HomeMy WebLinkAboutMINUTES - 09131994 - 1.109 TO: BOARD OF SUPERVISORS 5E-:
�� .. Contra
FROM: Perfecto Villarreal, Director (`
Social Service Department Costa
p County
DATE: August 1,9, - 1994
SUBJECT: APPROVE and AUTHORIZE an AMENDMENT to contract #21-173 with
Mr. Bob Clark for expanded services in thedevelopment of
the General Assistance Automation Project, Phase I.
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDED ACTION:
APPROVE and AUTHORIZE the Director of Social Service, or
designee, to AMEND contract #21-173 with Mr. Bob Clark for
the provision of expanded services resolving installation
and setup problems in operating system software. These
services would be beyond the scope of the current contract
and related to unanticipated problems of interface between
divergent contractors providing ancillary services and
equipment.
FISCAL•
The additional cost of these services are not to exceed
$10, 000. The funding is all County cost included within the
Social Service Department 94/95 Budget, encumbered for
General Assistance Automation by. Board action April 19,
1994.
BACKGROUND;
General Assistance Automation will tie General Assistance
(GA) programs together providing information back to the
cash assistance case worker from the various program
components which will expedite communication linkage,
providing better information storage and retrieval for case
management now required in the administering of the GA
program. MR. Clark was on the original Santa Clara County
Genera]. Assistance Automation project and has thorough
understanding of the GA program and has written much of the
code for that project. Contra Costa has acquired the system
coding from Santa Clara County which is being modified by
Mr. Clark to run Contra Costa's program components, thus
saving time and additional expenditure. of funds to develop
the system in this county.
CONTINUED ON ATTACHMENT: YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE --OTHER
SIGNATUREW:
:
ACTION OF BOARD ON APPROVED AS RECOMMENDED __ieL" OTHER
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE
--,—//UNANIMOUS(ABSENT_ 1 AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
I
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
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CC:Contact: Jim Takahashi 3-1654 ATTESTED ,
SOCIAL SERVICE (CONTRACTS UNIT) PHIL sAfCHELOR,CLERK OF THE BO RD OF
COUNTY ADMINISTRATOR SUPERVISORS AND COUNTY ADMINISTRATOR
AUDITOR-CONTROLLER
CONTRACTOR
BY � ,DEPUTY
M382 (10/88)
SOCIAL SERVICE DEPARTMENT CONTRA COSTA COUNTY
August 26, 1994 Tel: (510) 313-1654
cc: Don Cruze
TO: Sara ffman Sheila Williamson
FROM: Ji akahashi
RE: GA Pr gram Developer Contract #21-173
This is a request to put the following item on the agenda for us. The developer Bob Clark has
been doing a lot of quick fixes to the system that are the responsibility of the system software
vendor. We have not been getting satisfactory service from them and we are now withholding
payment for their services. In order to continue to meet our schedule his staff who has knowledge
of system set-up, fixed and continues to fix some operating system software problems. It has
been quite an advantage to have had him for our contractor. We need to pay him for these
services.
Secondly,we also need to pay for system changes due to our anticipated delay in implementation.
Let me give you an example of what changes we might need. Special screens may be necessary
to capture data that was to be operational on September 1, but won't until after mid-September.
The tracking of sanctions and logic for sanctions now must be made changed to make the system
think that the process has been moving along fine as of the first of September and that all actions
have been taking place between what should have been the date of entry and now the late start
dates. Some actions will generate hand notices and we will have to suppress those so clients do
not get two conflicting or confusing requirements or notices when the system is operational and
data keyed.
The funding will come out of the GA project budget. I believe this $10,000 should be offset by
the transfer of the cost of SASSI test administration from Gary Hamilton's budget to our Social
Services budget since John Lee is now doing this task in our department. The estimated transfer
of this administration was about $75,000.
If you need a better understanding of what this contract will do and why it is necessary, please
call project leader Sheila Williamson, 3-1675.
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