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HomeMy WebLinkAboutMINUTES - 08161994 - 1.24 TO: BOARD OF SUPERVISORS, AS THE GOVERNING BODY OF THE CONTRA COSTA COUNTY FLOOD CONTROL AND WATER CONSERVATION DISTRICT FROM: J. MICHAEL WALFORD, CHIEF ENGINEER DATE: August 16, 1994 SUBJECT: APPROVE AND AUTHORIZE CHIEF ENGINEER TO EXECUTE A CONSULTING SERVICES AGREEMENT WITH CH2M HILL INC. FOR PUBLIC EDUCATIONAL SERVICES FOR THE NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM (NPDES) PERMIT PROGRAM PROJECT NO. 0929-6X7055 Specific Requests)or Recommendation(s)&Background&Justification I. Recommended Action: APPROVE and AUTHORIZE the Chief Engineer to execute a Consulting Services Agreement with CH2M Hill Inc., to perform services mandated by the Joint Municipal NPDES Permit issued by the San Francisco Bay and Central Valley Regional Water Quality Control Boards for Contra Costa County, its incorporated cities and the Contra Costa County Flood Control and Water Conservation District. II. Financial lmpact: The contract amount is $275,000.00. The cost shall be funded by the cities and county proportioned to their respective populations. Contra Costa County shall be responsible for approximately $49,500.00 (18%) funded by stormwater utility assessment fees. III. Reasons for Recommendations and Background: The United States Environmental Protection Agency issued the National Pollution Discharge Elimination System (NPDES) regulations for stormwater discharges on November 16, 1990. These regulations require Contra Costa County, its incorporated cities and the Contra Costa County Flood Control and Water Conservation District to apply and obtain a Joint Municipal NPDES permit for their stormwater discharges. The permit seeks to significantly reduce or eliminate all pollutants from entering the waters of the San Francisco Bay/Delta Region. The San Continued on attachment: X yes SIGNATURE: RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATURE(S): ACTION OF BOARD ON: AUG 1 X994 APPROVED AS RECOMMENDED X OTHER VOTE OF SUPERVISORS _- UNANIMOUS (ABSENT AYES: NOES: ABSENT: ABSTAIN: DPF:fp g:FLDCTL\BO\BO16.t8 Contact: Donald P. Freitas(510)313-2373 Orig. Div.: PW(NPDES) cc: County Administrator Ihereby certify that this isatrue and correctC' f Community Development an action taken and entered on the minutes of the Building Inspection Board of Supervisors on the date shown. County Counsel ATTESTED: County Assessor PHIL BA le he Board County Treasurer-Tax Collector of Supervisors and County Administrator County Auditor-Controller Chief Engineer Accounting By. .Oeputy Engineering Services SUBJECT: APPROVE AND AUTHORIZE CHIEF ENGINEER TO EXECUTE A CONSULTING SERVICES AGREEMENT WITH CH2M HILL INC. FOR PUBLIC EDUCATIONAL SERVICES FOR THE NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM (NPDES) PERMIT PROGRAM PROJECT NO. 0929-6X7055 August 16, 1994 Page -2- III. Reasons for Recommendations and Background: (cont) Francisco Bay Regional Water Quality Control Board on September 15, 1993 issued their Joint Municipal NPDES Permit for most municipalities within Contra Costa County. The Central Valley Regional Water Quality Control Board on January 28, 1994 issued their Joint Municipal NPDES for the City of Antioch and Contra Costa County. One requirement of the Joint Municipal NPDES permits is to develop and implement an effective Public Education and Industrial Outreach Program. The Contra Costa Clean Water Program which is composed of nineteen (19) municipal representatives went through an extensive selection process culminating in the unanimous recommendation that CH2M Hill and its sub-consultants be retained for the 1993-94 fiscal year; and, are satisfied with the work preformed by CH2M Hill and have unanimously approved the extension of their contract for the 1994-95 Fiscal Year. CH2M Hill will be the prime consultant responsible for approximately 59% of the contract amount; Merritt-Smith Consulting, a woman business enterprise will be responsible for approximately 24% of the contract amount; Monte, Sandy & Needham a woman business enterprise will be responsible for approximately 7% of the contract amount; and, IMTECH, a minority/woman business enterprise will be responsible for approximately 10% of the contract amount. These percentages meet or exceed Contra Costa County's guidelines for Minority/Woman Business Enterprise objectives. IV. Consequences of Negative Action: If the consulting services agreement with CH2M Hill, Inc., is not approved then all municipalities will be in non-compliance with the Joint Municipal NPDES permits issued by the San Francisco Bay and Central Valley Regional Water Quality Control Boards. Potentially, fines totaling $10,000 per day for all affected entities could be imposed. CONSULTING SERVICES AGREEMENT 1. Special Conditions. These Special Conditions are incorporated below by reference. / 7 (a) Public Agency: Contra Costa County Flood.Control and Water Conservation District (b) Consultant's Name &Address: CH2M Hill 1111 Broadway, P.O. Box 12681 Oakland, CA 946042681 _ (c) Project Name, Number& Location: Stormwater Pollution Public Education& Industrial Outreach Program, Project No. 0929-6X7055 (d) Effective Date: 07/01/94 (e) Payment Limit(s): $275,000.00 (f) Completion Date(s):06/30/95 (g) Federal Taxpayer's I.D.or Social Security Number:59-098189 2. Signatures. These signatures attest the parties'agreement hereto: — PUBLIC AGENCY TlIRT Y/�C By: J. Michael Watford ,f j Public Works Director/ By: Chief Engineer (Designate official capacity in the business Type of Business (sole proprietorshi go ernment agency, partnership, corporation, etc.) If Corporation, State of Incorporation: 04�f �--n By: (Designate official capacity in the business) i Note to Con ant: For corporations, the contract must be signed by two officers. The first signature must be that of the chairperson of the board, president vice-president;the second signature must be that of the secretary,assistant secretary,chief financial officer or assistant treasurer.(Civ. Code, Sec. 1190 and Corps. Code. Sec. 313.) The acknowledgment below must be signed by a Notary Public. CERTIFICATE OF ACKNOWLEDGEMENT State of California � _ ) County of On the date written below, before me, the undersigned Notary Public, personally appeared the person(s) signing above for Consultant, personally known to me (or proved to me on the basis of satisfactory evidence) to be the person(s)whose name(s)is/are subscribed to.the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. WITNESS my hand and official seal. ol JUDY L Jill Dated: QA4xe,, 0 l 9 t711/Il�li ��n - u r NOTARY PUBLIC- A FC., ublic ® " s ' COUNTY"OF EDA Uot�ars Seal) My Comm.Fxi it ec,22,1997 3. Parties. Effective on the above date,the above-named Public Agency and Consultant mutually agree and promise as follows: 4. Employment. Public Agency hereby employs Consultant, and Consultant accepts such employment, to perform the professional services described herein, upon the terms and in consideration of the payments stated herein. 5. Scope of Service. Scope of service shall be as described in Appendix A, attached hereto and made a part hereof by this reference. 6. Report Disclosure Section. Any document or written report prepared hereunder by Consultant, or a subcontractor, for Public Agency shall contain, in a separate section, the numbers and dollar amounts of this contract and all subcontracts relating to the preparation of such document or written report,provided that the payment limit specified in Sec. 1(e)exceeds$5,000. When multiple documents or written reports are the subject or products of this agreement, the disclosure section may also contain a statement indicating that the total contract amount represents compensation for multiple documents or written reports. 7. Insurance. Consultant shall, at no cost to Public Agency,obtain and maintain during the term hereof: (a)Workers'Compensation Insurance pursuant to state law;(b)Professional Liability Insurance with minimum coverage of$1.000,000.00 and a maximum deductible of$250.000.00; and(c)Comprehensive General Liability Insurance,including blanket contractual(or contractual liability)coverage,broad form property damage coverage,and coverage for owned and non-owned vehicles,with a minimum combined single limit coverage of$1.000.000.00 for all damages due to bodily injury,sickness or disease,or death to any person,and damage to property,including the loss of use thereof,arising out of each accident or occurrence,and naming Public Agency, Contra Costa County,City of Antioch,City of Clayton, City of Concord,Town of Danville, City of EI Cerrito, City of Hercules, City of Lafayette, City of Martinez, Town of Moraga, City of Orinda, City of Pinole, City of Pleasant Hill, City of Richmond,City of San Pablo,City of San Ramon,City of Walnut Creek, its/their governing bodies,officers and employees as additional insureds. Consultant shall promptly furnish to Public Agency certificates of insurance evidencing such coverage and requiring 30 days'written notice to Public Agency of policy lapse, cancellation or material change in coverage. 8. Payment. Public Agency shall pay Consultant for professional services performed at the rates shown in Appendix B attached hereto,which include all overhead and incidental expenses, for which no additional compensation shall be allowed. Notwithstanding the foregoing, those incidental expenses specifically itemized in Appendix B shall be reimbursable by Public Agency to Consultant,provided that Consultant submits copies of receipts and, if applicable, a detailed mileage log to Public Agency. In no event shall the total amount paid to Consultant exceed the payment limit(s)specified in Sec. 1(e)without prior written approval of the Public Agency. Consultant's billing statements shall be submitted at convenient intervals approved by Public Agency and shall list,for each item of services,the employee categories,hours and rates. Payment will be made within thirty (30)days after receipt of each statement. 9. Status. The Consultant is an independent contractor,and shall not be considered an employee of Public Agency. 10. Time for Completion. Unless the time is extended in writing by Public Agency, Consultant shall complete all services covered.by this Agreement no later than the Completion Date(s) listed above. 11. Record Retention and Auditing. Except for materials and records delivered to Public Agency,Consultant shall retain all materials and records prepared or obtained in the performance of this Agreement, including financial records, for a period of at least five years after Consultant's receipt of the final payment under this Agreement. Upon request by Public Agency,at no additional charge, Consultant shall promptly make such records available to Public Agency,or to authorized representatives of the state and federal governments,at a convenient location within Contra Costa County designated by Public Agency, and without restriction or limitation on their use. 12. 'Documentation. Consultant shall prepare and deliver to Public Agency at no additional charge,the items described in.Appendix Ato document the performance of this Agreement and shall furnish to Public Agency such information as is necessary to enable Public Agency to monitor the performance of this Agreement. 13. Ownership of Documents. All materials and records of a finished nature,such as final plans,specifications, reports,and maps,prepared or obtained in the performance of this Agreement,shall be delivered to and become the property of Public Agency. All materials of a preliminary nature, such as survey notes, sketches, preliminary plans, computations and other data, prepared or obtained in the performance of this Agreement, shall be made available, upon request,to Public Agency at no additional charge and without restriction or limitatiomon their use. 14. Extra Work. Any work or services in addition to the work or services described in Appendix A shall be performed by Consultant according to the rates or charges listed in Appendix B. In the event that no rate or charge is listed for a particular type of extra work, Consultant shall be paid for the extra work at a rate to be mutually agreed on prior to commencement of the extra work. In no event shall Consultant be entitled to compensation for extra work unless a written authorization or change order describing the work and payment terms has been executed by Public Agency prior to the commencement of the work. 15. Payment Retention. Public Agency shall retain ten percent (10%) of the monies due the Consultant as security for the fulfillment of this Agreement. After the Consultant has completed each task as identified in Appendix"A" under this Agreement, submitted final billing, and the Public Agency has found the work to be accurate,the Public Agency will pay all withheld funds. Payment of withheld funds will be made within thirty(30) days of completing this work and submittal of a final billing. A retention will not be withheld for any"on-calf'work. 16. Termination by Public Agency. At its option, Public Agency shall have the right to terminate this Agreement at any time by written notice to Consultant,whether or not Consultant is then in default. Upon such termination, Consultant shall,without delay,deliver to Public Agency all materials and records prepared or obtained in the performance of this Agreement, and shall be paid,without duplication,all amounts due for the services rendered up to the date of termination. 17. Abandonment by Consultant. In the event the Consultant ceases performing services under this Agreement or otherwise abandons the project prior to completing all of the services described in this Agreement, Consultant shall,without delay, deliver to Public Agency all materials and records prepared or obtained in the performance of this Agreement,and shall be paid for the reasonable value of the services performed up to the time of cessation or abandonment, less a deduction for any damages or additional expenses which Public Agency incurs as a result of such cessation or abandonment. 18. Breach. In the event that Consultant fails to perform any of the services described in this Agreement or otherwise breaches this Agreement, Public Agency shall have the right to pursue all remedies provided by law or equity. Any disputes relating to the performance of this Agreement shall not be subject to non-judicial arbitration. Any litigation involving this Agreement or relating to the work shall be brought in Contra Costa County, and Consultant hereby waives the removal provisions of Code of Civil Procedure Section 394. 19. Compliance with Laws. In performing this Agreement, Consultant shall comply with all applicable laws, statutes, ordinances, rules and regulations,whether federal, state or local in origin. 20. Assignment. This Agreement shall not be assignable or transferable in whole or in part by Consultant,whether voluntarily, by operation of law or otherwise;provided,however,that Consultant shall have the right to sub-contract that portion of the services for which Consultant does not have the facilities to perform so long as Consultant notifies Public Agency of such subcontracting prior to execution of this Agreement. Any other purported assignment,transfer or sub-contracting shall be void. 21. Endorsement on Plans. Consultant shall endorse all plans, specifications, estimates, reports and other items described in Appendix A prior to delivering them to Public Agency. 22. Patents and Copyrights. The issuance of a patent or copyright to Consultant or any other person shall not affect Public Agency's rights to the materials and records prepared or obtained in the performance of this Agreement. Public Agency reserves a license to use such,materials and records without restriction or limitation,and Public Agency shall not be required to pay any additional fee or royalty for such materials or records. The license reserved by Public Agency shall continue for a period of fifty years from the date of execution of this Agreement,unless extended by operation of law or otherwise. 23. Indemnification. Consultant shall defend, indemnify, save and hold harmless Public Agency, Contra Costa County, City of Antioch, City of Clayton, City of Concord, Town of Danville, City of EI Cerrito, City of Hercules, City of Lafayette, City of Martinez, Town of Moraga, City of Orinda,City of Pinole,City of Pleasant Hill,City of Richmond,City of San Pablo,City of San Ramon, City of Walnut Creek,its/their governing bodies,officers and employees from any and all claims,costs and liability for any damages, injury or death arising directly or indirectly from, or connected with, the services provided hereunder and due to, or claimed or alleged to be due to, negligence or willful misconduct of Consultant, its officers,employees, agents,sub-consultants,or any person under its direction or control, save and except claims or litigation arising through the sole negligence or sole willful misconduct of Public Agency,and will make good to and reimburse the indemnitees for any expenditures, including reasonable attorney's fees, the indemnitees may make by reason of such matters and, if requested by any of the indemnitees,will defend any such suits at the sole cost and expense of Consultant. 24. Heirs, Successors and Assigns. Except as provided otherwise in Section 20 above,this Agreement shall inure to the benefit of and bind the heirs, successors, executors, personal representatives and assigns of the parties. 25. Public Endorsements. Contractor shall not in its capacity as a contractor with Public Agency publicly endorse or oppose the use of any particular brand name or commercial product without the prior approval of the Public Agency's governing board. In its Public Agency Contractor capacity, Contractor shall not publicly attribute qualities or lack of qualities to a particular brand name or commercial product in the absence of a well-established and widely-accepted scientific basis for such claims or without the prior approval of the Public Agency's governing board. In its Public Agency contractor capacity, Contractor shall not participate or appear in any commercially-produced advertisements designed to promote a particular brand name or commercial product, even if Contractor is not publicly endorsing a product, as long as the Contractor's presence in the advertisement can reasonably be interpreted as an endorsement of the product by or on behalf of Public Agency. Notwithstanding the foregoing, Contractor may express its views on products to other contractors, the Public Agency's governing board,its officers, or others who may be authorized by the Public Agency's governing board or by law to receive such views. 26. Project Personnel. In performing the services under this Agreement,Consultant shall use the personnel listed.in Appendix C,attached hereto and made a part hereof by this reference. Changes in project personnel may only be made with Public Agency's written consent, and Consultant shall notify Public Agency in writing at least thirty (30) days in advance of any proposed change. Any person proposed as a replacement shall possess training, experience and credentials comparable to those of the person being replaced. Attachments:Appendix A, Appendix B, Appendix C Form approved by County Counsel (8/93) g:\FLDCTL\NPDES\CH2MCSAlgen Appendix A YEAR 2 SCOPE OF SERVICES Costing Assumptions CH2M HILL will provide support services to the Contra Costa Clean Water Program to develop and implement Public Education and Industrial Outreach activities. CH2M HILL will provide services described in this scope of work through the end of Fiscal Year, June 30, 1995. Task 1--Public Service Announcement. Develop an approach for and place video PSAs I and II with 800 number with local media outlets. Coordinate placement with regional media campaign; anticipated run is in early Spring 1995. Our Advertising Agency will develop a media plan with a schedule for PSA'placement, and with Subcommittee and Program Staff approval, will implement it. They will use materials previously developed, fact sheets, videotaped PSAs, brochures, and maps to pitch our message to the appropriate outlets. Monthly reports will include progress in developing and implementing a schedule for the media plan. Task 2--Program Brochure. Develop a general information brochure for distribution through Project activities and by Program participants. Produce 10,000 copies for Program activities. Brochure may contain four-color photos or illustrations and be printed in full color. Dye cuts, embossing or stamping are not included. Photos may be taken by a professional photographer, under subcontract to C112M HILL, assuring Program ownership of the photos. CH2M HILL will provide two camera-ready mechanical to Program, one in English and one in Spanish language, to be used by all Program participants for future printing. The concept for the brochure will begin with a brainstorming session with the Subcommittee and Staff and all C112M HILL team members. We will then present the Subcommittee and Staff with a concept for review and comment. Changes will be incorporated into a second version for approval. Following this round of input, the C112M HILL team will begin writing, designing layout and photographing the brochure. The design firm will select the appropriate printer. Shipping and delivery are included in the price. The Program will provide storage. Task 3--Outdoor Advertising. Develop and implement an outdoor advertising campaign using billboards. Most billboards in the county are located in West and East County. Budget assumes placement on 11 billboards for one month. The billboard design will incorporate the message of individual connection to water body pollution. Year 2,Scope Page A-1 July 12, 1994 Our design firm will develop billboard design concepts through two meetings with the Subcommittee and Program Staff. These meetings will begin with a brainstorming session, including a review of pre-existing designs and a recommendation of specifications, a concept storyboard presentation, graphic design roughs, and final roughs. The estimate includes design concepts and production as well as placement costs. Task 4--Door Hangers. CH2M HILL will develop concepts, including text, for two review cycles with the Subcommittee. Program staff will provide graphics and production of door hanger flyers. Task 5--800 # Newsletters. Consultant will design a simple one-color, four-page newsletter and two one-page flyers. Program staff will provide text to CH2M HILL to use in design. Camera-ready art will be provided to the program to produce. The flyers will describe proper use and disposal of motor oil. Flyers will be distributed to 800 number callers, visitors to the mobile display, and through participating jurisdictions. Task 6--Point of Purchase - Oil. CH2M HELL will provide support to the Program for the Point of Purchase task. Task 7--Videotape/Public Service Announcement II. Prepare a second videotape, of 8 - 10 minute length, focusing on proper use and disposal of household products. Prepare a 30-second video PSA from the videotape. Concepts for both the videotape and PSA will be presented to the Subcommittee and Program Staff. A brainstorming session will seek their input, a rough copy of both videotape and PSA will be presented for review and approval and a final copy will be submitted for approval before distribution copies are made. A 3/4" master and fifty VHS copies, eight High-8 copies, and twenty additional 3/4" masters will be made. Task 8--Computer Game Curriculum. Develop curriculum guide, aimed at third to fifth grade level of appreciation, for teachers to support use of EcoMasters computer game in the classroom. CH2M HILL will duplicate up to 200 copies and distribute game and curriculum guide to schools (including postage and handling). Task 9--Community Action Activities. Conduct outreach to and coordinate with local volunteer efforts. Work with local municipalities, non-profit organizations, and community associations to coordinate and enhance local education efforts, watershed protection, and cleanup activities. The CH2M HILL team will update existing documentation of member cities' outreach needs and priorities. CH2M HILL team will use the video and existing outreach tools to inform volunteer group leaders. Program staff, team members, and Subcommittee members will participate in delivering talks to volunteer organizations. The CH2M HELL team will identify and coordinate speaking opportunities. Year 2 Scope Page A-2 July 12, 1994 Task 10--Construction Workshops and Materials II. The C112M HILL team will develop workshop materials for developers and contractors about general permit requirements for construction activities. CH2M HILL will conduct two workshops targeted for the construction industry on requirements, stormwater management plans, and BMPs. CH2M HILL will develop and produce 200 manuals and two sets of overhead slides for use in workshops. Two-color printing will be used. Task 11--Database. CH2M HILL will update and modify the database to prioritize facilities for stormwater education and compliance activities. Database software will remain unchanged. CH2M HILL will collate data to be input and arrange for data entry. Task 12--Clean Business Program. In conjunction with BASMAA or specific to CCCWP, develop a Clean Business Program to enlist and support businesses who manage a clean and environmentally responsible business. Coordinate with local inspection programs. Coordinate with the Green Star Program developed by the California Environmental Protection Agency (Cal-EPA). Target automotive service and repair facilities. CH2M HILL team will develop a master file for this program which will include a recommended approach and procedures, nomination and selection process, and criteria to qualify businesses. This file will also include letters of introduction and camera ready art for a seal that qualified businesses can display. Task 13--Municipal Corporation Yard SWPPP. CH2M HILL will develop a Master Stormwater Pollution Prevention Plan (SWPPP) for use by Program members. Task 14--Public Opinion Survey. Using the Year One survey tool, conduct a telephone public opinion survey of 400 county residents to evaluate changes in awareness and individual habits. Provide research results in a written report that provides Year Two data and analyzes Year Two in comparison to Year One. Task 15--Coordination Meetings. Conduct regular coordination meetings with other educational programs (Household Hazardous Waste, Sanitary Districts, Lindsay Museum, etc.) to share resources and avoid duplication of effort. Project Manager to attend BASMAA meetings during the development of the advertising campaign for up to four meetings, providing input to promote consistency between county and regional programs, reporting back to the Subcommittee and Program staff. Task 16--Management and PEIO Committee Meetings. Prepare for and attend up to 24 coordination meetings of the Management and PEIO Committees. CH2M HILL will continue to coordinate agenda with Program Staff and prepare meeting minutes, incorporating one set of review comments. Year 2 Scope Page A-3 July 12, 1994 Task 17--Other Project Funding. CH2M HILL team will support additional activities at the Subcommittee and Program Staff's direction. As the Team becomes aware of additional activities, the Subcommittee will be informed and asked to prioritize the Team's activities. Task 18--Update Implementation Plan and Annual Report. Update the implementation plan based on Project evaluation activities. CH2M HILL will prepare evaluation forms and seek informal input from cities. CH2M HILL will prepare and recommend to the Subcommittee and Staff activities for Year Three. Task 19--Program Management. CH2M HILL will prepare monthly progress reports and invoices for submittal to the Program Manager. Subcontracts will be established with each team participant. Communications with Program Staff and the Subcommittee will be maintained on a weekly basis. Year 2 Scope Page A-4 July 12, 1994 a. ti O bA ..................... .............................. ............................................... ........... 0 PA-1 ny O CIO w PL4 En bA 0 d 40 80 • L) zl ro- cz Q) 0 0 00 P. 0 U U U BAW37013 Contra Costa County Stormwater Public Education Task I--Public Service Announcements Labor Name Grade Firm Title Hours Rate Cost Richardson E6 CH2M HILL Project Administrator 2 135 270 Smeeth E4 C112M HILL Asst.Project Mngr. 8 114 912 Regos EO CH2M HILL Task Leader 1 62 62 Office OF CH2M HELL Project Assistant 2 50 100 Graphics T3 CH2M HILL Graphic Artist 0 66 0 Merritt-Smith Merritt Smith Principal-Proj.Mngr. 8 75 660 Nakano Imtech Principal 0 75 0 Needham Ad Agency Principal 40 125 5,500 Monte,Young Ad Agency Acct.Exec. 16 85 1,496 Office Ad Agency Staff Support 14 55 847 Total Labor 91 9,847 Expenses 153 Service Center 22 Travel 111 Miscellaneous 0 Outside Services 0 Communications 13 20 Total Task Cost $10,000 Task 2--Program Brochure Labor Name Grade Firm Title Hours Rate Cost Richardson E6 CH2M H[LL Project Administrator 0 130 0 Smeeth E4 C112M HILL Asst.Project Mngr. 16 110 1,760 Regos EO CH2M HILL Task Leader 80 60 4,800 Office OF C142M HILL Project Assistant 6 48 288 Merritt-Smith Merritt Smith Principal-Prof.Mngr. 16 '65 1,144 Nakano Imtech Principal 110 75 9,075 Needham Ad Agency Principal 0 125 0 Monte,Young Ad Agency Acct.Exec. 0 85 0 Office Ad Agency Staff Support 0 55 0 Total Labor 228 17,067 Expenses 16,433 CH2M HILL Service Center 445 Travel 160 Miscellaneous 2,500 Outside Services 0 Communications 102 153 Imtech Printing/Masters 11,975 Photographer 1,200 Total Task Cost $33,500 BAW37013 Task 3--Outdoor Advertising Labor Name Grade Firm Title Hours Rate Cost Richardson E6 CH2M HILL Project Administrator 1 130 130 Smeeth E4 CH2M HILL Asst.Project Mngr. 14 110 1,540 Regos EO CH2M HILL Task Leader 12 60 720 Office OF CH2M HILL Project Assistant 4 48 192 Graphics T3 CH2M HILL Graphic Artist 0 64 0 Merritt-Smith Merritt Smith Principal-Prof.Mngr. 54 65 3,861 Nakano Imtech Principal 0 75 0 Needham Ad Agency Principal 75 125 10,313 Monte,Young Ad Agency Acct.Exec. 40 85 3,740 Office Ad Agency Staff Support 15 55 908 Total Labor 215 21,403 Expenses 597 Service Center 250 Travel 300 Miscellaneous 0 Outside Services 0 Communications 31 47 Total Task Cost $22,000 Task 4--Door Hangers Labor Name Grade Firm Title Hours Rate Cost Richardson E6 CH2M HILL Project Administrator 0 130 0 Smeeth E4 CH2M HII.L Asst.Project Mngr. 0 110 0 Regos EO CH2M HILL Task Leader. 10 60 600 Office OF CH2M HILL Project Assistant 0 48 0 Graphics T3 CH2M HILL Graphic Artist 0 64 0 Merritt-Smith Merritt Smith Principal-Proj.Mngr. 2 65 143 Nakano Imtech Principal 0 75 0 Needham Ad Agency Principal 0 125 0 Monte,Young Ad Agency Acct.Exec. 0 85 0 Office Ad Agency Staff Support 0 55 0 Total Labor 12 743 Expenses 257 Service Center 162 Travel 80 Miscellaneous 0 Outside Services 0 Communications 10 15 Total Task Cost $1,000 BAW37013 Task 5--800#Newsletters Labor Name Grade Firm Title Hours Rate Cost Richardson E6 CH2M H[ LL Project Administrator 0 130 0 Smeeth E4 CH2M HILL Asst.Project Mngr. 0 110 0 Regos EO CI-12M HIIL Task Leader 8 60 480 Office OF CI-12M RLL Project Assistant 0 48 0 Graphics T3 CI-12M HILL Graphic Artist 0 64 0 Merritt-Smith Merritt Smith Principal-Prof.Mngr. 1 65 72 Nakano Imtech Principal 23 75 1,898 Needham Ad Agency Principal 0 125 0 Monte,Young Ad Agency Acct.Exec. 0 85 0 Office Ad Agency Staff Support 0 55 0 Total Labor 32 2,449 Expenses 551 CI-12M HILL Service Center 200 Travel 96 Miscellaneous 0 Outside Services 0 Communications 8 12 Imtech Production of Masters 243 Total Task Cost $3,000 Task 6--Point of Purchase Labor Name Grade Firm Title Hours Rate Cost Richardson E6 CH2M HILL Project Administrator 0 135 0 Smeeth E4 CH2M HILL Asst.Project Mngr. 3 114 342 Regos EO CH2M HILL Task Leader 6 62 372 Office OF CI-12M HILL Project Assistant 0 50 0 Graphics T3 CI-12M HILL Graphic Artist 0 66 0 Merritt-Smith Merritt Smith Principal-Prof.Mngr. 50 75 4,125 Nakano Imtech Principal 0 75 0 Needham Ad Agency Principal 0 125 0 Monte,Young Ad Agency Acct.Exec. 0 85 0 Office Ad Agency Staff Support 0 55 0 Total Labor 59 4,839 Expenses 161 Service Center 47 Travel 100 Miscellaneous 0 Outside Services 0 Communications 9 14 Total Task Cost $5,000 BAW37013 Task 7-- Videotape/PSA H Labor Name Grade Firm Title Hours Rate Cost Richardson E6 C142M HLL Project Administrator 0 130 0 Smeeth E4 C142M HLL' Asst.Project Mngr. 52 110 5,720 Regos EO CI-12M HILL Task Leader 0 60 0 Office OF CI-12M HILL Project Assistant 0 48 0 Graphics T3 CH2M HII,L Graphic Artist 0 64 0 Merritt-Smith Merritt Smith Principal-Prof.Mngr. 10 65 715 Nakano Imtech Principal 0 75 0 Needham Ad Agency Principal 0 125 0 Monte,Young Ad Agency Acct.Exec. 0 85 0 Office Ad Agency Staff Support 0 55 0 Total Labor 62 6,435 Expenses 565 Service Center 232 Travel 240 Miscellaneous 0 Outside Services 0 Communications 62 93 Total Task Cost $7,000 Task B--Computer Game Curriculum Labor Name Grade Firm Title Hours Rate Cost Richardson E6 CI-12M HILL Project Administrator 1 130 130 Smeeth E4 CI-12M FML Asst.Proj.Mngr. 4 110 440 Regos EO CI-12M RLL Task Leader 145 60 8,700 Ryon E2 CI-12M HALL Project Engineer 12 78 936 Office OF CI-12M EML Project Assistant 4 48 192 Graphics T3 CI-12M HILL Graphic Artist 40 64 2,560 Merritt-Smith Merritt Smith Principal-Prof.Mngr. 10 65 715 Nakano Imtech Principal 0 75 0 Needham Ad Agency Principal 0 125 0 Monte,Young Ad Agency Acct.Exec. 0 85 0 Office Ad Agency Staff Support 0 55 0 Total Labor 216 13,673 Expenses 3,827 Service Center 1,600 Travel 220 Miscellaneous 1,000 Outside Services 684 Communications 215 323 Total Task Cost $17,500 BAW37013 Task 9--Community Action Activities Labor Name Grade Firm Title Hours Rate Cost Richardson E6 CH2M HILL Project Administrator 2 130 260 Smeeth E4 CH2M HILL Asst.Project Mngr. 8 110 880 Regos EO CH2M HILL Task Leader 120 60 7,200 Office OF CH2M H[LL Project Assistant 0 48 0 Graphics T3 CH2M HILL Graphic Artist 0 64 0 Merritt-Smith Merritt Smith Principal-Proj. Mngr. 10 65 715 Nakano Imtech Principal 0 75 0 Needham Ad Agency Principal 0 125 0 Monte,Young Ad Agency Acct.Exec. 0 85 0 Office Ad Agency Staff Support 0 55 0 Total Labor 140 9,055 Expenses 945 Service Center 458 Travel 280 Miscellaneous 0 Outside Services 0 Communications 138 207 Total Task Cost $10,000 Task 10--Construction Workshops H Labor Name Grade Firm Title Hours Rate Cost Richardson E6 CH2M HILL Project Administrator 12 135 1,620 Smeeth E4 CH2M HILL Asst.Proj.Mngr. 4 114 456 Regos EO CH2M HILL Task Leader 49 62 3,038 Ryon E2 CH2M HILL Project Engineer 80 81 6,480 Office OF CH2M HILL Project Assistant 10 50 500 Graphics T3 CH2M HLL Graphic Artist 20 66 1,320 Merritt-Smith Merritt Smith Principal-Prof. Mngr. 4 75 330 Smith Merritt Smith Project Engineer 17 90 1,683 Nakano Imtech Principal 0 75 0 Needham Ad Agency Principal 0 125 0 Monte,Young Ad Agency Acct.Exec. 0 85 0 Office Ad Agency Staff Support 0 55 0 Total Labor 196 15,427 Expenses 9,573 Service Center 8,000 Travel 450 Miscellaneous 0 Outside Services 872 Communications 167 251 Total Task Cost $25,000 BAW37013 Task 11--Database Labor Name Grade Firm Title Hours Rate Cost Richardson E6 CH2M HILL Project Administrator 0 135 0 Smeeth E4 CH2M H[LL Asst.Proj.Mngr. 8 114 912 Regos EO CH2M HILL Task Leader 7 62 434 Ryon E2 CH2M REL Project Engineer 12 81 972 EO CH2M H[LL Engineer 60 63 3,780 Office OF CH2M HILL Project Assistant 0 50 0 Smith Merritt Smith Senior Principal 7 90 693 Graphics T3 CH2M HILL Graphic Artist 0 66 0 Merritt-Smith Merritt Smith Principal-Prof.Mngr. 0 75 0 Nakano Imtech Principal 0 75 0 Needham Ad Agency Principal 0 125 0 Monte,Young Ad Agency Acct.Exec. 0 85 0 Office Ad Agency Staff Support 0 55 0 Total Labor 94 6,791 Expenses 709 Service Center 460 Travel 120 Miscellaneous 0 Outside Services 0 Communications 86 129 Total Task Cost $7,500 Task 12--Clean Business Program Labor Name Grade Firm Title Hours Rate Cost Richardson E6 CH2M HILL Project Administrator 0 130 0 Smeeth E4 CH2M HILL Asst.Project Mngr. 26 110 2,860 Regos EO CH2M HILL Task Leader 80 60 4,800 Office OF CH2M HILL Project Assistant 8 48 384 Graphics T3 C142M HILL Graphic Artist 0 64 0 Merritt-Smith Merritt Smith Principal-Prof.Mngr. 16 75 1,320 Nakano Imtech Principal 32 75 2,640 Needham Ad Agency Principal 0 125 0 Monte,Young Ad Agency Acct.Exec. 0 85 0 Office Ad Agency Staff Support 0 55 0 Total Labor 162 12,004 Expenses 2,996 CH2M HILL Service Center 1,000 Travel 910 Miscellaneous 641 Outside Services 0 Communications 130 195 Imtech Production of Master 250 Total Task Cost $15,000 BAW37013 Task 13--Municipal Corp. Yard SWPPP Labor Name Grade Firm Title Hours Rate Cost Richardson E6 CH2M HILL Project Administrator 0 130 0 Smeeth E4 CH2M HILL Asst.Project Mngr. 8 110 880 Regos EO CH2M HII.L Task Leader 0 60 0 Office OF CH2M HILL Project Assistant 0 48 0 Graphics T3 CH2M HILL Graphic Artist 0 64 0 Merritt-Smith Merritt Smith Principal-Proj.Mngr. 12 75 990 Maddox Merritt Smith Task Leader 88 55 5,324 Nakano Imtech Principal 0 75 0 Needham Ad Agency Principal 0 125 0 Monte,Young Ad Agency Acct.Exec. 0 85 0 Office Ad Agency Staff Support 0 55 0 Total Labor 108 7,194 Expenses 306 Service Center 276 Travel 0 Miscellaneous 0 Outside Services 0 Communications 20 30 Total Task Cost $7,500 Task 14--Opinion Survey Labor Name Grade Firm Title Hours Rate Cost Richardson E6 CH2M HILL _ Project Administrator 2 130 260 Smeeth E4 CH2M HILL Asst.Project Mngr. 4 110 440 Regos EO CH2M H[LL Task Leader 0 60 0 Office OF CH2M HILL Project Assistant 0 48 0 Graphics T3 CH2M HILL Graphic Artist 0 64 0 Merritt-Smith Merritt Smith Principal-Proj.Mngr. 36 75 2,970 Nakano Imtech Principal 0 75 0 Needham Ad Agency Principal 0 125 0 Monte,Young Ad Agency Acct.Exec. 0 85 0 Office Ad Agency Staff Support 0 55 0 Total Labor 42 3,670 Expenses 16,330 CH2M HILL Service Center 73 Travel ' 0 Miscellaneous 247 Outside Services 725 Communications 40 60 Merritt Smith Outside Services 15,225 Total Task Cost $20,000 BAW37013 Task 15--Coordination Meetings Labor Name Grade Firm Title Hours 1995 Rate Cost Richardson E6 CH2M HILL Project Administrator 0 135 0 Smeeth E4 CH2M HILL Asst.Project Mngr. 22 114 2,508 Regos EO CH2M HILL Task Leader 40 62 2,480 Office OF CH2M HILL Project Assistant 0 50 0 Graphics T3 CH2M HILL Graphic Artist 0 66 0 Merritt-Smith Merritt Smith Principal-Prof.Mngr. 39 75 3,218 Nakano Imtech Principal 0 75 0 Needham Ad Agency Principal 0 125 0 Monte,Young Ad Agency Acct.Exec. 0 85 0 Office Ad Agency Staff Support 0 55 0 Total Labor 161 8,206 Expenses 1,795 Service Center 443 Travel 1,200 Miscellaneous 0 Outside Services 0 Communications 101 152 Total Task Cost $10,000 Task 16--Mgmt.1PEI0 Meetings(12) Labor Name Grade Firm Title Hours Rate Cost Richardson E6 CH2M HIIL Project Administrator 18 135 2,430 Smeeth E4 CH2M REL Asst.Project Mngr. 80 114 9,120 Regos EO CH2M HILL Task Leader 160 62 9,920 Office OF CH2M HILL Project Assistant 0 50 0 Graphics T3 CH2M HILL Graphic Artist 0 66 0 Merritt-Smith Merritt Smith Principal-Proj.Mngr. 130 75 10,725 Nakano Imtech Principal 0 75 0 Needham Ad Agency Principal 0 125 0 Monte,Young Ad Agency Acct.Exec. 0 85 0 Office Ad Agency Staff Support 0 55 0 Total Labor 388 32,195 Expenses 3,805 Service Center 850 Travel 2,400 Miscellaneous 0 Outside Services 0 Communications 370 555 Total Task Cost $36,000 BAW37013 Task 17--0ther Project Funding Labor Name Grade Firm Title Hours 1995 Rate Cost Richardson E6 CH2M HILL Project Administrator 4 135 540 Smeeth E4 CH2M HILL Asst.Project Mngr. 0 114 0 Regos EO CH2M REL Task Leader 80 62 4,960 Office OF CH2M HILL Project Assistant 8 50 400 Graphics T3 CH2M HILL Graphic Artist 8 66 528 Merritt-Smith Merritt Smith Principal-Prof.Mngr. 0 75 0 Nakano Imtech Principal 0 75 0 Needham Ad Agency Principal 0 125 0 Monte,Young Ad Agency Acct.Exec. 0 85 0 Office Ad Agency Staff Support 0 55 0 Total Labor 100 6,428 Expenses 3,572 Service Center 428 Travel 400 Miscellaneous 600 Outside Services 2,000 Communications 96 144 Total Task Cost $10,000 Task 18--Update Implementation Plan/Annual Report Labor Name Grade Firm Title Hours Rate Cost Richardson E6 CH2M HILL Project Administrator 4 130 520 Smeeth E4 CH2M HILL Asst.Project Mngr. 20 110 2,200 Regos EO CH2M HILL Task Leader 60 60 3,600 Office OF CH2M HILL Project Assistant 0 48 0 Graphics T3 CH2M HILL Graphic Artist 0 64 0 Merritt-Smith Merritt Smith Principal-Prof.Mngr. 20 75 1,650 Nakano Imtech Principal 0 75 0 Needham Ad Agency Principal 0 125 0 Monte,Young Ad Agency Acct.Exec. 0 85 0 Office Ad Agency Staff Support 0 55 0 Total Labor 104 7,970 Expenses 2,030 Service Center 1,700 Travel 180 Miscellaneous 0 Outside Services 0 Communications 100 150 Total Task Cost $10,000 BAW37013 Task 19--Project Management Labor Name Grade Firm Title Hours Rate Cost Richardson E6 CH2M H[LL Project Administrator 8 130 1,040 Smeeth E4 CH2M IML Asst.Project Mngr. 70 110 7,700 Regos EO CH2M HILL Task Leader 0 60 0 Office OF CH2M HILL Project Assistant 0 48 0 Graphics T3 CH2M HILL Graphic Artist 0 64 0 Merritt-Smith Merritt Smith Principal-Proj.Mngr. 174 75 14,355 Nakano Imtech Principal 0 75 0 Ad Agency Principal 0 125 0 Ad Agency Acct.Exec. 0 85 0 Ad Agency Staff Support 0 55 0 Total Labor 252 23,095 Expenses 1,905 Service Center 619 Travel 920 Miscellaneous 0 Outside Services 0 Communications 244 366 Total Task Cost $25,000 Summary Table CH2M HILL Labor $116,668 Expenses Service Center $17,265 Travel $8,167 Miscellaneous $4,988 Outside Services $4,281 Communications $2,916 Total CH2M HILL Cost $154,285 % of Total Firm Totals Total Contract I DBE Type CH2M HILL* $164,327 59% Prime Merritt Smith Consulting $65,596 24% Woman Imtech $24,553 10% Minority Monte Sandy & Needham $20,524 7% Woman Project Totals 1 $275,000 1 100% Total DBE 41% *CH2M HILL total includes 10%markup on each of the three subconsultants. Appendix B Salary Rates and Payment Terms CH2M HILL Labor CH2M HILL staff will be billed at actual salary rate times a 3.15 multiplier according to the following rate scale. Rates will increase in January 1995 by approximately 3.5 percent. The following tasks will take place in both 1994 and 1995: Outdoor Advertising, 800 Number Newsletters, .Computer Game Curriculum, Community Action Activities, Coordination Meetings, and Management/PEIO Committee Meetings. 1994 Rates Professional Level LOW Average High Engineer 0 $37.76 $ 54.33 $ 70.91 Engineer 1 47.81 66.00 84.21 Engineer 2 56.08 72.62 89.19 Engineer 3 59.05 80.23 101.42 Engineer 4 67.58 100.86 134.14 Engineer 5 80.33 119.04 157.79 Engineer 6 95.38 130.08 164.81 Technician 1 29.65 43.43 57.20 Technician 2 40.23 51.83 63.40 Technician 3 46.30 63.06 79.83 Technician 4 55.92 67.71 79.48 Technician Assistant 21.12 33.81 46.49 Office 121.58 1 43.10 1 64.61 Merritt Smith Consulting Labor Merritt Smith Consulting staff will be billed at the following salary rates for 1994 and 1995: Staff 1994 Rate 1995 Rate Principal $65.00 $75.00 Principal $85.00 $90.00 Task Leader $50.00 $55.00 SF010013523.WP5 B-1 Expenses Expenses will be billed as actual costs incurred. Subconsultant costs will be marked up 5%. Monte Sandy & Needham Labor Monte, Sandy, & Needham staff will be billed at the following salary rates: Staff Rate Principal $125.00 Principal $85.00 Staff $85.00 Expenses Expenses will be billed as actual costs incurred. Subconsultant costs will be marked up 5%. Imtech Labor Imtech staff will be billed at the following salary rates: Staff Rate Principal $75.00 Lead Designer $75.00 Expenses Expenses will be billed as actual costs incurred. Subconsultant costs will be marked up 5%. SF010013523.WP5 B-2 Appendix C Project Personnel The following staff are the key project personnel to perform work on the Stormwater Public Education Project. These personnel will not be changed without written approval of the Contra Costa Clean Water Program. Other support staff including word processing, clerical, graphics and editing staff will work on this project and will be billed according to the rate schedule in Appendix B. Name Title Firm Professional Level Kendal Smeeth Asst. Project Manager C112M HILL Engineer 4 Dave Richardson Project Administrator CH2M HILL Engineer 6 Leslie Regos Task Leader CH2M HILL Engineer 0 Andrea Ryon Project Engineer CH2M HILL Engineer 2 Amy Merritt-Smith Project Manager Merritt Smith Principal Dave Smith Project Engineer Consulting Principal Rick Maddox Task Leader Staff Nancy Nakano Task Manager Imtech Principal Robert Kung Project Staff Imtech Designer Guy Needham Principal Monte Sandy Principal Karen Monte Acct. Executive & Needham Principal Ellen Young Acct. 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