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Home My WebLink AboutMINUTES - 08021994 - 1.61 J, HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA TO: BOARD OF COMMISSIONERS FROM: Richard J. Martinez, Executive Director DATE: August 2, 1994 SUBJECT: AUTHORIZING EXECUTION AMENDMENT NO. 10 TO THE SECTION 8 HOUSING .ASSISTANCE PAYMENTS AFTERCARE PROGRAM CONTRACT NUMBER HAP-006 SPECIFIC REQUEST(S) OR RECOMMENDATIONS) & BACKGROUND AND JUSTIFICATION I. RECOMMENDED ACTION: ADOPT Resolution No. 3714 AUTHORIZING the Executive Director of the Housing Authority of the County of Contra- Costa to execute Amendment No. 10 to the State of California Department of Housing and Community Development Housing Assistance Payments Program Contract Number HAP-006, transferring responsibility for the Section 8 Aftercare Program from the State of California Department of Housing and Community Development to the Housing Authority of the County of Contra Costa, as mandated by the U. S. Department of Housing and Urban Development on July 1, 1994, and as recommended by the Advisory Housing Commission. II. FINANCIAL IMPACT: The contract period has been reduced to December 31, 1994, with the total Annual Contributions Contract amount calculated at $772,821. The Housing Authority of the County of Contra Costa will be receiving an Annual Contributions Contract amendment from the U. S. Department of Housing and Urban Development which will continue contract authority for these 148 dwelling units under the Section 8 Aftercare Program. III. REASONS FOR RECOMMENDATION/BACKGROUND: The Housing Authority has received notification from the State of California Department of Housing and Community Development and from the U.S. Department of Housing and Urban Development that effective July 1, 1994, responsibility for operation of the Section 8 Aftercare program, currently being operated by this Housing Authority and containing 148 dwelling units under the Section 8 Aftercare Program, has been transferred to the Housing Authority of the County of Contra Costa. Amendment No. 10 to Contract No. HAP-006 reduces the contract period to December 31, 1994 and recalculates the contract amount at $772,821. These changes were necessary for the State Controller's Office to appropriately regulate the contract in anticipation of the Aftercare units being transferred directly to our agency on July 1, 1994. CONTINUED ON ATTACHMENT: YES SIGNATURE RECOMMENDATION OF EXECUTIVE DIRECTOR RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATURE(S) : ACTION OF BOARD ON x a ��9 g- APPROVED AS RECOMMENDED -✓ OTHER VOTE OF COMMISSIONERS / I HEREBY CERTIFY THAT THIS IS A UNANIMOUS (ABSENT ) TRUE AND CORRECT COPY OF AN AYES: NOES: ACTION TAKEN AND ENTERED ON THE ABSENT: ABSTAIN: MINUTES OF THE BOARD OF COMMISSIONERS ON THE DATE SHOWN. ATTESTED FHI BLl/ ATCHEL R, CLERK OF THE BOARD OF COMMISSIONERS //AND COUNTY ADMINISTRATOR DEPUTY Board of Commissioners August 2, 1994 Page -2- At its Regular Meeting on Monday, July 18, 1994 the Advisory Housing Commission voted to recommend approval of Resolution No. 3714 approving Amendment No. 10 to the Hosuing Assistance Payments Aftercare Program Contract No. HAP-006 and authorizing execution by the Executive Director of the Housing Authority. IV. CONSEQUENCES OF NEGATIVE ACTION: Should the Board of Commissioners elect to not adopt Resolution No. 3714, the Housing Authority would lose all funding for the 148 dwelling units under the Section 8 Aftercare Program on December 31, 1994. THE BOARD OF COMMISSIONERS HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA RESOLUTION NO. 3714 AUTHORIZING EXECUTION OF STATE OF CALIFORNIA DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT HOUSING ASSISTANCE PAYMENTS PROGRAM CONTRACT, AMENDMENT NO. 10 - SECTION 8 AFTERCARE HOUSING ASSISTANCE PAYMENTS PROGRAM CONTRACT NUMBER HAP-006 WHEREAS, the Housing Authority of the County of Contra Costa and the State of California Department of Housing and Community Development entered into a Housing Assistance Payments Program Contract for the Section 8 Aftercare Program; and, WHEREAS, on July 1, 1994 the U. S. Department of Housing and Urban Development transferred the responsibility for administering Section 8 Aftercare programs from the State of California Department of Housing and Community Development to local housing authorities; and WHEREAS, the State of California Department of Housing and Community Development has forwarded Amendment No. 10 to the Section 8 Aftercare Housing Assistance Payments Program, Contract No. HAP-006 transferring responsiblity for the Section 8 Aftercare Program currently being operated by the Housing Authority from the State to the Housing Authority of the County of Contra Costa: NOW, THEREFORE, BE IT RESOLVED, as follows: 1. That the Board of Commissioners of the Housing Authority of the County of Contra Costa does hereby approve and accept Contract No. HAP-066, Amendment 10. 2. That the Executive Director is hereby authorized and directed to execute five counterparts of the "Standard Form Agreement" on behalf of the Housing Authority of the County of Contra Costa, and is hereby authorized to impress and attest the official seal of the Housing Authority on each such counterpart and to forward such executed counterparts, or any of them, to the State of California Department of Housing and Community Development together with such other documents evidencing the approval and authorizing the execution thereof as may be required by the State. 3. This resolution shall- take effect immediately. ADOPTED on August 2, 1994 by the following vote of the Commissioners: AYES: Supervisors Smith, Bishop, DeSaulnier, Torlakson and Powers NOES: None ABSENT: None ABSTAIN: None J I � 1 i L ' r ijI? X. , \ \ U.S. Department of Housing and. Urban Development for �� : San Francisco f�egional.Oif�ce; Region IX * EAN* 450 Golden Gate Avenue': . San Francisco Cafffornia 941023448 I, ' •��)A 3°MSG .. '; AUL D',7 (994 MEMORANDUM FOR: Housing Authorities`' �n the San Francisco.. Jurisdict10 Director, Office of Public ; FROM: . Julian~.A.:.E•;. z gh' • sco, : 9H Housi ,' ,San Fra acts :fr.omt Cal�.fornia State SUBJECT Transfer..of_.Section .8 ..yroj to Individual Housing:: and Community Development; (HCD) Housing; Authorities (HA) Effective:;July, 1, 1994 , ' the responsibility for;, • staring:-.the .Section 8 programs.i (Rental,,:Certif icate,,:,. nt. 'a..'Tl admini was..r.tran'sferrdd;,;to' .local. voucher and: Moderate Rehabilitation) ';. ro;cess . of :. housing authorities: Our:,Area Counsel ;is',� in th'e:.!T preparing ACC,:amendments"which will refTectu horitanshortlysf T:- prep g our a y. ACC .amendments should be received by-, your ex ating If you do' not have sufficient funds in your °ou..may. request : reserves to make your July. 1 payments to'entalrs, .,y submitting a supplemental;;;requisition 'for the additional funds.-by. 1994 . When you :return. your. executed quarter ending September 30, ou should ACC amendment. incorporating. the transferred°:units :- y,' . the: units:' �° You.'should submit a budgt. revision incorpositog for the _quarter ending also submit ..a supplemental ;req September 30,: 1994 , . if you �did not submit one. ;prior to receipt of your ACC ,amendment. If you have:! any questions, you may contact Joyce.,Lee :at.. (4 15) 556-1747 or Linda Bergin at (415) ' 556-1726 . l 1 . r d. .. . ., 1 STATE OF CALIFORNIA -BUSINESS TRANSPORTATION AND HOUSING AGENCY PETE WILSON Governor DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT �,,,c: 4✓Y-I' F DIVISION OF COMMUNITY AFFAIRS 1800 THIRD STREET P.O. BOX 952054 SACRAMENTO, CA 94252-2054 (916)322-1560 FAX (916)327-6660 JUL 08 1994 Mr. Perfecto Villarreal Executive Director Housing Authority of the County of Contra Costa P.O. Box 2759 Martinez, California 94553 Dear Mr. Villarreal: RE: Contract Number HAP-006, Amendment #10 i • Enclosed is an amendment governing your organization's operation of the Section 8 Aftercare Program. This amendment increases the contract, amount by $958,844 and specifies an ending date of December 31, 1994. The ACC amount is $772,821. The total amount was calculated at $772,821 for two years and the project.account balance at June 30, 1992 of $170,930. These changes were necessary in order for the State Controller's Office to appropriately regulate the contract.' The ACC amount is comprised of Project 015, $58,932; Project 021, $111,240; Project 034, $135,240; and Project 056 (001 replacement) $467,409. The contract period has been reduced in anticipation of the Aftercare units being transferred directly to your agency on July 1, 1994. The State Administrative Manual (Section 1212.3) requires that the signed amendment be accompanied by a resolution from your governing board. The content of the resolution must indicate approval of the amendment and authorize its execution by the governing board. Language used in the resolution must clearly identify the amendment by program and contract number. It should also state acceptance of the amendment and specify who has signature authority on behalf of the governing board. The person who signs the resolution cannot be the same individual who has signature authority for the governing board. SB 1120, Chapter, 1170, Statutes of 1990, Government Code Sections 8355(a) - (c) and 8356(x) also requires that every Contractor must certify that a drug-free workplace will be provided. Drug-Free Workplace Certification is included as Attachment C. Please sign and return the enclosed contract amendment. A frilly executed copy of the amendment will be returned to you. The signed contract amendment and two copies of the resolution from your governing board should be mailed to: State Department of Housing and Community Development Business Management Branch Attention: Contracts Office P.O. Box 952050, MS-350 Sacramento, CA 94252-2050 • t' Mr. Perfecto Villareal Page Two Should you have any questions regarding this contract amendment, please call me at (916) 327-3622. Please ensure that all copies of this contract are signed and returned. Sincerely, Deana Usrey Financial Analyst Enclosures t