HomeMy WebLinkAboutMINUTES - 09271994 - 1.62 15 i . loz.
TO: BOAR-D `OF SUPERVISORS N//��-- Contra
FROM: Mark Finucane, Health Services Director wJ Contra
By: Elizabeth A. Spooner, Contracts Administrator Costa
DATE: September 12, 1994 Cou II I
SUBJECT: Retroactive Payment to Martinez Valco Drugs
SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION
I. RECOMMENDED ACTION:
Ratify purchase of services from Martinez Valco Drugs for the period
from July 1, 1993 through June 30, 1994, and authorize the County
Auditor-Controller to pay the $3 , 559 . 42 outstanding balance for said
services.
II. FINANCIAL IMPACT:
This Contract is funded 100% by the State Department of Health
Services, Office of AIDS. No County funds are required.
III. REASONS FOR RECOMMENDATIONS/BACKGROUND:
On June 8, 1993 , the County Board of Supervisors approved Standard
Contract #22-425-2 with Martinez Valco .Drugs, for the period from July
1, 1993 through June 30, 1994, with a payment limit of $60, 000, for
provision of pharmaceutical services for the County's AIDS Drug
Program. Services were requested and provided beyond the payment
limit and by the end of June, 1994, charges of $63 , 559. 42 had been
incurred, of which $60, 000 had been paid and $3 , 559 . 42 remains
outstanding.
Pharmaceutical services were both requested by County staff and
provided by Martinez Valco Drugs in good faith. Because of
administrative oversight by both the County and Contractor, use of
pharmaceutical services exceeded the authorized limits.
The Department is requesting that the amount due Martinez Valco Drugs
be paid. This can be accomplished by the Board of Supervisors
ratifying the actions of the County employees in obtaining provision
of pharmaceutical services of a value in excess of the contract
payment limit. This will create a valid obligation on the part of the
County, retroactively authorizing all payments made by the Auditor-
Controller up to now, and authorizing payment of the balance.
CONTINUED ON ATTACHMENT: YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMME ATI N OF BOARD CO ITTEE
APPROVE OTHER
SIGNATURE(S)
ACTION OF BOARD ON SEPAPPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
UNANIMOUS (ABSENT -y ) I HEREBY CERTIFY THAT THIS IS A TRUE
AYES: _ NOES: AND CORRECT COPY OF AN ACTION TAKEN
ABSENT: ABSTAIN: AND ENTERED ON THE MINUTES OF THE BOARD
OF SUPERVISORS ON THE DATE SHOWN.
Contact: Wendel Brunner, M.D. (313-6712) SEP 2 7 1994 _
C C., Health Services (Contracts) ATTESTED
Auditor-Controller (Accounts Payable) Phil Batchelor, Clerk of the Board of
Contractor SupejvwrswdWlyAdmin&aW
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