HomeMy WebLinkAboutMINUTES - 08091994 - 1.36 TO: BOARD OF SUPERVISORS
FROM: Contra a
Mark Finucane, Health Services Director � �^�t�
By: Elizabeth A. Spooner, Contracts Administrator Costa
DATE: July 28 , 1994 County
SUBJECT: Approve Standard Agreement (Amendment) #29-388-11 to the Master Grant Agreement
with the State Department of Health Services for the County's AIDS Program
SPECIFIC REQUEST(S) OR RECOMMENDATIONS) & BACKGROUND AND JUSTIFICATION
I. RECOMMENDED ACTION:
Approve and authorize the Chair, to execute on behalf of the County, Standard
Agreement (Amendment) #29-388-11 (State #93-17927, A-3) with the State Department
of Health Services, effective July 1, 1993, to decrease the contract payment
limit by $109,112, from $1,024,032 to a new payment limit of $914,920, for
County's AIDS Program during FY 1993-94.
II. FINANCIAL IMPACT:
This Amendment reduces the maximum reimbursable amount of State funding for FY
1993-94 by $109,112, from $1,024,032 to a new total of $914,920, to reflect the
actual level of services provided by the County's AIDS Program during the fiscal
year. No County funds are required.
III. REASONS FOR RECOMMENDATIONS/BACKGROUND:
On August 3, 1993, the Board of Supervisors approved Standard Agreement #29-388-8
(as amended by Standard Amendments #29,388-9 and #29-388-10) with the State
Department of Health Services, for the period from July 1, 1993 through June 30,
1994, for the County's AIDS Program.
The Master Grant Agreement incorporates a Memorandum of Understanding (MOU) for
each service component of the AIDS Program. The MOU's define the services to be
provided and the'i,budget for each component and are negotiated by the staff of the
State Office of AIDS and County AIDS Program representatives. The County has
billed the State^ for the HIV Testing services actually provided during FY 1993-
94, and this Amendment is a method for the State to disencumber unexpended funds.
The Board Chair should sign eight copies of this agreement. Seven copies of the
agreement and three certified and sealed copies of this Board Order should be
returned to the ;,Contracts and Grants Unit for submission to the State.
CONTINUED ON ATTACHMENT: YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMME ATI N OF BOARD CO MITTEE
APPROVE OTHER
SIGNATURE(S)
ACTION OF BOARD ON - APPROVED AS RECOMMENDED _yG OTHER
VOTE OF SUPERVISORS
_ZUNANIMOUS (ABSENT ) I HEREBY CERTIFY THAT THIS IS A TRUE
AYES: NOES: AND CORRECT COPY OF AN ACTION TAKEN
ABSENT: ABSTAIN: AND ENTERED ON THE MINUTES OF THE BOARD
OF SUPERVISORS ON THE DATE SHOWN.
Contact: Wendel Brunner, M.D. (313-6712)
CC: Health Services (Contracts) ATTESTED
Auditor-Controller (Claims) Phil Ba elor, Clerk of the Board of
State Dept. of Health Services supe Wr38WG natyAdMWi*aW
M382/7-83 BY //� \
I��Z.L�.� DEPUTY
STATE OF CALIFORNIA _
APPROVED BE
STANDARD AGREEMENT— CONTRACT NUMBER LAM.,NO.
WEY GEN .��w+)�
STD.2(REV.5•91) I D, _(�yL � �� CO+ TAXPAYEq S FEDERA-17921 EMPLOYER IDENTIFICATION NUMBEq
THIS AGREEMENT,made and entered into this 1St �j day oyf July 1993' 94
in the State of California,by and between State of California,through its duly elected or appointed,qualified and acting
TITLE OF OFFICER ACTING FOR STATE AGENCY
2—hief,, Program Support Brancq Department of Health Services
CONTRACTOR'S NAME ,hereafter called the State,and
�
County of Contra Costa 2 — ° , R 8 _ 11 ,hereafter called the Contractor.
WITNESSETH: That the Contractor for and iri consideration of the covenants,conditions,agreements,and stipulations of the State hereinafter expressed,
does hereby agree to furnish to the State services and materials as follows: (Set forth service to be rendered by Contractor,amount to be paid Contractor,
time for performance or completion,and attach plans and specifications,if any.)
1. In that certain agreement made and entered into on July 1, 1993, and amended on July 1, 1993, and amended on July 1, 1993, between the
Department of Health Services, Office of AIDS, and the County of Contra Costa is amended as follows:
A. Paragraph 2 is amended to read:
"2. Maximum Amount Payable
A. The maximum{amount payable by the STATE to the CONTRACTOR under this contract shall not exceed $914,920."
B. The CONTRACTOR agrees that, if during the term of this contract the Department determines that the maximum amount
specified in,paragraph 2A of this contract will not be expended, the STATE reserves the right to reduce the contract
amount. Thisi�reduction may be imposed in the event of underudizing items specified in the Memorandum of Understanding
(MOU) and/or if it is determined the rate of expenditure is such that the contract amount specified in paragraph 2A of this
agreement will not be fully expended, as indicated by monthly invoices,performance reports,or other sources of data. Such
changes shall�!be documented in writing, as stated in paragraph 19, "Contract Amendment."
2. The effective date of this amendment is July 1, 1993.
3. All other terms and provisions of'said contract shall remain in full force and effect.
CONTINUED ON SHEETS, EACH BEARING NAME OF CONTRACTOR AND CONTRACT NUMBER.
The provisions on the reverse side hereof constitute a part of this agreement.
IN WITNESS WHEREOF,this agreement has,been executed by the parties hereto,upon the date first above written.
STATE OF CALIFORNIA CONTRACTOR
AGENCY CONTRACTOR(tf other than an individual state whether a commation,padnensho,etc)
Department of Health Services
BY(AUTH \ (AUTHORIZED SI )
D
PRINTED NAME OF PERSON SIGNING PRINTE15 NAME AND TryU OF PERSON SIGNING
Ed Stalhberg Chair, Board of Supervisors
TITLE ADDRESS
Chief , Program Support Branch 651 Pine Street,' Martinez CA 94553
AMOUNT ENCUMBERED BY THIS PROGRAMICATEGORY(CODE AND AND TITLE)�FUND TITLETITLE Department of General Services
DOCUMENT Cleaning Account
$ (109,112) Use only
(OPTIONAL USE)
PRIOR AMOUNT ENCUMBERED FOR HIV Testing Program Contratt exempt from
THIS CONTRACT
$ 1,024,032
ITEM CHAPTER STATUTE FISCALYEAR pGS approval per
4260-111 —001 55 1993 93/94
TOTAL AMOUNT ENCUMBERED 70 n
DATE OBJECT OF EXPENDITURE(CODE AND TITLE) ILA .of� 10
$ 914,920 93-51325-4492-702-05
Item 4260--4; -jG 'AIDS'
I hereby certify upon my own personal knowledge that budgeted funds TBA.NO. B.R.NO.
are available for the period and purpose of the expenditure stated above.
SIGNATURE OF ACCOUNTINOn
G FIC
E ,�� 'AU6 1 .9 199
CONTRACTOR r_1 STATE AGENCY DEPT.OF GEN.SER. CONTROLLER
STATF.OF CALIF:IRNIA
STANDARD AGREEMENT
STD.2(REV.5.91) (REVERSE)
1. The Contractor agrees to indemnify,defend and save harmless the State,its officers,agents and employees
from any and'all claims and losses accruing or resulting to any and all contractors,subcontractors,
materialmen,laborers and any other person,firm or corporation furnishing or supplying work services,
materials or supplies in connection with the performance of this contract,and from any and all claims and
losses accruing or resulting to any person,firm or corporation who may be injured or damaged by the
Contractor in the performance of this contract.
2. The Contractor,and the agents and employees of Contractor,in the performance of the agreement,shall
act in an independent capacity and not as officers or employees or agents of State of California.
3.The State may terminate this agreement and be relieved of the payment of any consideration to Contractor
should Contractor fail to perform the covenants herein contained at the time and in the manner herein
provided. In the event of such termination the State may proceed with the work in any manner deemed
proper by the State. The cost to the State shall be deducted from any sum due the Contractor under this
agreement,and the balance,if any,shall be paid the Contractor upon demand.
4. Without the written consent of the State,this agreement is not assignable by Contractor either in whole
or in part.
5. Time is of the essence in this agreement.
6. No alteration or variation of the terms of this contract shall be valid unless made in writing and signed by
the parties hereto,and no oral understanding or agreement not incorporated herein,shall be binding on
any of the parties hereto.
7. The consideration to be paid Contractor, as provided herein, shall be in compensation for all of
Contractor's expenses incurred in the performance hereof, including travel and per diem, unless
otherwise expressly so provided.
T
91 61014