HomeMy WebLinkAboutMINUTES - 07251995 - C59 TO: BOARD OF SUPERVISORS Contra
FROM: Costa
PHIL BATCHELOR, COUNTY ADMINISTRATOR °a County
DATE: Trq_couN
JULY 25, 1995
SUBJECT:
APPROVE THE SECOND AMENDMENT FOR FACILITIES DEVELOPMENT, INC.
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
I . RECOMMENDATION
1 . APPROVE: the Second Amendment of the consulting Services
Agreement with Facilities Development, Inc. , and AUTHORIZE
the County Administrator, or his designee, to execute the
Amendment which will be effective July 31, 1995 .
2 . AUTHORIZE: the County Administrator or his designee to issue
written authorization for extra work, provided that the
cumulative total extra cost for all such authorization shall
not exceed $25, 000 . 00 .
II . FINANCIAL IMPACT
Funds in the capital account established for the project are
sufficient to cover the amount encumbered by this agreement, from
bond proceeds specified to the project .
lowCONTINUED ON ATTACHMENT: YES SIGNATURE: a;
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S):
ACTION OF BOARD ON APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE
UNANIMOUS(ABSENT ) AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
}rD• Bell, CAO ATTESTED- ��• p ��-�
COZ98t for-Cont roller PHIL BATCI-1;sLOR,CLERK OF THE BOARD OF
Cc:GSD (Accounting) SUPERVISORS AND COUNTY ADMINISTRATOR
Health Services Department
F. Puglisi
Consultant (Via CAO) BY DEPUTY
Second Amendment July 25, 1995,
Facilities Development, Inc.
III . REASONS FOR RECOMMENDATION
The original inventory was accomplished approximately three (3)
years ago, since that time the hospital has continued to purchase
equipment for its ongoing operations, the inventory now needs to be
updated and the results integrated into the equipment planning
purchase documents .
Page 2 of 2
SECOND AMENDMENT TO CONSULTING SERVICES
AGREEMENT FOR EQUIPMENT PLANNING SERVICES
REPLACEMENT HOSPITAL AT 2500 ALHAMBRA AVENUE, MARTINEZ
(WH580B, FORMERLY WPE419)
1. EFFECTIVE DATE AND PARTIES
Effective on July 31, 1995, Facilities Development, Inc. , an Arizona corporation
(hereinafter called "Consultant") , and the County of Contra Costa, a political
subdivision of the State of California (hereinafter called "Public Agency") ,
mutually agree as follows:
2. PURPOSE
Effective April 6, 1993, the parties entered into a written contract entitled
"Consulting Services Agreement" (referred to as the "Agreement") , which covered
equipment planning services for a replacement hospital at 2500 Alhambra Avenue,
Martinez. The Agreement has previously been amended as follows: Amendment No.
1 dated September 26, 1994. The County desires to further amend the Agreement
to expand the scope of services and to revise the payment limit accordingly.
3. AMENDMENTS TO AGREEMENT
A. In the Agreement, Section 1 (e) , change the payment limit from $190,000.00
to $208,000.00 an increase of $18,000.
B. In Appendix B, Paragraph D.l, add the following:
Revise the reimbursement limit for travel from $14,000.00 to
$18,000.00 an increase of $4,000.00 and revise the reimbursement
limit for Office Supplies/Postage/Etc. from $8,500.00 to $9,500.00
an increase of $1,000.00 as described in Addendum No. 2 dated June
29, 1995 (copy attached) .
4. REMAINING PROVISIONS
Except for the changes made by this Amendment and prior amendments, all
provisions of the Agreement shall remain in full force and effect.
1 ,
5. SIGNATURES
These signatures attest the parties' agreement hereto:
PUBLIC AGENCY CONSULTANT
By: By:
Phil Batchelor, County Administrator
or his designee
FORM APPROVED: By:
Victor J. Westman, County Counsel
By:
David F. Schmidt, Deputy County Counsel
Note to Consultant: For corporations, the contract must be signed by two officers.
The first signature must be that of the chairman of the board, president or vice-
president; the second signature must be that of the secretary, assistant secretary,
chief financial officer or assistant treasurer. (Civ. Code, Sec. 1190 and Corps. Code,
Sec. 313) . The acknowledgement below must be signed by a Notary Public.
CERTIFICATE OF ACKNOWLEDGEMENT
State of California )
ss.
County of )
On the date written below, before me, the undersigned Notary Public, personally
appeared the person(s) signing above for Consultant, personally known to me (or proved.
to me on the basis of satisfactory evidence) to be the person(s) whose name(s) is/are
subscribed to the within instrument and acknowledged to me that he/she/they executed
the same in his/her/their authorized capacity(ies) , and that by his/her/their
signature (s) on the instrument the person(s) , or the entity upon behalf of which the
person(s) acted, executed the instrument.
WITNESS my hand and official seal.
Dated: 1994
[Notary' s Seal] Notary Public
AMEND2.FDI
JC
Addendum # 2
To Consulting Services Agreement
Presented to:
Contra Costa County
for
Merrithew Memorial Hospital
Martinez, Californiat
Date:
June 29, 9995
Presented by:
FACILITIES DEVELOPMENT, INC.
CORPORATE.,
2020 North Central Avenue Suite 250
Phoenix, Arizona 85004
(602) 3827000
EAST:
4358 Carlisle Drive
Hemdon, VA 22070
703-478-9660
TABLE OF
CONTENTS
♦ Professional Services
♦ Compensation for Services
This addendum modifies and augments Professional
Services and Compensation for Services, of
Facilities Development, Inc.'s Consulting Services
Agreement, dated April 6, 1993, between Contra
Costa County (The Owner) and Facilities
Development, Inc. (The Consultant).
Table of Contents
ll
PROFESSIONAL
SERVICES
PROFESSIONAL
SERVICES
Facilities Development, Inc. is pleased to offer the Additional Service of
Equipment Inventory and Integration to the scope of services already
contained within the Consulting Services Agreement dated April 6, 1993
between Contra Costa County and Facilities Development, Inc. for Equipment
Planning Services.
All other terms and conditions of the original Agreement remain as originally
executed.
A detailed description of the Additional Service to be provided to the client is as
follows:
Facilities Development, Inc. Professional Services
EQUIPMENT
INVENTORY AND INTEGRATION
THE
OBJECTIVE ♦ To provide an accurate listing of fixed and maior moveable
equipment as well as minor equipment suitable for re-use.
♦ To integrate appropriate existing equipment into the current
Room-By-Room Reports.
THE
PROCESS ♦ Facilities Development, Inc. will conduct a pre-inventory
meeting or conference call to ascertain specific inventory
guidelines in conjunction with the Client. These guidelines would
include such issues as: a clear definition of furniture versus
equipment; approval of the department inventory schedule
developed by Facilities Development, Inc.; tag recording
requirements; and any other issues that may arise.
♦ Qualified Facilities Development, Inc staff members will perform a
physical inventory on a room-by-room basis within each
department identified on the Inventory Schedule.
e This team of professionals will identify equipment according to
description, quantity, manufacturer and model, and provide an
objective evaluation of the condition of the equipment. Condition
evaluation categories will be as follows: E - Excellent condition -
definite re-use; G - Good condition - probable re-use; F - Fair
condition - marginal re-use; P - Poor condition - not to be re-
used.
♦ During the inventory, the facility's technical and clinical staff will
be surveyed regarding the level of quality and performance of the
equipment.. Special attention will be given to the input and
documentation provided by the facility's Biomedical Engineering
Department.
♦ Equipment dimensions and all utility requirements will be verifed
or recorded as available on architecturally significant
equipment. Property and BEC tags wll be recorded where
found.
Facilities Development, Inc. Equipment Inventory
THE
PROCESS
(Cont.) ♦ Information obtained during the inventory will be entered into
Facilities Development Inc.'s Acquisition Management System
database. This customized program permits a systematized
process for integration of existing with new equipment
requirements.
♦ Facilities Development, Inc. will present the computerized
Existing Equipment Inventory Report to the Project Team on a
Room-by-Room basis as well as in an Item Report format.
♦ Facilities Development, Inc., in conjunction with the facility, will
assist in the development of the required procedures necessary
for the implementation of an Asset Tracking Programming. This
will include Facilities Development, Inc. becoming part of the
distribution loop for the documentation regarding the purchasing
of new equipment as well as the retiring of old equipment.
♦ The Existing Equipment Report, in conjunction with the current
Room-By-Room Equipment requirements list, will then be
reviewed with facility administration to verify that appropriate re-
use has been programmed and integrated.
♦ Facilities Development, Inc. will computerize the results of this re-
use integration in order to produce an updated and accurate
Equipment Report and Budget which can be used as the basis
for the bidding and procurement effort for the project.
THE
RESULTS ♦ Computerized listing of existing equipment
♦ Equipment integration/verification meetings
♦ Revised Equipment Program and Budget
Facilities Development, Inc. Equipment Inventory
�l
COMPENSATION
FOR SERVICES
COMPENSATION
FOR SERVICES
Facilities Development, Inc. is prepared to initiate work on the scope of
Additional Service identified in this Addendum #2 for the Merrithew
Memorial Hospital construction project immediately upon receipt of
written authorization to proceed.
In consideration of the Additional Service described within this
Addendum #2, Facilities Development, Inc.'s NOT-TO-EXCEED FEE for
Merrithew Memorial Hospital will be $18,000. This is in addition to the
previous contract amounts contained within the executed Agreement.
Facilities Development, Inc. will submit monthly bills to the Client based
on the same hourly rate schedule contained in the executed Agreement.
Monthly bills will reflect Facilities Development, Inc. staff hours within
each service category and will not exceed the Not-To-Exceed Fee
quoted.
Reimbursable Costs will be billed directly as they are incurred.
Reimbursable Costs will include long distance communications, all out of
town travel expenses, state and local taxes, duplicating services, and
over-night mail service and postage. Reimbursable Costs for the
Additional Service of Equipment Inventory and Integration are
estimated Not-To-Exceed $ 4,000 for Travel and $1,000 for Office
Expense.
Completion of tasks outlined in this Addendum #2 for Merrithew
Memorial Hospital shall be completed within the overall project timeframe
already under contract.
Respectfully Submitted by:
r FACILITIES DEVELOPMENT INC.
an L. Dalton, President
Date: Co -2? --95
Facilities Development, Inc. Compensation for Services