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Home My WebLink AboutMINUTES - 08161994 - 1.9 (2) HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA TO: BOARD OF COMMISSIONERS DATE: August 16, 1994 FROM: Richard J. Martinez, Executive Director cc: SUBJECT: ADOPT RESOLUTION APPROVING CERTIFICATION FOR THE PUBLIC HOUSING MANAGEMENT ASSESSMENT PROGRAM FOR YEAR ENDING MARCH 31, 1994. I. RECOMMENDED ACTION ADOPT Resolution No. 3717 approving the Public Housing Management Program Certification for the Housing Authority of the County of Contra Costa and AUTHORIZE the Executive Director to submit this certification and any related documentation to the U.S. Department of Housing and Urban Development. II. FINANCIAL IMPACT: None. III. REASONS FOR RECOMMENDATIONBACKGROUND On January 17, 1992, the U.S. Department of Housing and Urban Development (HUD) issued a federal regulation in the Federal Register requiring that all public housing authorities submit a certification for the public Housing Management Assessment Program(PHMAP)and all necessary related documentation. This certification must be made on an annual basis, following the end of the Housing Authority's fiscal year. The PHMAP has been established in accordance with Section 502 of the National Affordable Housing Act of 1990, as amended, and will help HUD ensure that public housing functions are well managed. The PHMAP certification is a performance statement based on several management indicators as determined by HUD. The Certification is for the Housing Authority's fiscal year ending March 31, 1994. At its regular meeting on August 15, 1994 the Advisory Housing Commission recommended the adoption of this resolution. IV. CONSEQUENCES OF NEGATIVE ACTION: Should the Board of Commissioners elect not to approve this resolution, the Housing Authority would be in default of its regulatory obligations required by HUD which could jeopardize continued funding for the operation of its Public Housing Programs. CONTINUED ON ATTACHMENT: SIGNATURE: uE.COMMENDATION OF EXECUTIVE DIRECTOR RECOMMENDATION OF BOARD COMMITTEE sPPROVE ETHER SIGNATURE(S) / ACTION OF BOARD ON S( �l 2t J�n12 2 X APPROVED AS RECOMMENDED t� nTHER VOTE OF COMMISSIONERS JNANIMOUS(ABSENT I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT AYES: NOES: COPY OF AN ACTION TAKEN AND ENTERED ON THE ABSENT: ABSTAIN: MINUTES OF THE BOARD OF COMMISSIONERS ON THE DATE SHOWN. ATTESTED , �t/T�� Phil Batchelor, erk of the Board of Commissioners BY • d4 X71-PA ,DEPUTY I I I THE BOARD OF COMMISSIONERS, HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA RESOLUTION NO. 3717 RESOLUTION APPROVING THE PUBLIC HOUSING MANAGEMENT ASSESSMENT PROGRAM CERTIFICATION AND AUTHORIZING SUBMISSION OF RELATED DOCUMENTATION WHEREAS, it is the desire of the Board of Commissioners of the Housing Authority of the County of Contra Costa to continue to provide decent, safe and .sanitary housing for its tenants; and, WHEREAS, the Housing Authority of the County of Contra Costa ("PHA") wishes to ensure that its public housing functions as a well-managed enterprise inaccordance with Section 502 of the National Affordable Housing Act of 1990, as amended: NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners that: 1. The Public Housing Management Assessment Program certification for the Housing Authority of the County of Contra Costa is hereby approved; and, 2. The Executive Director of the Housing Authority of the County of Contra Costa is authorized to submit this certification and any related documentation to the Department of Housing and Urban Development. This Resolution shall be effective immediately. PASSED ON August 16, 1994 by the following vote of the Board of Commissioners: AYES: Supervisors Smith, Bishop, DeSaulnier, Torlakson and Powers NOES: None ABSENT: None ABSTAIN: None f � . Public Housing Management 2nd Dopartmont of Housing 7460.5 CNG-1 andUrb2n Development APPM- IX 1 t Assessment Program (PHMAP) ofnce of Pubiic and Indian Housing Certfficatlon ova No,2577-cis(oxp,tYl 144' Public ropordnp btttdan 10111111 C010C109i of lnfom,adon is oatfmatad to ava"Ve 3;hourspor respan;o,indudJng eta time forrevlowtng tnswcdons,saorching a4sti l data source*.gadtoring end maintaining tho data noadod,a nd complating and tovlowtnq tho ooltocdon of inietmadon.Sand comments rogording this Burdon ostmatr or any odser aspaci of this oottoctlon of information,IndudIng%V9021lons!or redvdng this burden,to tha Roports Managomont Ofticer,Office of intormaUon Foltdar ww Systems,U.S.Deparlmont of Hour Ing and Urb=tn Dovalopmont.Wa.htngton,0.G.20410.36W and to the Obtco of Manogomant and Budgat,Paporwork Raducdor Ptaloct(2377-0rsr.),Washington,o,e,20303. Do not send Ws completed(«m to either or those addros:eos. Instructions: A NA'S responses to this cortiticatlon form must be the'FBA's actual data:e.g.,prlorto any edjustmonis for mods icatlon andror oxduslon raquasis to the Indicafora. Round perconiagos to two dccfmal places:• •' PNAsNatw; Rousing Authority of the AxFis.cal. mArEndtnp: ,Ion Dale; County of Contra Costa 03/31/94 rnd)cafor 7: Yacnaq Numbar&Percentage Percant of units meeting HOS Total Vacanl units Z02 100°a Actual vacancy pc(Cent for the (oporting month or it Average number of days to bring non•emcrgency 3.40 snapshot picturoofthe actual vacancy percontatthe and 9.02% rnaWenance Items to HOS of the teporling period Percent of emergency Items correclecVabaiad wiihln Adjusted vacancy percent for tris reporting month ora. 24 hours 10011,10 snapshot picture of the adjusted vacancy parcont at the 3,48% PHAlson schedule,according to Xs rnaintenancnplan, end of the reporting potlod to correct Una!doiicienee 3(enter Yes or Na) ."YES Percent roduaron of acinar vacancras over prlor threa Avor3go number of days le correct idantified systems yoar9 N1A °/a 3.40 ndicator3: enlsUncollected PHAl.-art schedule,accordfngtoits mafntenancep!an, 10 corrects stems defictencles tenter Yes or No YES Balance of tants urtroll0cicd as a percentage of totall 0.4�°r rents io be collected .• tJ major systems lnspec:ad annually (enter Yos or Not YES Indicator 5: Unit vrnaround Indicator 8: Tenor-ts Accounts Rocahvab!o (fARs) 1 Sy.- owt Lias bc6n_os(ablfsfied to track bnft turriaround� YES The PHA elects to use: (mark orw) (onior Yes or 11lo�•.' 7haAnnualAv3r3ga Annual avert number of e2l8tear days rot vacant unit to Annual TA;Porcent be preparod for re-rbntal and for a neer lease to take eCed 16.6 Indicator 6. Outsta1.nding Work1. Orders Indleator t I' Resident lnitlalivus 1. Porcent of emergency items corroctodlabatodwithin 24 frnplcmplcPoilcles have Seen adopted and prccod res our lOQ °i meritod for: (enter Yes or No} Anll�rug stealogylsecvrity YES Percent of outstanding work orders .2 °!° Rasldant parlicipatlonlmanagaman( YES . Progress has boon demonstrated over the most recont _ three year period atreducing ihetlmeroqulrodtccomptoto YES Homeownership opp�rtun�tl¢s matntensncn work orders (onto(Yes or No) NO lndicator 7, Annual inspection and Condition of Units and Economic devaloprner.•Jsoff-sutfVencv YES Syslams System has boon ostabllshod to track tnspeclion and YES Nfumbar of areas In which PHA has bean successful in' repair of units and systom.(enter Yos or No s niflcanfly fmotovir.9 condirfons/activities 3 Percentage of units Inspected annually using standards (flat were at feast equivalent to the Housing Ovalily a Number of areas In which PHA shows minimalac;ivlly II Standards(NOS) � 100 Wehrrtbycertifythat,asofthe submissiondate,theaboveindicators,tinderftPublicI•iousingW=gementAssessmentPrcgr-,n(P7{MA?), trot and:tccuntc for its rascal year indicated above. 'ITN undersigned runitcrtartify tint,to their present$mowit ge,there is no evidence to incyeale seriously deficient performance tha:mts clout on the PHA's c act to pros m and protect its public housing developments-md opernta them in accor&nce with Federal 15w vd mguAn5ort_s. Approprt, a c-tncti m for inion' se cartMication will be unposed,ineTuding suspension or deb icnt of the signafaries. crwrrpirs Convrissw 2:(1§ rr R data) Altasloel la by;(E%OCudVa OVV.IN•s stp oluta L datDl XTbilh Powers cilairpersoTl Date X Richa-rd J. Martinez, Exec. Dir. Date A owd Resof udon approving this cctificat;on is rcqutred stud must:be atLiched to the exoeumd ceyZicadoa. farm HUD-50072 (942 PreviousadGans:frocb:oteto. 1cgI Rwdbook7AG0.S