CO# 20 27 SEWER CONFLICT WITH J WARD FIRE $1,501.34 1501.34 SPRINKLER MAIN 81 PARKING STRIPING AT SHOP BLDG 220 220 PARKING AREA CLARIFICATIONS 1.3 FENCING AT SOUTHSIDE OF I WARD 1535 1535 64.1 FOG SEAL THE NEW PARKING AREA 532 532 NEAR THE EMERGENCY GENERATOR 69 68 CHANGE B STREET WATER LINE TO 10" 4252 4252 WATERLINE 67 65 TEMP DRIVEWAY TO DOCTORS PARKING 2087.70 2087.70 LOT FROM B ST.INCLUDING HC RAMPS 5.5 67 TEMPORARY FENCE AFTER INJUNCTION 1000.36 1000.36 $11,128.4 $11,128.4 CO# 21 52.1 ADDED SURVEYING COST PROPOSAL 5745.79 4919.13 84 73 ADD 2-4"CONDUITS FORM THE PBX TO 29,141 7,895 THE NEW HOSP. ON B STREET 52.2 ADDED SURVEYING FOR REVISED WATER 1438 1438 SHOWN ON C-6 REV.7 83 ADD TEMP.WOOD RETAINING WALL AT 707 707 THE END OF ALLAN BLOCK WALL 86 70 CURB AND AC PATCH NEAR WALKWAY 4485 4485 87 74 PROVIDE TEMPORARY FENCE AT J WARD 1737 1737 OUTDOOR RECREATION AREA. $43,253.79 $21,181.13 CO# 22 35 71 UNFORESEEN FOOTING REMOVAL AT L 20865 20865 WARD REVISED $20,865 $20,865 r O'Brien-Kreitzberg 07112195 APPROVED CHANGE ORDERS PAGE: 9 rPROJECT: MERRITHEW MEMORIAL HOSPITAL BID PACKAGE#2 F777iCO# FI# SUBJECT REQUESTED CO AMOUNT CO# 23 3.1 41.1 REMOVE AND REPLACE SIDEWALK FOR 9437.00 7510.75 JOINT TRENCH AFTER INJUNCTION $9,437 $7,510.75 CO# 24 77 DESIGN CHANGES FOR STORM DRAIN 14255 14,255 72.1 DELETE$DMH 4 -1234 -1500 91 76 PERFORM TIE IN OF TAMPER SWITCHES 4221 4029 AT J AND D WARDS 18.1 PROVIDE WIDENED SIDEWALK AT B 3,233 3233 STREET $20,475 $20,017 ' CO# 25 55.2 54.2 RELOCATE CONTRACT MATERIALS TO B 1408.55 1408.55 ST(restart after winterization) 95 NEW ACCESS TO DOCTORS PARKING 4,891 4891 $6,299.55 $6,299.55 CO# 26 - 68 66 ADDITIONAL FLAGPERSON FOR 561.06 561.06 WATERLINE INSTALLATION AT B ST. 70 COST ESCALATION FROM PIPE SUPPLIER 217,35 217.35 ' 5.6 REVISE GATES AT C AND D WARD 4054 4054 COURTYARD AREA ' 110 79 PREMIUM TIME FOR WATER SHUTDOWN 342.85 342.85 REgUIRED FOR THE JOINT TRENCH 94 REVISIONS TO J WARD FENCE LAYOUT. 2833 2833 118 82 HYDRO AND CHORINATE NEW 6"WATER 1980.73 1980.73 FROM ST. 5 TO ALLEN ST. 96 83 REMOVE UNFORESEEN FOOTING AT E 461.63 461.63 WARD NE CORNER • o O'Brien-Kreitrberg 07/12/95 APPROVED CHANGE ORDERS PAGE: 10 rPROJECT: MERRITHEW MEMORIAL HOSPITAL BID PACKAGE#2 PCO# FI# SUBJECT REQUESTED CO AMOUNT 97 72 ADDED FOOTING REMOVAL COST DUE TO 3,095.05 3096 INJUNCTION AND WINTERIZATION 98 72 DI#11 AND#12 MODIFICATION OF INLETS 1,825.00 1463 AND OUTLETS 99 72 INSTALL STUB AT DI 19 503.67 503.67 100 31 FIRE HYDRANT PAINTING ON B STREET 97.64 97.64 101 80 EROSION CONTROL RELOCATION AT SO. 1,467.78 1467.78 END OF PROJECT 102 81 POWER SWITCH OVER TO PANEL 2P ON 1,737.56 1737.56 SATURDAY,APRIL 8TH 104 65 REMOVE TEMP DRIVEWAY AT B STREET 805.67 805.67 106 85 STORM DRAIN MANHOLES-ADJ 302.80 302.80 ELEVATIONS ' 115 SWALE GRADING 317.85 317.85 116 83 BROKEN SEWER REPAIR 99.95 99.95 117 SAT INSPECTION B ST SANITARY 609.30 609.30 $21,312.89 $20,951.84 CO# 27 76 DESIGN CHANGES TO SEWER SYSTEM 30601 30601 $30,601 $30,601 CO# 28 82 DESIGN CHANGES TO THE UPPER 34288 33000 CAMPUS WATER METER 103 75 REVISIONS TO B STREET WATER SYSTEM 47,954.00 46000 ' $82,242 $79,000 CO# 29 90 77 RELOCATE PULLBOX FOR TIE IN OF 21,062 15,524 ELECTRICAL AT PANEL 2P O'Brien-Kreitzberg r 07112195 APPROVED CHANGE ORDERS PAGE: 11 PROJECT: MERRITHEW MEMORIAL HOSPITAL BID PACKAGE#2 PCO# FI# SUBJECT REQUESTED CO AMOUNT 119 87 PROVIDE TEMPORARY CONNECTION TO 2,756.50 2,756.50 UNFORSEEN EXISTING SEWER AT E WART) 108 88 DESTRUCTION OF WELL ADJACENT TO J 5,237 5,237 WARD 113 91 INSTALL WAREHOUSE CONC.APRON PER 3,130.57 3,130.57 ATTACHED OK SKETCH#1 DATED ai9Fi4r, 120 54 MOVING MATERIALS 785.46 785.46 121 90 REMOVAL OF WOOD WALKWAY -0- -0- 122 MANHOLE COST INCREASE 361.07 361.07 123 DELETE SOUTH PERM FENCE BEHIND C& -3,251.00 -3,251.00 D WARDS $30,081.6 $24,543.6 CO# 30 125 FENCE RENTAL 504.88 504.88 $504.88 $504.88 TOTALS $1,104,701.35 $903,031.42 r W z . w 6i B— 'COO 0 w 0 E ' o r Z CO w 0 LU LLI z uj Z V O)Lf) LLI w w —0 —0 c 0 w IL < Lii W N M LLI 0 0 ce LU z D 00 W< a) C) Lc) Ci OC w LO ul) C4 < q U) ' N f0 h !, Le) C14 in CO rl- Lli 0 co co U) CY) V) r- C*4 C4 M r- (4 C-4 ro- am)o =w cl� R CD uj< C%l C) v Ld cr 0)IL) > to (D C-4 4) a Ow G03� V> 61� GFJ� 03, 613, 40 r M LU T O 0 It 2.2 (L) g 4M Jo Lrj C-4 M V LOOP go fl: w w U) C) LLI 0 —93 cc C-) ul LO LU 1 QN D F- M V C4 0 Z Lf) U') LO Ln Ln UM LO LD LL N CD o M co M co Cl) N N N N 04 w 00 ti m a UJ V -T rn U) LO tc) tn LU Q w uj OD v U) 4.CO Z w W W LU CL 0 i z z IM cc -j i < LLi < i w 0 z w L)Z co Ix z L) 02 z 0 co ca w < w .5 �< o LLJ M C.) 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U W za cn U U a vri O w� 0 0 o w 0 0� O z z om z U U❑ vi U0 U0 0i;5 v a In a 0 O O O O O N O cNn 0 m o co 0 o v v m W m o 0 0 04 o o ( O 0 o > O Z m m m m o ca co 0 0 o m W U m m m m III PROJECT INFORMATION AND STATUS D. CONSTRUCTION PROJECTS d. BID PACKAGE N0. 3 Issue: The Board authorized the office of the County Administrator to enter into a contract with the low monetary responsible prequalified bidder for the construction of the 210, 000 square feet 144 bed acute care Merrithew Memorial Hospital at Martinez, Ca. Action: A current schedule of; the preliminary submittal process, Notice to Proceed (NTP) and, projected start of on-site activities is attached. Bids were received on January 31, 1995 . The Board authorized the award of construction on February 7, 1995 . An award letter was submitted to the contractor for contracts, bonds and, certificates of insurance. The contract date is February 22, 1995 and all bonds and insurance instruments have been reviewed by the county for compliance. The project labor agreement was executed on February 16, 1995. A Notice to Proceed (NTP) was issued for April 3, 1995 . The contract allows for eight hundred and fifty (850) calendar days for completion and the target construction completion date is July 30, 1997 . Work on the site began on June 26, 1995 . The general contractor and construction manager have mobilized and are on the project site at this time. Stats : _ RFI 's 245 total Submittals 38 total Page 1 O'BRIEN KREITZBERG Merrithew Memorial Processing Time Hospital Replacement BP#3 A-Receipt to Review B-Schedule Return Vs Actual Total Project RFI Log C-From Review To Contractor Wednesday,July 12, 1995 D- Total Turn Around RFI# Description Spec From To Due From To Contr Review Date Review Contractor A B C D 0001 SPEC 1540 CLARIFICATION 01540 3/23/95 3/23/95 4/7/95 5/2/95 5/2/95 0 -25 0 40 0002 SITE PLAN 10400 3/23/95 3/23/95 4/7/95 5/1/95 5/1/95 0 -24 0 39 0003 PROJECT SIGN 01500 3/23/95 3/23/95 4/7/95 3/28/95 3/28/95 0 10 0 5 0004 ANTENNA,MASTS 05120 3/29/95 3/30/95 4/14/95 i 0 0 104 0005 MECH CAD DISKS 15050 3/31/95 3/31/95 4/14/95 4/4/95 4/5/95 0 10 1 5 0006 REPRODUCIBLES 01010 4/6/95 4/7/95 4/21/95 5/1/95 5/1/95 1 -10 0 25 0007 OSHPD PERMIT 01400 4/6/95 4/7/95 4/21/95 5/1/95 5/1/95 1 -10 0 25 0008 SLEEVES THRU FTGING 15050 4/20/95 4/21/95 5/5/95 5/11/95 5/11/95 1 -6 0 21 0009 STTE V.PLMB INVERTS 15050 4/20/95 4/21/95 5/5/95 5/9/95 5/15/95 1 -4 6 25 0010 FND DRAIN 02810 4/20/95 4/21/95 5/5/95 5/9/95 5/15/95 1 -4 6 25 0011 RETAINING WLLS 03300 4/20/95 4/21/95 5/5/95 5/1/95 5/1/95 1 4 0 11 0012 MTL STUD SUPPORTS 09100 5/2/95 5/3/95 5/16/95 5/11/95 5/11/95 1 5 0 9 0013 BOX COL WELDS 05120 5/2/95 5/3/95 5/16/95 5/11/95 5/11/95 1 5 0 9 0013A BOX COL WELDING 05120 5/31/95 5/31/95 6/14/95 6/22/95 6/23/95 0 -8 1 23 0014 NON-MOM BM-COL 05120 5/2/95 5/3/95 5/16/95 5/11/95 5/11195 1 5 0 9 0015 BENT PLATE @ COL 05120, 5/2/95 5/3/95 5/16/95 5/22/95 5/23/95 1 -6 1 21 0016 DIMS @ VESTIBULE 05120 5/2/95 5/3/95 5/16/95 5/15/95 5/17/95 1 1 2 15 0017 RAD PT LOCATION 05120 5/2/95 5/3/95 5/16/95 5/11/95 5/15/95 1 5 4 13 0018 STRUC DIMS 05120 5/2/95 5/3/95 5/16/95 5/15/95 5/17/95 1 1 2 15 0019 DIMS FOR DUMBWAITER 05120 5/2/95 5/3/95 5/16/95 5/15/95 5/17/95 1 1 2 15 0019A DUMBWAITER OPENINGS 05120 5/19/95 5/22/95 6/6/95 5/23/95 5/24/95 3 14 1 5 0020 SHAFT DIMS 05120 5/2/95 5/3/95 5/16/95 5/11/95 5/11/95 1 5 0 9 0021 ANCHOR BOLTS 05120 5/2/95 5/3/95 5/16/95 5/17/95 5/17/95 1 -1 0 15 0022 COL FIELD SPLICES 05120 5/2/95 5/3/95 5/16/95 5/17/95 5/17/95 1 -1 0 15 0023 MOM CONNECTS GIRD TO CO 05120 5/2/95 5/3/95 5/16/95 5/15/95 5/17/95 1 1 2 15 0024 BEAM CONNECTS 05120 5/2/95 513/95 5116/95 5/15/95 5/17/95 1 1 2 15 0024A RFI 24-OVERSIZE HOLES 05120 6/13/95 6/15/95 6/28/95 6/22/95 6/23/95 2 6 1 10 0025 COLUMN SPLICE 05120 5/2/95 5/3/95 5/16/95 5/11/95 5/15/95 1 5 4 13 0026 BEAM PENETRATES 05120 5/2/95 5/3/95 5/16/95 5/15/95 5/17/95 1 1 2 15 ,�. 0027 DECK SUPPORT ANGLE 05120 5/2/95 5/3/95 5/16/95 5/15/95 5/17/95 1 1 2 15 0028 ANGLE BRACE CONNECTS 05120 5/2/95 5/3/95 5/16/95 5/17/95 5/17/95 1 -1 0 15 0029 ELEV GUIDE RAIL EMBED 05120 5/2/95 5/3/95 5/16/95 5/15/95 5/17/95 1 1 2 15 0030 OUTRIGGER CONNECT 05120 5/2/95 5/3/95 5/16/95 5/15/95 5/17/95 1 1 2 15 0031 TIE-BACK SUPPORT DET 05120 5/2/95 5/3/95 5/16/95 5/17/95 5/17/95 1 -1 0 15 0032 BENT PLATE @ CURTAINWL 05120 5/2/95 5/3/95 5/16/95 5/15/95 5/17/95 1 1 2 15 00324BENT PLATE-EXTERIOR WAL 05130 7/5/95 7/6/95 7/19/95 1 0 0 6 0033 O/SIZE HOLES @ BASE PLATE 05120 5/2/95 5/3/95 5/16/95 5/17/95 5/17/95 1 -1 0 15 0034 O/SIZE HOLES FOR A-BOLTS 05120 5/2/95 5/3/95 5/16/95 5/17/95 5/17/95 1 -1 0 15 0035 SECURITY VS RETENTION 01150 5/10/95 5/11/95 5/25/95 6/8/95 6/8/95 1 -14 0 29 .� 0036 WIRE TRANSFER 01150 5/10/95 5/11/95 5/25/95 5/25/95 5/25/95 1 0 0 15 0037 BEAM SIZES&ELEV ROOM 05120 5/9/95 5/10/95 5/24/95 5/17/95 5/17/95 1 7 0 8 0038 BOLT/WELD SEQUENCE 05120 5/10/95 5/10/95 5/24/95 5/26/95 5/26/95 0 -2 0 16 0038A BOLT/WELD SEQUENCE 05120 5/26/95 5/26/95 6/9/95 611195 6/6/95 0 8 5 11 0038B INADEQUATE RESP TO#38 05120 6/9/95 6/9/95 6/24/95 6/13/95 6/15/95 0 11 2 6 0039 STAIR STRINGER DIM 05511 5/10/95 5/10/95 5/24/95 5/26/95 5/26/95 0 -2 0 16 0040 STAIR LANDINGS 05120 5/10/95 5/10/95 5/24/95 6/8/95 6/10/95 0 -15 2 31 0041 MISC BEAM CONNECT DETS 05120 5/12/95 5/15/95 5/26/95 5/17/95 5/17/95 3 9 0 5 RFI# Description Sec From To Due From To P P Contr Review Date Review Contractor A B C D 0042 DIMS VERIFICATION 05120 5/12/95 5/15/95 5/26/95 5/17/95 5/17/95 3 9 0 5 0043 DIMENSIONAL CHNGS 05120 5/12/95 5/15/95 5/26/95 5/17/95 5/17/95 3 9 0 5 0044 DECK SUPRTS @ DUMBWAIT 05120 5/12/95 5/15/95 5/26/95 5/17/95 5/17/95 3 9 0 5 0045 BEAM SIZE CLARIFICATION 05120 5/12/95 5/15/95 5/26/95 5/17/95 5/17/95 3 9 0 5 0046 DIMS AT FRONT ENTRY 05120 5/15/95 5/17/95 5/30/95 5/22/95 5/23/95 2 8 1 8 0047 TOF ELEV AT ENTRY 05120 5/15/95 5/17/95 5/30/95 5/22/95 5/23/95 2 8 1 8 0048 SITE SIGNAGE 01500 5/15/95 6/7/95 5/30/95 6/7/95 6/8/95 23 -8 1 24 0049 SITE SIGNAGE 01500 5/15/95 5/15/95 5/30/95 6/7195 6/7/95 0 -8 0 23 0050 FIRE WTR SITE VS BLDG 15410 5/15/95 5/17/95 5/30/95 6/2/95 6/6/95 2 -3 4 22 0051 REBAR DETAILS 03200 5/19/95 5/22/95 6/6/95 5/24/95 .5/24/95 3 13 0 5 0052 SITE FENCING 01010 5/19/95 5/22/95 6/6/95 5/24/95 5/24/95 3 13 0 5 0053 SAN LINE SIZE 15410 5/22/95 5/23/95 6/6/95 5/24/95 5/24/95 1 13 0 2 0054 FCO V.FOOTINGS 15410 5/22/95 5/23/95 6/6/95 5/26/95 5/26/95 1 11 0 4 0055 SIZE OF SAN UG LINE 15410 5/22/95 5/22/95 6/6/95 5/24/95 5/24/95 0 13 0 2 0056 FLOOR DRAIN RM 1012 15410 5/22/95 5/22/95 6/6/95 5/24/95 5/24/95 0 13 0 2 0057 FCOS RM 1503 15410 5/22/95 5/23/95 6/6/95 5/26/95 5/26/95 1 11 0 4 0058 RWL-OD-16 15410 5/22/95 5/23/95 6/6/95 5/24/95 5/24/95 1 13 0 2 0059 S-31 U.G.INFO 15410 5/22/95 5/23/95 . 6/6/95 5/24/95 5/24/95 1 13 0 2 0060 F.D.IN RM 2105 15410 5/22/95 5/23/95 6/6/95 5/24/95 5/24/95 1 13 0 2 0061 RWIJOD-21 15410 5/22/95 5/23/95 6/6/95 5/26/95 5/26/95 1 11 0 4 0062 DEFERRED APPROVAL 01340 5/22/95 5/22/95 6/6/95 5/24/95 5/24/95 0 13 0 2 0063 CEILING TILE 09510 5/22/95 5/22/95 6/6/95 5/24/95 5/24/95 0 13 0 2 0064 EWC-1 @ RM 3435 15410 5/22/95 5/23/95 6/6/95 5/26/95 5/26/95 1 11 0 4 0065 TRENCH DRAIN 02200 5/22/95 5/23/95 6/6/95 5/31/95 5/31/95 1 6 0 9 0066 CLOUDED REVS 01080 5/22/95 5/22/95 6/6/95 5/24/95 5/24/95 0 13 0 2 0067 RWL/OD CONFLICT W/TIE BM 15410 5/22/95 5123/95 6/6/95 5/26/95 5/26/95 1 11 0 4 0068 GROUNTING EJ BLOCKOUTS 05800 5/22/95 5/23/95 6/6/95 5/31/95 5/31/95 1 6 0 9 0069 MEDICAL SHELVING 11700 5/23/95 5/24/95 6/7/95 6/2/95 6/6/95 1 5 4 14 0070 MEDICAL SHELVING 11700 5/23/95 5/24/95 6/7/95 6/2/95 6/6/95 1 5 4 14 0071 STRUCTURAL DIMS 05120 5/26/95 5/26/95 6/9/95 5/31/95 5131/95 0 9 0 S 0072 STRUCTURAL DIMS 05120 5/26/95 5/26/95 6/9/95 5/31/95 5/31/95 0 9 0 5 0073 FLOATING FLOOR 10000 5/26/95 5/29/95 6/13/95 6/2/95 6/5/95 3 11 3 10 0073A RM 2101 FLOATING'FLOOR ]0000 7/5/95 7/19/95: 0 0 0 0074 FLOATING FLOOR 10000 5/26/95 5/29/95 6/13/95 6/2/95 6/5/95 3 11 3 10 0074A FLOATING FLOOR 10000 7/3/95 :,7124/95.::' 3 0 0 6 0075 SLAB @ TOILETS 5528,5530 05120 5/30/95 5/31/95 6/14/95 6/15/95 6/15/95 1 -1 0 16 0076 ELEV HOISTWAY V STEEL 16755 5/31/95 5/31/95 6114195 6/8/95 6/9/95 0 6 1 9 0077 STRUC DIM CHECK 05120 5/30/95 5/31/95 6114/95 6/8/95 6/9/95 1 6 1 10 0077A DIMENSIONAL CHECK 05120 6/14/95 6/15/95 6/30/95 6/15/95 6/15/95 1 15 0 1 0078 FM 200 TEST PROCEDURE 15365 5/30/95 5/31/95 6/14/95 6/15/95 6/16/95 1 -1 1 17 0079 EQUIPT LAYOUT @ RM 1101 11001 5/30/95 5/31/95 6114/95 6/15/95 6/16/95 1 -1 1 17 0079A LAYOUT REQUEST A@ 1101 11001 6/16/95 6/16/95 7/5/95 0080 STEEL BEAM PENETRATIONS 05300 5/31/95 5/31/95 6/14/95 6/7/95 6/10/95 0 7 3 10 0080A STEEL BEAM PENETRATIONS 05120 715195 r 7/6M5 7/19/95:1. 0 0 6 0081 ELEV SILL SUPPORT ANGLE 05120 5/31/95 5/31/95 6/14/95 6/21/95 6/22/95 0 -7 1 22 0082 SLAB DEPRESSIONS 05120 5/31/95 5/31/95 6/14/95 6/21/95 6/23/95 0 -7 2 23 0082A SLAB DEPRESSIONS 05120 6/22/95 6/22/95 7/10/95 6/23/95 6/23/95 0 17 0 1 0083 DECK OPENING CLEARANCES 05120 5/31/95 5/31/95 6/14/95 6/8/95 6/9/95 0 6 1 9 0084 DECK ANGLE @ DEPRESSION 05120 5/31/95 5/31195 6/14/95 6/8/95 6/9/95 0 6 1 9 0085 BEAM PENETRATION SIZES 05120 5/31/95 5/31/95 6/14/95 6/8/95 6/9/95 0 6 1 9 0086 MOMENT CONNECT @ BOX C 05120 5/31/95 5131/95 6/14/95 6/22/95 6/23/95 0 -8 1 23 0087 BEAM SIZES 05120 5/31/95 5/31/95 6/14/95 6/14/95 6/15/95 0 0 1 15 0088 MISSING DIMENSIONS 05120 5/31/95 5/31/95 6/14/95 6/21/95 6/23/95 0 -7 2 23 0088A MISSING DIMS 05120 6/22/95 6/23/95 7/10/95 6/23/95 6/23/95 1 17 0 1 �. 0089 CANTILEVERED BEAMS 05120 5/31/95 5131195 6/14/95 6/21/95 6/22/95 0 -7 1 22 0090 KNEE BRACES 05120 5/31/95 5/31/95 6/14/95 6/21/95 6/22/95 0 -7 1 22 RFI# Description Spec From To Due From To Contr Review Date Review Contractor A B C D 0091 ANCHOR BOLT CLEARANCES 05120 5/31/95 5/31/95 6/14/95 6/21/95 6/22/95 0 -7 1 22 0092 ADDL GUSSET PLATES 05120 5/31/95 5/31/95 6/14/95 6/22/95 6/23/95 0 -8 1 23 0093 EXTERIOR EDGEDETAILS 05120 5/31/95 5/31/95 6/14/95 6/21/95 6/22/95 0 -7 1 22 0094 MISSING CONNECTS DETAILS 05120 5/31/95 5/31/95' 6/14/95 6/8/95 6/9/95 0 6 1 9 0095 MISSING CONNECT DETAILS 05120 5/31/95 5/31/95 6/14/95 6/21/95 6/22/95 0 -7 1 22 0096 CLEARANCE ISSUES 05120 5/31/95 5/31/95 6/14/95 6/21/95 6/28/95 0 -7 7 28 0097 STAIR CHANNELS 05120 5/31/95 5/31/95 6/14/95 6/8/95 6/9/95 0 6 1 9 0098 STAIR DIMS 05120 5131195 5131195 6114195 6/8/95 6/9/95 0 6 l 9 0099 CONNECT DETAILS 05120 5/31/95 5/31/95 6/14/95 6/8/95 6/9/95 0 6 1 9 0100 CONNECT DETAILS 05120 5/31/95 5/31/95 6/14/95 6/15/95 6/15/95 0 -1 0 15 0101 LANDSCAPING 02900 5/31/95 6/6/95 6/21/95 6/8/95 6/9/95 6 13 1 9 0102 ALLAN BLOCK WALL 01080 6/2/95 6/5/95 6/21/95 6/6/95 6/6/95 3 15 0 4 0103 FOOTING/STORM INTERFERE 03300 6/5/95 6/5/95 6/21/95 7/6/95 7/7195 0 -15 1 32 0104 FOOTING/STORM DRAIN 03300 6/5/95 6/5/95 6/21/95 6/8/95 6/9/95 0 13 1 4 0104A INADEQUATE RESP'TO RFI IO 03300 619193 6/9/95 6/24/95: 0 0 0 33 0105 PROGRESS PHOTOS' 01380 6/5/95.::, 7/18/95 0 0 0 0106 STRIPPING WALL FORMS 03100 6/5/95 6/7195 6/21/95 6/22/95 6/23/95 2 -1 1 18 0107 WOOD DOORS 08212 6/7195 6/9/95 6/24/95 6/27/95 6/28/95 2 -3 1 21 0108 FIRE BARRIER 05800 6/7/95 6/9/95 6/24/95 6/29/95 713195 2 -5 4 26 0109 FLOOR DUCT 11001 6/9/95 6/13/95 6/27/95 4 0 0 29 0110 WALL FINISHES 09215 6/9/95 6/13/95 6/27/95 6/29/95 7/3/95 4 2 4 24 0111?: WALL FINISHES A9210 6/9/95 6/13/95 6127/95; 4 0 0 29 0112; WALL FINISHES 09210 6/9/95 6113/95 6/27/95' 4 'I 0 0 29 0113 STAIR#4 05500 6/14/95 6/15/95 6/28/95 7/3/95 7/7195 1 -5 4 23 0114 BP 2 AS-BUILTS 01010; 6113/95 6/28/95: 0 0 0 0115 PRELIM LIEN INFOR 6/16/95 6/16/95 7/5/95 6116195 6116195 0 19 0 0 0116`' AREA @ PRO!ID SIGN 02528 6119/95 6/23/95 7/10/95;' 4 0 0 19 0117 DIM CLARIFICATION 05120 6/19/95 6/20/95 7/5/95 6/22/95 6/23/95 1 13 1 4 0118 E WARD RAMP 05120 6/21/95 6/21/95 7/10/95 6/28/95 6/28/95 0 12 0 7 0118A E WARD RAMP RAIL 05120 7/3/95 7/6/95 7/19/95 3 0 0 6 0119: FOOTING ELEVATIONSOS 120 6121/95 6/22/95 7/10/95 1 0 0 20 0120: SHEATHING PAPER r 06100 6/22!95 6/23/95 7/10/95; 1 0 0 19 0121> ACOUSTICAL FABRIC WRAP 06100 6/22/93 6/23/95, 7/10/95 1" 0, 0 19 0122 SOUND RETARDANT DOOR 08380 6/22/95 6/23/95 7/10/95 1 0 . " 0 I9 0123 E WARD RETAINING WALL 02715 6/22/95 6/23!95 7110/95 1 0 0 I9 . .. 0124 E WARD RETAINING WALL 04240 6/23/95 6/23/95 7/10/95 6/29/95 7/3/95 0 11 4 10 0125 SIDEWALK 02528 6/23/95 6/23/95 7/10/95 6/29/95 7/3/95 0 11 4 10 0126 DIM/PGE BOX 16000 6/22/95 6/23/95 7/10/95 6/29/95 7/3/95 1 11 4 11 0127 LANDSCAPE DET CLARIFY 02900 6/23/95 6/26/95 7/10/95 6/29/95 7/3/95 3 11 4 10 0128` SLIDING ENTRY DOOR 08460-1., 6/23/95 6/26/95 7/10/95 3 0 0, 16 0129 SLIDING ENTRY DOOR 08460 6/23/95 6126!95 7/10/95 3 O. 0 16 0130 JAMBS/AUTO ENTRY DOORS 08460 6/23/95 6/26/95 7/10/95. 3:.: 0•. 0 16 0131A RAILS/AUTO SLIDING ENTRY 08460 6123/95 6/26/95 7/10/95 3 0 0 16 . 0131B RAILS/AUTO SLIDING ENTRY 08460 6/23/95 6/26/95 7/10/95 6/27/95 6/28/95 3 13 1 5 0131C RAILS/AUTO SLIDING ENTRY 08460 6/23/95 6/26/95 7/10/95 6/27/95 6/28/95 3 13 1 5 0132 STRUC DETAIL CLARIFICATIO 05120 6/27/95 6/28/95 7/12/95 7/6/95 717195 1 6 1 10 0133 STAIRWAY WIDTHS! 05500 6/27/95 6128/95 7/12/95 1 0. 0 . 14 ' 6134 FIRESTAIRS 05500 6/27/95 6/28/95 7112/95 1 0 0 I4 0135' FULL BOX>ELEVATION -01750 6/27/95 =6/27/95 7/12/95. 0 r 0: 0 IS :....'. 0136 CEILING COLUMNS A1700 6/26/95 6/28/95 7/12/95, 2 0 0 14 013TMEDICAL UTILITIES 11700 6/26/95 6/27195 7/]2/95 1 0 0 0138' DUMBWAITER KNOCK-OUT 05120' 6/27/95 6/28/95 7/12/95 1 : 0 0 14 6139 SILVER RECOVERY'SYSTEM :15410 6/26/95 6/28/95 7/12/95` 2 0 0 14- 0141 HORIZONTAL BENTONITE W/ 07130 6/27/95 6128/95 7/12/95` 1 0 0 14 0142. DRAIN MAT @BENTONITE 07130 6/27/95 6/28/95 7112/95 1 0' 101;_,:A4 0143 SPENCER DIM CLARIFICATIO 15,000 6/29/95' 7/5/95 7/14/95 6 0. 0 : 7 RFI# Description Spec From To Due From To Contr Review Date Review Contractor A B C D 0144 SPENCER DIM CLARIFICATIO 15060 6/29/95 7/5/95 7/14/95 6 0 0 7 0145 void 15000 6/29/95 6/29/95 7/14/95 6/29/95 6/29/95 0 15 0 0 0146 SPENCER DIM CLARIFICATIO 15000 6/29/95 7/5/95 7/14/95 7/6/95 7/7/95 6 8 1 8 0147 VOID 08800 7/7/95 7/7/95 7/21/95 7/7/95 7/7195 0 14 0 0 0149 (E);ELEC U:G. 16000 7/3/95 7/6/95 7/19/95" 3 0 0 6 0150 FOUNDATION DRAINS 02810 7/5/95 7/6/95 7!19/95 1 0 0 6 01H. FOUNDATION DRAINS 02810 7/5/95 7/6/95 7/19/95 1 0, 0 b 0152 Elward panels 08800 7/6/957/6/95 7/20/95, 0 01: 0 5 0153 ELWARD PANELS 08800 7/6/95 7/6/95 7/24/95 0 0 0 6 0154: ELWARD PANELS 08800 7/6/95 7/6/95 7/24/95: 0 0 0 6 0155 ELWARD PANELS 08800 7/6/95 7/6/957/24/95 0 0 0156 ELWARD PANELS 08800 7/6/95 7/6/95 7/24/95 Q 0 0 6 0157; ELWARD PANELS 08860 7/6/95 7/6/95 7/24/95: 0 0 01 6 0158 ELWARD PANELS 08800 7/6/95 7/6/95 7/24/95 0 0. 0 6 0159' EL WARD PANELS 08800 7/6/95 7/6/95 - 7/24/95 0 0 0 6 0160, ELWARD PANELS ` 08800 7/6/95 7/6/95 7/24/95' 0 0 0 6 0161 ELWARD PANELS 08800 7/6/95 7/6/95 7/24/95 0 0 0 6 0162: ELWARD PANELS , 08800 7/6/95 7/6/95 7/24/95 0 0 0 6 0163ELWARD PANELS ' 08800 7/6/95 7/6/95 7/24/95 0164' ELWARD PANELS 08800 7/6/95 7/6/95 7/24/95: 0 0 0 6 0165z 08800 7/6/95 7/6/95 7/24/95 0 0 0 b 0166 ELWARD PANELS 08800 7/6/95 7/6/95 7/24/95! 0 0 0 6 0167' ELWARD PANELS 08800 7/6/95 7/6/95 7/24/95 0 0 1 0 6 0168° ELWARD PANELS 08800 7/6/95 7/6/95 7/24/95: 0 0 0 6 3001 C,A,S,M REVS IBI 05120 3/27/95 3/28/95 5/25/95 3/28/95 3/28/95 1 58 0 1 3001A IBI'SHEATHING PAPER 06100 6/27/95 6/28/95 7/12/95' 1 0 0 14 3001B IB 1 ACOUSTICAL FABRIC WR 06100 b/27l95 6/28/95 7/12/95.' 1 0 0 14 3001C . IB 1 SND RETARDANT DOOR 08380 6/27/95 6/28/95 7/12/95' 1 0 0 14 3001D ELEV P1T WTRPROOF 07,130 6/27195.,:: b/28/95 7/12/95; 1 0 0 14 3001EIB i ELECTRICAL 16000 6/28/95 7/5/95 7 0 0 7 3001:F:: IB 1 ELECTRICAL 16000 6/28/95 7/5/95 7/12!95 7 0 0 7 3001E IBELECTRICAL 16000 6/28/95 7/5/95 7/12/95' 7 1. 0 0 .1 7 3001H IB 1 ELECTRICAL 16000 6!28/95 .7/5/95 7/12/951 7 30011 IBJELECTRICAL 16000 6/28/95 7/5/95 7/12/95 7 0 0 7 3001! IB.1 ELECTRICAL 16000 6/28/95 7/5/95 7/12/95 7 0 0 7 3001K IB I ELECTRICAL 16000 6/28/95 7/5/95 7/12/95: 7 0 0 7 3001L IB ELECTRICAL 16000 6/28/95 7/5/95 7/12/95 7 0 1 0 7 3001M IB 1 ELECTRICAL 16000 6/28/95 7/5/95 7/12/95 7 0 0 7 3001N IB 1 ELECTRICAL ;16000 6/28/95 7/5/95 7/12/95 7 00 7 3002 STRUC REVS IB4 05120 4/6/95 4/6/95 4/20/95 4/21/95 4/21/95 0 -1 0 15 3002A STRUC REVS IB4.1 05120 4/19/95 4/19/95 5/3/95 4/21/95 4/21/95 0 12 0 2 3002B STRUC REVS I.B.4.2 05120 6!7/95 6/7195 6/22/95 6/8/95 6/9/95 0 14 1 2 3002C OSHPD APPRVD I134 05120 6/15/95 6/16/95 7/5/95 6/16/95 6/16/95 1 19 0 1 3002D SMRF CONNECTION REVS 05120-, 7/7/95 7/7/95 7/12/95: 0 0 0 5 3003 REV SPEC SEC 08380 16770 4/27/95 4/27/95 5116/95 5/2/95 5/2/95 0 14 0 5 3004 ADDN#1 DETAILS 08420 4/26/95 4/27/95 5/11/95 5/2/95 5/2/95 1 9 0 6 3005 COL SIZE CLARIFICATION 05120 5/2/95 5/2/95 5/24/95 5/5/95 5/9/95 0 19 4 7 3066 CONDUITS @ ADM BLDG 16000 5/23/95 5/25/95 6/9/95 5/25/95 5/25/95 2 15 0 2 3007 COL BASE,ANCHOR EDGE 05120 5/24/95 5/26/95 6/9/95 5/26195 5/26/95 2 14 0 2 3008 MISSING SUBSECTIONS 15410 5/31/95 5/31/95 6/14/95 5/31/95 5/31/95 0 14 0 0 3009 BOX COL TO BASE PLATE WE 05120 6/2/95 6/2/95 6/21/95 6/6/95 6/6/95 0 15 0 4 3010 W36X300 TO COL MOMENT C 05120 6/2/95 6/6/95 6/21/95 6/7/95 6/7/95 4 14 0 5 3011 REV TO COOLING TOWER SUP 05120 6/22195 6/23/95 7/10/95 6/23/95 6/23/95 1 17 0 1 3012 TELEPHONE ENCLOSURES 10750 6/20/95 6/21/95 7/5/95 6/21/95 6/22/95 1 14 1 2 4001 VOID 05120 4/21/95 4/21/95 5/5/95 4/21/95 4/21/95 0 14 0 0 4002 SITE SIGN 01500 3/21/95 3/21/95 4/5/95 3/27/95 3/28/95 0 9 1 7 RFI# Description Spec From To Due From To Contr Review Date Review Contractor A B C D, 4003 PARTNERING 01010 3/21/95 3/21/95 4/5/95 3/21/95 3/21/95 0 15 0 0 4004 CONSTR PARKING 01500 5/10/95 5/10/95 5/24/95 7/5/95 7/5/95 0 -42 0 56 4004A LAND @ PARKING 01500 6/29/95 7/14/95 0 0 0 4005 SITE FENCING 01500 5/11/95 5/11/95 5/25/95 5/11/95 5/11/95 . 0 14 0 0 4006 HLA REVIEW COMMENTS 02200 5/12/95 5/12/95 5/26/95 5/12/95 5/12/95 0 14 0 0 4007` (E)FEEDRS-E WARD POWER 16010 5/18/95 5/18/95 6/5/95: 7/3/95 0 -28 0 55 4008 STORM DRAIN CONFLICT @ 1 02715 5123195 5123195 6/7/95 5131195 5131195 0 7 0 8 4008A AREA DRAIN CONFLICT 02715 6/23/95 6/23/95 7/10/95 0 0 0 19 4009 BULK OXYGEN DESIGN 15482 5/24/95 5/24/95 6/7/95 6/2/95 6/2/95 0 5 0 9 4010 E WARD CORRIDOR: 09100, 5/24/95 5/24/95 0195" 7/3/95. 0 -26 0 49 4010A E WARD CORRIDOR' 09100 5/26/95 5/26/95 6/13/95 0 0 0 47.:­ 4011 VOID 15885 6/14/95 6/14/95 6/15/95 6/14/95 6/14/95 0 1 0 0 4012 BOARD SCHEDULE 01010 6/8/95 6/8/95 6/22/95 6/8/95 6/8/95 0 14 0 0 4014 AS-BUILT(BP2)CONDITION 01010 7/6/95 7/7195 7/24/95 7/7195 7/7/95 1 17 0 , I 5001 U.S.ELEVATOR 14210 4/26/95 5/10/95 6/1/95 6/1/95 6/5/95 14 0 4 40 5001A US.ELEVATOR-ADD'L INFO 14210 .7/3/95 7/6/95 7/18/95 3 0 0 6 5002 MONTGOMERY HDWE 16755 4/26/95 5/10/95 5110195 5123/95 5/24/95 14 -13 1 28 5003 JOHNSON CONTROLS 15970 5/18/95 5/19/95 6/19/95 6/20/95 1 -1 0 54 5004 WON DOOR 08329 5/18/95 5/19/95 6/19/95 6/20/95 6/21/95 1 -1 1 34 5005 MAHER COLOR 02522 5123195 5123195 6/7/95 5/24/95 5/24/95 0 14 0 1 5006 TOILET ACCESSORIES 10800 5/30/95 5/31/95 6/30/95 6/21/95 6/21/95 1 9 0 22 5007 STANLEY MAGIC DOOR 08460 5/31/95 5/31/95 6/30/95 6/14/95 6/15/95• 0 16 1 15 5008 VOID 11700 6/14/95 6/14/95 7/5/95 6/14/95 6/14/95 0 21 0 0 5009 O/H'COILING DOORS 08336::_ 6/1/95 6/5/95 7/5/95 4 0 0 37 5010 TELEPHONE ENCLOSURES 10750 611/95 615/95 7/5/95 6/21/95 6/22/95 4 14 1 21 5011-1SPENCER-FLUE STACKS 15575 6/16/95 6/19/95 7/10/95` 3 5012 NURSE CALL SYSTEM 16750 6/9/95 6/24/95 0 0 0 5013 FLOOR MATS 12690 6/26/95,...1:6127195 7/12/95 1 0 0 15 5014 . SPENCER-WATER CHILLERS 15681 6128/95 6/29/95 7/29/95 A 0 0' 13 5015+ SPENCER-SINKS 15440 6/28/95 6/29/95 '7/29195 1 0 0 13 O'B R I E N-KR E ITZ B E RG Review Stamp 1-Approved TRACKER 2-Approved as noted 3-Revise and resubmit Project:MERRITHEW MEMORIAL HOSPITAL 4-Rejected Contractor:CENTEX GOLDEN Processing,Time Submittal Log A-Receipt to Review B-Schedule Return Vs Actual C-From Review To Contractor Date Printed:7/12/95 4:29:19 PM D-Total Turn Around Items shaded are past the due date.. Sub# Spec No Description From To Due From To Review A B C D Contr Review Date Review Contractor Stamp 001 01010 Resumes(Saia,Link,Jones) 3/3/95 3/3/95 3/24/95 3/8/95 3/8/95 1 0 16 0 5 0,002 01150 Cost Breakdown by 16 Spec.Di 3/3/95 3/3/95 3/24/95 3/8/95 3/8/95 1 0 16 0 5 0029 09960 CENTER-WAGE 0/H RATES O. 0 0 003 01010 Request for substitution of Proje 3/3/95 3/3/95 3/24/95 3/8/95 3/8/95 1 0 16 0 5 1004 01310 90 day CPM and Prebid Schedu 3/13/95 3/14/95 4/5/95 5/10/95 5/11/95 1 1 -35 1 59 005 01340 Submittal schedule 3/13/95 3/13/95 4/4/95 3/16/95 3/16/95 4 0 19 0 3 005A 01340 SUBMITTAL SCHEDULE 5/17/95 5/19/95 6/10/95 6/1/95 6/8/95 3 2 9 7 22 006 01310 BASELINE SCHEDULE ACTI 3/29/95 3/29%95 4/20/95 4/13/95 4/13/95 3 0 7 0 15 0064 05120 HERRICK-ERECTION,'W CO 7/10/95 7/10/95 8/1/95 0 0 0 3 #Q065 03200 ALAMILLO-FDN LAYOUT,D 7/7/95! 7171957f -0 0 011 6 006A 01310 BASELINE SCHEDULE 6/28!95 6/28/95 7/18/95 0: :'.ffl. 15 007 01540 ADMINISTRATIVE SUBMITT 4/5/95 4/5/95 4/26/95 5/10/95 5/11/95 1 0 -14 1 36 1008 01020 WORK PLAN 4/5/95 4/5/95 4/26/95 5/10/95 5/11/95 1 0 -14 1 36 009 01540 SAFETY&HEALTH PROGRA 4/12/95 4/12/95 5/3195 5/10/95 5/11/95 1 0 -7 1 29 g010 05120 ANCHOR BOLTS 5/15/95 5/17/95 6/8/95 5/29/95 5/29/95 3 2 . 10 0 14 010A 05120 HERRICK-ANCHOR BOLTS 6/22/95 6/23/95 7/14/95 7/3/95 7/3/95 1,2 1 11 0 11 011 01340 DEFERRED APPROVALS 5/18/95 5/19/95 6/10/95 5/24/95 5/25/95 N/A 1 17 1 7 012 15010 SPENCER PROPOSED SUBST 5/19/95 5/22/95 6/13/95 6/21/95 6121/95 3 3 -8 0 33 1013 02200 TEMP SHORING DESIGN 5/22/95 5/22/95 6/13/95 6/27/95 6/28/95 0 -14 1. 37 014 15410 FDN PLUMBING 5/22/95 5/22/95 6/13/95 6/21/95 6/21/95 2 0 -8 0 30 015 02956 S/C AGREEMENT 5/23/95 5/24/95 6/15/95 6/9/95 6/9/95 1 1 6 0 17 1016 01340 PROPOSED SUBSTITUTIONS 5/23/95 5/24/95 6/15/95 6/8/95 6/9/95 2 1 7 1 17 016Z PLUMBING/MECHANICAL 6/28/95 6/28/95 6/28/95 6/28/95 0 0 0 0 017 01540 CGCC REPORTS 5/25/95 5/26/95 6/27/95 6/21/95 6121/95 1 1 6 0 27 018 02956 ARBORIST REPORT 5/25/95 5/26/95 6/17/95 6/8/95 6/9/95 1 1 9 1 15 019 03200 REBAR FDN LAYOUT,BAR 5/30/95 5/31/95 6/21/95 6/21/95 6/22/95 3 1 0 1 23 619A 03200 ALAMILLO-FDN,FLINGS 7/3/95 713/95 7/26/95 2 0 0 10 020 05120 STRUC STEEL FRAMING 5/30/95 5/31/95 6/21/95 6/30/95 6/30/95 3 1 -9 0 31 021 05511 STEEL STAIRS 5131/95 6/5/95 6/26/95 6/5/95 6/5/95 3 5 21 0 5 021A 05120 HERRICK-ERECTION 6/22/95 6/22/95 6/22/95 6/22/95 0 0 0 0 022 05511 STEEL STAIRS 1,3 5/31/95 6/5/95 6/26/95 6/5/95 6/5/95 3 5 21 0 5 023 04240 RETAINING WALLS 6/1/95 6/5/95 6/26/95 6/5/95 6/5/95 3 4 21 0 4 024 02511 ASPHALTIC CONRETE PIPE 6/1195 6/5/95 6/26/95 7/3/95 7/3/95 1 4 -7 0 32 025 02700 PIPED UTILITIES MFG LIT 6/1/95 6/5/95 6/26/95 7/3/95 7/3/95 1 4 -7 0 32 026 02715 SITE DRAINAGE MFG LIT 6/1/95 6/5/95 6/26/95 7/3/95 7/3/95 1 4 -7 0 32 027 15365 HALON EXTINGUISHING SY 6/2/95 615/95 6/26/95 6/5/95 6/5/95 3 3 21 0 3 027A 15365 HALON SUPPRESSION SYST 616/95 6/6/95 6/27/95 0 0 028 05120 BOX COLUMNS 6/2/95 6/5/95 6/26/95 6/21/95 6/21/95 2 3 5 0 19 029 01080 WAGE,OVERHEAD RATES 6/2/95 6/5/95 6/26/95 7/6/95 7/6/95 3 3 -10 0 34 030 05300 MTL DECKING SHOP DWGS 6/2/95 6/6/95 6/27/95 7/3/95 7/3/95 3 4 -6 0 31 031 03200 LEVEL 1 FDN SHOP DWGS 6/6/95 6/6/95 6/27/95 6/28/95 6/28/95 3 0 -1 0 22 031A 03200 ALAMILLO-FDN,FTINGS 7/3/95 7/3/95 7/24/95 0 0 0 10' 1032 05120 HERRICK-MISC PLATES 6/8/95 6/10/95 7/1/95 6/21/95 6/21195 2 10 0 13 033 05120 HERRICK-W SECT COLUMN 6/8/95 6/10/95 711/95 6/21/95 6/22/95 1 2 10 1 14 034 05120 HERRICK-BOX COLUMNS 6/8/95 6/10/95 7/1/95 6/21/95 6/22/95 2 2 10 1 14 Sub# Spec No Description From To Due From To Review p Contr Review Date Review Contractor Stamp A B C D 135 05120 HERRICK-BEAMS 618/95 6/10/95 7/1/95 6/21/95 6/22/95 2 2 10 1 14 36 15990 SPENCER-AIR TESTBALAN 6/9/95 6/19/95 7/10/95 6/28/95 6/28/95 1 10 12 0 19 037 05120 HERRICK-BENT PL LAYOUT 6/8/95 6/10/95 7/1/95 7/3/95 7/3/95 2 2 -2 0 25 38 03300 MAHER-SLAB,WALL,FDN P 6/13/95 6/15/95 7/6/95 6/27/95 6/28/95 1 2 9 1 15 30 16090 CC ELEC-PROPOSED SUBSTI 6113/95 6/15/95 s, 2 0 0 30,, 040 05120 HERRICK-NELSON STUD DA 6113/95 6/14/95 7/5/95 6/21/95 6/21/95 1 1 14 0 8 (42 103300 MAHER-CONCRETE MIX DE 6/14/95 6/15/95 7/6/95 7/6/95 7/6/95 1,2 1 0 0 22 05120 HERRICK-Erection,Plates,W s 6/19/95 6/21/95 7/12/95 6/28/95 6/28/95 2 14 0 9 3 03200 ALAMILLO-Retaining Walls 6/20/95: 6/21/95 7/12/95 =.1 0 0 23 044 11700 AMSCO-Lt Fixtures 6/20/95 r 6/21/95 7112195 1 0 0 23 03300 MAHER'-Concrete Accessories 6120/95: 6/21195 9/12/95 r. 1 A 0 23 114546 01010 ORIGINAL BID DOCUMENTS 6/22/95 6/22/95 6/22/95 6122/95 0 0 0 0 047 05120 HERRICIK-ERECTION,W-SEC 6/23/95 6/23195 7/14/95 0 0 0 20 48 .15000 MECHANICAL/PLUMBING 6128/95 6129/95 7/19195 1 0 0 15 4916000 CC ELEC-ELECTRICAL MFG 6/27/95 6/27/95 7/18195 0 0 0 16 050 07130:: ELLIS:ROOFING`BENTONITE 6/27/95 6128/95, 7/18/95 1 0 0 16 _051 07210 ALCM BLDG INSULATION, 6/28/95 713/95 7/24/95 5 0 0 I S 52 01310 CGCC-BASELINE SCH LOGI 6/29/95 6/29/95 7/20/95 0 0 0 14 5307240 MEISWINKLE-EXTINSULATI 6/29/95: 7/3/95 7/24/95 4 0 0 14 054 07255 MESIWINKEL F/PROOF MFG6/29/95 713/95 7/24/95 r 4 0 0 14t 5 09100 MEISWINKLE-METALSUPP 7/3/95 7/3195 7124/95 0 0 0 10t�56 09250 MEISWINKLE-LATHING MF !6/29/95 7/31957/24/95 4 0 0 14 057 ' 09210 MEISWINKLE-GYPSUM PLA 6/29/95 7/3/95 7124/95 4 0 0 14I �058 09215 MEISWINKLE-VENEER PLAS• 6/29/95' 713195 7/24195 4 0 0 14; 59 09220 MEISWINKLE-CEMENT PLA 6/29/95 7/3195 7/24/954 0 0 14' 060 09250 MEISWINKLE-GYPSUMWAL 6/29/951 7/3/95 7/24/95 4 0 0 14 _061 03200 ALAMILLO-FDN LAYOUT,PI 6/29/95' 6/30/95 7/22/95 1 0 0 14' 162 05120 HERRICK-ERECTION,W SEC 6/29/95 6/30/95 7/22/95 1 0 O. 14 ,0)63.:.: 07270 ALCAL-FIRE SEALANT MFG 7/3/95; 7/3/95 7/24/95 0 0 0 10. A F U 00 M 00 00 g' ~ 00 a d N 00 00 V1 h V1 h V1 �/1 V M N N d o tK o o 0 0 0 0 0 0 0 0 0 0 0 0 0 00 w o O o O o O0 0 0 0 0 0 0 0 0 �} °d o O o O 0 0 C 0 0 0 0 0 0 0 d5 O O vl Vi N O O 00 C N O W, W) w N N O O r �o 01 N O h r 7 cC d W U A fH oo 00 69 65 6s 'v 69 69 69 v3 (� 6q 69 69 r M M M M M M Cl M M M O d O F �¢AA4>xt w '- NMv �6r zUj OO a 0 0 0 0 0 0 0 0 0 0 0 0 o O F O o O o 0 0 0 0 0 0 0 0 0 O O O V% V'L N O O O oc7 N O Com/] N N O O r �o a, N O W) r R 69 69 00ef 00 69 69 69 7 69 69 69 f� 69 U•� �� mob Ud Wd A F �H A W WQ O E� Uq ■ V O w rn o� a o. Q. rn rn a a� rn o� a rn 0.Ui d N N N N N N N N A �o c• e• v� v� v� �, �., kn v) to O L b o O aoc' C-11' A � � � N N. � cOa 1-0 co w, •ir 0 Q � ��j � N it 4"' � � G1 Ri •� � �•Ni � � V Lo YU w 3 zti y o C Q, » U3! $, O u 0 u d w U a a F do w U U as ch Lm m OO �1 r` r, V C "I � � �... � :•i:•ii: N N 00 r Q1 ..•+ O N �10 Vl w1 O1 O con CD con en m en N h '•: O .•� N M 4 �Y U � V A a a �' N N •.. .. ,.. � h 14 r 00 a ..� ., � ... A U' U M O _ 0 00 00 M l- N V1 'Ir aQ N N N N N N N N M h O O O O O O O O O O O O A O O O O O o O O O N N M H ' O O O O O O O O O O O cs ON Q v) vn O O vl O O O O ti O 'pCy 64 69 vi ovl %69 M b9 000 eq 6q ill di y Gs� M M M M M M M M M M N cli en y f C5� CN O b Oeq 6q � �V �a z ° O el� 64 U a O O O O O O o O O N O M M O O O O O O O O O O O O O C4 m W U � v3 vi � vi sus In W OQ pW z co W W A W A v n kn zW O 4 N .— V A v kn W h h w) h h w) te) rn a a z z o z a a Z Z Ct C C, wn Vl N N N to °^ qCID s� 00 3 5 a. O to W z �zm yO 00 00 W) c� vii VO• O M M Wn �y �•:, O O O O O O M M M R 7 .moi �I'Dr .ri00 .moi N N N N M Activity Orig Early Early1995 ID Dur start finish E8 MAR APR MAY JUN JUL AUG, SE 13 20 27,6 .13 20 27 10 17 24 1 A 15 22 129 A .12,19,26 3 10 17 24 L31 7 14 21 28 11 AAA0000 0 22FEB95A NOTICE OF AWARD AAA0100 20 22FEB95A 11 MAY95A WORK PLAN-SS 01010-1.08E peratiorial Site Analysis 3/13/95 AAA0200 10 22FEB95A OBMAR95A SUBMIT COST BREAKDOWN OF BIDS-Ec S 01150-1.02A AAA0300 15 22FE895A 05APR95A SUBMIT APPROACH AND METHODS-SS 01150-1,.02B ; AAA0400 15 22FEB95A 11 MAY95A SUBMIT TRAFFIC/SECURITY PLAN-SS i il540-1.08 efer to CG RFI#2 AAA0450 0 16MAR95A SCHEDULING MEETING-SS 1310-1.028 ; AAA0500 15 22FEB95A 11 MAY95A SUBMIT 90 DAY CPM SCHEDULE-SS 01 10-1.020" •Include,Prebid Schedule AAA0550 0 02MAR95A MEETING WITH KMD-1:00 P.M. ; AAA0555 0 16MAR95A PROCEDURE MTG.WITH KME I 10:00 AM AAA0575 0 02MAR95A MEETING WITH CENTEX-GOLDEN- :00 P.M., _... _................ , ...... - AAA0600 20 22FEB95A 13MAR95ASUBMIT SCHEDULE OF SUBMITTALS-S 01340-1.02 Via/Allow 30 day rlewew eme �R&R3/15/95 b)Startofconstruction is AAA0700 30 22FEB95A 15MAY95 SUBMIT FULL PROJECT CPM-SS 01310-1.02B ; contingent upon receipt of ; an acceptable schedule AAA0800 30 22FEB95A 15MAY95 SUBMIT SCHEDULE OF VALUES,SS 01 50-1.020 c)Use 01310-1.029 not 01310.1.04A&c NTP0000 0 03APR95A NOTICE TO PROCEE D ; , NTP0100 2 12APR95A 13APR95A PARTNERING S SSION-SS 01010-1.16A Ar _......................€.............................,........ -.............................................. .. NTP01010 45 15MAY95 28JUN95 UBMIT,SUBST. LIST(REPLACES DIV,F 18E)SS 0166, NTP01020 60 15MAY95 13JUL95 UBMIT'FINAL SUBSTITUTIONS-SS 01660-1.03C NTP01100 60 15MAY95 13JUL95 tUBMIT'GRAVITY L DEFERRED APPROVALS-SS 01340-1.02J NTP01200 90 15MAY95 12AUG95 RUCT,MAIN FRAME,HVAC:-SS 01340-1.02J NTP01210 90 15MAY95 12AUG95 DRAIN,SPRINKLERS,LONG LEAD ITEM .........:...................................................................................................................... ............................................................................. NTP01300 120 15MAY95 11 SEP95 UBMIT REMAINING SUBMITTALS-SS 01340-1.02) NTP0200 15 12APR95A 11 MAY95A SUBMIT SAF PROGRAM-SS 01540=1.06A , NTP0300 15 OSAPR95A 05APR96A DESIGNATE ENV.C DNTROL OFFICER-SS 01540-1.08A Ar NTP0400 15 15MAY95 29MAY95 UBMITVAYROLL RATES-DIVISION G.10.J.2.A NTP0500 15 15MAY95 29MAY95 UBMIT,OVERHEAD RATES-DIVISION G.10.J.2.K ................................:. .........................:..................... NTP0600 15 15MAY95 29MAY95 UBMIT'ORIGINAL BID&BACKUP DATA-DIV G.10.J.2: , NTP0700 15 10MAY95A IOMAY95A D LIVERY-OF VIDEO EQUIPMENT-SS 01400.) d NTP0800 30 15MAY95 13JUN95 UBMIT,SITE CLEANUP PLAN-SS 01561-3.01A , NTP0900 30 15MAY95 13JUN95 UBMITALL SUBCNTR AGREEMENTS:-SS 01010-1.02Z 0SW1000 0 03JUL95 ' ON-SITE WORK Project Stan OODEC04 ZFMMIV Eaity Bar Mm Sheet t of t Project FWah 11SEP95 APNEW Program Bar O'Brien-ftreOzberg Date Date 15MAY95 ApillillilliffUtiwlActivity Plot Date 15MAYOS Merrithew Memorial Hospital f- Preliminary Submittal Schedule (c)P'tmevera Systema,lno. , .....................:............................. :...............:..._.- 1 .. ... ... .. a .. .... ..... . .. . LL .. .. .. . _ .. .. .. .. .. . .. . . . .. .. .. _ .. .......... .. i ....... .......... ................. Q � i a _................... ........................... ..... a _........_.. LL C 1 ... ........ ...... p i � i Z 1 .. _ _ ...... _ ; v n~-• O! 1 � ° 100 ........ .....,.... 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N iLL D , 0 iN La ■ a Q ,.. .... .. .. . . .. . . iCD tpO tp C) C7 N N M O � � M 0, v f Cc � a c r a w m a � a� aL W 2 w 'Q a C w }y W U! wco W m C7 r'n w Q= ca w a C) om o o v c$ m o a N •- N N N N N 0 0 0 � N N N r 1 � 67 1 _I CONTRA COSTA COUNTY MERRITHEW MEMORIAL REPLACEMENT HOSPITAL CONTRACT COMPLIANCE SERVICES MONTHLY REPORT #3 JUNE 1 - JUNE 30, 1995 Prepared by: Davillier-Sloan, Inc. 7/10/95 1 June Summary V� A. Activities this Period: 1. Completed developing report forms. 2. Continued identifying MBE/WBE firms based on Centex Golden Construction Company's (CGCG) Master Tracking Report. This system for identifying and matching firms will be utilized throughout the project. 3. Continued weekly status meetings with the County's Affirmative Action/Contract Compliance Officer(AA/CCO). 4. Continued attending Weekly Construction Progress meetings. S. Attended and assisted in presentation of the Pre-Construction/Project Affirmative Action Committee Meeting. 6. Attended meeting with the County, O'Brien-Kreitzberg and CGCC to ■. discuss assessment of CGCC's proposed AA/EEO officer. It was decided that CGCC would advertise for and hire a new AA/EEO Manager. 7. Finalized reporting and tracking system for weekly status meetings and assignments. 8. Began reviewing certifications to determine justification for change in MBE/WBE participation from 3.14% MBE/0.47% WBE to 4.38% MBE/0.66%WBE. B. Projected Activities for the Next Reporting Period: 1. DSI will verify certifications for MBE/WBE firms listed or recently contracted for purchased work since bid time. The certification information ' has been requested through O'Brien-Kreitzberg. 2. DSI will begin making regular site visits for verification of performance. 1 3. DSI will begin reviewing certified payrolls. 4. DSI will begin attending monthly Project Affirmative Action Committee Meetings. 5. DSI will send letter to contractors potentially interested in performing unlisted work. 6. DSI will begin implementing the reporting and tracking system for weekly status meetings and assignments. 7. DSI will continue to work with CGCC and their proposed AA/EEO Manager on action items identified in the 4/14/95 meeting. 8. DSI will develop detailed procedure for new hires through regular hiring hall procedures, call and rehire. 9. DSI will ascertain through review of documents how Joe Carone was listed to do excavation work. 10. DSI will develop a list of all Contra Costa County agencies and organizations that might be impacted by the Project. 11. Contract Status: Current Contract Amount: $39,484,000 Current Contract MBE Amount: 1,241,500 Current Contract WBE Amount: 186,000 1 June Weekly Activities Report June 1, 1995 - June 30, 1995 Date Description Week of May 29: • Weekly status meeting with the County's AA/CCO Officer. • Wrote and distributed meeting notes of 5/31/95. (See Attachment A) • Attended Weekly Construction Progress Meeting. Week of June 5: • Informed CGCC's AA/EEO Manager of requested revisions to the MBE/WBE Master Tracking Report (see Attachment B) ; provided 1 reminders of tasks due per Division E, e.g., copies of signed MBE and WBE subcontractor contracts, overview of union participation and their namecall/rehire policies, and coordinating and chairing the monthly Project Affirmative Action Committee Meetings. • Participated in the 6/7/95 meeting among the County, CGCC and OBrien-Kreitzberg to discuss the qualifications of CGCC's AA/EEO Manager. It was agreed that CGCC will replace the current Manager. • Reviewed MBE/WBE and employment reporting forms with CGCC and OBrien-Kreitzberg. Requested adjustments were noted. (See Attachment C) • Provided CGCC an initial mailing list of minority and female contracting associations, local construction training programs, community-based organizations and individuals who should be sent an invitation and agenda to the 6/21/95 Pre-Construction/Project Affirmative Action Committee Meeting. CGCC conducted the mailing. This list is on file with the County's AA/CCO Officer. • Reviewed and approved the 6/21/95 meeting agenda. (See Attachment D) • Attended Weekly Construction Progress Meeting • Attended Advisory Council Meeting. Week of June 12: • Requested J. Dumas of the Advisory Council to review the unions' namecall and rehire procedures summarized by CGCC. (See Attachment E) • Weekly status meeting with the County's AA/CCO Officer. 1 • Reviewed a summary of CGCC's action items and their status. (See Attachment F) It was agreed to revise the format of this weekly report to reflect the specifications contained within Division E. • Reviewed two pieces of correspondence from CGCC: 1) list of subcontractors, projected number of person hours and participating unions anticipated on the project between 7/1/95 and 1/1/96; and 2) ' a sample letter for Union non-compliance of affirmative action goals. (See Attachments G and H) • Attended Weekly Construction Progress Meeting • Prepared and coordinated proposed handouts for the Pre- Construction/Project Affirmative Action Committee Meeting. (See Attachment I) • Forwarded to CGCC requested revisions to the draft advertisement for the AA/EEO Manager position. (See Attachment J) Week of June 19: • Chaired the 6/21/95 Pre-Construction/Project Affirmative Action Committee Meeting. Sign-in sheets are attached.(SeeAttachment K) • Attended Weekly Construction Progress Meeting. Week of June 26: • Forwarded proposed topics for discrimination/harassment training to O'Brien-Kreitzberg for CGCC. (See Attachment L) • Weekly status meeting with the County's AA/CCO Officer. (See Attachment M for more detailed activity) • Developed and received approval for an outreach letter and questionnaire to local construction training programs requesting information regarding their program's focus and the availability of job-ready candidates. This information will be forwarded to O'Brien-Kreitzberg for CGCC upon receipt. (See Attachment N) 1 t t Attachment A O - O DANIELIER - SLOA N Merrithew Memorial Replacement Hospital Meeting Notes of May 31, 1995 In Attendance: Emma Kuevor, Jake Sloan, Rhonda Hirata 1. Interim Report/Monthly Summary The County and DSI reviewed the Interim Report and Monthly Summary, and agreed upon the following: • The Interim report covering M/WBE activities from April 12, 1995 to May 30, 1995, will be finalized as detailed weekly activity reports to each month's summary. • The Monthly Summary will be an overview of the month's activities and highlights, and will identify anticipated and projected activity for the upcoming month. The Monthly Summaries and Weekly Activity Reports for April and May 1 are due to the County's AA/EEO Officer on Monday, June 5. 2. Pre-Construction/Project Affirmative Action Committee Meeting It was agreed to combine the Pre-Construction Meeting and the Project Affirmative Action Committee Meeting on June 21, 1995, 1 pm - 5 pm.. All unions participating in the Project Labor Agreement, local minority and female contractor associations and local community-based organizations will be invited to attend the meeting. DSI will provide targeted mailing lists to Centex Golden Construction Company(CGCC).; CGCC will send out the meeting notices. r ® 1300 CLAY STREET#600 6321 JERILYNN AVENUE OAKLAND, CA 94612 IZICIIMOND, CA 94906 (510) 464-8030 — TELEPHONE — (5 10) 23 5-33 80 (5 10) 763-9004 — FAX — (5)0) 235-3380 Attachment A 2 3. CGCC's AA/EEO Manager The County has requested CGCC to demonstrate how it will comply with the requirements of their AA/EEO Manager's job responsibilities as outlined in Division E. The County set Wednesday, June 7, as the due date for this documentation. 4. Advisory Council DSI informed the County that Jake Sloan may be on jury duty during the June 9 Advisory Council meeting. DSI will advise the County of Mr. Sloan's status as soon as possible. 5. ReportingForms orms Finalized forms will be presented at the next weekly status meeting. 6. Invoice Invoices will be submitted on the first of each month to the County's AA/EEO Officer. The Monthly Summary and Weekly Activity Reports will serve as attachments. 7. Weekly Status Meetings 1 DSI and the County will utilize the recordkeeping system of O'Brien-Kreitzberg for the format of the weekly written status reports. The items on the status reports will coincide with the specs identified in Division E. This format will begin on June 7. 8. Proposed Change Order Form DSI and the County reviewed and approved O'Brien-Kreitzberg's Proposed Change Order (PCO) Form. DSI will be of any proposed change orders (PCOs) during the weekly Construction Progress Meetings. DSI and the County will review each PCO for possible minority and/or female participation. Respectively submitted, Rhonda Hirata r i Attachment r Attachment B 1 MEMORANDUM To: Kellie Powers cc: J. Sloan From: Rhonda Mrata Date: June 5, 1995 RE: Action Items In addition to providing feedback on CGCC's Master Tracking Form, please note the following. It would be helpful to provide an update on these items to Emma on Wednesday. Let's discuss if you have questions or require further discussion. 1. MBE/WBE Master Tracking Report 1 This is an excellent document containing valuable information. Specific feedback and questions: • Column 2: please change heading from"Service"to"Description." • Column 5: requires a heading • Columns 13 - 16: please explain the use of the term"value." • In the section "Purchased Work Since Bid Time," how can we determine if a subcontractor is a minority woman? • Please move the MBE and WBE"Achieved to Date" percentages to page 1 under the section"Purchased Work Since Bid Time." • Please add a legend. • Please delete the additional"per" in your"Notes" section. • Please correct the type"altermat&' with"alternates." • Please print the report on legal size paper. Attachment B Ms. Kellie Powers Page 2 of 2 2. Minority and Female Subcontractor Contracts ' Please forward copies of the contracts to us before the start of construction. Contracts apply to all subs working within the first six months of the project. Due prior to the start of construction. ■ 3. Union Participation Please provide the list of unions who will participate in the first six months of the project. Please confer with Mike and/or Jim to provide a workforce projection by personhours during the life of the project. This will be important information to present during the first Affirmative Action Committee meeting in June. Due: June 21. 4. Unions' Namecall Procedure Just a reminder that you'll be presenting the unions' namecall procedure to Emma on Wednesday, June 7. 5. Setting Monthly Affirmative Action Committee Meetings Just a reminder that it will be your responsibility to send notices to the Affirmative Action Committee members and reserve the meeting room on a monthly basis. I've attached the Probation Department's policy statement regarding the use of the Contra Costa Probation Department Conference rooms. I suggest investigating other locations in the event the Probation Department rooms are unavailable. We will be forwardinga recommended list of persons/organizations anizations who should be P g invited. They will need to be invited to the meeting on June 21, 1995, from 1:00 p.m. to 5:00 p.m. 5. Form/Format/Procedure for problems with the Unions' Referral Process Please provide an update. Thank you. Looking forward to seeing you on Wednesday, June 7. 1 1 Attachment B ly N � E 0 0 o p m GnI C iS t3° -met o � � op EO ;e w N � W � `y u n n n Xr).1 2 x 00i o Don 8S ii o0 00o m o 'I E w iD �I a0 OD N w w a N 1�N rOMal . 11 H 11 I 0 0000000 11 0 00(700 C 00000 0 0 Ii O p O O O O O 00"000011 r00 - OOOOO N w 1 O V O NO Oa—aa s011ap ONO7Q N-NONN aww N m n 3 m oa e e 20� oo� oa 1-m ri Iti o U N N am E Z Ma.8t rni am ;aa 0 fA F N N G G B O O N EO U(7 awW w�w� W XX XXX m XXXXXXX XXXXX 00000 0 0 0 0 0 0 0 0 0 0 0 0 0 000000 w W( 0 0 0 0 0 1 0 0 0 1 0 0 0 0 m H z 0 O�-O N O M 10 fV W NN N w 2M W N w N N N w N N a V O c ry 1 E« d a C C C W C C C h A C C C C C C C pkv« vvv $ na vvvvvov 0000 O O O C C C 0 0 0 0 0 0 0 � o xxx a xxxNA Mw xxxxxxx U dam:: L°,'i�,t'S� O 0 m 4) d) 4) OO a`i ` a`� a`ia`ia`i ` Uc�Uxx� 888LL U8 8 W W o U �a� s J .. n AIL o mrn m m > rFdF��`b' in rn o'E �N E o1a. ? � 5 � � mro Soc a� O�UUz � + aa3x� c uTi Y7 A ; h.." {Ou� oL m O Et o m Q oF _U mo Irlq J �8 pf W 9 E m .2 N C K TiTiT in P M� m `— « o$ m ap u W F c c c m > > = 9y�K�k� I� .�Fl li �in c n 0 7 c Cy a w c m O Y O c o tN t!1 •' IVy j� `v v w.- o c L^ 0 m$a��ua � `� o7k9 mr, � E'` y `'S xam,myc '�ccAo > > >« c - - Y t;k v s, v 2 O € - d W y r = oF woo <C�� x urm , u� 6 mra�f 3 ���30 n EC Z o �t 68 $ W�Fo f W c Wal 1� m� ! Q c c WH R a �_ � d-6 a Em Em `6 c0 p a. c o x V c U u N fn d x .N .N x m ES a xo.5 TiuuO WG, ;W'.G EC aC moma aom d22y a,o' ', 1 UUU � m z UUUUUUU 11 �UfO IL 000a.a f. 000aw Oi a0C7t7(7t7C7 Attachment B y�y U 2 G 15'r w � M C C O O O J J E (nNfnC « N EI d Yl t0 W d II II 11 11 11 O X N(�• 2 C 0 � E J a smW i C 7 E a w m 341 U YF01 o f m` 32 d Y H to d d ad J F h W W m 0000000000000000000000 00 00 00 00.0000 0 0 p o0000o0Ooo00000 o o oo oO o 00 00 00 00 '-000o 0 0 W W F O LL'iN 000000000000000 V O O 00 00 00 00 0000 O O C a �0 0 0 0 0 0 M� CI N w N�(1 0 �O N N O �O N N N O N N N O N O LL'1 w w M O>�O N i0 M w M w w a w w�- w w w w w w LU w wwwww�w ww �� w w w w ww w w m r� fw W O E i� Q V C C C C C G C C C C C C C C C C C C C C m d Q O w d m m d m w m d v d d cw m m d m d m w w w d v m .� �. m vvgovgoovvagvvvovvavvv ' 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 `w `w - N U o o -.' � h a @_ C7 Z U' UC90000C9U' U' U' 08C7(sU' U` C7 U' 0007 m m .. .'0 m G c"EToi p x x x x x x x x x x x x x x x x x x x x x g g m m J m d «««««« «««-.X.. «««««««««« N U h L L v U C C C C C C C C C C C C C C C C G C C C C C E E D 'M I C C H C N 0C.) L)C)ci0cicic°'icicici00�L)L)L))L)L) i �� __ � 33 cis ci a Q IL W J �a a mN to m T � y N 10 CL O = S U Kfai OOR. SJ.O— O N oaO LA zed 0M a2u .cz= �oW uC ayui om > L 'Rcmo CM a 0 u ao E E oJwE a W UJ Er LLa>) Ey_ ciw O E 0 O O L 2 2N J cr 2o2J m 'p as—n co (nCL C __ LLI M wS O U E w a c � 0w W Y M mv Q y a 4' u c x y C9 . 4,1s p 0 3 E m W m u Fi m u d m w 2Ump (7(7U' (.'J(.'JU' U' (D C7C7sisJ.,..(.D U' C7 U' C7 U' (7(7 U 6 N C7 Attachment B o� oo p U O O n N Q C E N�N M W Od II 11 11 -11 11 O X—N • 2 r 0 d O E 11 N J Q u N W �I 11 7 O � Q r W u�^ � u u 2 Y N � O rm adCL m Y Q O~ Y �m CL'M rn '� N~ U W m 1 0 00 0 o O O o o O O o o II O O O O O O O O O 0 0 O O O O II O WWI- O O O O O 0 0 O t0 O O 00 a Y) m F Z t7 O M N ui O In t+f O h O 1� II b Q f9 1A f9 to 19 19 t9 N/9 N W II O 19 19 M, m F n w �W Q u ii O 7 U U E f w Q $ 03 ro dm w W W A 9 aaN _N N N o O W 1a `y `y N N C N F U C_C_ W N N E E Z N d C C O O 25 3 3 C O r y'm p o W W ULL A6 Ir WW—.1 0- 0. rn CL rn c O1 m o z 00p o I w a H m H m d A T m m CL U)p U c w e c 4) 0c c c c c 7 Y WC C fn VJ `O (n 'C C O _ � u O a" !� p` Co W m W W W m W m O U 4Ei acini c �p2 w d a 3OW w E c _ t x m — U01 o n d u CW o ~ m 0 c m N U w ym � $ y U D L LO Qu. w ii S W i i i i Attachment C Contra Costa County Merrithew Memorial Replacement Hospital Contract Compliance Program REPORTING FORMS i 1. Table 1: MBE/WBE and LBE Utilization Record This record is an "upfront" document which outlines the intended MBE/WBE and LBE participation. 2. Table 2: Progress Payment Record This is a separate record that tracks all change orders and progress payments from the prime to subcontractors, equipment owner/operators and suppliers. I Table 3: Anticipated Workforce Projection Form This form, which is submitted by the Prime Contractor and their subs, provides a breakdown, by trade, of all projected workhours on the project. The contractors will not be held to it, as it serves more for a planning tool so that we can ensure the availability of the workforce that meets the employment goals. 4. Table 4: Workforce Utilization Form ftnning�Total) This form provides information on the current workforce status. This form is ideal for contractors if they are required to give monthly reports about workforce utilization. 5 Table 5: Monthly Workforce Forecast This form could be provided by the contractor on a monthly basis outlining their employment needs during the next thirty days, also indicating how many new hires they will need for this month. This form can be completed by the Prime for the overall project and/or by the major subs as well. 6. Table 6: Workforce Projection This is a visual representation of Table 3 indicating projected workhours by trade over the life of the project. Attachment C r 0 a� V V a •_ a� ;c d 0 N O U C *- C p E. Q LM W O49 y CD U: m a O w w i� _ �, m o � ma � m U a c o W a� .� r o °C o-Lu 03 E o 0 W o J (5 3 C � dU Co = � y c d WU �' c 0 a . c cl W ��I i m r 1 C 7 C a� a va o so Q � �`.` N•N a� � � it Q Z Q E U 3 c Q U U Q WQaQQUii U Contra Costa County Table 2 Merrithew Memorial Replacement Hospital Contract Compliance Program Attachment C Progress Payment Record for MBE/WBE Subcontractors, Equipment Owner—Operators (Truckers) & Suppliers/Manufacturers ' Award Amount: Effective Date: ' oSubcontractors: Equipmen# wner=Operators (Truckers) & Original Contract Change Order Revised Total Total Payment Suppliers/Manufacturers Amoun# Issued ' Contract<Amount This'Period To Date I� i I Contra Costa County Table 2 Merrithew Memorial Replacement Hospital Contract Compliance Program Attachment Ci Progress Payment Record for MBE/WBE ' Subcontractors, Equipment Owner—Operators (Truckers) & Suppliers/Manufacturers Award Amount: Effective Date: Subcontractors, Equipment Owner—Operators (Truckers) & Original Contract Change Order, Revised Totai Total Payment Su liers Manufacturers Amount' Issued Contract Amount ThisPeriod To Date. I ji i All Subcontractors All Equipment Owner—Operators All Suppliers Clontractors Attachment C. C) N O °' rn s N O o a w o E � = t U: o qk W 1 E o s i O m _ N LL a O oCL rn E ' = E V w Ca O c C1•—+ cE ° CLCo �' o N cd o N U E O 00 CEO o Y Lo � o o U r` Lo w U cEt5 O c 0 r Z 'U N II C C W EI � T p C W O `p �.. ai O ' U CL uj C N a o a� Y U c E a U 5 L- Y (D 3 Z Y Attachment C \ 7 \: R § T 7 © -TT � y \2 : 3 « R � D � . � CL a: c \ `\ o \ : � � f O o ¥ a CL � \ 2w- � � / Q IM \\ § . f ul �lu q £ ( � E . I . � ?2 � 0, � 6 � @ - : } �� \ �: � ~ LU . \ \ � ] Li I� � . . Attachment Cl ~ S 2§ u CL CL .��. > . � ��\■ . y: \ E \ ° <Q � ■ o � \��«° � ug82 ` / a r- 0 E o Q \ d \ 2kN �%} , ' \ » « o / � � � ■ ¢ $ £ . 2 � \a ' E - ° E 9 � CL � / CL uj ? k . \ ƒ � . . . . Attachment C N y O Q. w o .:ETfl '1k W ,R C N 'CLU U. f y ccr I -W :.0 Q O a % c o , O 7 E 0 LL i c rO cCLv N .w v U +r v r E ` c w O y �I 0 Q Y o w O zZ o v w kV C `o ' „ C o; :E a a CL a C W Y O 3 Q � Y Attachment C _ . \ 2 2 �0 J414.% \ .: jai °3 o 2 .:. \ � � . r r- « » /{ � \\ \ 3 / E E a r,- 0 ~~LL»< E Ak. \ 7 § § � ? o ow02 /E \ Q ■ f .� �A � . § ■ § � o CL 0 § \\ � « e 0 Is- o - lo-, 7 0 o o $ 0 6 : �� $ �� k § <4 ƒ ) 7 « ' k ƒ Attachment C Co N V � N c 0 C " E a c E % W CL m O � C v c O Mk W O o O ° C' C N i .c , I � E LL O � � ' o N qk W v U � O a C> L N II Y O w � b C W O O O ' 0 N 3 C, 0 " a E a ffi.;o a� a, d (� to -03 • Y . Attachment C \ W / \ WE UJI to o : 2 \\�� . \ _ » § \ � E E .CL 0 LL f k0w 3 U 7 § \ { E000w �\ o k § t 022 / L CL 4. r E f » . LLI a � 7-3.\� ® \ $ 7 7 $ CL ) \� \ »° \ �:� } � k e � / 1 Attachment B In N N j Co ° C � W O z a N N C 0 M CO. N ) CL U a U ° .E ' C LL � U � y rCa v 3 d o i II r Iia C C `.1 I o E CL w yq N m ° IE t C w 1T Z 0 £ w qk W p N 3. a IS: 41D u a Q 0 1 °) 1 Y • b� Q ' _ — ��IIIIIIIIIIIIIIIIIIIIIIIIIIillll\ �• Illillllllllllllllll\\\\ D Mi - IIIIIIIIIIIIIIIIIIIII\\\\\\\\\\\\\\\\\ • I, —IIIIIIIIillllllllllllllllllllll\\\\\\\\\\\\\\\\\\\\\\\\\\��' X111111111111111111\\\\\\\\\\O\\\\\\\\\\\\\\\\\\ = - ' • �IIIIIIIIillllllllllllllllllll\\\\\\\\\\\\\\\\\\\\\\\\O ' mo. N • IIIIIIIIIIIIIIIIIIIIIIIIIIII\\\\\\\\\\\\\\\\\\\\\\' = �IIIIIIIIIIIIIIIIIIIIIilllllllll\\\\\\\\\\\\\\\\\\' �IIIIIIIIIIIIIIIIIIIiIII\\\\\\\\\\\\\\\\\` ■ __ __ - � �IIIIIIIIIIIIIIIIIIIIIIIIIIIIO\\\\\ ' 5 X11111111111111111111\\\\ �IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII� - 11111111111111111111111111111 111111111111111111111111111 IIIIIIIIIIIIIIIIIIIIIIIII i i i 1 1 1 1 1 1 1 1 1 ' Attachment D CONTRA COSTA COUNTY MERRITHEW MEMORIAL REPLACEMENT PROJECT ' PRE-CONSTRUCTION/PROJECT AFFIRMATIVE ACTION COMMITTEE MEETING ' JUNE 219 1995 1:00-5:00 P.M. AGENDA ' 1. WELCOME/INTRODUCTIONS- Emma'Kuevor ' • County • OKA • Centex Golden • DSI 2. PROGRAM REOUIREMENTS/GOALS- Jake Sloan MBE/WBE ♦ GOALS • 14%MBE • 6% WBE Current Status • 3.14 %MBE • 0.47% WBE ' ♦ CERTIFICATIONS ♦ ADDITIONAL WORK OPPORTUNITIES • Unlisted Work • Change Orders • Additional Work Attachment D ♦ SITE VISITS ♦ OTHER AA/EEO ♦ GOALS • 25.7% Minority • 6.9%Female ♦ AA/EEO COORDINATORS ♦ SPECIFIC AA/EEO STEPS ♦ SAFETY/TAILGATE MEETINGS �i ♦ CERTIFIED PAYROLLS ♦ OTHER 3. ROLE OF THE PROJECT AA COMMITTEE ♦ General Contractor ♦ County ' ♦ Davillier-Sloan ♦ Subcontractors ♦ Labor ♦ Community Based Organization ♦ Advisory Council ♦ Individuals Attachment E Attachment E ' 0 O DAVILLIER - SLOAN MEMORANDUM Date: June 12, 1995 By Fax To: Jonothan Dumas From: Je Sloan RE: Unions'Namecall Procedures Based upon your experience with the local union halls, I would appreciate your reviewing the unions' namecall procedures summarized by Centex Golden Construction Company. Please advise if they concur with your understanding of their procedures. Per Emma Kuevor's request, may we have your feedback by Thursday, June 15? Please feel free to call if you have questions or require further discussion. Thank you. 1300 CLAY STREET#600 6321. JERILYNN AVENUE OAKLAND, CA 94612 RICHMOND, CA 94806 (510) 464-8030 — TELEPHONE — (510) 235-3380 (510) 763-9004 — FAX — (5 10) 235-3380 Attachment E UNION HALL NAME CALL PROCEDURES SUMMARY Asbestos Workers Local 16 (See attached Agreement) No name call procedure. Workers are dispatched in the order in which they register for employment only. Auto. Marin & Specialty Painters Local 1176 No Name Call Procedure - Strictly off the board, in order. However, this union local is not anticipated to be used on this project. Boilermakers Local 549 1 st person Can be selected (must be hired as Foreman) 2nd person Comes from the "A"list 3rd person Can be selected(must be hired as Asst. Foreman) L 4th person Comes from the "A"list 5th person Can be selected 6th, 7th & 8th Come from the 'A"list 9th person Can be selected 10th, 11th, 12th Come from the "A"list 13th person Can be selected 14th, 15, 16th Come from the "A"list 17th person Can be selected 18th and 19th Come from the "A"list From 20- Ratio must be 50% - 50% tBrick & Tile Layers Local 3 (See attached Agreement) Agreement does not address a policy for for namecall or call backs. B.A. was not available. Carpent rs Local 152 (See attached Agreement) 25% of workers on project may be designated by Employer. The ratio of 25% can not be increased(when layoffs occur). Requests can be made for minority preferences from any location. Advance notice of at least one week is requested. 1 r - Union Summary Attachment -E = Page 2 Carpet & Linoleum Layers Local 1290 (See attached Agreement) Workers can be requested by name provided workers are available and are registered !. on the A, B, or C list. Cement Masons Local 594 Exclusive hiring hall. Requests can be made on Foreman only. Cement Masons 825 Not in jurisdiction. Local#594 has jurisdiction. Electricians Local 302 (See attached Agreement) Positions for Foreman and above can be requested provided person is listed on highest priority list (Book 9). Elevator Constructors Local 8 (See attached Agreement) Employer can request by name, from open employment list. Glaziers Local 169 Can request b name at an time. q Y Y Hod Carriers Local 166 (See attached Agreement) 9 ) Must be taken in order of list. However, a new subcontractor may request 1st hire by name. Also, an employer shall have the right to "call back"by name, any employee who has been employed by said employer within 90 working days immediately prior to such request being made. i 1 Union Summary Attachment E Page 3 Iron Workers Local 378 (See attached Agreement) Ratio is 1 to 1 - One taken in order off the board, the next one can be requested by name. r Laborers Local 324 (See attached Agreement) 50% Ratio -Authorization to exceed 50% can be given by Business Agent. (Jesse Duran) Lathers Local 681 Non-exclusive union hall. Workers requested are taken in order from list. Good faith 1 efforts only. Millwrights Local 102 (Same Agreement as Carpenters) 25% of workers on project may be designated by Employer. The ratio of 25% can not be increased(when layoffs occur). Requests can be made for minority preferences from any location. Advance notice of at least one week is requested. Operating Engineers Local 3 (See attached Agreement) At any time, a minority worker who posesses status (Hiring Lists) can be requested. Hiring list (A, B, C) are determined by amount of hours worked for union contractors. Non-minority who has a 10 years employment can be requested. Currently under Consent Decree. iwinters Local 741 (See attached Agreement) Can specifically request any worker at any time. Union Summary Attachment E Page 4 Pile Drivers Local 34 No Agreement received to date. Plasterers Local 66 Can request and hire as Foreman only- the next workers have to come off list Plumbers Local 159 (See attached Agreement) Ratio is 50% - 50%. Requested workers must have 00 hours of work reported to q 5 p Union. Will fulfill minorityrequirements on any particular project by treating request like special skill where they will go down their list until someone meets the criteria. Roofers Local 81 Can call by name from out of work list. Sheet Metal Workers Local 104 No Agreement received to date. Sprinkler Fitter Local 483 (See attached Agreement) Ratio is 50% - 50% - If an increase is necessaryin a workforce hiring shall alternate � 9 continuously between "byname"and the "taken in order from the appropriate list". Steamfitters Local 342 Same Agreement as Plumbers. UAttachment E� Union Summary Page 5 Teamsters Local 315 (See attached Agreement) Can call by name from out of work list. Tile Layers Local 19 (See attached Agreement) Employees with a preference, who have been registered as out of work for at least 48 hours may be requested by name, provided that an employee has worked for that Employer within one year preceding the date of the request. i 1 1 1 I 1 i i i t Au%clunem F 1 1 1 Attachment F Contra Costa County Merrithew Memorial Replacement Hospital Contract Compliance Program CENTEX GOLDEN ACTION ITEM SUMMARY as of 6/14/95 The following identifies action items established in the April 14, 1995 meeting among the County, Centex Golden Construction Company and DSI, and indicates their status and date of completion: Completion Action Item Status Date 1. Subcontractor Directory Complete 5/17 2. List of each subcontractor's AA/EEO Partially complete 5/17 Coordinator. Of the eight subcontractors, five have identified their AA/EEO Coordi- nator; the remaining three are in the process of identifying the coordinator. These subs will have an AA/EEO Coordinator by the time they begin work on the project. 3. Copy of CGCC's EEO Policy Complete 5/17 4. Proposed unlisted work from CG and Complete 5/17 subcontractors(will also be ongoing) 5. Documentation requesting O'Brien-Kreitzberg Complete 5/17 ' copy DSI on Proposed Change Orders 6. Progress report on the inclusion of the Merrithew Complete 5/17 Project in CGCC's quarterly newsletter 7. List of unions expected to participate in the Complete 5/17 life of the project (See Attachment A for unions who will be participating in the project during the first six months) i Attachment F 8. Documentation of each unions'namecall process Complete 6/7 Q. Dumas is reviewing CGCC's summary; will provide feedback by 6/15) 9. Provide information on Job Fairs and Teacher Complete 5/17 Job Shadow programs 10. Development of a form/format/procedure for Complete 6/2 problems with the unions'referral process (See Attachment B) 11. Demonstrate efforts to coo erate with the unions Ongoing P g g regarding programs to assure qualified members of minority groups and females of EEO in the _ construction trades. (CGCC has been meeting with each union on a face-to-face basis.) 12. Provide list of Bay Area advertisin g sources DSI will augment CGCC's list 13. Provide copies of MBE/WBE contracts from Contracts in development subcontractors (See Attachment A for subs who will be participating the in the project during the first six months) 14. Provide recruitment resources County and DSI have forwarded lists to CGCC t IeN G ` wn 1 l Attachment G 'r i Memo To: Kellie Powers From: Jim Link / Date: June 2, 1995 Re: Estimated Personhours In response to your request for an estimate of the personhours which will be incurred on the project for the first six months, see the following: Subcontractors anticipated on the project between 7/1/95 to 1/1/96: Joe Carone, Inc. ' Schnabel Foundations F.W. Spencer Contra Costa Electric Alamillo Steel Herrick R & R Maher Mid-State Steel Erectors ' Average daily workforce should be approximately 40 people. Doing the math based on a standard 40 hour work week, gives approximately 42.000 personhours. ' Furthermore, the labor unions that will be providing the workforce during this period will be: Laborers Carpenters Electricians Iron Workers Operating Engineers Teamsters Cement Masons Plumbers CENTEX GOLDEN CONSTRUCTION COMPANY 2500 Alhambra Avenue Martinez, CA 94553 i i i �+ CENTEX GOLDEN -Attachment x May 25, 1995 Attn: XXXXXXXX SAMPLE XXXXXXX Union Local # XXXX 123 Camino De La Reina San Diego, California 99999 Reference: Merrithew Memorial Hospital Replacement Project Subject: Non Compliance of Affirmative Action Goals Dear xxxxxxxxx You are hereby notified that XXXX-Union is in apparent non-compliance of the Affirmative Action requirements of the above mentioned project. According to our time keeping records the XXXXXXX Union representation on the above mentioned project is as follows: Minority Women: Other According to the Affirmative Action goals established and made a part of the Project Labor Agreement, you are required to attempt to meet the following minimum goals for participation by minority and women trades persons: Minority Women_ Currently there is a deficiency in the targeted goals that must be remedied. We request your immediate assistance in correcting this problem. We are advised by the County Contract Compliance Officer that trade unions, in non-compliance of the Affirmative Action goals should utilize "namecall" , "rehire" and "apprenticeship sponsor programs" to improve their percentage participation of women and minorities. 3H5 Gate.:-ay Blvd.. Suite 990•Concord, California 94520• Facsimile 5 10/S27-6020• 510/827-8150 Contractor's State License No. 42-581 SAttachment_H. A copy of this notice of non-compliance will be forwarded to the Contra Costa County Affirmative Action office. Please respond,in writing within 7 days of the date of this notice of your plan to meet the Affirmative Action goals on this project: Respond to: Kellie Powers Centex Golden Construction Company 2500 Alhambra Avenue Martinez, Ca. 94553 Sincerely, CENTEX GOLDEN CONSTRUCTION COMPANY ' Kellie Powers AA/EEO Coordinator cc: Emma Kuevor Jake Sloan r i Attachment I Attachment I o 0 DAVILLIER - SLOAN MEMORANDUM i Date: June 16, 1995 To: Kellie Powers cc: E. Kuevor J. Sloan From: Rhonda Mrata RE: List of Hand-Outs for the Pre-Construction/ Project Affirmative Action Committee Meeting As discussed, attached is the list of hand-outs for the upcoming meeting on June 21, 1995. Thank you for taking responsibility for hand-outs#3, #6 and #7. Please plan on faxing copies of your hand-outs to us by Tuesday at noon. We'd like the County to have an opportunity to review all hand-outs prior to the meeting. Please call us at 836-8586 if you have questions or require further discussion. Thank you. 1300 CLAY STREET#600 6321 JERILYNN AVENUE X OAKLAND, CA 94612 RICHMOND, CA 94806 (510) 464-8030 — TELEPHONE — (5 10) 235-3380 (510) 763-9004 — FAX — (5 10) 235-3380 Attachment H HAND-OUTS FOR ' PRE-CONSTRUCTION/PROJECT AFFIRMATIVE ACTION COMMITTEE MEETING JUNE 21, 1995 Description Responsibility 1. List of Agencies with whom the County has DSI reciprocal certification agreements ' 2. Certification Application Packet County 3. Subcontractor Directory CGCC 4. Construction Map DSI 5. Division E DSI 6. AA/EEO Manager's Position Advertisement CGCC 7. List of Unions, Contact Name, Address, CGCC Telephone Numbers ' 8. List of Subcontractors, Unions, types of jobs and DSI Timeframes for jobs during the first six months* 10. Table 6 (bar chart of workforce projection DSI stamped with the word "EXAMPLE" 11. April and May Monthly Summaries DSI 12. Sign-In Sheets DSI ' * Originally discussed as two separate hand-outs, the information will be combined into � Y P one hand-out. Attachment I O O DAVILLIER - SLOAN FACSIMILE TRANSMITTAL DATE: June 19 , 1995 TO: Emma Kuevor FAX #: 646-1353 FROM: Rhonda Hirata This transmission is 8 pages including the transmittal sheet. Original(s) Will/will not follow. DESCRIPTION OF TRANSMITTAL: List of Handouts ; updated subcontractor directory, copy of sign-in sheet r SPECIAL INSTRUCTIONS: Please review the list of handouts. r #1 , #3 and #12 are attached , CGCC .is preparing #6 and #7 ; Jake is preparing #8 and will fax you a copy on your return on Tuesday. You' re familiar with the remaining documents . If you do not receive 8 pages including transmittal page, please call: ❑ (510) 235-3380 ❑ (510) 464-8030 RXX (510) 836-8586 Send faxes to: ❑ (510) 235-3380 ❑ (510) 464-8030 1KX (510) 836-8113 1300 CLAY STREET#600 6321 JERILYNN AVENUE OAKLAND, CA 94612 RICHMOND, CA 94806 (510) 464-8030 - TELEPHONE - (5 10) 235-3380 (510) 763-9004 - FAX - (5 10) 235-3380 Attachment I HAND-OUTS FOR ' PRE-CONSTRUCTION/PROJECT AFFIRMATIVE ACTION COMMITTEE MEETING JUNE 21, 1995 ' Description Responsibility_ 1. List of Agencies with whom the County has DSI reciprocal certification agreements 2. Certification Application Packet Comity 3. Subcontractor Directory CGCC 4. Construction Map DSI 5. Division E DSI 6. AA/EEO Manager's Position Advertisement CGCC ' 7. List of Unions, Contact Name, Address, CGCC Telephone Numbers 8. List of Subcontractors, Unions, types of jobs and DSI Timeframes for jobs during the first six months* ' 10. Table 6 (bar chart of workforce projection DSI stamped with the word "EXAMPLE" 11. April and May Monthly Summaries DSI 12. Sign-In Sheets DSI ' * Ori inall discussed as two separate hand-outs, the information will be combined into S Y P ' one hand-out. Attachment I Contra Costa County Merrithew Memorial Replacement Hospital Contract Compliance Program RECIPROCAL CERTIFICATION AGENCIES 1. City of Oakland 7. State of California Attn: Roy Cordero Department of Transportation Office of Public Works Division of Civil Rights 1333 Broadway, 8th Floor Attn: Certification Unit ' Oakland, CA 94612 1120 "N" Street, Room 2445 Sacramento, CA 95814 2. Port of Oakland ' Attn: Cheryl Perry League 530 Water Street Oakland, CA 94607 3. Regional Transit Association of the Bay Area Attn: Phyllis Walker ' 101 - 8th Street Oakland, CA 94607 r4. Los Angeles County Transportation Commission Attn: Certification Unit 818 West 7th Street, 4th Floor Los Angeles, CA 90017 5. San Francisco Human Rights Commission Attn: Vicky Zimpel 1170 Market Street#500 ' San Francisco, CA 94102 6. U.S. Small Business Administration Regional Office Attn: Steven Bangs 71 Stevenson Street, 20th Floor San Francisco, CA 94105-2939 i Attachment I MERRITHEW MEMORIAL HOSPITAL Project No. 402 Subcontractor Directory 06/15/95 Rebar Alamillo Steel 707/745-6964 032000 325 West Channel Road FAX 707/747-1714 Benecia, CA 94510 Joe Alamillo (PM) ' Brett Alamillo (PM) Robert Mostacho Gary Sawyer EEO Debbie Brautigam Insulation/ Alcal Roofing & Insulation 510/866-8818 Firestopping 12885 Alcosta Blvd. FAX 510/277-9512 7210/7270 P.O. Box 237 EEO Mike Moraes San Ramon, CA 94583 Sheet Metal Allied Heating &Air Conditioning 415/459-5232 076000 12 Deluca Place FAX 415/459-0407 San Rafael, CA 94901 Robert Allen (PM) EEO Lew Larson Glass/Glazing . Architectural Glass & Alum. Co 510/293-9460 088000 26575 Corporate Avenue FAX 510/293-9466 Hayward, CA 94545 Ernest Williams EEO Hector Johns ' Ceramic Tile J. Dean Ballard & Sons 510/567-0660 093100 2052 Edison Avenue FAX 510/567-0669 San Leandro, CA 94577 Bill Norcup EEO Jim Hunter Earthwork Joe Carone 510/787-7283 ' 022000 2294 Vlsta Del Rio FAX 510/787-3216 Crockett, CA 94525 Dan McClean EEO Bruce Carone Metal Lockers CASCO 916/920-1776 105000 1.400 Enterprise Blvd., Ste. E FAX 916/371-0465 West Sacramento, CA 95691 Pete Dixon EEO John Garwood Bomanite Concrete Patterns 916/985-8405 033100 75 Natoma St., Ste. 213 FAX 916/989-4620 Folsom, CA 95630 Rick Ring ' EEO Martha Ring Attachment I ' Subcontractor Directory Page Two Finish Carpentry Contractor's Millwork 714/992-1772 ' 062000 151 E. Foundation Avenue FAX 714/992-1773 La Habra, CA 90631 David Skinner EEO David Skinner Electrical Contra Costa Electric, Inc. 510/229-4250 161000 826 Howe Road FAX 510/228-4817 Martinez, CA 94553 Alan Swinington Mike Dias EEO Jeff Juhala Waterproofing Ellis Roofing 916/383-1200 ' 071300 8201 Elder Creek Road FAX 916/387-0630 Sacramento, CA 95824 EEO Craig Lundborg Fire Sprinkler G & G Fire Sprinklers, Inc- 310/842-7000 153000 5965 Washington Blvd. FAX 310/842-7100 ' Culver City, CA 90232 Alon Baadani EEO Jeanette Sabogal Scheduling Gustafson Construction Consulting 510/674-9886 013000 101 Gregory Lane, Suite 51 FAX 510/674-9929 Pleasant Hill, CA 94523 EEO Larry Gustafson Laundry Hankin Specialty Equipment 415/626-0620 Chute 555 Fulton Street, Suite 202 FAX 415/626-1396 11175 San Francisco, CA 94102 EEO Neil Chaitin Struct. Steel Herrick 510/484-2900 051200 P.o. Box 9125 FAX 510/484-2992 7021 Koll Center Parkway Kathryn Copley Pleasonton, CA 94566 Tom Oldfield EEO James H. Winans ' Fire Prot. Intelligent Technologies, Inc. 510/484-3701 015365 1031 Serpentine Ln., Ste. 101 FAX 510/426-5013 Pleasanton, CA 94566 EEO John Haley-Walker i Ceilings La Forge & Sons 707/778-7611 095100 1111 Gossage Avenue FAX 707/778-0754 Petaluma, CA 94952 EEO Roger LaForge Subcontractor Directory Attachment I Page Three Concrete R & R Maher Const. Co., Inc. 707/552-0330 033000 P.O. Box 3129 FAX 707/552-4841 1324 Lemon Street Rod Maher Vallejo, CA 94590 Joe Woods EEO Judy Moore Drywall, Plaster Frederick Meiswinkel, Inc. 415/550-0400 GFS 2060 Newcomb Avenue FAX 415/550-0221 091000 San Francisco, CA 94124 EEO Gerry Cannon Metal Deck Mid-State Steel Erectors, Inc. 209/464-9497 053000 1916 Cherokee Road FAX 209/464-0538 Stockton, CA 95205 Joe Organ Dan Killingsworth EEO Gerald E. Shipman Landscaping North Bay Landscaping 707/762-3850 029000 P.O. Box 5055 FAX 707/762-6118 150 Landing Way (94952) Mark Trotter (PM) Petaluma, CA 94955 EEO John C. Ebey Roofing Pioneer 415/586-9958 075100 327 Vernon Street FAX 415/587-7723 San Francisco, CA 94132 Herbert Li EEO Herbert Li Shoring Schnabel Foundation Co. 510/947-1881 021600 3075 Citrus Circle, Ste. 150 FAX 510/947-0418 ' Walnut Creek, CA 94598 EEO Richard Cooper Flooring Paul Singer Floor Coverings 510/373-0900 096500 7066 Las Positas Rd., Ste E FAX 510/373-0360 Livermore, CA 94550 Russ Blake ' EEO Sue Goodchild Trailers Space Leasing Corp. 209/233-5596 ' 010100 810 N. PleasantAvenue FAX 209/233-0365 Fresno, CA 93728 EEO Perry Snider 1 Subcontractor Directory Attachment I Page Four ' HVAC/Plumbing F.W. Spencer& Son, Inc. 415/468-5000 155000 211 South Hill Drive FAX 415/468-4578 Brisbane, CA 94005-1204 Dan Everett EEO William Spencer HVAC Peterson Mechanical 707/938-8481 254 1st. East FAX 707/938-1437 P.O. Box 450 Rich Mainenti Sonoma, CA 95476 Controls Johnson Controls 510/783-4000 3526 Breakwater Court, Bldg E. FAX 510/783-3170 Hayward, CA 94545 IDS uiation Raglen Balancing 800/767-9567 1121 Union Terrace FAX 707/747-0273 Reno, NV 89503 ' Surveying Surveyor's Group 916/652-4484 010500 9021 Tudsbury Road FAX 916/652-4582 Loomis, CA 95650 Dee Deiterich EEO Elsie Deiterich Arborist Treescapes 510/638-0781 29560 660 McClary Avenue FAX 510/638-0784 Oakland, CA 94621 EEO David Nelson aElevators U.S. Elevator 510/614-7300 142100 1660 Factor Avenue FAX 510/614-7350 San Leandro, CA 94577 EEO Richard Blaska Partnering Ventura Consulting Group 805/650-8040 019003 674 County Square Drive, #105 FAX 805/644-0790 Ventura, CA 93003 EEO Jim Eisenhart ' Misc. Metal Washington Iron Works 310/327-8660 055000 P.O. Box 460 FAX 310/329-4180 17926 S. Broadway 213/321-8373 Gardena, CA 90247 Rob Savino Mike Goodman EEO Julie Legas AttOLC G o� � V o 'W, 0 w Q 1 �a Attachment I f 1 i CONTRA COSTA COUNTY MERRITHEW MEMORIAL REPLACEMENT HOSPITAL 1 DIVISION E i DIVISION E. MINORITY AND WOMEN BUSINESS ENTERPRISE PROGRAM Attachment I DIVISION E. MINORITY AND WOMEN BUSINESS ENTERPRISE PROGRAM AFFIRMATIVE ACTION AND EQUAL EMPLOYMENT OPPORTUNITY SECTION 1. MBE/WBE PROGRAM A. The Contra Costa County Board of Supervisors has adopted a program to help develop and support Minority-owned Business Enterprises (MBEs) and Women-owned Business Enterprises (WBEs) by providing opportunities for participation in the performance of construction contracts financed with County funds. An MBE or WBE means a business enterprise which meets the criteria specified in Division E. B. To implement the purpose of this program, -the County has established MBE/WBE goals for this project which are specified in -the Notice to Contractors. C. If a construction contract is to be awarded, it shall be awarded =. ~ in accordance with . the requirements .prescribed by. the County='to? r�: : ;'. the lowest responsible bidder who: 1) Meets the MBE and WBE' goals specified in Division A Notice tom Contractors -and requirements set forth in this Division E;'`or=- 2) Documents a "good faith effort" (see Section 5) to comply with. ... these goals prior to bid opening date. D. Where contracts are financed in whole or in part with federal or state funds and the grant, loan or other financing device contains MBE and WBE program goals, the County will, where permitted by the grantor, meet the program requirements with the highest MBE/WBE goals. The Contract Compliance Officer will be responsible for. monitoring the program to ensure the goals are met. SECTION 2. MBE/WBE PROGRAM CRITERIA A MBE An eligible Minority Business Enterprise (MBE) is a business entity which is at least 51% owned and whose management and daily business operations are controlled by one or more minorities who are citizens or lawful permanent residents of the United States. and a member of a recognized ethnic or racial group. The management operations and control must be substantial, real, and on-going on a regular basis. The eligible ethnic or racial groups are defined as follows: 1) Black: All persons having origins in any of the Black racial groups of Africa. 2) Latino(a) : All persons having origins in Mexico, Puerto Rico, Cuba, Central America or South America, regardless of race. 3) Asian All persons having origins in any of the original Pacific peoples of Japan, China, the Indian Subcontinent, Islander: the Philippines, Vietnam, Cambodia, Laos, Korea, Samoa, Guam, the U.S. Trust Territories of the Pacific, Northern Marianas, Taiwan, Hawaii or the Pacific Islands;_and . American All persons having origins in any of the original Indian peoples of North America (including Aleuts and Alaskan Eskimos) who maintain cultural identification Native: through tribal affiliation or community recognition. DIVISION E - 1 DIVISION E. MINORITY AND WOMEN BUSINESS ENTERPRISE PROGRAM B. WBE Attachment Ii An eligible Women Business Enterprise (WBE) is a business entity at least 51% owned and whose management and daily business operations are controlled by one-or more women who are citizens or lawful permanent residents of the ..United States. The management operations, and control must be substantial, real, and on-going on a regular basis. C. ' SIZE STANDARD In order to receive credit against the goals an MBE/WBE must meet the size criteria of the Small :Business Administration as set forth in Volume 13 of the .Code of .Federal.Regulations, Chapter 1. D. SITE VISIT Site visits are required for all firms certified with Contra Costa _--County. In those instances..--:where site visits -cannot be made= � ti * because of geographical;distance'�ihe. County :reserves the right tole_ Y' , . ;deny..certification. AffirmativeAction=:Office.staff will .visit q., ;, the;:business and review..its;operaEions,,'observe..routine work hours 14 and will talk with the owner s Al SECTION 3. CERTIFICATION A. Contractors, subcontractors, suppliers, manufacturers, truckers or MBE/WBE members of a joint venture intended to satisfy the MBE/WBE goals on this project must: (1) be certified prior to bid date with Contra Costa County; or ` (2) comply with the County's Program criteria and be certified prior to bid date with one of the following acceptable agencies: City of Oakland Office of Public Works One City Hall Plaza Oakland, CA 94612 (510) 238-3970 Port of Oakland 530 Water Street Oakland, CA 94607 (510) 272-1390 Regional Transit Association of the Bay Area 101 - 8th Street Oakland, CA 94607 ' (510) 464-7727 Los Angeles County Transportation Commission Contract Compliance 818 West 7th Street, 4th Floor Los Angeles, CA 90017 (213) 623-1194 �1 San Francisco Human Rights Commission 1170 Market Street, #500 San Francisco, CA 94102 (415) 252-2514 _ - certification list only, not the "registry" list DIVISION E - 2 DIVISION E. MINORITY AND WOMEN BUSINESS ENTERPRISE PROGRAM U.S. Small Business Administration Attachment I Regional Office 71 Stevenson Street, 20th Floor San Francisco, CA 94105-2939 � . (415) .744-6808 . Section 8(a) certifications only; or v •�(3)-be a- small business concern, as defined in-:Section 3 of the Small Business Act and implementing regulations, . and be certified prior to bid date with one of the following agencies (see Public Contract Code Section 2052) : State of .California - Department of Transportation• (Caltrans); > Jr = � •Division .of Civil:Rights .1120 N;Street,. Room 2,445 ; Sacramento; CA 95814 .,x ., �s..�.t. Any cother_participating._state.._ag* ncywhose;Xertification-'criteria_ ::..,.�;_ t�"comp"lies�with Part 23- of Title49of the `Code ofd Federal= _yi f Regulations::. -` °v� �``-fir ' Caltrans certifications-Firms that are certified vas SMBE/DBE or CFMBE/DBE may be counted towards the MBE goal'-.'. -Firms that are certified -as SWBE/DBE or CFWBE/DBE may be; :counted`-towards the WBE goal. Firms that are certified only as°-SMBE, --CFMBE, .SWBE or CFWBE may also be counted, so long as they meet the 'small:business -size standard ' set- forth in Section 3 of the Small.- Business' Act.. and implementing regulati8ns. Note: Before listing an SMBE, CFMBE, SWBE or CFWBE that does not have a DBE certification, bidders are cautioned to carefully verify that thefirm is a small business concern,::.as,.defined.:.-. .f Any. firm -that-ds listed,to satisfy the.:.MBE/WBE:voals and'.that;does not hold a current certification with Contra'Costa"::County, or one of these ' acceptable agencies at bid due date. .will not :be .-counted towards meeting the County's MBE/WBE goals. S. Joint ventures must be approved prior to bid-opening: MBE/WBE firms in a joint -venture must be certified prior to,-bid opening. Requests for "Joint Venture Request for Certification (Schedule B Form) " may be obtained from the Affirmative -Action Office . or General Services Department. C. Non-certified MBE/WBEs who wish to be-certified by Contra Costa County may apply for certification by. submitting 'Request 'for Certification . (Schedule A Form) , " . available from the County:.Affirmative- Action Office. Requests for certification must .be. submittedno later. than. twenty-one days before bid opening. K SECTION 4. COUNTING MBE/WBE PARTICIPATION TOWARD MEETING MBE/WBE GOALS\ MBE/WBE participation shall be counted toward meeting MBE/WBE goals as follows: A. Once a firm is determined to be a certified MBE/WBE in accordance with the County's program criteria, the total dollar value of the subcontract awarded to the certified MBE/WBE is counted toward the applicable MBE/WBE goals. The total dollar value to be paid to the MBE/WBE shall be evaluated by the Contract Compliance Officer. If the evaluation. by the Contract Compliance Officer shows that the bidder has not met the contract goals for MBE/WBE DIVISION E - 3 Attachment I DIVISION E. MINORITY AND WOMEN BUSINESS ENTERPRISE PROGRAM participation or made a good faith effort to meet the goals, the ,-� bidder is not a responsive bidder and may be disqualified. B. If the prime bidder is a certified MBE/WBE firm, the value of work performed by�the,.;prime maybe applied toward meeting the specified goals. _ C. The total dollar .value of a contract with a certified minority r' woman is counted 'toward both the MBE goal and the WBE goal. This 'is the 'only..situation.where work .can be counted toward both goals. D. In counting MBE/WBE .participation, credit will only be given for certified -first:•-second and third tier subcontractors, suppliers, manufacturers4and_.truckers....:Each firm .for which-credit is claimed shall-be listed :in,:the 'Bidder MBE/WBE Information' form {Section 6(A) ) submitted-•.'-with the contractor's bid. Where - the work performed..by a,,!isted:MBE.or WBE is subcontracted.-to .a.-lower tier ' •;:, MBE `or='WBE;s:the. �work performed by the 'lower:-,--tier. firm-will not - also..be•.7countedx�tµowardrthe:_MBE :or:;WBE:;goal;unless::the=:dollar value , : of• 'such}work, sexcludedfrom the' credit- clauned. for,the higher ,'!�• �' tier��firm-' - >�,y>. ,.. E. A con rattor.', +coune."towar `its MBE/WBE goa`ls'��`aaly expenditures Y;,.. .. tot' perforin'`a ':commercially useful function in the`work- of "a='contract: =.A certified MBE/WBE is considered to perform 'a_..commercially useful function when it is responsible for execution of :'a distinct element of the work of a contract and carrying out`_.:­`its- ,.responsibilities by actually performing, managing, and-:.supervising the work involved. To determine.whether a certified MBE/WBE is performing a commercially useful function, the County shall evaluate the amount of work subcontracted, industry practices, and other relevant factors.. F. Consistent,-with normal industry practices, a certified MBE/WBE may enter ­.into subcontracts. If a certified MBE/WBE contractor or subcontractor`:,subcontracts.:a significantly greater portion.. of .the 1 work,-of the contract-than.would be expected on the basis of normal industry practices,.- the certified MBE/WBE -shall be presumed not to be performing ",a commercially useful function. The certified MBE/WBE may • present evidence to rebut. this presumption to the AffirmativeAction Office. , G. A contractor may count toward its MBE/WBE goals expenditures for materials and supplies obtained from certified MBE/WBE suppliers and manufacturers, provided that the certified MBE/WBE's assume the actual and-.contractual responsibility for the provision of the materials and:supplies. 1) ,. The .contractor .may count its entire expenditure to a certified ' MBE/WBE manufacturer (i.e. , a supplier • that produces goods from. raw,'', materials or . .substantiall'y_.7,alters.._:them,,. before .- resale) : :': 1 2) The contractor may count 60 percentof -its expenditures to certified MBE/WBE suppliers that are not manufacturers, provided that the certified MBE/WBE supplier performs a commercially useful function in the supply process. H. A contractor may count toward its MBE/WBE goals expenditures to truckers in accordance with the following: 1) If trucking is to be performed by a certified MBE/WBE trucker who will perform the trucking with his/her own trucks, the contractor may count 100% of that expenditure. �, DIVISION E - 4 Attachment I DIVISION E. MINORITY AND WOMEN BUSINESS ENTERPRISE PROGRAM 2) If trucking is to be provided through a certified MBE/WBE trucking broker the contractor may count 100% of the expenditure to that broker provided that: a) The broker uses the majority of certified MBE/WBE truckers for the project who are certified with Contra Costa County or one of the other acceptable agencies listed in Section 3. b) The broker submits a 'certified roster" of the truckers to be used for the project. The "certified roster" from the broker must indicate the truckers are MBE/WBE's who are certified by Contra Costa County or one of the other acceptable agencies listed in Section 3 and must show the truck numbers, owners names, Public Utilities Commission CAL-T numbers. 3) If trucking is to._be provided through a trucking broker who is not a certified--MBE/WBE;•;:the contractor may count only. 60% of. . the expenditure=;to; that;broker provided that: a) ,,:The broker,.uses..the.majority..of. certified MBE/WBE truckers -- -y --for:-theYprpjec. �who-°are•certified with Contra Costa County or one of -the'=other'agencies listed in Section 3. b) The broker submits a •certified roster" of the truckers to be used for the project. The "certified roster" from the broker must indicate the truckers are MBE/WBE's who are certified by Contra Costa County or one of the other acceptable agencies listed in Section 3 and must show the truck numbers, owners names, Public Utilities Commission CAL-T numbers. 4) Credit will not be allowed for trucking brokers who do not have a "certified -roster". Rosters must be submitted within _ � •; two working .days 'after bid opening. I. The final MBE/WBE I participation determined by the Contract Compliance Officer may be appealed by the bidder, or a third party challenger, to the County Administrator, c/o County Administrator's Office, 651 Pine Street, 11th Floor, Martinez, CA 94553. SECTION 5. GOOD FAITH EFFORT REQUIREMENTS A. A "good faith effort" shall include specific affirmative action steps and documentation of those steps. The following list is not exclusive or exhaustive:---Other factors or types of efforts may be relevant in appropriate cases. :,:47 7 .. 1) A bidder shall:do_all.of .the.following: a) Attend the pre-qualification and pre-bid meetings • scheduled by' the County for this project (attendance at both meetings is mandatory) . b) Identify, list and select specific items of the project (see attached list of items of work) to be performed by Minority and/or Women Business Enterprises to provide an opportunity for participation by those enterprises. The items identified and selected by the bidder shall be reasonably calculated to produce a level of MBE/WBE participation sufficient to meet the goals and requirements of the County. c) Not less than ten (10) calendar days prior to bid opening, advertise in one or more daily or weekly newspapers, trade DIVISION E - 5 •. DIVISION E. MINORITY AND WOMEN BUSINESS ENTERPRISE PROGRAM Attachment I association publications, trade journals, or other media, such as the Daily construction Service, the Daily Paci f;c Builder or the Small Business Exchanae. For each I .publication, submit a copy of the advertisement showing the date of publication and containing the following information: bid opening date; description of entire project; bidder's bond requirements; identification of items to be subcontracted; architect's estimate of entire project; calendar days in the contract; and other pertinent information. d) Not less than ten (10) calendar days prior to bid opening, for each identified item of the contract, send by certified mail or J= written notice of the bidder's interest in bidding on the contract to at least three (3) certified MBEs and three (3) certified WBEs qualified to provide the item. Include in each notice, the following minimum information: 1) bid opening date :.2). ..description of.,entire project ,-r ' - 3) bidder's' bond--requirements - ? 4) identification of items to be subcontracted 5) engineer's/architect's estimate of entire project- 6) roject6) calendar days in the contract 7) other pertinent information. Submit copiesof the written notices and signed return receipts or fax machine log as a part of "good faith effort" documentation. If the bidder contracts with a subcontractor for _i performance of certain contract work, any good faith =� efforts made and documented by the subcontractor may, in the bidder's discretion, be used to satisfy applicable #' requirements of this Section 5. e) Follow u initial solicitations of interest contacting P by g at least fifty percent (50%) of the certified MBE's and WBE's that were notified to determine with certainty whether they are interested in performing specific items of the project. List the name and phone number of each certified MBE or WBE contacted and the dates of initial notice and follow up contact. f) Provide interested MBE's and WBE's with information about the plans, specifications and requirements for the selected subcontracting or material supply work. List, for each certified MBE or WBE to which such information is provided,. .the name of the firm, contact person and telephone number. g) At least ten (10) calendar days prior to bid opening, request by certified mail or JgA assistance from at least one (1) of the following: minority and women community ` organizations; minority and women contractor groups; local, state or federal minority and women business assistance offices (including the Public Works and/or General Services Department and the Affirmative Action Office) ; certifying agencies acceptable to the County; or other organizations that provide assistance in the recruitment and placement of Minority or. Women Business Enterprises. For each agency or organization contacted, submit the name of the agency or organization, the contact person, the date of contact and the response received, and DIVISION E - 6 Att achment I DIVISION E. MINORITY AND WOMEN BUSINESS ENTERPRISE PROGRAM copies of the written request and signed return receipt or fax machine log. h) Negotiate in good faith with Minority or Women Business Enterprises and not unjustifiably reject as unsatisfactory bids prepared by any Minority or Women Business Enterprise as determined by the County. List each MBE/WBE from which a bid was received. If a bid from an MBE/WBE was not utilized, list detailed reasons. i) Where applicable, advise and make efforts to assist interested Minority and Women Business Enterprises in obtaining bonds, lines of credit or insurance required by the County or bidder. For each firm advised or assisted, list the name of the firm, the contact person and the date assistance was given. B. A bidder shall submit the following documentation of 'good faith . effort" based on the engineer's/architect's estimate :i..of the project: -'` -- 1) Projects between $50,001 and $100,000 -- submit. documentation for items b, c, d, e, g, h and i. 2) Projects over $100,000 -- submit documentation for all of the above (items a-i) . The Contract Compliance Officer reserves the right in appropriate situations to require documentation of additional items listed above. C. In considering the bidder's documentation of •good faith effort, * the County will consider whether the bidder's efforts to obtain certified Minority and Women Business Enterprise participation could reasonably be expected to produce a level of participation sufficient to meet the goals and requirements of the County. In particular, the County will consider whether, in soliciting sub-bids, the contractor and/or its subcontractors made reasonable efforts to divide the contract work into small enough items or units to facilitate performance and bonding by a sufficient number of certified MBEs and WBEs, including as necessary solicitation of MBEs and WBEs at the second and third tier level (see attached list of items of work) . D. In evaluating whether a bidder has made a 'good faith effort', the Contract Compliance Officer shall have the right to assign such weight as it deems appropriate, in its sole discretion, to each of the criteria set forth in this Section. In addition, the County specifically reserves the right, in its sole discretion, to waive any of the time requirements set forth in this Division E and to waive any other irregularities relating to compliance with the County's MBE/WBE program. E. The final MBE/WBE participation determined by the Contract Compliance Officer may be appealed by the bidder, or a third party challenger, to the County Administrator, c/o County Admin- istrator's Office, 651 Pine Street, 11th Floor, Martinez, CA 94553 . DIVISION E - 7 DIVISION E. MINORITY AND WOMEN BUSINESS ENTERPRISE PROGRAM Attachment I A4 SECTION 6. SUBMITTALS A. BIDDER MBE/WBE INFORMATION Bidders shall submit with their bids, no later than 2:00 PM, a completed FORM I LIST OF SUBCONTRACTORS (As required by Division B, Section 4, Paragraph (c) ) , and to be included will be a listing of all certified MBE/WBE first, second, and third tier subcontractors, suppliers, manufacturers, and truckers to be applied toward the goal. Such information shall be subject to verification by the County. The information shall include, for each listed MBE/WBE firm, the name of the firm, the firm's business location (i.e. , city and state) , description of work to be performed, and dollar value of the work to be performed. Bidders shall submit a completed FORM II BIDDER MBE/WBE INFORMATION listing all certified MBE/WBE first, second, and third . tier subcontractors, suppliers, manufacturers and truckers no later than 4:00 PM. Such information shall be subject to verification by the County. The information shall include, for each listed firm, the name of the firm, the firm's business location (i.e. , city and state) , telephone No. , description of work to be performed, type of . firm (check MBE and/or WBE) and dollar value of the work to be performed. Failure to submit completed FORM I, and FORM II of the 'Bidder MBE/WBE Information" with the bid (at the times noted above) shall render the bid or proposal non-responsive and the bid may be rejected. Failure to properly complete LIST OF SUBCONTRACTORS FORM I, and FORM II of the "Bidder MBE/WBE Information" form may be grounds for rejection of the bid. Blank forms are attached. DIVISION E - 8 Attachment I DIVISION E. MINORITY AND WOMEN BUSINESS ENTERPRISE PROGRAM Page 2 of the "Bidder MBE/WBE Information' form should be submitted no later than two working days (no later than 5:00 p.m. ) after bid opening. The MBEs/WBEs listed on page 2 must match those listed on page 1 submitted.at time of bid opening. A sample of page 2 of the completed 'Bidder.=MBE/WBE Information" form is :b:°';:;. included at the end of this Division E. Blank forms (•Bidder •: :- MBE/WBE Information" form) are at the end of this Division E. rB. CERTIFYING LETTERS MBE/WBE firms. listed in the Bidder MBE/WBE Information form shall submit within two working days of bid opening copies of certifying letters from agency with which they are certified. C. GOOD FAITH EFFORT The three lowest bidders,'.s2iall`''sut`.-:within two. working daysT''�no�"'= t�:� ,. ....•. -later then 5:00 p.m:.).: after :.:bid `Apening' documentation._.of ::Good:k 4§ . - '' = Faith`.Effort:. :-Bidders areacautioned.=that even' their-Bidde' MBEyWBE Information "f orm'P''indicatesthat=.they meet the County's­� ..,,� : ?�: :•" MBE/WBE goals bidders=''should-.:,document their good =.r �= �• - *N�: efforth: Such ;documentatian caniprotect bidder's eligibility for award' .of the`,contract=.;7n;;case;;aheCounty's. review results ;.in'_a s 4 -'finding that `the'goals`have'`not`been"met. D. LETTER OF INTENT MBE/WBE firms listed in the Bidder` MBE/WBE Information form shall submit, within two working' days after bid opening, a completed form, "Letter of Intent to• Perform `as an MBE/WBE Subcontractor/ Supplier/Manufactures/Trucker' (a copy of the form is included at the end of this Division E) . Use of the form will verify the subcontract amount each certified MBE/WBE subcontractor, supplier, manufacturer or trucker -intends .to perform, the tier (first, second, or third) at which:the firm will be utilized and the name of the firm contracting°'fore -=the work. The form shall be signed by the .'.certified MBE/WBE 'subcontractor, supplier, manufacturer or trucker identifying the item(s) of work to be performed and the actual dollar value to be received. No contract will be awarded without co=leted Letters of Intent, The prime contractor must explain in writing any differences between the dollar amounts shown on the "Bidder MBE/WBE Information" form and the dollar amounts show on the Letter of Intent forms. E. SUBCONTRACTS The contractor shall submit copies of fully executed subcontracts -or purchase agreements with each eligible certified MBE/WBE listed on the "Bidder MBE/WBE Information' form to the Contract Compliance Officer after the award.•of contract and no later than - seven calendar days prior to work ,. by each listed MBE/WBE subcontractor, supplier, manufacturer or trucker. Any amendments to these subcontracts shall be submitted to the Contract "Compliance Officer within five days of execution. Non-compliance may be cause for the Public Agency to stop the work. In no case, will the County make any payment for work done by an MBE/WBE subcontractor, supplier, manufacturer, or trucker without prior submittal of a fully executed contract or purchase agreement covering this work. Delays caused by failure to meet this requirement shall not be considered a valid basis for extension of time for the purpose of calculating liquidated damages. F. VERIFICATION OF PERFORMANCE Upon completion of work, the contractor shall submit a completed "Verification of Performance as an MBE/WBE Subcontractor/Supplier/ Manufacturer/Trucker" form for each certified MBE/WBE listed on DIVISION E - 9 Attachment I DIVISION E. MINORITY AND WOMEN BUSINESS ENTERPRISE PROGRAM the 'MBE/WBE Bidder Information' form that was submitted with the proposal. The form shall be signed by the certified MBE/WBE identifying the item(s) of work performed and the actual dollar ' amount received. A copy of this form is included at the end of Division E. Pinal payment for work done will not be made to the contractor until all BIDE/WBE Verification of Performance forms aro received. The prime contractor must explain in writing any total dollar amounts paid to subcontractors, suppliers, manufacturers or truckers that are less than the dollar amounts shown on the respective Letter of Intent. SECTION 7. RECORDS The contractor shall maintain records, including canceled checks, of all invoices paid to certified MBE/WBE firms for a period of three years from date of completion of the contract. Such records shall show the ,name and address of each certified 148E/WBE subcontractor, supplier, .'manufacturer, trucker and . joint ..venture partner and .the.=..':• total: dollar, amount .paid to. each f irm.�i :These records shall be made available':-to:.the County Contract Compliance;Officer:when requested: r SECTION 8. . :ON=SITE VERIFICATION The =Contract` Compliance Officer, '."oi Yiis%her designee, shall have the right to visit the job site, unannounced, to monitor certified MBE/WBE utilization. - SECTION 9. SUBSTITUTION OF SUBCONTRACTORS A. No substitution of a certified MBE/WBE subcontractor, supplier, manufacturer or trucker shall be made at any time without the written consent of the Contract Compliance Officer. If a certified MBE/WBE subcontractor, supplier, manufacturer or trucker is unable to perform successfully and is to, be replaced, the contractor will be required to make 'good faith efforts' to replace -the original certified MBE/WBE with another certified - MBE/WBE subcontractor, supplier, manufacturer or trucker. MBE/WBE substitutions after the award of the contract must meet the County's program criteria. (The program criteria defines certification) . B. Authorization to use other subcontractors or sources of materials (i.e. substitute MBE/WBE subcontractors, manufacturers, suppliers or truckers) may be requested for the following reasons: 1) The listed certified MBE/WBE subcontractors, manufacturers, supplier or truckers, after having had a reasonable opportunity to do so, fails or refuses to execute a written contract, when such written contract, based upon the general -terms, conditions, plans and specifications .for the project, or on the terms of such subcontractor's or supplier's written bid, is presented by the contractor. 2) The listed certified MBE/WBE subcontractor, supplier, manufacturer or trucker becomes bankrupt or insolvent. 3) The listed certified MBE/WBE subcontractor, supplier, manufacturer or trucker fails or refuses to meet the conditions of the subcontract or furnish the listed materials. ' 4) The listed certified MBE/WBE-subcontractor fails or refuses to meet the bond requirements the contractor specified before bid due date. 5) The work performed by the listed certified MBE/WBE subcontractor, supplier, manufacturer or truckers is unsatisfactory and is not in conformance with the plans and DIVISION E.- 10 Attachment I DIVISION E. MINORITY AND WOMEN BUSINESS ENTERPRISE PROGRAM specifications, or the subcontractor is delaying or disrupting the progress of the work. 6) It would -be in the best interest of the County. C. The contractor shall not be entitled to any payment for work or material unless it is performed or supplied by the listed certified MBE/WBE or by other forces (including those of the contractor) pursuant to prior written authorization of the County. SECTION 10. C3iANGE ORDERS Whenever a change order or other authorization is issued for additionalwork, the County shall have the right, in its discretion, to require the contractor to meet the MBE and/or WBE goals(148 and 68) or to make and document a good faith effort to comply-..with the goal(s) for•.such.additional work. SECTION 11: ..AFFIRMATIVE-ACTION AND EOUAL EMPLOYMENT OPPORTUNITY • . :. The ,cantractor-.`shall pay special attention,.,"...to>-'Diyision .:F .General .Conditions t Section :36 Equal Employment..Opportnity.. ,i;j i _:� . IA. `EMPLOYMENT''GOAL S 1) On projects of $1,000,000 or more it shall be the goal of each contractor and subcontractor to ensure that the overall minority composition of all persons employed specifically for the purpose of completing this contract shall reflect the overall minority and female composition of the construction industry labor force of. Contra Costa County (25.78 minority and 6.98 female) . This requirement does not apply to current employees used on this project. 2) The contractor shall make a maximum effort to achieve these employment goals within each trade.-,iby ! ensuring that the percentage of total hours worked within- each trade by persons who are members of minority groups and . females are in proportion to the overall minority and female composition of the Contra Costa County construction industry labor force. 3) The goals shall apply to the contractor and all subcontractors regardless of how they are selected. 4) The contractor and all subcontractors will enter into and comply with the terms of a project labor agreement. 5) The contractor will appoint a full-time Affirmative Action/Equal Employment Opportunity (AA/EEO) Manager to implement the MBE/WBE and affirmative action -requirements of this project. The AA/EEO Manager shall be a part of the contractor's on-site team. The AA/EEO Manager shall have experience performing the following duties on previous jobs and shall perform these duties in connection with this project: a) compiling and submitting AA/EEO progress reports; b) investigating and resolving discrimination complaints; c) monitoring attendance at safety workshops that included training on harassment; d) initiating and enforcingsanctions for noncompliance by subcontractors; e) submitting staffing data reports; f) assisting in the development of a plan for outreach and recruitment of minorities and females; g) assisting in the development of a plan for employing apprentices; DIVISION E - 11 Attachment I DIVISION E. MINORITY AND WOMEN BUSINESS ENTERPRISE PROGRAM rh) providing minority and female employee counseling; -� i) serving as the community liaison; j) investigating and resolving internal AA/EEO grievances; k) . attending project Affirmative Action Committee meetings; and 1) performing other related activities. ' Each subcontractor will appoint an individual to act as an Affirmative Action/Equal Employment Opportunity (AA/EEO) Coordinator to implement the County's affirmative action goals and requirements. Although the individual requires appropriate experience and skill for this assignment, these duties may be in addition to other assignments. 6) The contractor will establish and ..implement a Project M Affirmative Action Committee comprised of .representatives from all project participants and other:.-. interested parties, .� :. .: including -.:but . limited to subcontractors,..% suppliers, ; manufacturers =labor unions, state apprenticeship offices and representatives',..of various community .and 'civicz-groups. The meetings ,.will :,be open .to the public will ••be..held. at ..least monthly;;--for.__the.- duration of the project,.,and &i lL,provide a . .-: 'din forum .:to. review:;any problems that: deveTopregarg'"AA/EEO compliance:' 7 •-`The AA/EEO Manager will'''act4as`. chair . for the committee and will prepare agendas and -minutes for the meetings. 7) The contractor as a part of its safety or tailgate meetings will provide all employees and supervisors, including new hires, with training to avoid discrimination and harassment, consisting of a minimum of two hours of formal training for each employee or supervisor. B. SPECIFIC AFFIRMATIVE ACTION STEPS No contractor or subcontractor shall. :be:*;•founa: to, be in noncompliance solely on account of its failure-!-to, meet its goals. The contractor and subcontractor shall be given the opportunity to demonstrate that they have' instituted these Specific Affirmative Action Steps and have -made every 'good faith effort' to make these steps work toward the attainment of the above employment goals. The contractor shall inform its subcontractors of their respective obligations under the terms and requirements of these special provisions. 2) The contractor's and subcontractors' Affirmative Action Program must include specific affirmative action steps to increase minority and women utilization. Any contractor who .v fails to meet the employment goals outlined in Paragraph A 'Employment Goals, " above, must demonstrate to the satisfaction of the Contract Compliance Officer that a 'good faith effort' was made to meet these goals.- - :This effort must be at least as extensive and specific as the following: a) The contractor and subcontractors shall notify the union (hiring hall) in writing that the employment goal of this project is not being met, and the contractor shall solicit the union's assistance in meeting the specified goals. The contractor will work with the local union where there is a signatory agreement with the local union and associated crafts. The .contractor shall forward to the Affirmative Action Office a copy of all personnel requests made to the trade unions, specifying the residency and ethnicity/gender of the personnel requested (this process hereafter will be referred to as the "dual notification 1 process. " When workforce characteristics are under the stated affirmative action hiring goals, the contractor DIVISION E - 12 Attachment I DIVISION E. MINORITY AND WOMEN BUSINESS ENTERPRISE PROGRAM shall utilize, as determined by the collective bargaining agreements established between the contractor and the respective unions, the 'namecall, " •rehires" and "apprentice sponsorship options" to achieve the labor force minority and female goals specified in Paragraph A above. The dual notification requirements are the sole responsibility of the contractor. For each personnel request, list the date hiring hall was notified, name and location of the hiring hall, the targeted goal, assistance provided, and name of person giving assistance. b) The contractor shall make specific and continuing personal recruitment efforts, both written and oral, directed at minority, female and community organizations, schools with minority and female students, minority and female recruitment organizations, and minority and female training organizations within the greater San Francisco Bay Area. :.For each agency or organization contacted, list the name of the­=ragency or organization, the contact :'_;• = person, the.date,.of, contact and the response received. c) The contractor. hal.l—notify .the Contract , Compliance r Officer.--whenevei the , union or ' unions . :with=�whom—the contractor`'bi.'subcontractor has a collective bargaining I agreement ' have not referred to the contractor or subcontractor. a minority person or female in response to a request sent by the contractor or subcontractor to the union or whenever the contractor or subcontractor has other information that the union referral process has impeded the contractor's or subcontractor's efforts to meet the specified employment goals. For each such referral problem, list name of union contacted, date of contact, contact person in the union, and full description of the problem. d) The contractor shall actively participate as an individual 1 or through - an association in joint apprenticeship programs, and the . contractor shall develop on-the-job training opportunities and programs which expressly include minorities and females. For each program or opportunity, list activities conducted, number and names of minorities and females who participated or attended, dates of activities, and name(s) and telephone number(s) of contact person(s) . e) The contractor shall solicit and sponsor members of minority groups and females for pre-apprenticeship training. List number and names of minorities and females sponsored, dates • of attendance, and location where training was conducted. f) The contractor shall demonstrate an effort to cooperate with the unions with which the contractor has agreements in the development of programs to assure qualified members or minority groups and females of equal opportunity in employment in the construction trades. For each such effort, list name of union, full description of effort and program(s) developed, date effort was made, and number and names of minorities and females who participated in program(s) . g) The contractor shall maintain a file of the names, addresses and telephone numbers of minority and female workers referred to said contractor, what actions were taken with respect to each referred worker, and if the worker was not employed, the reasons why. For each such worker not employed by the contractor, the contractor's DIVISION E - 13 Attachment I DIVISION E. MINORITY AND WOMEN BUSINESS ENTERPRISE PROGRAM ' file shall document the reasons. For each referral, list names, addresses and telephone numbers of minority and female workers referred to the contractor; identify if the worker was employed; identify if the worker was not employed and the reasons. h) The contractor shall establish and maintain a current list of minority and female recruitment sources, and shall notify community organizations that the contractor has employment opportunities available, and shall maintain the records of organizations' responses. The contractor shall make a specific effort to encourage its current employees to recruit any qualified minority and female workers. List the name and...telephone number of minority and female recruitment sources; identify community organizations; list dates community'. organizations were notified; list names and telephone' numbers of contact persons in community organizations; identify employment opportunities.. -given to community organizations; list the responses from communit yorganizations .and dates of the responses; list 'dates of follow-up.calls -to community organizations. i) The cont actor:. disseminate an Equal Employment.. Opportunity (EE(j): :,policy .within the contractor's own organization by including it in any policy manual and collective bargaining. agreement; by publicizing it in company newspapers and annual reports; by conducting staff and employee representative meetings to explain and discuss policy; by posting of the policy; and by specific review of the policy with minority and female employees. Submit copies of your Equal Employment Opportunity (EEO) policy, collective bargaining agreements, company newspapers, annual reports, minutes of staff and employee representative meetings,•: policies that are posted in work areas, and names of . minority and female employees who reviewed the policy.. j) The contractor shall disseminate an EEO policy externally by providing notice of the policy to the unions and training programs and requesting their cooperation in assisting the contractor in meeting EEO obligations; by informing and discussing it with all recruitment sources; by advertising in the news media, specifically including minority and female news. media; by notifying and discussing it with all subcontractors and suppliers. Submit copies of the policy sent to unions and training programs and indicate the dates the policy was sent; submit copies of .advertisements and indicate the dates of 1 advertisement; list .the dates the policy was discussed with subcontractors and suppliers; list the names of the subcontractors and suppliers who discussed the policy. k) The contractor shall ensure that all facilities and company activities are nonsegregated. Changing facilities shall be provided to assure privacy between the sexes. List complaints from minorities and females regarding segregated facilities and/or activities; list the dates of the complaints; list the names and telephone numbers of the complainants. 1) The contractor shall -conduct, at least annually, an inventory and evaluation of all minority and female personnel for promotional opportunities and encourage such employees to seek or to prepare for, through appropriate training, etc. , such opportunities. Submit a copy of the most recent inventory and evaluation of all minority and female personnel for promotional opportunities; submit DIVISION E - 14 Attachment I DIVISION E. MINORITY AND WOMEN BUSINESS ENTERPRISE PROGRAM copies of minutes from meetings, workshop material, letters, etc. encouraging minorities and females to seek or to prepare for such opportunities; list dates of notices, minutes, letters, etc. to minority and female employees. m) The contractor shall review, at least annually, the company's EEO policy. Submit a copy of the company's EEO policy; list date of last review; indicate changes since the last review in the policy. n) The contractor and subcontractors shall ensure and maintain a working environment free of harassment, intimidation and coercion at all sites and in all facilities in which the contractor'semployees are ....assigned to work and shall make supervisory personnel .,_. :.:.aware bf their duty to do so, paying special attention to. �- the. concerns and complaints of women.and,minorities.:.- .. '. C. REPORTING UIREMENTS RE r ' t� �^t.. Q a.A. The, provisions_ain; ;Division ..F General:.:Conditions;�:_Section 36 -Equal - _ , • s Em to ent0 ortunit and Labor Code' Section =1735..�'are amended as . . .. 1 Each employee shall be identified as to minority or non-minority status and as to gender status on a form _-.acceptable to the Contract Compliance Officer. Forms shall be submitted weekly to the Contract Compliance Officer. The contractor will submit the certified payrolls (based on a hourly rate) for his company and those of the . - .. subcontractors on a weekly basis. They will also submit '.summarized affirmative action progress reports identifying minority and female ;.participation. The AA/EEO Manager shall monitor subcontractors minority and female participation. When payroll records are required, this information may be included on certified payroll records using California Department of Industrial Relations Public Works Payroll Reporting Form A-1- 131. Any contractor who fails to meet the employment goals outlined in Paragraph A "Employment Goals" above shall submit to the Affirmative Action Office all of the documentation of "good faith effort" described in Paragraph B. The documentation shall be submitted at least weekly and shall be in such format as may be specified by the Affirmative Action Officer. D. ENFORCEMENT The Contract Compliance Office will review contractor's and subcontractors' project employment practices during the performance of the work. 1) Determination of Noncompliance: If the Contract Compliance Officer determines that there is an apparent violation of any substantial requirements of these "Affirmative Action and Equal Employment Opportunity" special provisions, Division F General Conditions, Section 36 Equal Employment Opportunity or Labor Code Section 1735 bythe contractor or one of its subcontractors, the Contract Compliance Officer will hold a meeting with the contractor, and its subcontractor (if applicable) , for the purpose of determining whether the contractor is indeed out of compliance. If after the meeting the Contract Compliance Officer finds the contractor out of compliance, the contractor will be notified of DIVISION E - 15 1 . Attachment I DIVISION E. MINORITY AND WOMEN BUSINESS ENTERPRISE PROGRAM its appeal rights to the County Administrator. In the event that the contractor disagrees with the County Administrator's determination, the contractor may appeal, in writing, to the Board of Supervisors. If the Board of Supervisors concurs that , there has been .a violation, the Contract Compliance Officer will notify the contractor in writing of the sanctions tck be imposed. In addition, the Contra Costa County Board of Supervisors will deem a finding of willful violation of the California Fair Employment Act by the Fair Employment Practices Commission to be a violation by the contractor of the nondiscrimination requirements of this project, and such violation shall be subject to the sanctions provided herein. The same shall. apply to violations of the Equal Employment Opportunity Commission regulation and other state ;and federal compliance agencies. Any sanctions imposed by the .County for such violations shall be - in --addition to any sanctions or penalties imposed -by the, regulatory::.agencies or commissions.. aM1 �. 2) �Sanc.tions A::finding at :the. public hearing. that t,there:,has been,a - ,violation` iof the Affirmative -..Action and Equal Employment _ i Opportunity. ;requirements sof:,this .project shall be cause ..for._ the.: ::Board.�of:; ,Supervisors. to impose any ori a. r of the following *--=r - sanctions: .., 4 ...� - a) Withhold an additional (10%) of all further'-'contract .progress ' payments for those portions of the contract out of 'compliance until the contractor provides evidence 'satisfactory to the Board of Supervisors that the condition of noncompliance has been corrected. b) Suspend the contract until such time as the contractor provides evidence satisfactory to the. � Board_ of Supervisors that the condition of noncompliance has corrected. All expenses, including liquidated damages, shall . be paid by the {.. contractor for any resultant delays. - ' c) Cancel the contract and collect appropriate "damages from the contractor. d) Declare that the contractor is non-responsible and is ineligible to make bids on future County contracts until the contractor can demonstrate to the satisfaction of the Board of Supervisors that the violation has been corrected. 3) The contractor shall be responsible for compliance with this section by the subcontractors. In the event -of noncompliance by a subcontractor, the contractor will withhold 10% of the subcontract amount. This money may be recouped if the subcontractor comes into compliance with its affirmative action ,obligations and remedies the effects of past noncompliance. In addition, noncompliance shall be deemed a material breach, for which the contractor shall carry out further sanctions and penalties as necessary, including suspension, termination and cancellation of existing subcontracts. Any contractor who fails to carry out such sanctions and penalties shall be in violation of this section. SECTION 12. FORMS Forms referred to in the foregoing sections are included at the end of this Division E for the convenience-of bidders and/or the contractor and include the following: A. BIDDER MBE/WBE INFORMATION DIVISION E - 16 Attachment I DIVISION E. MINORITY AND WOMEN BUSINESS ENTERPRISE PROGRAM The "Bidder MBE/WBE Information" form, which must be submitted with the bid, is attached and is an example of how it should be: completed. B. "GOOD FAITH EFFORT" FORMAT A copy of the format for 'good faith effort" documentation is attached. C. LETTER OF INTENT A copy of the form •Letter of Intent to Perform as an MBE/WBE :_ . Subcontractor/Supplier/Manufacturer/Trucker• is attached. See Section 6 for submittal requirement. 1 D. VERIFICATION OF PERFORMANCE °§ A copy of the form •Verification of: Performance as 'an MBE/WBE Subcontractor/Supplier/Manufacturer/Trucker!.;..:.-is,. attached. . See Section 6 for submittal requirements. i DIVISION E - 17 r ? Attachment I • 1 t 1 1 r o D4. i i i i w a o i i i i r b- w r O V r V r Viw � w aj or i o o s 1 1 1 1 •• �T•.. �� 1 1 1 1 ao cn ; i i i r a U w°O t t i t .y w o E a C4 AG U r t 1 z D U E- E-4 CQ Ls W t t H H a tx � 0 �Hw a w x W i90 E-4 wA 1 I t I Q U W Z Y w i i i i zr -p x E4 M V) M u x H r ~414 -x, .. tw FC_s" I I 1 1 'rE 1 1 t 1 1 I I 1 .w' 1CP';w •� 1 E I Odg y ..w W i Z i z i i `a r �Wryr W =0 I a I m I a t w F, � Wr 1 O 1 O t O t O ~yG z O 1 O p O z 1 O j O 1 O I N l y l y l y coy. a a 1 1 Attachment I i. . s w w i p' O W N oa dp •� Wx O M 9 H 1E•1 E 1 E 4 ��Oqq>E+3 A E"Sw a�Uo U S ii t o t o t o �tnU UO E 04 AJ 0 a O 1 Aj 0 1 0 ; g I U0u %1-4 w vi[a 1 ! 1 t od w a w 1Na�HE+ - 0Wam=. w 1 1 t _ QaG p0Ga0oa wHHwOH WrnQ ss ' Eo-0, 3 HW 3W i i Z a a: zw S MExo�E4 s i OHO wW w WE—"44 ! w a � i w x : i 1 A E F E E E�� _ awvi�w o H 44 zwwc� 1 1 I 1W p� SOA cno w 9>,o ZH•+ ww i 1 W0�WEW> O �gt07w0 E- ' �wHwbd o aw w .....• � 3 H o W E-1 U 1 I 1 1 • i y ) s s s i O i i s i � t%o a u i s s i bb ro 44 -. 1 1 I t t t 1 1 •,I >+ro s i i i $4 0 A i s i i N U aai 1 1 1 t A-w U II II 4.1 M CO 1 1 t I I 1 1 Mo 1 Eu � $44.J >4.1 O s oa ccu i i i 47.E ro 1 1 I 4J•.1 H i i i i sn yr vs yr to 3 v tM t t t o t s z , z i Z w 0 kEl ..� a z ro00 ° �d 1 L ( M 1 M O dC ' W A a ff. i W Q W 0 to 1 1 1 o 1 ~ ~ Attachment I Job Title: Affirmative Action/Equal Employment Opportunity Manager Job Number: 402 Merrithew Hospital Department: Operations General Job Description: It is the function of the on-site AA/EEO Manger to perform all tasks associated with the work required of Division E of the contract specifications (see copy attached). The ' AA/EEO Manager works under the direct supervision of the jobsite Project Manager. Pre-Requisite Qualifications: • Previous Experience as AA/EEO Manager on commercial construction projects with requirements as outlined below. • Working knowledge of Personal Computers and software. • Good analytical skills. • Demonstrated experience as Team Player. • Strong oral and written communication skills. Essential Job Functions: Requires Previous experience performing the following duties and shall perform these duties in connection with this project: ' • Compile and submit AA/EEO progress reports. • Investigate and resolve discrimination complaints. • Monitor attendance at safety workshops that included training on harassment. • Initiate and enforce sanctions for non-compliance by subcontractors. • Submitting staffing data reports. • Assisting in the development of a plan for outreach and recruitment of minorities and females. • Assisting in the development of a plan for employing apprentices. • Providing minority and female employee counseling. • Serving as the community liaison. • Investigating and resolving internal AA/EEO grievances. • Attending project Affirmative Action Committee meetings. • Performing other related activities. ' Marginal Job Functions: • Ability to read and comprehend contract specifications, and subcontract scope, terms and conditions. • Knowledge of State and Federal AA/EEO laws. • Maintain all EEO/AA related logs and documentation. i Attachment I • Communicate effectively,with jobsite staff, subcontractors, vendors, consultants, owners, main office staff, County Staff and their consultant and the general public. • Represent the company in a professional manner at all work related public and private gatherings. • Attend company related functions. ADA Required Capabilities for Essential Functions Environment: ' • Generally works in jobsite office trailer in moderately controlled environment. • Requires frequent jobsite tours/inspections that present exposure to the weather for extended periods. • The jobsite has exposure to dust and noise. All of which are kept at an acceptable level for safety purposes, but would be generally more extreme than in an office situation. • The jobsite also presents special safety concerns that require a thorough knowledge of construction related safety orders. • There is daily exposure to computer screens. • Occasional exposure to chemicals known to be safe in the work environment such as paint, adhesives, roofing materials, etc. ' Mental Requirements: • Ability to work under pressure. • Ability to organize and prioritize work activities in an effective manner. • Ability to communicate clearly and effectively. • Requires ability to remain focused on work activities for long periods. • Must be service and team oriented, creative and self starter. ' • Detail oriented, quality conscious. Physical Requirements: • Hours of work are 7:00 A.M. to 4:00 P.M. • The position requires flexibility to work in excess of 40 hours a week. • Vision required over significant periods of time to make field observations, head count, read and analyze certified payrolls, work utilization reports and other related documentation. • • Clear speech is required to communicate with the general public, consultants, subcontractors/vendors and other staff members. • Occasionally will be required to climb a ladder or other similarly difficult climbing ' apparatus to make routine jobsite inspection of workforce headcount, project safety meetings, etc. • May be required to carry objects weighing as much as 15-20 pounds. • Frequently required to input data onto a computer. • For purposes of safety on the jobsite, reasonably good eyesight is necessary. Attachment I Tools and Equipment Used. • Computers, Desktop, Network and laptop. Typewriter. • Printers and copiers. • Rulers, guides, writing tools. * Cameras. Presentation boards, easels, overhead projectors. ' Attachment I CENTEX Golden Construction Companyis now hiring in the Ba Area for a 9 Y fulltime Affirmative Action/Equal Employment Opportunity Manager position (AA/EEO). Applicants must have previous experience performing the following duties on previous construction projects: ' • Compiling and submitting AA/EEO progress reports. • Investigating and resolving discrimination complaints. • Monitoring attendance at safety workshops that includedtraining on harassment. • Initiating and enforcing sanctions for non-compliance by subcontractors. • Submitting staffing data reports. • Assisting in the development of a plan for outreach and recruitment of minorities and females. ' • Assisting in the development of a plan for employing apprentices. • Providing minority and female employee counseling. • Serving as the community liaison. • Investigating and resolving internal AA/EEO grievances. • Attending project Affirmative Action Committee meetings, and • Performing other related activities. ' Additionally, PP 9 applicants must have the following work skills: • Basic Computer knowledge. • Demonstrated experience as Team Player. • Strong oral and written communication skills. Salary: To $36,000. ' Ca. Lic#424581 Class A&B. Send Resume to Mike Saia, 1855 Gateway Blvd, Suite 990 Concord, Ca. 94520. Equal Employment Opportunity/Affirmative Action Employer. 1 i 1 1 1 1 1 1 1 1 1 1 1 1 Attachment J, O o DAVILLIER - SLOAN MEMORANDUM Date: June 16, 1995 BY FAX To: Mike Saia cc: E. Kuevor r� J. Sloan From: Rhonda HirataW RE: Draft Advertisement for AA/EEO Manager As indicated b the Count lease make the following minor adjustments to the draft Y Y, P g J advertisement for the AA/EEO Manager: 1. Please replace the first sentence of the first paragraph with: CENTEX Golden construction Company is now hiring in the Bay Area for a full-time Affirmative Action Equal Employment Opportunity(AA/EEO) Manager position. 2. In the second-to-the-last bullet point, please add a semi-colon and the word "and": ' • Attending project Affirmative Action Committee meetings; and Please run the ad in the following mass and targeted media: Contra Costa Times San Francisco Chronicle Oakland Tribune 1300 CLAY STREET#600 6321 JERILYNN AVENUE ' OAKLAND, CA 94612 RICHMOND, CA 94806 (510) 464-8030 — TELEPHONE — (5 10) 235-3380 (51 0) 763-9004 — FAX — (510) 235-3380 Mr. Mike Saia Attachment J Page 2 of 2 Asian Week* Black Business Listings* Oakland Post/El Mundo (combination buy)* * See Attachment A for addresses ' Please also send a copy of the ad to the technical resources listed on Attachment B, and the agencies in which Contra Costa County has reciprocal certification as identified in Attachment C. ' Please call us at (510) 836-8586 if you have questions or require further discussion. Thank you. t ' Attachment J ' Focused Media for AA/EEO Manager Position Advertisement ' 1. Asian Week Attn: Gerard Lim 809 Sacramento Street San Francisco, CA 94108 (415) 397-0220 2. Black Business Listings g Attn: C. Diane Howell P.O. Box 12456 Oakland, CA 94604 (510) 839-0690 3. Oakland Post/El Mundo (combination buy) Attn: Jeff Douvel 630 - 20th Street Oakland, CA 94612 (510) 763-1120 (see attached for focused media listings for future use) r t i ' Attachment J OOOOr � P� O NMr �- MCDOnO .- 00N �- No VMNWNr-- Voo aMMN 00v -Wry Nor,- NMONrNwr- — MMM , P- Oo0) Co OO �MNf� rOrQ �nMONOfOfr itN � CO 1,- 01 0 -- f� NMLnNN .- WM0M N 0 N N OfMMNv It gr00OXiv00f-- v0 un CO -VCO MCOOMvODrO- NODvCOMOD 'nl� qr (DqqCO v On0OM0QuV) OD0wul' CoMMOh00toe 'n 0, '- r r r r �- '- r Q Orr r r �- r r- r r 0 ,a V Lo V 0 0 v 0 V) v o w N N N M On M N C/ 0) U OD � OM �n � N � NNOnrM1� NMNOreretN Co OOrrrrrrrrMr �nOOrCOprrN rCDrOln rOO rOt� 00M0ODOCD000O LMrntn0 wU) N - 000 � QRtnO �fr OOAi7fC10> OAC1CfCfOAO?� OOAOQ� OIC� OAOfo ' t O QOf � Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q U U U U U U U U U U U U U U U U U U U U U U Z N � 00 N O c71 y H O9 O y 0 V U C C V C co W OO c0 C7 N O O O O v C O OA O c EEEEco °aCcc ° ceoEcE lL M LL M M lL `t S -) ca o Q Q N M�_ Q cca � Co0MMMMcMMEjooefo � oc°aoe°o (n0InmNN (n0000WJ .J cF- OW (nJUCr CD o M r ` M M CD O C ClO NrOi t!1 y COOCo W NM O «O. '0 r0_ N CO "a " � � y C CO m 0) (DN fn > OUD y 0 N m d > yj 0 z(n CO y .< � � � � tntnMCI) c ' dc� a°i o > me0 ' MrN 7N C C (/1 �' - M eta OO (n � NO `. C X � z « � N � mF- F- s N a) LL § � F- S Om O ;L � CO rMM (nNZ (nOnZON (n (/) OOff QQ QO> OMCo6r, OOnr0 w 'N CDQI- ON V c`' I- MrNMf� �p �prrNOnM � r VS and rrrMO) OD1- On (A V 00MOO aCO O m Z c'n m z �Co � m aim oa 0 m m GI C m cc r. � co C dm WW Cl (i vT>jm K N 3f Z ° gym c � VSwp (Dmm ' WS> rda2o � m cn > � aoZCo r- 0CUfNC 3 m 2 O C Z C m C N m m C C 0 m m OO U .o TIS O .� cue ° c cmizo l2 to �°c° 0 > ° cY anis 3 QmUUUIUUJUJili = J _3220a (S cc � (ENH c � O N 0 Ca C C Q2 a9 C . 0 = 02 COO 2 1 _ N O 0 C 'O � Ow m C U. aU coraotiaZ U Attachment J ► rTechnical Resources 1. African American Chamber of Commerce(Greater Los Angeles) 1875 W. Redondo Boulevard Gardena, CA 90247 (310) 515-6715 2. Asian American Architects&Engineers(Southern California) 847 No. Hollywood Way Burbank, CA 91505 ' (213) 849-5514 3. Asian American Architects& Engineers 22 Battery Street San Francisco, CA -94111 (415) 788-8627 4.. Bay Area Black Chamber of Commerce 20 New Montgomery Street San Francisco, CA 94111 (415) 243-9080 5. Black Business Association of Los Angeles 9850 Glenoaks Boulevard Sun Valley, CA 91352 (818) 504-0982 6. Hispanic Contractors Association 1615 Cortland Avenue San Francisco, CA 94110 (415)647-3354 7. Intertribal Friendship House 523 - 14th Street Oakland, CA 94612 (510)452-1235 8. National Association of Minority Contractors P.O. Box 24461 Oakland, CA 94623 �` (510) 268-0857 Attachment J 9. National Association of Women in Construction 99 Cleveland Road, #23 Pleasant Hill, CA 94523 10. Northern California Council of Black Professional Engineers 1990 Third Street, Suite 700 Sacramento, CA 95814 (916) 444-3137 11. Northern California DVBE Network 3075 Alhambra Drive, Suite 201 Sacramento, CA 95682 (916) 677-8922 12. Sacramento Hispanic Chamber of Commerce 3871 Security Park Drive Rancho Cordova, CA 95670 13. Society of Hispanic Professional Engineers 5201 Gage Avenue Bell, CA 90201 (213) 560-7751 14. Union Construction 3851 E. 14th Street Oakland, CA 94601 (510) 532-2750 15. United Indian Nations 1320 Webster Street Oakland, CA 94612 1 (510) 763-3410 16. United Minority Business Entrepreneurs P.O. Box 5370 San Jose, CA 95150 Attachment J Contra Costa County Merrithew Memorial Replacement Hospital Contract Compliance Program RECIPROCAL CERTIFICATION AGENCIES 1. City of Oakland 7. State of California Attn: Roy Cordero Department of Transportation Office of Public Works Division of Civil Rights 1333 Broadway, 8th Floor Attn: Certification Unit Oakland, CA 94612 1120 "N" Street, Room 2445 Sacramento, CA 95814 2. Port of Oakland Attn: Cheryl Perry League 530 Water Street Oakland, CA 94607 3. Regional Transit Association of the Bay Area Attn: Phyllis Walker 101 - 8th Street Oakland, CA 94607 4. Los Angeles County Transportation Commission Attn: Certification Unit 818 West 7th Street, 4th Floor Los Angeles, CA 90017 5. San Francisco Human Rights Commission Attn: Vicky Zimpel 1170 Market Street#500 San Francisco, CA 94102 6. U.S. Small Business Administration Regional Office Attn: Steven Bangs 71 Stevenson Street, 20th Floor San Francisco, CA 94105-2939 JUN-12-1995 10: 10 FROM COUNTY ADMIN. TO 9e36e113 P.02 Attachment J CENTEX GOLDEN C0NS1 RtfCT10N COMPANY t June 8, 1995 Mr. Jake Sloan Davillier•Sloan 1300 Clay Street#600 Oakland, Ca. 94612 Regarding: Merrithew Memorial Hospital Replacement Project Centex Golden Project#402 Subject: Draft advertisement for EEOOIAA Manager Dear Jake: Below is a draft of the advertisement for the EEOJAA Manager for your review and comment _ Please feel free to contact me at our Concord, Ca. office (510) 827-8150 if you have any questions. Please fax any changes you would like to make to me at(510) 1 827-5020. Newspaper Classified Heading"Help n Wa tad" , section "Construction". -dlj \I Q � CENTEX Golden Constructs Company Is now hiring In the Bay Area for so Applicthe--- EAA Manage ants must have previous experience i performing the following duties on previous construction projects: • Compiling and submitting AA/EEO progress reports. • Investigating and resolving discrimination complaints. !0� • Monitoring attendance at safety workshops that included training on harassment • Initiating and enforcing sanctions for non-compliance by subcontractors, • Submitting staffing data reports. • Assisting in the development of a plan for outreach and recruitment of minorities and females, r • Assisting in the development of a plan for employing apprentices. • Providing minority and female employee counseling. • Serving as the community liaison. ;� • Investigating and resolving Internal AA/EEO grievances. • Attending project Affirmative Action Committee meefings� • Perforrnin9 other related activities.. ?@53 Gateway Blvd.,Suite 990�Concord.CafAomi; 9a52c�•Fe�imileri10/fl27F3020•5 ill/t�7.Ri 50 C&-tr+a=-4.5tdW L6erse No.4245£31 JUN-12-1995 10: 11 FROM G:CLiNTY ADMIN. TO 99359113 P.O3 Attachment J .lune 7, 1995 Mr. Jake Sloan Page Two Additionally,applicants MU4Ave the following work skills: • Demonsti ated experience as Team Player. Strong oral and written communication skulls. Salary: To$36,000_ c-7 t.Ic#424581 Class A8�B. some to Mike a, 1855 Gateway Blvd, Sic Suite n 94520 E Affirmative A n Em I or, in order to expedite the process, I copied Emma directly with this letter, i assume that you will summarize her comments as well as yours. Thanks. Jake: I could really use your help in determining where to advertise. At minimum, I°wil! advertise in the following newspapers: • The San Francisco Chronicle • The San Francisco Examiner * The Contra Costa Times I've gone through the list that you handed out at Wednesdays meeting, but don't see any organizations that fall into this category, they are tailored mostly toward construction trades people. So t would appreciate any help you can give me. 4 -Irz w ' sincerely, G CENTEX GOLDEN CONSTRUCTION COMPANY Mike Saia �' Y�� V.P./Projed Executive co: Emma Kuevor-Contra Costa County Kellie Powers-CGCC Jim Link-CGCC �. Michele Laskero -CGCC EEO/AA-San Diego Joe McCormack-OK 77 r s • � K ^�N^ eat Atitae�m r6 oo' It Vlk IP64 U Nttacrm ent K G 5' � a � o y to _ s io a 1 � d Attachment K � Q fN o dtIWO A 4 G N o� V a U o t, ° 44 ° P64 4 i 1 1 1 1 Attachment Attachment L ' COPY DAVILLIER - SLOAN ' MEMORANDUM Date: June 28, 1995 To: Joe McCormack From: J�e�Sloan RE: Discrimination/Harassment Training Please forward the following discrimination/harassment training topics to Centex.Golden. Per Section 11, A-7 in Division E, Centex Golden will provide all employees and supervisors, including new hires, with training to avoid discrimination and harassment. Formal training will consist of a minimum of two hours for each employee or supervisor. Topics: 1. Affirmative Action/Equal Employment Opportunity Requirements 2. Sexual Harassment/Hostile Environment 3. Procedure for Filing Discrimination Complaints 4. Procedure for Resolving Disputes Among MBEs, "Es, the General Contractor or Subcontractors Please call if you have questions or require further discussion. Thank you. cc: Emma Kuevor 1300 CLAY STREET#600 6321 JERILYNN AVENUE OAKLAND, CA 94612 RICHMOND, CA 94806 (5 10) 464-8030 — TELEPHONE — (5 10) 235-3380 (510) 763-9004 — FAX — (5 10) 235-3380 e ���acfimen�M r Attachment M 1 N a P� d �n U Uy o 'CA) 1 � Attachment M o Y 11 r � v � "0 4� Ln (Uo (�U o H v U Q ,-� •� � ami 1 0 0 � v o 0 0 \ o r+ U f/� C ' � O N U O ~ � 0 o r� Z O 00 Y cd _ O O 4. O ✓� MW U 7; 1;43 Cd t: ,.O UE 2p Q U V1 P4 O cis ri Q A, 0 � W W o 0U 00 1>1 UCj Q a Q ami ami n�i Q 0 0 yV) C Cd aami ami 3.ti U W W own own own .. � O d d ►..a .o yIr� ►� a U U U Cd—' V cV� cV� Q U �i Aad A U U V—) Attachment M N �.b r1� ¢• 0 vs A0 U � 0 L O � a W ai O WiYidACiU CW.,) .a W Qa U O � �icri � �ri W � U UC W Ci vr Cr QQd d a H 4d� cn IP 1�3 Ld UP 1 ,� N p � � s d �C °o 0-4 7Z Q Attachment M C ti o an a ° ° rA _ o C� o o u �N r o -� � a o y W o U O C CL 4 p Uv o H U U O y O � U ~ •V o «3 Z M z ni u tc U U W +� U a . 4) W 41,Cu 0HCd In H '- � �r c0 c0 U 0 O o 0 Cd C13 ° z ww o d ° i ° a� > c Co a O ° '0 ° E a0 1. C) -� o Q t. w �v v o U .2 c o of° C) Q ¢ o ¢ 9'L-41 JXI ¢l a 1a H � U C7 U w v v v v c5 ci v Va v� tin v1 rn rn rn cn Cr H A A A b°n o°n 4. Q Q0-4 O O Q n 0. H' U U U U U U U i Attachment M � U H .b O N O y r Co b C: 0 .� o cn A ° .� U C7 O N P4 A4 O rte. W O U a O o of o o 0 3 O z � W LV W U o C U a� co 0 Q a o c ZCo >as cc Cc W0-4 p 00 H o " U U 0 v, o �y Y .� 4r ► r N 5 0 O 1-Tr o U z U z i O' N C U o v o d dCd cid W o a� o I Q A z Gn q cn ►° a U w H U r r r N N N N NN r r N N r r � d C4 GQ GQ CQ PQ G� al GQ PU f� � W ci U C7 v v ti ti v cv cv c.i ci rn L Ln En L A ° A ° r U U U UU U U VU CUA U GU U UUV i Attachment M a� a. 0 d � � 3 c7 ' O w x W � o O Oo w o o z U o a w O -b U cis U as 0 cc > O rn O c w W U z � o W O ° Cd o :s o > o, N A N a o W ° ° � � vOO d .�e ? H M U A A A U U U U U U V] V) (A U H o A A o '� '� •oma a a��i ' d U O ¢� d z � U U U cu U tU� U Q u u U AUu AU A A�tachm�nt M �. E'd, 0 �+ r � � � �� °. w � o0 � � �► �° �� o� �, � � � wo � � �-� d` � s � �, w o � � � R n � � � � 1 � � w �� A �U a� ' �� • ' p�cl�mcn N 1 1 1 1 ' O Attachment N O DAVILLIER - SLOAN June 28, 1995 Name Organization Address ' City, State Zip Dear, Contra Costa County(hereinafter referred to as the County) has hired Davillier-Sloan, Inc. (DSI) as the Contract Compliance Consultant for the construction of the Merrithew Memorial Replacement Hospital in Martinez, California. The construction of the replacement hospital is a 28-month, $39 million project. ' The County intends to maximize the participation of local minorities and females in the construction trades whenever possible. To that end, we are requesting information from local construction training programs as to the focus of their programs and the availability ' of job-ready candidates. This information will be forwarded to the Contractor immediately upon receipt. Please complete the attached questionnaire and fax the information to Jake Sloan, Davillier-Sloan, Inc. at (510) 836-8586 at your earliest convenience. If you have additional written information on your training program, please send it to the Richmond address listed below. If you have questions or require further discussion, please don't hesitate to call. Sincerely, ' Jake Sloan cc: Emma Kuevor(Contra Costa County) 1300 CLAY STREET#600 6321 JERILYNN AVENUE OAKLAND, CA 94612 RICHMOND, CA 94806 (510) 464-8030 — TELEPHONE — (15 10) 23 5-33 80 (51 0) 763-9004 — FAX — (510) 23 5-3 380 ' Attachment N TRAINING PROGRAM INFORMATION Date Prepared: Name of Program: Sponsoring Agency: (if applicable) Contact Name: Mailing Address: City, State, Zip: Telephone Number: Fax Number: ' Description of Training Program: ' Timing of Training Cycles: ' page 1 of 1 Attachment N Number and Classification of Job-Ready Candidates: Instructions on How to Contact Candidates: Please fax this information to Jake Sloan at (510) 836-8586. If additional written material is available, please mail it to 6321 Jerilynn Avenue, Richmond, CA 94608. page 2 of 2 1 1 CON'T'RA COSTA COUNTY I MERRITHEW MEMORIAL REPLACEMENT HOSPITAL CONTRACT COMPLIANCE SERVICES MONTHLY REPORT#2 MAY ] - MAY 31, 1995 Prepared by: Davillier-Sloan, Inc. 6/2/95 i May Summary ' A. Activities this Period: 1. Continued developing report forms. 2. Continued identifying MBE/WBE firms based on Centex Golden Construction Company's (CGCC) Master Tracking Report. This system for identifying and matching firms will be utilized throughout the project. (See Attachment A) 3. Began weekly status meetings with the County's AA/Contract Compliance Officer(AA/CCO). (See Attachments B and C) 4. Began attending Weekly Construction Progress meetings. (See Attachment D) 5. Attended Pre-Construction meeting. 6. Received information from CGCC for items identified in the initial kick-off 4/14/95 meeting. 7. Developed written assessment of CGCC's proposed AA/EEO Officer (See Attachment E) 8. Developed reporting and tracking system for weekly status meetings and assignments(See Attachment F) 9. Proposed increased MBE/WBE participation from 3.14% MBE/0.47% WBE to 4.38%MBE/0.66%WBE subject to review of certification. B. Projected Activities for the Next Reporting Period: 1. DSI will verify certifications for MBE/WBE firms recently contracted for purchased work since bid time. 2. DSI will implement the reporting and tracking system for weekly status meetings and assignments. 3. DSI will continue to work with CGCC and their proposed AA/EEO Manager on action items identified in the 4/14/95 meeting. (See Attachment G) 4. DSI will assist in setting up and participating in the Pre- Construction/Project Affirmative Action committee meeting scheduled for June 21, 1995. 5. Contract Status: Current Contract Amount: $39,484,000 Current Contract MBE Amount: 1,241,500 Current Contract WBE Amount: 186,000 May Weekly Activities Report May 1, 1995 -May 31, 1995 Date Description Week of May 1: • Continued development of contract compliance/monitoring forms • Spent one day reviewing the County's MBE/WBE resource books • Forwarded MBE/WBE janitorial and signage firms to Centex Golden Construction Company(CGCC) • Began weekly status meetings with the County's AA/CCO Officer • Reviewed contract compliance forms and discussed CGCC's progress on action items identified in the 4/14/95 meeting with the County's AA/CCO Officer Week of May 8: • Revised contract compliance forms per input from the County's AA/CCO Officer • Weekly status meeting with the County's AA/CCO Officer, discussed initial thoughts of CGCC's AA/EEO Manager and program progress • Attended Pre-Construction meeting • Attended Weekly Progress meeting Week of May 15: • Met with CGCC's proposed AA/EEO Manager • Weekly status meeting with the County's AA/CCO Officer; ' received approval on contract compliance forms; reviewed documentation from CGCC requested at the 4/14/95 meeting (See Attachment G) • Attended Weekly Progress meeting Week of May 22: • Provided the County's AA/CCO Officer with a written assessment of CGCC's AA/EEO Manager • Wrote and distributed meeting notes of 5/10/95 (See Attachment B) Wrote and distributed meeting notes of 5/17/95 (See Attachment C) • Attended Weekly Construction Progress meeting. Week of May 29: • Weekly status meeting with the County's AA/CCO Officer 1 r r Attachment A N m O .m.. C qs d f.1� ppppb8��8888 88 8 y 7 0 0 0 0 O O O g;g Nr E n �� 11 NOj N 11 > N UM, A 8N8NNf0 II O NNNN W p 12 11 NM v o r � 8 a C N Y { t N N oM C)tl MWW W Na Moo MM Ste+ W XX XX X m XXXXXX x X "C;v; -�-NION�I�hppp�-Opp001 t0p NNN O wiw; NO NYf N NNN' NN NNNOfN W,0-" N G G C C C Cr� Gc�Cc ccCvcC�c Jovv8 �v 6,5_6 a arro jC)U � Exv= xxmgmxcxxix`xxxxxx c m=8 tE'z2CCCCCCCCCC0C O LO)to) .) C) 80 $m8010.1i1')L) E raSn cicic�icici � z� i= rc u Mus UA d h a 6 m c U, m y m m m m> m to C gg Sy ofljS -+ �jmm�. SuL cy10 C `� ycKm w'ot'i�E�9rom m m awe mD' W a w og m B ED 8ffm€ c.Va 'S � 5 _mU3 ~vvwcmycom _ 7�m � { cmm 110 Y 9 U-a m"IG m- m Y7 �i Oe3€ c cc 0l >Immo�� a��I_Y �EJE � -j m@ fl m m m s m rl_'- o'o ._m m o 2 r 2 +cF rnrnw� amr rad ;��€�> >�MU711wa -r-6 I--P.- a $v�Ul�{ r c�� mr oG� 2 W e O 1 macili O a NO S.Y I} �v2 QW a W I �Eao !SL 1' D. O m m < U<M2 mi mi m FF Cc F caUS�NN�i G"u7y oC c I�$uu m o.I''3w Y y m o. <g'm m,2 r2 m V�UiU U z Z>t U:U UIU,U,U'UIU!U'U'0 U U U1U!U'U U!UiUjU'U�U U U U U:U o m E U�� a a iw ti In� aIU�U IC9 C7 D IC9IC9 C7IU';U IC7i0,01C7'U''�C9(7 C7 C7�C71C9�00:010AU�U.C7 C7 C7(7IC91C9 w UI m� f Attachment A N � . zl °■ aZo | ■� !■ |� . Blu . u■ $� |7 us |� ter _ § k� C L ) . WO k • © xa MLu is � ■� � VE . . 7 7lf J$ 2vi$§ Ia 2 §LLI % k Lu2J \] �! ° § kk R & \% §§ �� a/ A j. ` . § §t � � ■■ t r f #!I ' a a: !f !_ ƒ k kk hiffk ) �_ 2 @ ,# !.Cl _ . -® . �_ Cr���a �m s s �s is � !§� Ll � ! e� � %k�•• Lu} \In } \ \ / - � r � � � _. LU , 1 1 1 1 1 1 � Attachment d 1 1 1 1 1 1 1 i 1 1 Attachment B O r DAVILLIER - SLOAN r Merrithew Memorial Replacement Hospital Meeting Notes of May 10, 1995 r In Attendance: Emma Kuevor, Jake Sloan, Rhonda Hirata 1. Contract Compliance Forms The following forms were reviewed for content and format: ' a. Table 1: MBE/WBE Contractor Participation for Entire Project b. Table 2: MBE/WBE Contractor Participation for Individual Contract # C. Table 3: MBE/WBE Workforce Projection d. Table 4: MBE/WBE Workhour Percentages by Ethnicity, Gender and Residency e. Table 5: MBE/WBE Workhour Percentages by Trade f. Table 6: MBE/WBE Employment Percentages for Individual Contract # g. Table 7: Journeyworker to Apprentice Ratios h. Table 8: Workhours for New Hires by Ethnicity, Gender and Residency Revised forms will be presented at the next.weekly status meeting. r2. Centex-Golden Concern was raised whether or not Centex Golden's AA/EEO Manager has the skills to successfully implement the MBE/WBE and affirmative action requirements of this project. Jake Sloan will discuss the concerns with Mike Saia, Vice President, Centex Golden. r 1 ■ 1300 CLAY STREET#600 6321 JERILYNN AVENUE OAKLAND, CA 94612 RICHMOND, CA 94806 (510) 464-8030 — TELEPHONE — (5 10) 235-3380 (510) 763-9004 — FAX — (5 10) 235-3380 i t 1 1 1 1 1 1 1 1 HLLacnmenL U 1 O O DAVILLIER - SLOAN Merrithew Memorial Replacement Hospital Meetm* g Notes of May 17, 1995 In Attendance: Emma Kuevor, Rhonda Hirata 1. Contract Compliance Forms Six forms were finalized as follows: a. Table 1: Progress ss Payment Form • Reverse the columns "Revised Contract Amount" and "Original Contract Amount." b. Table 2: MBEI"E and LBE Utilization Form • Add "Amount Paid" to the"This Period" column. • Indicate whether the"To Date" column reflect a cumulative or remaining amount. • Add rows to reflect "Total #" and "Total • Include a legend for specific ethnic abbreviations, e.g., A= Asian/Pacific Islander; Al= American Indian/Alaskan Native. ' C. Table 3: Workforce Projection • Add MBE and WBE numbers and percents. d. Table 4: Anticipated Workforce Projection Form • Format table on legal size paper. • Add"Contra Costa County -- CCC" prior to the word Residents. • Add Journeyperson to Apprentice ratios for each trade. • Add rows to reflect "Total#" and "Total 1300 CLAY STREET#600 6321 JERILYNN AVENUE ' OAKLAND, CA 94612 RICHMOND, CA 94806 (510) 464-8030 — TELEPHONE — (5 10) 235-3380 (510) 763-9004 — FAX — (5 10) 235-3380 Attachment C 2 i ' e. Table 5: Monthly Workforce Summar • Format table on legal size paper. ' • Add"Contra Costa County-- CCC" prior to the word Residents. • Add Joumeyperson to Apprentice ratios for each trade. • Add a"total" row underneath each trade. ' • Add rows to reflect "Total#" and "Total f. Table 6: Workhours for New Hires by Ethnicity, Gender and Contra Costa Residents • Add "County" to heading. • Change column header from"Local CC County" to"Local CCC Residents." • The"By Subs" row will reflect specific subcontractors. g. CG's MBE/WBE Master Tracking Report • Format table on legal size paper. • Change heading from"service" to "description." • Column five requires a heading. • Columns 13 - 16 require further explanation. • Reposition current MBE/WBE participation underneath the sub- table entitled "Purchased Work Since Bid Time." • Need to clarify how minority women are indicated. • Include a legend for abbreviations, e.g., GC = General contractor. 2. Centex-Golden DSI and Centex Golden met to review the completion of action items established in the April 14, 1995 meeting that are due on May 22, 1995. The following indicates the requested action, status and date of completion: Completion Action Item Status Date 1. Subcontractor Directory Complete 5/17 1 2. Proposed unlisted work from CG and Complete 5/17 P P subcontractors (will also be ongoing) Attachment C 3 3. CG to request OBA to copy DSI Complete 5/17 on PCOs (requires addendum) 4. CG to forward the daily report, Outstanding workforce utilization form, certified (as of 5/24) payroll and prevailing wages ' 5. Subcontractor directory, including Partially complete names of AA/EEO coordinators and (as of 5/24) ' EEO policies 6. List of unions Complete 5/17 (Included in project labor agreement) 7. Knowledge of unions' namecall process Outstanding (as of 5/24) 8. Recruitment resources Partially complete (as of 5/24) ' 9. Development of a form/format/ Outstanding procedure for problems with the (as of 5/24) unions' referral process i10. Copy of CG's EEO policy Complete 5/17 11. Progress report on the inclusion of Complete 5/17 the Project in CG's monthly newsletter 12. Information/ideas on Job Fairs and Complete 5/17 Teacher Job Shadow programs 13.Demonstrate efforts to cooperate Ongoing 5/17 With the unions regarding programs 1 to assure qualified members of minority groups and females of equal employment opportunity in the 1 construction trades 14. Bay Area advertising sources Partially complete (as of 5/24) Attachment C 4 15. Provide MBE/WBE contracts from Ongoing subcontractors ' 3. Next Steps: ' a. CG will forward a copy of each subcontractors' contract before construction begins. This applies to subs working within the first six months of the project. b. CG will forward an amendment to their letter to OBA regarding the g g procedure for PCOs. The basic procedure is fine, however, the County AA/EEO Officer will participate in the recommendation and final decision. ' C. DSI will ask OBA which unions will be present during the first six months of construction. ' d. CG will present the unions' namecall procedure to the County AA/EEO Officer and DSI on June 7, 1995. e. CG, not DSI, will reserve the meeting room for the monthly affirmative action committee meetings. f. DSI to confirm certifications of subs listed on CG's Master Tracking Report. Respectively submitted, Rhonda Mrata Attachment D } Attachment D v CONTRA COSTA COUNTY MERRITHEW MEMORIAL HOSPITAL BID PACKAGE 3 Progress Meeting No. 5 May 25, 1995 A.A Prepared By O'BRIEN-KREITZBERG INC. O'Brien' -Kreitzber Attachment er Professional Construction Managers Construction of New Merrithew Memorial Hospital, ' 2500 Alhambra Avenue, Martinez (Bid Package #3) SUBJECT: Weekly Meeting #5 DATE: Thursday, May 25, 1995 TIME: 10:00 a.m. PLACE: OA Jobsite Office ATTENDEES: See Attached Responsi- Date Item Category bility No. A. ISSUES ' OLD BUSINESS 4/6 1 . 1 Notice to Proceed: The Notice to Proceed has not been issued. The Contractor must complete the following requirements : OK a) Submittal Schedule-Was rejected by OK. Must be resubmitted. (4/20) To be submitted April 24 . (5/4) To be submitted before May 11 . (5/18) ' Submitted for review May 17 . (5/25) Review will be complete by June 2 . OK b) CPM Schedule-Preparation in process . OK is reviewing list of activities now. Logic to be submitted April 14 . (4/20) In process . (5/4) In review. (5/25) ' CPM will be submitted on June 6 (see attached letter) . OK c) Deferred Approval Listing-To be submitted under separate submittal . (4/20) To be submitted April 24 . (5/4) To be submitted before May 11 . (5/18) Submitted for review May 17 . (5/25) Will be reviewed by June 6 . ' 1 . (5/18) Ceiling tile samples shown as a deferred approval in technical specifications . (5/25) Clarification ' was for field review only by ACA. Resolved. O'Brien-Kreitzberg&Associates,Inc. Memthew Memorial Hospital Project Telephone: (510)646-1040 Co.Administration Building Fax: (510)646-4098 651 Pine Street.8th Floor Martinez.CA 94553 UyBrien-Kreitzberg Attachment D Construction of New Merrithew Memorial Hospital, 2500 Alhambra Avenue, Martinez (Bid Package #3) MEETING #5 May 25 1995 Page 2 Responsi- Item bility Date No. Category 2 . (5/18) IB #1 added a few more items; one was curtainwall . Technical specifications govern. Contractor to prepare an RFI for agreement. (5/25) It is a deferred approval . Acoustical louvers have also been added as deferred approval . Resolved. OK (5/25) CGCC has submitted letter (see attached) which resolves the issue of Notice to Proceed. OK to respond with letter establishing a Notice to Proceed date. OK 4/6 1 . 4 Seismic Upgrade: KMD has finalized design. Going to OSHPD for review. Need input from the Contractor as to when decision has to be ' made, ball park cost, time impact. (4/20) Structural price is $500, 000 (+/-) . Detailing- 3 weeks, fabrication-8 weeks, and erection ' time-5 to 6 weeks . Could impact the project schedule. Need release by May 15 . (5/4) The structural engineers are to meet with OSHPD on ' Friday, May S . Hope to have final answers . (5/18) Meeting held May 16 . PCO #1 issued. IB #4 . 2 to be issued. Target date for I .B. #4 . 2 is May 22 . Contractor needs Field Instruction for detailing. (5/25) FI #1 issued to contractor on May 19 . OK to investigate status of IB #4 . 2 submission to OSHPD. OK 5/4 3 . 2 Retention: OK to review Letter of Credit in ' lieu of withholding retention. (5/18) County has responded to OK. OK needs to review issue of federal funding. Should be resolved May 19 . (5/25) County Financial Officer is reviewing. Acceptance looks possible. OK to follow-up. CGCC 5/4 3 . 3 Insurance: Builder' s Risk, earthquake and flood insurance coverage is not required by the contract. (5/18) Contractor to write letter. (5/25) No update. O'Brien-Kreitzberg Attachment D ' Construction of New Merrithew Memorial Bospital, 2500 Alhambra Avenue, Martinez (Bid Package #3) MEETING #5 ' May 25 1995 Page 3 Responsi- Item bility Date No. Category RESOLVED 3 . 4 Construction Fence: The Hospital needs a fence around the trailer area. The fence has ' to be in place before licensing inspection on May 24 . (5/18) In process; to be completed May 22 . (5/25) Fence complete. Resolved. ' MMH 5/18 4 . 1 Parking and Sianaae: Hospital issuing clarification that area inside construction fence is under control of contractor. (5/25) No update. RESOLVED 4 . 2 RFI 3001 : Contractor is reviewing now. OK to ' issue PCO to contractor. (5/25) PCO #7 issued on May 22 . Resolved. OK 5/18 4 . 3 RFI 36 : Wire transfer requested by CGCG. In process with the County. (5/25) RFI #36 to contractor on May 25 . ' KMD 5/18 4 . 4 Earuipment Support: Radiology equipment in Nuclear Medicine may need backing or structural . Should have been included in drawings and specifications . The architect is to review. (5/25) No update. CGCC 5/18 4 . 5 Trailers : Subcontractor trailers need to be delivered. Joe McCormack and Bob Jones to meet May 22 to review site. (5/25) Need more lead time from CGCG to coordinate with user group before trailer' s arrive. NEW BUSINESS ' OK 5/25 5 . 1 OK to follow-up with BP2 contractor to obtain as-built condition of site utilities . ' OK 5/25 5 . 2 OK has confirmed a BP2 and BP3 contractor coordination meeting which is scheduled for 3 : 00 p.m. , May 31, 1995, at OK' s jobsite office conference room. OK 5/25 5 . 3 CGCC observed the BP2 contractor damage the "pepper" tree located behind the far end of CGCC ' s jobsite office. OK will process a NONC to BP2 ' s contractor. O'Brien-Kreitzberg Attachment D ' construction of New Merrithew Memorial Hospital, 2500 Alhambra Avenue, Martinez (Bid Package #3) MEETING #5 ' May 25 1995 Page 4 ' Responsi- Item bility Date No. Category ' B. SCHEDULE OLD BUSINESS CGCC 5/4 3 . 5 Construction Trailers : The trailers are moving on to the site today. (5/18) Trailers are set up. Construction power and utilities to be hooked up within the next week. (5/25) ' Sanitary District approval is required prior to plumbing installation. Temporary power should be complete by June 2 . CGCC 5/18 4 . 6 Schedule Submittal : Contractor advised OK not to review schedule. New schedule to be ' submitted May 29 . OK would like predecessor/successor report and a plot. (5/25) Submittal scheduled for June 6 (see ' attached letter) . NEW BUSINESS None. C. SUBMITTALS ' OLD BUSINESS ' 1 . 5 Submittal Review: Submittal #4 has not been reviewed. OK to review by April 7 . (4/20) OK to accept submittal . (5/4) No change. (5/25) Resolved. ' Overdue Submittals : None NEW BUSINESS ' CGCC 5/18 4 . 7 Other Administrative Submittals : a. A list of substitutions is very important to the project . (5/25) List submitted on May 25 . Mechanical (HVAC) list and electrical list are due by June 2 . O'Brien—Kreitzberg Attachment D 1 Construction of New Merrithew Memorial Hospital, 2500 Alhambra Avenue, Martinez (Bid Package #3) MEETING #5 May 25 1995- Page 5 Responsi- Item bility Date No. Category 1 b. Subcontractor agreements listed ' subcontractors within 120 calendar days . (5/25) Base subcontract agreement submitted for review. ' Balance of cost and scope to follow when signed by subcontractor. Resolved. C . Division 11 has some strange wording. (5/25) OK and CGCC will investigate. 1 d. Manufacturers or products listed as equals in the technical specifications do not require the 1 substitution process . (5/25) Resolved. OK 5/25 5 . 4 OK to clarify number and type of required copies for CGCC ' s submittal requirements . CGCC 5/25 5 . 5 Arborist ' s report received. CGCC to submit week of 6/2/95 . OK 5/25 5 . 6 Fire alarm and fire sprinkler system are 1 required to be reviewed by Contra Costa County, possibly the City of Martinez . OK to identify which County departments . OK 5/25 5 . 7 OK to research shoring drawing approval requirements . Check drawing S1 . 1 or soils report in particular. OK 5125 5 . 8 OK to obtain copy of Board of Supervisor' s meeting schedule for CGCC. - This will be used 1 to help the on-site team target change order approvals for payment application purposes . OK stated that they will also outline approval ' process for CGCC . O'Brien—Kreitzberg Attachment D 1 Construction of New Merrithew Memorial Hospital, 2500 Alhambra Avenue, Martinez (Bid Package #3) MEETING #5 May 25 1995 Page 6 Responsi- Item bility Date NO. Category D. REQUESTS FOR INFORMATION 1 OLD BUSINESS Overdue RFIs : (5/18) RFI #15 is overdue. Will be returned May 19 . (5/25) Issued to CCC on May 23 . Resolved. Crucial RFIs : ' 1 . RFI #16 Dimensions @ Vestibule (Resolved (5/9) 2 . RFI #17-Rad Pt. Location (Resolved. 5/10) 3 . RFI #21 Anchor Bolts (Resolved 5/9) 4 . RFI #33-0/Size Holes @ Base Plates (Resolved 5/24) 5 . RFI #34-0/Size Holes for Anchor Bolts (Resolved 5/11) 6 . RFI #23-Moment Connects (Resolved 5/10) 7 . RFI #25-Column Splice (Resolved 5/24) KMD 5/18 4 . 8 RFIs Due by Next Meeting: RFIs #35, 36, 38, 39 and 40 . (5/25) RFI 35 ,was answered May 25 . Balance of responses due by June 2 . KMD 5/18 4 . 9 Substitution RFIs : 1 . RFI #5001 - U. S . Elevator rejected. To be returned May 29 . (5/.25) Contractor ' requested that this item be check as "hot" item on log. This is a critical issue . 2 . RFI #5002 - Montgomery Hardware rejected. To be returned May 29 . (5/25) RFI received .and forwarded to CGCC on May 24 . Resolved. A 1 O'Brien-KreitzbergAttachment D Construction of New Merrithew Memorial Hospital, 2500 Alhambra Avenue, Martinez (Bid Package #3) MEETING #5 May 25 1995 Page 7 Responsi- Item bility Date No. Category NEW BUSINESS 1 KMD 5/25 5 . 9 Multiple issues of some RFIs without number change needs to be corrected. E. PROPOSED CHANGES OLD BUSINESS RESOLVED 4 . 10 Proposed Changes : Five PCO ' s have been issued. Log to be put together by next week. Notice of Change process is working. (5/25) PCO log attached. Resolved. NEW BUSINESS CGCC 5/25 5 . 10 CGCC to resolve the tracking of time and materials for Field Instruction #1 for Herrick on PCO #1 . ' F. QUALITY CONTROL OLD BUSINESS ' IOR 5/4 3 . 12 OK to check if there is a regular OSHPD inspection process . (5/18) No change. (5/25) June 7, 1995 meeting with OSHPD will ' establish meeting schedule. NM BUSINESS ' None. G. SAFF.TY> OLD BUSINESS RESOLVED 3 . 15 Contractor would like to review disaster ' preparedness plan Part of Cal-OSHA requirements . (5/18) No change. (5/25) CGCC to resolve on its own. Resolved. SRESOLVED 3 . 17 MSDS sheets will be kept in CGCC ' s trailer. (5/18) Submitted to Hospital . (5/25) Resolved. O'Brien-KreitzbergAttachment D ' Construction of New Merrithew Memorial Hospital, 2500 Alhambra Avenue, Martinez (Bid Package #3) MEETING #5 1 May 25 1995 page g Responsi- Item bility Date No. Category NEW BUSINESS None. H. PAYMENTS OLD BUSINESS OK 4/20 2 . 3 Contractor ' s Anril Pay Reauest: The contractor to submit a draft pay request next week. (5/4) Final pay request submitted to OK. (5/18) Submitted to County for payment . (5/25) OK to check payment status . ' CGCC 5/18 4 . 11 Contractor ' s May Pay Reauest: May draft due May 25 . (5/25) Will submit May 25 . ' NEW BUSINESS None. ' I. GENERAL OLD BUSINESS RESOLVED 2 . 5 Pre-submittal Meeting: OK will set up a pre- submittal meeting between the mechanical, electrical and plumbing subcontractors and ' subconsultants . (5/4) Awaiting advice from CGCC as to when subcontractors are ready. (5/18) Will not set up a special meeting. To ' be handled on an ad hoc basis . (5/25) Resolved. ' NEW BUSINESS None. 1 J. AFFIR24ATIVE ACTION OLD BUSINESS DSI 5/18 4 . 12 Preconstruction Affirmative Action Meetina: A . meeting is to be scheduled by Jake Sloan. (5/25) Will be scheduled. O'Brien-KreitzbergAttachment D ' Construction of New Merrithew Memorial Hospital, 2500 Alhambra Avenue, Martinez (Bid Package #3) MEET2NG #5 ° May 25 1995 Page 9 Reapoasi- Item bility Date No. Category NEW BUSINESS ' RESOLVED 5 . 11 DSI to be copied on all MBE/WBE contracts . Resolved. ' RESOLVED 5 . 12 DSI has accepted the use of OK' s Notice of Change form to identify potential MBE/WBE change order work. Resolved. DP/ms Distribution: De Bell, CCCo Adm. Kathy Jung, MMH Bob Pierce, MMH Tom Fry, MMH Phillip Bahr, KMD Anastasio Stathopoulos, KMD Jake Sloan, Davillier-Sloan Inc . Mike Saia, CGCC ' Jim Link, CGCC John Campbell Don Phemister ' Joe McCormack Ray Campbell ' 3C7 . 3 ■ Attachment D 1 O'BRIEN-KREITZBERG &ASSOCIATES, INC. MERRITHEW MEMORIAL HOSPITAL REPLACEMENT-BP3 MEETING ATTENDANCE Meeting Type: BP3 - Progress Meeting No. 5 Location: OK Construction Trailer, 2500 Alhambra Ave., Martinez Date and Time: May 25, 1995 ATTENDEES Name Affiliation Phone til 37� - 5"a�0 In - otos; VAvIuI - S�� h►J �Fb4- � 3� a 66 1 ?"o s%0 3 oQ5 1 1 ■ ■ 1 1 1 1 Attachment D r CENTEX GOLDEN CONSTRUCTION COMRANY May 25, 1995 ' Mr. Joe McCormack O'Brien-Kreitzberg 2500 Alhambra Avenue Martinez, CA 94553-2298 Reference: , Merrithew Memorial Hospital Job #402 Subject: PCO #1: I.B. #4 - Moment Frame Connections Dear Joe: Over the past few weeks, you have expressed concerns, on behalf of the County, regarding Centex Golden's stance regarding extended home office overhead costs related to the potential schedule impact from I.B. #4. In an effort of good faith and trust we would offer the following approach which 1 believe confirms our past conversations. ' Followingour team review meeting of I.B. #4 held on May 16, we feel the schedule 9 Y impact will be significantly reduced from the initial projection of 14 weeks. Since we have not yet received Herrick's detailed information we will assume that the delay is approximately 6-8 weeks instead of the initial 14 weeks. ' Based on this, we would expect to be paid for the following for the delay: • 100% of field overhead costs including trailers, utilities, management labor and burden, etc. This also includes labor and burden costs for Mr. Mike Saia (or another Project Executive) billed to the project at 50%. • Any costs or premiums to extend the performance or payment bonds. Note these may not.be limited to the premium tied directly to the Contract value. • Any costs4o extend the Builder's Risk Insurance coverage. Again these are time related in addition to being tied to the Contract Amount. ' • Markup on all of the costs listed above at the rates established in the Contract Documents. iIf the items listed above are acceptable, we will not pursue extended home office overhead costs based on accepted industry measures or other formulas. This understanding listed above is only valid for the I.B. #4 revision as we understand it from the May 96th meeting. Nothing in this letter shall establish a precendence for any other impacts on this project which may be encountered. 1855 Gateway 8lvd., Suite 990•Concord, California 94520•Facsimile 510/827-8020• 510/827-8150 Contractor's State License No. 424581 Attachment D We cannot speak for our subcontractors on this issue. Therefore, as we have discussed in the past, we cannot imply any commitments which would preclude them from any rights they may otherwise have. As we have already demonstrated, we will continue to work with you and the rest of the Project Team to mitigate the impact of the I.B. #4 revision to the project. Thank you for your cooperation. Sincerely, Pes OLDEN CONSTRUCTION COMPANY JLink ' Sr. Project Manager cc: CQR #3002 file ■ Attachment D ■ CENTEX GOLDEN CONSTRUCTION COMPANY May 25, 1995 ' Mr. Joe McCormack O'Brien-Kreitzberg ' 2500 Alhambra Avenue Martinez, CA 94553-2298 Reference: Merrithew Memorial Hospital Job #402 ' Subject: Draft Progress Schedule Dear Joe: Thank you for your note regarding the progress of the Progress Schedule development. ' We are currently finalizing the input of the feedback received from the subcontractors to our draft schedule distributed at the review meeting held April 24th. While this process has taken a few weeks longer than anticipated, we expect there will be benefits from getting "ownership" of this schedule from the key subcontractors on the project.. ' We anticipate having the schedule submitted for your review by June 6th. Thank you for your cooperation. Sincerely, ' NesJ. LDEN CONSTRUCT{ON COMPANY IC Sr. Project Manager A 1855 Gateway Blvd., Suite 990 •Concord, California 94520• Facsimile 510/827-8020• 510/827-6150 ' Contractor's State License No. 424581 Attachment D Review O'BRIEN-KREITZBERG I-Approved TRACKER 2-Approved as noted 3-Revise and resubmit ' Project:MERRITHEW MEMORIAL HOSPITAL 4-Rejected Contractor:CENTEX GOLDEN Processing Time ' Outstanding and Contractor Priority Submittal Log A-Receipt to Review B-Schedule Return Vs Actual Date Printed:5/24/9512:59:26 PM C-From Review To Contractor D-Total Turn Around ' Items shaded are past the due date.. Sub# Spec# Description From To Due From To Review A g C D Contr Review Date Review Contractor Stamp ❑ 005A 01340 SUBMITTAL SCHEDULE 5/17/95 5/19/95 6/10/95 2 0 0 8 ❑ 010 05120 ANCHOR BOLTS 5/15/95 5/17/95 6/8195 2 0 0 10 ' ❑ 011 01340 DEFERRED APPROVALS 5/18/95 5/19/95 6/10/95 1 0 0 7 ❑ 012 15010 SPENCER PROPOSED SUBST 5/19/95 5/22/95 6/13/95 3 0 0 6 ❑ 014 15410 FDN PLUMBING 5/22/95 5/22195 6/13/95 0 0 0 3 Attachment D 1 O BRIEN-KREITZBERG ' r TRACKER Project:MERRITTIEW MEMORIAL HOSPITAL Contractor:CENTEX GOLDEN Processing Time Outstandingor RecentlyRetired RFI Lo A-Receipt to Review g B-Schedule Return Vs Actual Outstanding-Not received or logged as of print date C-From Review To Contractor D-Total Turn Around Recently Retired-Received/logged/sent to Cntr within last(1)days of print date Date Printed:5/24/951:22:56 PM ' Hot RFI9 Description Spec From To Due From To A B C D Contr Review Date Review Contractor ❑ (/ ANTENNA MASTS< 05L2t# 3129195 " 3130195 4114/95 ❑ 0015 BENT PLATE @ COL 05120 5/1195 5/3/95 5/16195 5/22/95 5/23/95 1 -6 1 21 ' ❑ 0019A DUMBWAITER OPENINGS 05120 5119195 5/22195 616/95 5/23/95 5124/95 3 14 1 5 ❑ oo35 SECURITY VS RETENTION 01150 5/10/95 5/11/95 5/25/95 1 0 0 13 ❑ 0036 WIRE TRANSFER 01150 5/10/95 5/11/95 5/25/95 1 0 0 13 ... , Q 0038 . BOLT/WELD"SEQUENCE 05 12(1 5110195" 5110/95 5l24A5 Q EI d I4 ❑" 0039'. STAIRSTRINGER IM OSI20' 5110/95 5110/95 517A/95 ❑ 0040 STAIR LANDINGS 05120, 5110195 5110/95 5124/95 i1 t1 It I4' ❑ 0046 DIMS AT FRONT ENTRY 05120 5/15/95 5/17/95 5/30/95 5122/95 5/23/95 2 8 1 8 ❑ 0047 TOF ELEV AT ENTRY 05120 5/15/95 5/17195 5/30/95 5/22/95 5/23/95 2 8 1 8 ❑ 0048 SITE SIGNAGE 01500 5/15/95 5/30/95 0 0 0 ' ❑ 0049 SITE SIGNAGE 01500 5/15/95 5/30/95 0 0 0 ❑ oo5o FIRE WTR SITE VS BLDG 15410 5/15/95 5/17/95 5/30/95 2 0 0 7 ❑ 0051 REBAR DETAILS 03200 5/19/95 5/22/95 6/6/95 5/24/95 5/24195 3 13 0 5 ❑ 0052 SITE FENCING 01500 5/19/95 5/22/95 6/6/95 5/24195 5/24/95 3 13 0 5 ❑ 0053 SAN LINE SIZE 15410 5/22195 5123/95 6/6/95 5/24/95 5/24/95 1 13 0 2 ❑ 0054 FCO V.FOOTINGS 15410 5/22/95 5/23/95 6/6/95 1 0 0 1 ❑ 0055 SIZE OF SAN UG LINE 15410 5/22/95 5/22/95 616/95 5/24195 5/24/95 0 13 0 2 0 0056 FLOOR DRAIN RM 1012 15410 5/22/95 5/22/95 616/95 5/24/95 5/24/95 0 13 0 2 0 0057 FCOS RM 1503 15410 5/22/95 5/23/95 6/6/95 1 0 0 1 ❑ 0058 RWLOD-16 15410 5/22/95 5/23/95 6/6/95 5/24195 5/24/95 1 13 0 2 0 0059 S-31 U.G.INFO 15410 5/22/95 5/23/95 6/6/95 5/24/95 5/24/95 . 1 13 0 2 0 0060 F.D.IN RM 2105 15410 5/22/95 5/23/95 6/6/95 5/24/95 5/24/95 1 13 0 2 ❑ 0061 RWLIOD-21 15410 5/22/95 5/23/95 6/6/95 1 0 0 1 ❑ 0062 DEFERRED APPROVAL 01340 5/22/95 5/22/95 6/6/95 5/24/95 5/24/95 0 13 0 2 0 0063 CEILING TILE 09510 5/22/95 5/22/95 6/6195 5/24/95 5/24/95 0 13 0 2 ❑ 0064 EWC-1 @ RM 3435 15410 5/22195 5/23/95 616/95 1 0 0 1 ❑ 0065 TRENCH DRAIN 02200 5122/95 5/23/95 616/95 1 0 0 1 ❑ 0066 CLOUDED REVS 01080 5/22/95 5/22/95 616/95 5/24/95 5124/95 0 13 0 2 ❑ 0067 RWL/OD CONFLICT W/f1E BM 15410 5/22/95 5/23/95 6/6/95 1 0 0 1 ❑ 0068 GROUNTM El BLOCKOUTS 05800 5/22/95 5/23/95 6/6/95 1 0 0 1 ❑ 0069 MEDICAL SHELVING 11700 5123/95 5/24195 6/7/95 1 0 0 0 ❑ 0070 MEDICAL SHELVING 11700 5/23/95 5/24/95 6n195 1 0 0 0 ❑ 3001 C,A,S,M REVS IB1 05120 3/27/95 3/28/95 5/25/95 1 0 0 57 ❑ 4004" CONSTR PARKING" 0150 5110195 5110195 5124185 13 Q" i? I4:I. ❑ 4007 (E)FEEDRS-E WARD POWER 16010 5/18/95 5/18/95 6/5/95 0 0 0 6 ❑ 5001 U.S.ELEVATOR 14210 4/26/95 5/10/95 6/1/95 14 0 0 14 ❑ 5002 MONTGOMERY HDWE 16755 4/26/95 5/10/95 5/10/95 5/23/95 5/24/95 14 -13 1 28 ' ❑ 5003 JOHNSON CONTROLS 15970 5/18/95 5/19/95 6/19/95 1 0 0 5 ❑ 5004 WON'DOOR 08329 5/18/95 5/19/95 6/19/95 1 0 0 5 ❑ 5005 MAHER COLOR 02522 5/23/95 5/23/95 6n195 5/24195 5/24/95 0 14 0 1 Attachment D 0 ►VVV7��� �0 0 0 0 0 0 0 G/� M c� dMua A F [, N 7 M M M M M M v v o z A z r r r %n Vi h h H N N N N VV1 h U o N - ca °'m z Hz� > ° A h Afen h " %n h %n b ■ wi may; z 93 LM : N 0 a T Awl �+ a ' z ft zLM ] z T z y �j N • rG O V i'Yi Q h O " IV CL N k4 v z V V V v " O O oo r- °' O U 44oeo a • �: OU it •r N M Q Y! �O P 00 O� 1 1 1 1 1 1 i 1 f 1 1 1 1 Attachment E ' O O DAVILLIER - SLOAN May 22, 1995 Ms. Emma Kuevor AA/Contract Compliance Officer Contra Costa County 651 Pine Street, 10th Floor Martinez, CA 94553 ' Dear Emma, Per your request, we are providing the following assessment of the qualifications of Centex Golden's AA/EEO Manager judged against the specifications outlined in Division E, Section 11, A-5, points a through 1. The assessment is based on a review of her resume and from ongoing conversations and a limited working relationship. a. Compiling and submitting AA/EEO pro ess reports The AA/EEO Manager has submitted an MBE/WBE Master Tracking Report that is comprehensive and requires minor adjustments. The report reflects upward ' movement in the MBE/WBE contracting goals from 3.14% MBE and 0.47% WBE at bid time to 4.36% MBE and 0.66% WBE as of May 17, 1995. It appears this area will be competently managed. b. Investigating and resolving discrimination complaints The AA/EEO Manager does not appear to have experience in investigating nor resolving discrimination complaints. Given the sensitivity of this area, it is imperative to have a manager who works proactively to abate discrimination and 1 who is skilled in dispute resolution. C. Monitoring attendance at safety workshops that included training on harassment: The AA/EEO Manager apparently will be able to fulfill the monitoring requirement. However she does not appear to have prior experience in harassment training. If her responsibility is to provide training, she doesnot appear to be currently qualified to fulfill that role. 1300 CLAY STREET#600 6321 JERILYNN AVENUE Z OAKLAND, CA 94612 RICHMOND, CA 94806 (510) 464-8030 — TELEPHONE — (5 10) 235-3380 (510) 763-9004 — FAX — (5 10) 235-3380 Attachment E Ms. Emma Kuevof Page 2 of 3 d. Initiating and enforcing sanctions for noncompliance by subcontractors: The AA/EEO Manager does not appear to have experience in initiating and, enforcing sanctions for noncompliance by subcontractors. e. Submitting staffing data re orts The AA/EEO Manager appears to be able to fulfill this requirement. f. Assisting in the development of a plan for outreach and recruitment of minorities 1 and females The AA/EEO Manager does not have prior experience in developing an outreach ' and recruitment plan for minorities and females. When requested to submit her list of advertising sources for this project, we were given a non-targeted statewide list comprised of student and community organizations. Absent were targeted trade publications, local community-based organizations, local training programs and local media with high readership and/or viewership of minorities. g. Assisting in the development of a plan for employing apprentices The AA/EEO Manager does not appear to have prior experience in developing a plan for employing apprentices. h. Providing minority and female employee counseling The AA/EEO Manager does not appear to have prior experience in counseling ' minorities or females. i. Serving as the community liaison The'.-AA/EEO Manager does not appear to have prior experience as a community liaison. I. Investigating,and resolving internal .AA/EEO�evances The AA/EEO Manager does not appear to have prior experience in investigating nor resolving internal AA/EEO grievances. Attachment E Ms. Emma Kuevor Page 3 of 3 k. Attending project Affirmative Action Committee meetings The AA/EEO Manager will be able to fulfill the attendance requirement. However, she does not appear to have prior experience in conducting these types of meetings. If her responsibility is to chair these meetings, she does not appear to be currently qualified to fulfill that role. 1. Perform other related activities Of concern is the AA/EEO Manager's ability to effectively interface with the unions or effectively deal with strong-willed and vocal community groups. The Merrithew Memorial Replacement Hospital is,a politically-charged project that will command attention and scrutiny from various points-of-view. The AA/EEO Manager must have experience in working with minorities and women not only on the jobsite but also from the surrounding community. Of the 12 requirements identified in Division E, the AA/EEO Manager appears to be qualified in two requirements (a and e); partially qualified in two requirements (c and k); and unqualified in eight requirements (b, d, f, g, h, i,j and 1). We have discussed these apparent shortcomings with Mike Saia. He does not think there will be a problem, because he intends to fill the gaps by utilizing his and Jim Link's skills. In effect, his position is that if Centex Golden gets the job done, that is all that counts. He may be right. . Please call if you have questions or require further discussion. Sincerely, e 1 Jak Sloan t 1 1 1 1 1 1 1 i 1 1 1 1 1 Attachment F 1 Davillier-Sloan, Inc. Construction of Merrithew Memorial Replacement Hospital Subject: Weekly Contract Compliance Meeting#_ Date: Place: �i Attendees: ReVonsibi% Date Item# Category I. MBE/WBE Program A. Certification B. Submittals C. Subcontracts D. Verification of Performance E. Records F. Site Visits G. Substitutions H. Change Orders I. Unlisted Work J. Pre-Construction Meeting K. Project Affirmative Action Meetings Attachment F Responsibility Date Item # Category L. Reports i II. Affirmative Action and Equal Employment Opportunitx A. Employment Goals B. AA/EEO Officer C. Site Visits D. Project Affirmative Action Committee E, Safety/Tailgate Meetings F. Specific Affirmative Action Steps G. Advisory Council t i Attachment G 1 r ° ' DAVILLIER - SLOAN r r - Merrithew Memorial Replacement Hospital ' Meeting Notes of April 14, 1995 In Attendance: Emma Kuevor, Mike Saia, Jim Link, Kelly Powers, Michelle Laskero, Jake Sloan, Rhonda 11=irata ' 1. Background: Representatives from Contra Costa County(the County), Centex Golden(CG) and ' Davillier-Sloan, Inc. (DSI) met to discuss the Minority and Women Business Enterprise program as outlined in Division E, and to discuss the flow of communication among all parties. Centex Golden has achieved contracting percentages of 3.1% MBE and .53% WBE; the County's goals are 14% and 6% respectively. ' 2. Communication Process It was determined that Kelly of CG forward all required information directly to Jake and/or Rhonda of DSI; DSI will, in turn, forward the information to Emma. Any information directed to the subcontractors will go through Kelly. rAction Item: Emma requested a list of all subcontractors, their addresses, telephone and fax numbers. Kelly will forward the information to DSI. 1 Action Item: Emma requested a list of proposed unlisted work from CG, and to the`extent possible, from the subcontractors. Kelly will forward the list to DSI by ' May 22, 1995. 3. Change Orders r It was emphasized that change orders represent an opportunity to increase M/WBE participation. Centex will keep a notebook of all Proposed Change ® 1300 CLAY STREET#600 6321 JERILYNN AVENUE OAKLAND, CA 94612 RICHMOND, CA 94806 (510) 464-8030 — TELEPHONE — (5 10) 23 5-33 80 (510) 763-9004 — FAX — (5 10) 235-3380 1 Attachment G 1 r Orders (PCOs). Each PCO will be preceded by a cover page indicating the outcome and recommendation of the change order. Action Item: DSI will develop the cover page by May 22, 1995. ' Action Item: Centex will request O'Brien-Kreitzberg and Associates, Inc. (OBA) to copy DSI on PCOs. Action Item: Eachrevious month's PCOs will be reviewed at the monthly Y Contractor's meeting. 1 4. Prompt Payment It was emphasized that time is of the essence regarding payment to M/WBE subcontractors. rAction Item: Emma will work with OKA regarding prompt payment. 5. Employment Goals Employment goals are 25.7% minority and 6.9% female by trade. Action Item: Kelly will forward the following to DSI: Daily Report, Workforce Utilization Form, Certified Payroll and Prevailing Wages. ' Action Item: Kell will forward to DSI the name, address, telephone and fax Y P numbers of the full-time EEO .officer from each subcontractor, and each subcontractors' EEO policy by May 22, 1995. ("Full-time" reflects the employment status the EEO officer is available to the County. It is fully realized ' this full-time employee may be responsible for other work.) 6. Affirmative Action Committee ' The Affirmative Action Committee will meet on the third Wednesday of every month from 9 am to 11 am beginning June 21, 1995. rAction Item: DSI will: a) prepare a list of recommended committee members including representative from the trades being used in the first six months of the project; b) write a letter inviting the unions to attend the meeting; c) provide Kelly with a list of local training programs to be included on her database mailing list. rAction Item: Emma will confirm the reservation of the Probation Department Conference Room. 1 r2 Attachment G 7. Advisory Council The Advisory Council will have a monthly agenda item regarding an update of the ' Ntf"E participation on the project. During the July 14, 1995 meeting, CG and DSI will be introduced and will succinctly address the council regarding their backgrounds, relevant successes and approaches, and to welcome input from the council. Action Item: CG will consider adding this project to their monthly newsletter to ' keep all interested parties informed of progress on the project. 8. Unions ' Action Item: Kelly will provide a list of unions to Emma. ' 9. Discrimination and Harassment Training ' As noted in Division E, Section 11, A.7, it was reiterated that the contractor will provide two hours of formal training to avoid discrimination and harassment. It was suggested the training be handled in increments. ' Action Item: DSI and Emma will provide appropriate topics to Kelly to forward to Jim, e.g., affirmative action laws, sexual harassment, procedure for complaints. Due date is June 21, 1995. 10. Good Faith Efforts Action Item: DSI will speak with Jonothan Dumas regarding specifics on the unions' procedure for namecalls and rehires and will take responsibility of ' documenting the namecall and rehire policies for each union. ' 11. Division E. Section B. 2.a-n Following are Action Items to be undertaken per each point as listed: ' a. Particular attention will be paid to namecalls. b. Recruitment efforts are ongoing. CG and DSI will pool resources to ' outreach to minority firms and women-owned firms. CG will provide information/ideas on Job Fairs to Emma. CG and DSI will talk with community-based organizations informing them about the project and enlisting their assistance in outreach. 3 Attachment G C. CG will develop a form/format/procedure for problems with the unions referral process. d. CG will share information regarding their Teacher Job Shadow program .and consider replicating it for this project. e. DSI will confer with Jonothan Dumas regarding pre-apprenticeship training programs; however, problems exist within these programs regarding prevailing wages. f. CG will demonstrate their efforts to cooperate with the unions regarding programs to assure qualified members of minority groups and females of equal employment opportunities in the construction trades. g. CG will maintain files of the names, addresses and telephone numbers of minority and female workers referred to the contractor and the results of the referral. h. DSI will work with CG regarding establishment and maintenance of minority and female recruitment sources. i. CG's EEO policy is in their procedure manual. They will provide copies of ' their policy and those of their subcontractors to Emma. j. CG will forward their list of local Bay Area advertising sources. DSI will review and augment, if necessary. k. CG and DSI will monitor the subcontractors regarding separate facilities and develop a procedure for complaints. ' 1. DSI will review this point with Jonothan Dumas to clarify if this point refers to the general contractor rather than those sent by the unions. M. CG will provide a copy of their EEO policy to DSI. n. All will comply with this point as written. CG will forward copies of MAYBE contracts from the subcontractors to Emma via ' DSI. It was agreed that the subcontractors will be monitored by CG; DSI will monitor CG and provide additional support. Respectively submitted, Rhonda I irata 4 r CENTRA CESTA COUNTY MERRITHEW MEMORIAL REPLACEMENT HOSPITAL CONTRACT COMPLIANCE SERVICES MONTHLY REPORT#1 APRIL, 1 - APRIL 30, 1995 ■ Prepared by: � Davillier-Sloan, Inc. ' 6/2/95 April Stunmary A. Activities this Period: 1. Attended Partnering Workshop. The purpose of the workshop was to develop an attitude of trust and cooperation among team members. (See Attachment A) 2. Met with Centex Golden Construction Company (CGCC). Davillier-Sloan, Inc. (DSI), CGCC and the County met to discuss the requirements of the project, including an agreed-upon procedure for lines of communication. Specific action items in Division E were identified; responsibilities and due dates were assigned. (See Attachment B) 3. Began construction site visits. DSI will make regular site visits, in addition to unannounced site visits, for the duration of the project. 4. Began developing report forms which will be used throughout the life of the project. (See Attachment,C) 5 Began identifying i in MBE/WBE firms. DSI forwarded MBE and WBE firms specializing in blueprint printing and janitorial services per CGCC's request. (See Attachment D) 6. Identified unions who will participate in the construction of the hospital per the Project Labor Agreement. (See Attachment E) B. Projected Activities for the Next Reporting Period: I. DSI will continue to monitor the status of the Division E action items that are due in May. 2. DSI will continue to develop the final report forms with input from the County AA/CC Officer. 3. DSI will continue to assist CGCC in identifying MBE and WBE firms for unpurchased work. 4. DSI will begin attending the Weekly Construction Progress Meetings. 5. DSI will attend the Pre-Construction Meeting. 6. DSI will begin weekly status meetings with the County's AA/CC Officer. 7. Contract Status: Current Contract Amount: $39,484,000 Current Contract MBE Amount: 1,241,500 �, Current Contract WBE Amount: 186,000 April Weekly Activities Report April 12, 1995 - April 30, 1995 Date Description Week of April 10: • Participated in 2-day Partnering Workshop • Began development of contract compliance reporting forms • Participated in a meeting with Centex Golden Construction Company(CGCG) and the County's AA/CC Officer. This meeting resulted in a work plan assignment. • Identified participating unions per the Project Labor Agreement Week of April 17: • Began development of the Monthly Report format • Forwarded MBE/WBE printing firms to CGCC • Wrote and distributed meeting notes of 4/14/95 Week of April 24: • Participated in a contract negotiation meeting with the AA/CC Officer • Visited the construction site Attacbment A Attachment A MERRITHEW MEMORIAL HOSPITAL REPLACEMENT-BP#3 Transmittal No. 0039 PARTNERING WORKHOP NOTES Page 2 DISTRIBUTION: DeRoyce Bell, CCCo Adm. Emma Kuevor, CCCo Adm. Kathy Jung, MMH Phillip Bahr, KMD Satish Pamidi, Ajmani & Pamidi Shakeel Ahmed, Ajmani & Pamidi Jake Sloan, Davillier-Sloan Yogesh Mehta, OLMM Chuck Silverman, Silverman & Light Gerry MacClelland, OKA John Campbell, OKA Don Phemister, OKA Joe McCormack, OKA Ray Campbell, OKA Attachment A VENTURA CONSULTING GROUP,INC. 1 1 1 New Merrithew Hospital Partnering Workshop � Notes I 1 i April 12-13, 1995 Attachment A VENTURA CONSULTING GROUP,INC. New Merrithew Hospital Partnering Workshop Notes April 12-13, 1.995 Our paradigms: Owners on: Primes: o schedule more important than quality o change orders to increase profits o lost touch with their trades o administer contracts and broker subs o type A personalities Construction managers: o costly meddlers o additional layer of bureaucracy o do what A&E should have done o questionable impact Subcontractors: o real builders o backbone o claim oriented o under bid o make their dollars on change orders_ o build every project the same way Architects & Engineers: o building a Taj Mahal o designs not reflect our ideas o incomplete design o mistakes that we end up paying for Primes on: Owners: o indecisive o won't pay for extras Attachment A o doesn't understand process Construction managers/inspectors: o obstacle to process o don't like the way we sell our services o live and die by front end o unilateral disapproval of change orders Inspectors: o want to be king o too narrow a base o subjective code interpretation Subs: o myopic o only see their side o cut corners o over bill o unreasonable change order requests Architect & Engineers: o non coordinated drawings o lack practical construction knowledge o lack timely response o unrealistic approach to schedule Architects & Engineers on: Owners: o "custom house syndrome" o ask for little changes at no cost o listens to contractor and CM more than us o doesn't appreciate our services o wants changes immediately Primes: o don't review sub's submittals o change orders escalated o doesn't offer solutions 0 want job to meet schedule without quality Attachment ! Construction managers: o point fingers o add conflict to validate their existance o add cost Subs: o not trustworthy o looking for change orders o poor communicators o don't coordinate their work o shop drawings are poor Subcontractors on: Owners: o have vision o unapproachable o ignorant of process o demanding Primes: o our contact o leader 1 o scheduler/problem solver o bottleneck Construction manager: o God o the hammer o leverage over us o unique Architect & Engineer: o lack of quality documents o helpful/unreasonable o set standards o positive or negative Attachment A 'managers on: Construction Owners: o no concept of completing job o community doesn't want to be impacted o lack knowledge of industry o want more for their money than they have . Primes: o looks for loopholes o cuts corners o powerful adversary o protect their independence Subs: o cut corners o don't plan their work to fit into the schedule o look for change orders o skills = reputation Architects & Engineers: o aloof from construction problems o not responsive 1 o protect their design o defensive re. errors and omissions Partnership Goals: #1 . Complete project within original schedule including all changes #2. Zero punch list; no rework; no notices of non-compliance; OSHPD has ' no complaints. #3. Frank gets 95% of his operating needs at the time of completion and all changes = less than 3% of contract price #4. Psychology patients and staff are involved positively in construction process; upon completion community gives partnership a positive recom- mendation; no hospital shutdowns due to construction. #5. Exceed 13% minority/women participation requirement without added Attachment cost to anyone. #6. No accidents #7. No lawsuits/claims #8. All contractors realize estimated profits plus 10% #1 . Complete project within original schedule including all changes -- What's missing? (what are we going to have to invent, create, make happen to realize our goal?): a. Have developed a critical path schedule to plan and monitor progress, with redundancies, that's resource loaded and that we're all committed to. 1 . by Mike S: I will do a draft detailed schedule that fits the overall schedule and will have this ready for review by major trades by 4/21 . 2. of major trades: meet with CG on 4/24 at 9AM to review the above schedule and hear our logic. 3. of Mike S: have Joe M also attend meeting on 4/24. 4. of Mike S: copy Phillip on. results of 4/24 meeting 5. of Joe: jointly look at different alternatives relative to steel erection and MEP footings prior to the meeting on 4/24 6. of all subs: look at what you "can do" prior to the meeting on 4/24 and be prepared to contribute 7. of subs: review plan during following week (week of 4/24) and return edited version NLT 5/1 to Mike. Have this cost and manpower loaded. -- by Mike: by 5/8 1 will have the logic in our computer and will submit this to OKA. I will have begun cost loading process. -- by Mike: I will have the final printout to the subs by 5/15. -- of subs: by 5/20 respond to this printout to Mike (allocate costs) Attachment A 7. by Mike: by 5/31 1 will send final draft to Joe for his review 8. of Joe: approve of this in 5 working days 1 9. of Mike: copy Emma on resource list by 6/1 10. of Mike: provide us, OKA, with Primavara diskette of schedule b. Expedited submittals. 1 . of Mike: provide submittal schedule with above 2. by Phillip: we will review submittal; walk to printer; and copy OKA 3. by Jim: I will resolve and resubmit submittal schedule by 4/24 -- of Jim: put priority on submittals -- otherwise we, OKA, will commit to contractual commitment. 4. of Don: on complicated submittals, would request a pre-submit- tal meeting with subcontractor, OKA, consultant and prime. 5. of Phillip: allow me, Chuck, to review final submittal list -- by Phillip: when we receive final submittal schedule, I will distribute it to our 3 key consultants. 6. of Don: allow me, Jim & major subs, to converse directly with consultants. - -- by Phillip: yes, if we're copied -- Don counter: yes, if is the only practical way to go and document all. -- Joe:- .if appropriate, do above as a coordination meeting on site. ,, -- by Gerry: at project/coordination meetings try to anticipate ■ above needs and address at that time. -- by Jim: if the issue even remotely involves dollars; quality issues; schedule issues; work of other trades, I will go through OKA. I will act as the clearing house for all subs on this matter. 7. by Jim: deferred submittals will go through us and be forwarded to OKA and then to KMD. Will have pre-reviewed these prior. Attachment A -- of Joe: by the time I, Jim, get submittal from subs, you get it to OSHPD within 3 working days 8. of Mike: will provide EEO/AA submittals 9. of subs: submittals be complete -- Electrical: not be just catalog literature -- highlight it. -- of subs: review your documents -- if you have a question, raise it before you submit. 10. by Dan: I will submit mechanical submittals by section 11 . of Phillip: if a submittal is not complete, let me, Jim, know "why" by phone. 12. of subs: if you have a substitution, follow contractual procedure and recognize this will take some time. c. Quickly processed RFI s. 1 . of subs/prime: set up realistic and specific duration and put this on the RFI. 2. by Don: owner/A&E initiated changes will come through on RFI -- with separate # and as an Information Bulletin 3. of all: direct phone contact only if cleared prior thru Jim/Don. 4. of A&E: if ou have a question about an RFI, call for clarification. Y -- of subs: handle them through Ray on site. -- of subs: no RFi goes out without the subcontractor's project manager's approval. 5. of Joe: on day-to-day problems, allow Ray, the sub and Bob to talk to consultants and follow up with a written RFI. -- Joe counter yes, if no cost impact d. Equipment needs identified and long lead items expedited. 1 . of subs: identify on your schedule/duration when you need Attachment A equipment submittals from owner. 2. by Jim: I will create and maintain a separate log/schedule for owner and contractor supplied equipment. 1 -- by John C: I will ensure that owner equipment schedule happens per our schedule 3. of subs: schedule material delivery so pay is not contingent upon installation. 4. of subs: if changes in equipment, that process (substitution) must go through OSHPD -- and this takes time. 5. of subs: within next 10 days, identify access needs for switch gear and air handling equipment -- to Jim. e. Right-of-way agreements and permits secured early. 1 . of John C. develop a list of open permits/reqs and give this to Jim NLT 5/12 2. of Jim: take into account elevator permitting when developing your schedule 3. of John C: copy Jim on OSHPD permit when signed + attachments regarding testing and inspecting requirements f. Access expedited. 1 . of Bob J: provide subs with area site plan NLT 5/12 g. Prompt payment and schedule of values. 1 . of subs: for materials on hand and not installed, need insurance certificate; bill of sale; inspection material approved before pay request can go in. ■ 2. by Jim: I will submit a distribution letter to all subs p -- of subs: comply with this Attachment A r ' Characteristics of "Combat": o wears you out o nasty letter o time consuming o expensive o attorneys o crisis o fist fights o costs Characteristics of "Partnering": r o smooth o golf r o fair o common goals ' o profitable o open communication o fun r Characteristics of "Business as Usual": o tot o paper f a r o pulling teeth o positioning/posturing o defensive/CYA o inflexible - o boundaries o reactive o live and let live Games we play in "Business as Usual": 1 . inflated change orders 2. hidden agendas 3. ego in the project 4. bid low then change orders 5. payment game 6. smoke screen r Attachment A 7. P ressure to force decision not needed 8. total inflexibility 9. read the spec/code 10. posturing/turf wars 11 . finesse subs 12. drag your feet on an issue not answer question or resolve problem 13. reject submittal on trivial things 14. RFI game without thinking 15. crying wolf 16. first answer always "no" 17. put it in writing 18. not my job... r19. passing the buck 20. flood A&E with RFIs 21 . baiting RFPs 22. contradictory boilerplate 23. it's the other guys fault 24. not proactive -- sandbagging 25. inspector games 26. our intent was... 27. personality games 28. CO games 29. wait until last minute to ask question 30. inspector allows bad work and then seeks a credit 31 . making corrections on shop drawing instead of through the change process h. Quickly processed change orders. 1 . of MEP subs: develop ,format for pricing criteria for material and submit to Jim in written format NLT 5/5 -- break out "timing issue" Also, ensure this applies to all your system subs -- by Jim: I will share the above with Joe on 5/5 and then schedule a meeting one week later ' -- of Joe: copy Phillip on above 2. of Gerry C: by 5/30, give me, Jim, same information 3. of all: prior to submitting written estimate meet to verbal) P 9 � Y agree on: Attachment A a. scope of the change __ photo area if appropriate b. format/criteria of change proposal c. role of engineer in reviewing scope and commenting on cost d. application of different labor productivity rates. e. risks and contingencies f. timing of approval process g. magnitude of schedule impact h. impact on/by 3rd parties (OSHPD) 4. by John: area construction advisor will be doing a lot of field review -- one day/week 5. of Joe: list to me, Jim, on who has what authority for what ' level of change NLT 5/1 6. of Joe: identify for me, Jim, approval process within Contra rCosta county 7. of John C: goal = within 60 days of CG submitting a change order, have it approved and ready to be invoiced. r8. of John C: change order design fees be resolved within 7 days 9. of subs: when need to proceed without negotiated amount, sub- contractor identifies a not-to-exceed i. Coordination/communication process to proactively monitor progress and update critical path. 1 . by. John C: project meetings on Thursdays at 10AM. Who Jim; Bob; Don; Joe; Kathy; AE rep; active major subs; Jake. 2. of John C: for "new business" make sure it9 ets faxed to meeting attendees prior to Wed before the meeting. #2. Zero punch list; no rework; no notices of non-compliance; MOSHPD has no complaints -- What's missing?: 1 . of Ray: prior to major subcontractor activities, meet with them Attachment A ' and verbally agree ree on: a. how to do the work ' b. expectations -- to include OSHPD's c.. are all the parties here? d. keep minutes of this meeting 2. of subs: ask engineer/inspector to get their input 3. of consultants: do a one/month walkthrough (or as Joe sees necessary) by system discipline with sub. Establish milestones if necessary. Have your RFI's ready. 4. of John: STANDING AGENDA ITEM = work coming up in next 2-3 weeks that would benefit by the above pre-installation meeting. And, walk throughs useful in next 2-3 weeks that can be scheduled. 5. by Phillip: I will punch one room initially and comment ' -- by Jim: I will copy you on our, CG's, pre-punch list 6. of Joe: agree up front on cooperative punch program 7. of Joe: we, CG, get one punch list of all 8. of Joe: 6 months prior to finish of any area, develop/format a process to sit down with departments to expedite close out 9. of Jim: your schedule clearly identifies systems testing 10. of Kathy: let A&E b rt f ' I y e pa o fob site close out process. 11 . of Joe: last element is a written approval of having met the spec.. 12. of consultants: make u notes during walk through and iv t p g g g e o Joe at end. Resolve differences during the walk throughs. Attachment A #3. Frankets 95% of his operating needs at the time of 9 P 9 completion and all changes = less than 3% of contract price -- What's missing? 1 . of all, criteria for value engineering: o over 50K savings 2. of all: prior to developing a written VE proposal, meet to verbally agree on: a. estimated value of idea b. OSHPD involved? c. impact of idea on schedule and other trades d. lifecycle impact e. estimated A&E review costs ' f. what's payoff to contractor who originated the idea? g. get a preliminary "go" or "no go" h. if "go", agree on next steps to expedite consideration 2. of all: identify if owner change should be in this contract or "parked" for future contract. 3. by John C: all requests for owner changes will filter up to one group within hospital and CM. We will evaluate them and bring them to the contractor if appropriate. -- of John C: if you know of any owner changes, get them to me, Phillip, NLT 5/15 #4. Psychology patients and staff are involved positively in construction process; upon completion community gives partner- ship a positive recommendation; no hospital shutdowns due to construction- -- What's missing?: Our constituents: o psych patients and staff o other patients and staff o CC Sanitary District o Fire district o OSHPD o neighbors o TCI o Bay Area Air Quality o City of Martinez Attachment A i Ideas: a. Ray; CG; sub; consultant; meet with rep of all regulatory agencies: OSHPD; FD; PD; water district; sanitary district to introduce project and anticipate their concerns b. luncheon speakers at service clubs c. build something for psych org that's inexpensive d. 1/4'ly meeting with neighborhood and flyer -- bring model/rendering e. 24 hour hot line f. slide show illustrating progress g. along truck route, block party h. topping off; kick off; milestone parties L sign beams j. patio paving areas k. community time capsule ' I. newsletter m. contests for patients and staff ' n. job fair at high school and field trips o. model and rendering p. tours for patients and staff q. article in local paper r. t-shirt with project logo; cap; auxiliary paperweight s. sell bolts and nuts 1 . of Kathy; Jim; Jake; John C: take above and integrate into current activities and then develop an "action pian" for the partnership NLT 5/15 #5. Exceed 13% minority/women participation requirement without added cost -- What's missing?: ' MWBE: 1 . of Jim/major subs: provide a list of unpurchased services ' and products at this point that you anticipate buying -- to Emma at pre-con in May -- by Jake: I will be developing a data base of local businesses and their capacity and match these to your list 2. of Jake: give me, Jim, a list of firms we may have missed in our initial solicitation. i Attachment A 3. by Jake: I will have monthly AA meeting -- of subs: let us know at this meeting what you will be buying. AA coordinator of sub should attend this meeting one month prior to the sub coming on site to identify their material needs and how they will meet hiring goals. 4. of subs: if a substitution, let Jake know. 5. by Jake: we will monitor AA compliance and will work with subs rif you have a problem #6. No lawsuits/claims -- What's missing?: Our normal paradigm about screwups/breakdowns: o play the trump card o it's not my fault o CYA Consequences of reacting this way: o wallow in the breakdown Breakdowns on this project can be an opportunity for: 1 . opening up communication 2. develop alternatives/work arounds 3. learn/refine ideas 4. create a breakthrough ' S. prevent future breakdowns 6. develop trust Predictable.__ breakdowns on this project: Al & Gerry: unforeseen conditions will delay foundation work Mike & Chuck: sub goes bust Phillip & Dan: exceed 3% change order goal Jim & Emma: neighborhood parking issue resurfaces Attachment A 1 i John & Lauren: delay in getting shop drawing back from A&E Shakell & Ray: above ceiling coordination among subs breakdowns John & Jake: seismic upgrade bulletin not met -- delay and cost Yogesh & Judy: incomplete submittals Bob & Joe: OSHPD review -- disruption ' Satish & Rich: 3rdart politics dela P YP Y Gerry & Al: budget problem -- delays contractor payment General rules regarding breakdowns on this project: #1 . Declare it to your partners -- don't sit on it #2. Declare it without fingerpointing #3. Listen #4. Focus on the problem/solution -- not the person i #5. Resolution ladder: CG OKA Forum: Bob J Project Eng site/daily Jim Joe site/daily Mike S Don P weekly at project meeting Mike S Gerry weekly at proj. mtg Rich. Bail Fred K ? e Attachment A #7. No accidents -- What's missing?: 1 . of Kathy: have hospital participate in safety celebrations ini- tiated by CG -- of Kathy: wor4( wi h me, Jim, to develop these 2. by Gerry: we, OKA, will abide by CG's safe.-y guidelines 3. of subs: all wear eye protection 4. by Jim: allow Bob and 1 to be involved in/understand your Emergency Action Plan: -- of Kathy: set up a meeting 5. of Joe: MOP includes safety interaction with hospital staff and all safety precautions 6. by Kathy: safety officer will be at CG's weekly meeting 7. of Jim/Kathy: bring groups of contractors/staff together to understand specific concerns ' 8. of Jim: arrange presentations to Alhambra HS re. risks 9. of Kathy: establish guidelines for routine visits -- ie, check into trailer How will we measure and sustain this partnership?: ' Measure: o how we handle breakdowns o are we talking or playing tennis? o having fun? o ahead of schedule Sustain: July 13, 1995; 11-2 -- John C to identify location; Jim to conduct first meeting and then rotate at next review meeting. Attachment A Enrollment; Getting others to partner: Their paradigm about "Partnering": o bunch of hoey o one more thing for me to do o about time o touchy feely o do I have to? How enroll them: 1 . involve them in the process 2. set the example 3. don't force them ' #8. All contractors realize estimated profits plus 10% -- What's missing?: o done with above. e Attachment A r 'j.%III j•%• ����::\\i: �I•,I� /'. 1�'�'\,;\,, .rI��I:I j�.. ��\��\ 'SII�.� ,\;���\ ''III• �\�\\. IIO' ��\ ' 11 / 1• � . i iii� 11 . • r I, II 11. \ \...\�. ,r�11I,11. �\�...\�' 11/I,•%•. ���..\\ � I11/I/ ����..\�. I�••::I�11. \\.,i�ii:' i�111. •,\�.�::i.\:";i..i�/SII/ •;.,.viii:1. •r:ili�ij/�I�i `,\;.iiiii:. .liii�i•/%�%i \\��1 ii��� iiii�/�/i• .`\.,�•i��. r .�•�•/.. . •�•• �� �%I• •��•,� ••�•� 1\i...i11 !Ii' •��•♦ \\�...r 1 .�I�" \`•, \\1....rr1 �i�r� ��•• \.�....i II1 j.♦ �i•'� • •.•.. • •:I�.•r'�. .•\�\�\ 1..r�//�/% •\•,..••.,%11111/r •\�,1\ I, 1I ••\�,.\\\� 11%II.1'. .\\,}' 11111, \. , Iii.: '.�\�• pi• q.1�,f�c .�.�:•�}•, I�.�:/i,: .�.�:y•i�;Iil :$�I�J.. •.�\�i!�?}., �i1�iil;. '?�y!.�\��;; 1����1�i',. .���.:,'. New Merrithew Memorial Hospital Partnership. p Charter April 73, 1995 We, the partnership for the successful completion of the New Merrithew Memorial Hospital, have, in the spirit of partnering, r committed to the following goals: #1 . Complete project within original schedule including all changes #2. Zero punch list; no rework; no notices of non-compliance; OSHPD r - has no complaints. r #3. Frank gets 95% of his operating needs at the time of completion and all changes = less than 3% of contract price r #4. Psychology patients and staff are involved positively in construc tion process; upon completion community gives partnership a positive rrecommendation; no hospital shutdowns due to construction. #5. Exceed 13°x6 minority/women participation requirement without added cost to anyone. s"=• #6. No accidents #7. ws ter #8. t r reat+z i ateP r f' lus 1de = r == •,,•';1�: •,;�;,,;;;; ;,,,, •;� I;/,���,;,::,•,;.; `'.;; III;•' ;;.,, VA• .; .1..; ;,A,. , �� ; 11111 ,,,,. , �� , ., .���.�� �.��. �i•. i::�%r •:::i ii:�r ;�::i•�.v:: �'�. :4:4 r' ,�::i••.�:C. i1�•��iii�: ::is�.���C t. Ih�.. ,11/�1...`.�����.�P:: ',Si•.'��•••.. �;�����ji��• ,��1���1.1 :� �� •����' ;`�1 �•. ..;7�:�N�i�!�. �1ji���I%%;' ','��������!� �•j%�/Ii•%���.:�����1��i�!� �j11/%•ilr.. .7�:�i.���•• ai1�/iii'':. 1 1 i 1 1 1 1 1 1 1 1 1 1 1 1 Attachment B O O DAVILLIER - SLOAN Merrithew Memorial Replacement Hospital Meeting Notes of April 14, 1995 In Attendance: Emma Kuevor, Mike Saia, Jim Link, Kelly Powers, Michelle Laskero, Jake Sloan, Rhonda Hirata ' 1. Background: Representatives from Contra Costa County (the County), Centex Golden (CG) and Davillier-Sloan, Inc. (DSI) met to discuss the Minority and Women Business Enterprise program as outlined in Division E, and to discuss the flow of communication among all parties. Centex Golden has achieved contracting percentages of 3.1% MBE and .53% WBE; the County's goals are 14% and 6%' respectively. 2. Communication Process It was determined that Kelly of CG forward all required information directly to Jake and/or Rhonda of DSI; DSI will, in turn, forward the information to Emma. Any information directed to the subcontractors will go through Kelly. Action Item: Emma requested a list of all subcontractors, their addresses, telephone and fax numbers. Kelly will forward the information to DSI. Action Item: Emma requested a list of proposed unlisted work from CG, and to o P P the extent possible, from the subcontractors. Kelly will forward the list to DSI by May 22, 1995. 3. Change Orders It was emphasized that change orders represent an opportunity to increase M/WBE participation. Centex will keep a' notebook of all Proposed Change 1300 CLAY STREET#600 6321 JERILYNN AVENUE OAKLAND, CA 94612 RICHMOND, CA 94806 (510) 464-8030 — TELEPHONE — (5 10) 235-3380 (510) 763-9004 — FAX — (5 10) 235-3380 Attachment tt 1 Orders. (PCOs). Each PCO will be preceded by a cover page indicating the outcome and recommendation of the change order. Action Item: DSI will develop the cover page by May 22, 1995. Action Item: Centex will,request O'Brien-Kreitzberg and Associates, Inc. (OBA) to copy DSI on PCOs. Action Item: Eachrevious month's PCOs will be reviewed at the monthly Y Contractor's meeting. 4. Prompt P4Ment It was emphasized that time is of the essence regarding payment to M/WBE subcontractors. Action Item: Emma will work with OKA regarding prompt payment. 5. Employment Goals Employment goals are 25.7% minority and 6.9%female by trade. Action Item: Kelly will forward the following to DSI: Daily Report, Workforce Utilization Form, Certified Payroll and Prevailing Wages. Action Item: Kelly will forward to DSI the name, address, telephone and fax numbers of the full-time EEO officer from each subcontractor, and each subcontractors' EEO policy by May 22, 1995. ("Full-time" reflects the employment status the EEO officer is available to the County. It is fully realized this full-time employee may be responsible for other work.) 6. Affirmative Action Committee The Affirmative Action Committee will meet on the third Wednesday of every month from 9 am to 11 am beginning June 21, 1995. Action Item: DSI will: a) prepare a list of recommended committee members including representative from the trades being used in the first six months of the project; b) write a letter inviting the unions to attend the meeting; c) provide Kelly with a list of local training programs to be included on her database mailing list. Action Item: Emma will confirm the reservation of the Probation Department Conference Room. 2 Attachment B 7. Advisory Council The Advisory Council will have a monthly agenda item regarding an update of the M/WBE participation on the project. During the July 14, 1995 meeting, CG and DSI will be introduced and will succinctly address the council regarding their backgrounds, relevant successes and approaches, and to welcome input from the council. Action Item: CG will consider adding this project to their monthly newsletter to keep all interested parties informed of progress on the project. 8. Unions Action Item: Kelly will provide a list of unions to Emma. 9. Discrimination and Harassment Trainini As noted in Division E, Section 11, A.7, it was reiterated that the contractor will provide two hours of formal training to avoid discrimination and harassment. It was suggested the training be handled in increments. Action Item: DSI and Emma will provide appropriate topics to Kelly to forward to Jim, e.g., affirmative action laws, sexual harassment, procedure for complaints. Due date is June 21, 1995. 10. Good Faith Efforts Action Item: DSI will speak with Jonothan Dumas regarding specifics on the unions' procedure for namecalls and rehires and will take responsibility of idocumenting the namecall and rehire policies for each union. 11. Division E. Section B. 2.a-n Following are Action Items to be undertaken per each point as listed: a. Particular attention will be paid to namecalls. b. Recruitment efforts are ongoing. CG and DSI will pool resources to outreach to minority firms and women-owned firms. CG will provide information/ideas on Job Fairs to Emma. CG and DSI will talk with community-based organizations informing them about the project and enlisting their assistance in outreach. 3 Attachment B C. CG will develop a form/format/procedure for problems with the unions' referral process. d. CG will share information regarding their Teacher Job Shadow program and consider replicating it for this project. e. DSI will confer with Jonothan Dumas regarding pre-apprenticeship training programs; however, problems exist within these programs regarding prevailing wages. f. CG will demonstrate their efforts to cooperate with the unions regarding programs to assure qualified members of minority groups and females of equal employment opportunities in the construction trades. g. CG will maintain files of the names, addresses and telephone numbers of minority and female workers referred to the contractor and the results of the referral. h. DSI will work with CG regarding establishment and maintenance of minority and female recruitment sources. i. CG's EEO policy is in their procedure manual. They will provide copies of their policy and those of their subcontractors to Emma. j. CG will forward their hst of local Bay Area advertising sources. DSI will review and augment, if necessary. k. CG and DSI will monitor the subcontractors regarding separate facilities and develop a procedure for complaints. 1. DSI will review this point with Jonothan Dumas to clarify if this point refers to the general contractor rather than those sent by the unions. M. CG will provide a copy of their EEO policy to DSI. n. All will comply with this point as written. CG will forward copies of M/VWBE contracts from the subcontractors to Emma via DSI. It was agreed that the subcontractors will be monitored by CG; DSI will monitor CG and provide additional support. Respectively submitted, Rhonda Hirata 4 Attachment C Attachm�,�t C H � U y as U U v � to pfd 1% Irl y Q V d Q r�t�achment C 44 r' W ai u A cep y d. y y W .• d d d c� a A v C At�aGhme�� 4i V A 0 U f• F W w � o C 00 ,�, ►.art A Its •O W Y•' V` W Y o � ,� w A�ta�hmenr- C wa r o ,cf O 'o y W o � W 0A °? •� pa OA � A o a Attachment C o p� r W 0 �t W i ox �p d � � W d o � a� w o � w s, o w � Ci o � � W o � , 3 . � oa vee I wW c ,o U Attachment C a o � U ° w o a� q w N Q •j•i V � w ° � w fi. w O \ N � � oo � WN Ln In F-r mo49... 4.4 E-0 tn V kn av G C'4 •� N � � w N yr on i L �' rte"' U ° IN, y •"'�" Attachment C 7 TABLE 7: MBE/WBE Contractor Participation for the Merrithew ' Project Total African Hispanic Asian Native Female American American MBE WBE Comments: TABLE 8: MBE/WBE Contractor Participation b Inde endent Trades Total African Hispanic Asian Native Female American American $ % $ % $ % $ % $ % $ % MBE WBE Comments: Attachment C 8 TABLE 9: Hypothetical estimated number of Workers for Contracts A through. E Note: We need to look at the list of subtrades Estimated Number of Workers Awarded Contracts To Be Awarded Skill Classification (A&B) (C,D&E) All Contracts(A-E) Carpenter Laborer Operator/Oiler Iron Worker(structural) Iron Worker(re-bar) Pile Driver Cement Mason Painter(Steel) Teamster All Trades Figures would be estimated in the following manner: First the number of person days required to perform the work for each trade are estimated, then the days of utilization are estimated. Finally, the estimated person days are divided by the estimated days of utilization which provides the estimated workers. This approach assumes that all workers put in full-time hours, and that the same workers will stick with the job from the beginning to the end. The reality in construction work is much different in that the amount of hours worked per week for each worker can range from 8 to 60. In addition, many workers who are laid off are replaced since they may have found work on other jobs. Comments: Attachment U 9 TABLE 10: Hypothetical Project Workhour Percentages by Ethnicity, Gender and Residency Note: Would the County want to track local participation? Percentage of Workhours Reporting Period Female CC County Combined All Black Hispanic Asian Nat. Am. April'95 0% 0% 0% 0% 0% Through May'95 Change Comments: �I Attachment C 10 TABLE 11: Hypothetical Workhour Percentages By Trade Category All Trades CRP ELC IRN LAB MSN OPE PDR PNT TRK %of Proj. Minority Female Combined Key: CRP = Carpenters; ELC = Electricians; IRN = Iron Workers; LAB = Laborers; MSN = Masons; OPE = Operating Engineers; PDR = Pile Drivers; PNT = Painters; TRK = Truckers Comments: Attachment C 11 TABLE 12: Ilypothetical Employment Percentages for Contract Minority Reporting Period Female CC County Combined All Black Hispanic Asian Nat. Am. April 195 0% 0% 0% 0% 0% Through May'95 Change Comments: TABLE 13: Hypothetical Joy rne orker to Apprentice Ratios Number of Workhours Number of Employees Rations of Journey to Apprentice Trade Journey entice Journey Apprentice Workhours Employees �. Iron Workers Traffic Stripers Pile Drivers Carpenters Operating En 'nners Masons 1 Comments:- Attachment C 12 TABLE 14: Hypothetical Work Hours for New Hires b Ethnicity, YP Y Gender and Residency Note: This will reflect the difference between core staff and new hires amongCG and subs for this project Total Nun rity Female CC Coun Contract # %wh # %wh # %wh # %wh Contract Contract B Contract C Comments: mcharts mchachatt2 1 1 1 1 1 1 1 1 1 r i Attachment D O O DAVILLIER - SLOAN FACSIMILE TRANSMITTAL DATE: April 19 , 1995 TO: Ms . Kelly Powers FAX #: ( 510) 827-8020 FROM: Rhonda Hirata This transmission is 2 pages including the transmittal sheet. Original(s) will /will not follow. DESCRIPTION OF TRANSMITTAL: Blueprint publishers SPECIAL INSTRUCTIONS: Kelly: AttaJed are M/WBE firms in the printing/publishing area. We, unfortunately, do not have photographer sources . Let me know what type of photography you require . . . we may be able to get creative . If you do not receive 2 pages including transmittal page, please call: - ❑ (510) 235-3380 ❑ (510) 464-8030 (510) 836-8586 Send faxes to: ❑ (510) 235-3380 ❑ (510) 464-8030 (510) 836-8113 ® 1300 CLAY STREET#600 6321 JERILYNN AVENUE OAKLAND, CA 94612 RICHMOND, CA 94806 (510) 464-8030 — TELEPHONE — (5 10) 235-3380 (5 10) 763-9004 — FAX — (5 10) 235-3380 Attachment D ( Division sion D Manufacturing Major Group 27 Printing and I ,iblishing 2741 Miscellaneous Publishing SJ Graphics and Printing P.O. Box 54 Robert's Office Services Port Costa, CA 94569 727 37th Avenue Bus No. (510) 787-2929 San Francisco, CA 94121 Fax No. (510) 787-1255 Bus No. (415) 387-8548 Stevie J. Green Fax No. N/A WBE Ronald Roberts December 31, 1996 MBE March 31, 1995 Spectrum Design Group 12284 San Pablo 'Avenue 2752 Commercial Printing, San Pablo, CA 94804 Lithographic Bus No. (510) 23.7-9115 Fax No. (510) 232-4490 Alpine Blueprint Services, Inc. Cherice Henderson 1944 Mt. Diablo Blvd. MBE Walnut Creek, CA 94596 December 31, 1994 Bus No. (510) 938-7620 Fax No. (510) 938-1979 2754 Commercial Printing,' Catherine Webens Gravure WBE September 30, 1996 New West Business Forms 582 Market Street, Suite 518 Copy Print San Francisco, CA 94104 3321 Vincent Road Bus No. (415) 956-3818 Pleasant Hill, CA 94523 Fax No. (415) 956-1125 Bus No. (510) 938-1737 James E. Armstead Fax No. (510) 938-3625 WBE Gwendolyn Hartley March 31, 1995 WBE MBE June 30, 1995 2759 Commercial Printing, NEC PDQ Printing Draftics, Inc. 724 Marina Vista 201 Spear Street Martinez, CA 94553 San Francisco, CA 94105 Bus No. (510 ) 229-2220 Bus No. (415) 777-3024 Fax No. (510) 229-2415 Fax No. (415) 777-2358 Diane Berg Shari Gomez MBE WBE December 31, 1994 August 18, 1995 1 . MANUP DSvlalon D: 3 of 0 1 1 1 1 1 1 1 1 1 1 FFB 16 --35 16:24 C Attachment E PAERRITHEW MEMOPJAL HOSPITAL BID PACKAGE 3 PROJECT LABOR AGREEMENT between CENTEX GOLDEN CONSTRUCTION COMPANY and CONTRA COSTA COUNTY HU1L,DING &CONSTRUCTION TRADES COUNCIL r� UTIZ #`-fii L Zt . sty -tt�S) ik'If1 ?�J Kat ` i i{II:Z = r'S-JI-� T# Um3EQ Nn-,kg Vla FEB IE. 6: '- Attachment E INDEX EAQE PREAMBLE 1 ARTICLE; 1 PURPOSE . . .................................... ................. Z 2 SCOPE OFA©REEMENT ....____......................... ........ 2 3 APPLICATION OF APPENDIX A ................................... 3 4 CONTRACTOR ...................... 3 5 REiArION$HIP 13ETVVEEN PARTIES ............................. 4 G SAFETY AND SECURITY . .. . . ..... . .. . .. ........... 4 7 NO STRIKES -NO LOCKOUT ..................................... 4 8 GRJF-VANCE PROCF.UURE .................... .................... 5 9 DURATION OF AGREEMENT ....... ........................... 5 UNION SIGNATURES 6 ATTgCHMEN I A ................ ........... ................... . 7 ' nrit. w.4.(i./ :rte er6 .-irKi A!wrv) x--UK-D `- MTV4 TP ozI(I UE'S:Ag 3.135 FZH 16 "as 16:25 C Attachment E . i PREAMBLE This Agreement is made and entered into the 18th day of February, 1995 by and between CENTEX GOLDEN CONSTRUCTION COMPANY. (hcreinaf=referred U as"Contrador"), togutherwith other mibcorttraatars who shall became signatory to this Agreemenk (hereinafter referred to as"Subcontractor(s)"),and the Local unions signatory hereto and'thosa affiliated with the-Fiuilding&C:( s r7.rdion Trades pepariment of the American Federation of t,.ataor Congress of Industrial Organimbons and the Canted Costa County Building&ConstNction Trades Council, (hereinafter referred to="Union(a)")_ The particu furter agree that the provisions of this Agrooment shall apply to the construction of the new hospital of 2500 Alhambra Avenue,Martinez.California,fur Merrtthow Mornorial Hospital identified" described in a construction oontract entered into by and between the Contractor and the Board cif Supervisors of Contra Costa Cocmty,Caiifurnia dated February 7, 1995 indudno any additions and modifications thereto(hereinafter referred to as"Project"). ARTICLE 9 PURPOSS. 1.1 The purpose of this Agreement is to promote efrejeru:y of r:mrmlwation operations on the Project and provide for peaceful,efficient and binding setttement of labor disputes. in so doing, the parties to this Agreement establish the foundation to promote the public Irlterest,provide a safe work placa,assure high quality con miction,and sawn Optimum productivity,on-ichedule performance and Owner satisfaction. 1.2 It is the intent of the parties to set out uniform and fair working conditions for the efficient completion flf the Piro ect, maintain harmonious labor/management relations and eliminate strikes,lockouts and other delays. 1.3 Contractor agrees that neither the Contractor nor any of its Subcontractors)Will subcontract any work to be done on the Project except to sa person,finn or corporation who is or becomes{aa!ty Ica this Agreemen( Any Contractor or Subcontracter(s)working are the Project 5hatl.as a ciondition to working on the Project, become signatory to and perform all work under the terms of this A®reement. The furnitiNng of materials, supplies, or cquipmont and tho 1 delivery tihereaf shall in no case be considered subcontracting. 1.4 The Unions assure Contractor that there will be a suHfcieM number of qualified crdltwnwn available to perform the work Siuwfd a shortage of qualfied manpower occur,or in the ewerd referral faralities maintained by the Union(s)are unable to fill the regrlisition of Contractor or fubcontractor(g)for cmployc es within a forty-eight(48)Leone period after such requisition is made by the Contractor(Saturday,Sunday,and holidays excepted), the Contmatir or Subcontractor(s)shalt be free to obtain craftsperson from any source. These cmlfspemons OuAll be ret;LVni[ed as temporary employees. These temporary employees shall be mptawd by qualified journeymen when available. tit/f #:�itir: Z1,= tit: -iQSi Qaloo r-ul lu Wdtt:e S6-9I-67 I OJQlCf A(t5:';'9 lh25'. FEB 16 '95 1E,:26 C Attachment E r i 1.5 The Union recognizes 1t1aK Contractor t9 required by wnfraCt to meet Gertoin goetle estab(lahed by ttie Owner regarding employment of minorities and women,and to this end the Union covenants and agrees to cooperate fully with Contractor and to take such afCrrmattve action as may taa necessary to assist Ccx,tractar in meeting theme goals. The Owner has adopted 2Mmative action and eaua,employment opportunity Qoals for project work force composition of 25.7%minority and 6.9%womon, r ARTICLE 2 SCOPE OF AGREF.MENT 2.1 This Agreement shall apply only to that new construciiorr work awarded to and performed by the Coo df is-.#or during the term of this Agreement at the project site. The Scope of the Agreement includes all neva construction on the project. 2.2 This Agmernent shall apply only to ronstrudionicraft employees representod by the Unions signatory hereto, and shall riot apply to Contidctor or SuboontrWor(s)supervisors, tedi Tical, or non-manual employees, including,but not Limited to, executives,engineers, office and cterical employees, drafters, supervisory, timekeeper8, m8ssengers,{guards, inspectors, or any other employees above the classtflcatlon of general foreman_ 2.3 Tbar+e shall to no tirnkativn or restriction upon the M*;e of maternal:,or upon the full use 2nd installation of equipm-ent: rnacHnery: package units, factry pre-cast,prefabricated, or preassembled materhis;toots; or other labor-saving device,. pabricalion provisions of the appropriate natiLmAl or local agreements shall lee anpliCable, 2.4 After kritallatiorr is cornpteted by the Contractor or Subcontractor(s),it is undarstaad that OwrW. Contractor and Subcorrtrector(s)res"the right to perform start-up, operation,repair,maintenance, or revision of equiprw-rit or systems with persons of the Owner's,Contractor and Subcontractor(s)choice. If required,the services represernative may make a final Bieck to protec-L the terms of a manufacturer's guarantee cot warranty prior to stall-up of a piece of equipment. 2.5 It is furdw recognized that the signatory Subcontractpt(S)8r9 acting Only on behalf of said Uontraotor,and said Contractor and Subwntractvr(s)have no authority,eithor expressed,ImpI100, actual, apparent,or ostensible,to speak for or bind the owner, r2.6 it is expressty agreed to and understood by the Parties hereto that this Owner shall retain the right at all tirnes to p dorm anWor subcontract arty portion of the cormtrudion and related work an the Project not=traded to the slgnmtory Contractor, 2.7 tt is oxpMGiy agreed to and understood by the Parties hereto that the Owner, Contractor and Suocontractor(s)-flail have the right to purchase material and equipment from any souroe and the craftsmen will handl$QnC 1118td116uGh material and equipment. 2.8 This Agreement shag riot;ply to any work perforated on or near,or leading to or ima the Project site by Stat,&oourtty.city or outer gLwornmental bodes,or their contracmrM; 2 1 . is 0031a NNIK'AA _MN UYl5 #�bLtL zLfr SLR; 1 FEB tG '95 t6:-2S C Attachment E or by utilitles or their contrdctor(s); andlor fay the Owner or its contractor{s)for Yvprk VYt1i�h iS not part of Me Project nor the fabdration or manufacture of any component,equipment or rnaterials offsite. for use or instanation at the eject site. ARTICLE 3 APPLICATION OE APPENDIX A 3.1 Appendix A refers to the cbrrent L.acai and District Councils Collective Bargaining Agroemenis and any amendtncnta to such agreements negotiated by Contractors, 51Jb4:ontr2ctnr2 ancuor CoMraaorAssocistior>r with tocol Unions and District Councils having jurisdiction over the work to be performed. 32 It is further agreed that Appendix A refers to the Soitermakers Western States Storage Tank Ere tlon and Repair Agmernent and the United Association's California Shordine (Pipelinci AgreemeaL 3.3 All Contractors performing work withiin the Scope of this Agreement shall be t;iynatary to the applicable Appendix A Collective Sargair ing Agreament(a)and this Agreement. 3.4 Surh Local Area Aarawnents indicated herein �:is Appendix A are adopted and incormtated by reference as though set forth heceiii verbatim. 3,5 All work within the Scope of this Agreement shell be performed pursuant to the provisions of this Agreement(inducting Appendix A). 3.0 If there is any conflict tietwe4srr any currant Local Area Agreement incorporated heroin as Appendix A and this Agmenwt,then the proviskns of this Agreement shalt control. ARTICLE 4 1 !Q,NTRACroR 4.1 The Contractor has been eruuaged by the Owner, and is responsible for the 1 administration and application of this Agreement for arnl un behatf of all Sukwontractors. 4.2 1 he Contractor;shall endeavor to Witate harmonious relations between the Subcontractors and Unions sigrtatorp hereto and will schedule a pre Job ConferencF, andlor Ma"p Mee"upon request of any Urtion(s)or Subcontroctor(s). i 3 1 l 0ilg t 1iI17L 7.VC cIt -W's) X":UAR'3 t KJ'd1:9 S9 9I Z I# owIa NVS:Au D05 rF-B 1.6 '95 16:27 C Attachment E AR11CLE 5 BELATIQ IS IP BETWEEN-PAS 5_t This Agreement shall only be binding on the signatory Parties hereto, and shalt not apply to pat et ds, affiliates,subSicharies, or other divisWis of a signatory company unless signed by such f}area, affiliate,subsidiary, or ather division of such company. 5.2 Contractor shall atone be liable and responsible for its own indmdual act&end conduct mud for any breach or alleged breach of this Agreement. Any allaged breach of this Agreement by Subcontractor(s)to any dispute between the signatory Union(s)and the Su ooWxactor(s)respecting compliance with the terns of this Agreement,shall not afted the rights,liabilities,obligations.and duties between the signatory Union(s)and Contractor and Subcoruractor(s)party to chis Agreement. 5.3 It is mutually agreed by the Partied that any liability by a signatory Union(s)to this Acgneexnetrt shall be several and not j0M. Any alleged breach of this Agreement by a signatory Union(s)shall not affect the rights, liabilities, obliTAimm. and duties between the signatory Contractor and Subcontractors)and other Union(s)party to this Agreement- 5.4 greement5.4 The Council and/or Its aftates are ft exclusive ba rgairtinQ agent(s)for all workers on dw jots so that the Contractor knows who to deal with regarding any labor Mattm that may arssa during the coursr3 of constniction. ARTICLE 6 S FETY&SECURITY 6.1 The employees covered by the terms of this Agroament shall at all times,while in the employ of the Contractor or Subcontractor(s), be bound by the safety rules and regulations as established by the Owner araJ Gnntractrx and in accordance with OSHAICal-OSHA_ ' 6.2 AN Subcontrader(s)and Unions)shall to abide by a substance abuse policy is as may be rewitred by Owner or Contractor. 6,3 A8 ert%lployees wig comply with the secinity procedures estab bbed by the Contractor and the Owner. ARTICLE 7 NO STRIKES -NQ L041:U= 7.1 Ou"the life of tHs Agreetrtant, the t.niort(s)and its rtt6rttWs,wgwds, representatives and employees shall nut incise, encourap, condotle or participate in any strike. gtt X31.03 NJU; . T# 093td flys -AS D23 FEB 16 195 16:27 C Attachment E walkout, rJowdown.shdown,stay-in, boycott, sympathy strike,picketing or other work stoppage or harMlling of any nature whatsoever,for any causo what►oCyor.ar any other type of interfet*ence of any kind,coercive or otherwise, and it Is expressly agreed that any ouch action is a violation of this Agreement_ 7.2 VOthholding cmoloyc,es for failure of Contractor or Subcontractogs)to teWei Inst fund coniributlons as required is not a violation of this Artidc. 7.3 Vi 'cation of this"No Strikes-No Lockouts"clause may be a golrted by Contractor or Subcontractor(s) in stale or federal court at the election of Contractor or Subcontractor(a). Any employee who engages in a strike or refusal to work in violation of this "No 5trlks-No LQckour clause may be disciplined by the F-rnpioyer%YAh suspension without pay or discharged. ARTICLE 8 GRIEVANCE PROCEWHE 8A Grievance procedures Will be referred to those prooedures set forth its the Appendix A Agreements r efered to in Article 3. r ARTICLE 9 DURA- i N QE zREEMEN-T 9.1 This Agreement shsU tiecome effective W ft day the first contract coverad by ' the Scope of this Agreement and shall Continue in full force aiid effect until cornptelion of the :Scope of the pru,;ect. Mchard A_ Sall efl r , CEO Frocidont&C.E.O. Cd4ra Costa Building A Centex Gatden Constnietion Company Construction Trades Council 5 0M #:tib ZGt: SIP -((S) NL- 100 M�M hW1P[-Z W-91-E T 4 IQ VV :Ag I&W Attachment E Signatory Urians: ' Asbestos Workers Local 16 Hod Carriers Local 166 - Bricklayers Loaf 8 iron Wbrkom L64=1.378 Carperuem 46 No.California Wr, Cal.14t. Council of Counfles Conference Board Laborers Carpet&Linoleum Layers#12 W(wrights Local 162 Gement Masers Local 825 Operwirfg Engiraers Local 3 Mectrici3r v Loral 302 Painters Loral 741 Plasterers Local 66 Pile OriverS Local 34 Pilimbers Local 159 Shect Metal V'rO ers Local 104 Roofers Local 81 Spdnkler ittexs Lo 483 Teamsters Lova!315 Steamfittem LOCaI 342 01/1; �'VTVL ALF; -C1 r(gS) ! X:lLlv33 KdE[:Z. 5G-t21-Z - - -— Attachment E FEB lb ATTACHMENT A ' PROJECT LABOR AGREEMENT FOR CONTRA COSTA COUNTY MERRITHEW MEMORIAL HOSPITAL MARTINEZ, CALIFORK4 d MENI T{3 BE BOUND The unde:signed,as a Contractor or Subcontractor(Corinctcr)on tfw-Project,tot and in consideration of the ward to fi4ca ger of a contract to peffarm work on said PROJECT, and in ft&,Vor Consideration of Me mutual promises made in the"project labor Agreement" ' (hereinafter AGREEME",o ca#y of which was received and is aomowtedged,hereby; (1) Accepts Aird agrees to be bound by the terms and conditions of the AORESMEW .together with any.tired all amendmertis and suppterrments now existing or which are later made thereto; (2) The CONTRACTOR(Subcontractor)agrees to be bound by the legally ' established local trust agreerrients as set forlh in article 3 of the AGREEMENT. (3) certifies that he has no oommitmernts or agmement"which would prcclude his full and complete complianc.6 witty their terms and conditions of said agreement. ' (q) Agrees to secure ham any CONTRACTOR(as defined in said AGREFEMENT)whish is or becomes a SvbcontracW(of any Tler)to him, a siuty executed Agreement to be Bound in form identical to this dOGltrner�. Gated: Name of contractor(SuboontfadQr) , ' !`lame c pfte CoMmctor or Authudwd Officer&Tdia HOetr t a vl Subcontractor E�CiO[R=til1:L ZLE 91V k3.i,.kro WIi J:Z QA-7r-r T