HomeMy WebLinkAboutMINUTES - 08161994 - 1.23 TO: BOARD OF SUPERVISORS, AS THE GOVERNING BODY OF THE CONTRA COSTA
COUNTY FLOOD CONTROL AND WATER CONSERVATION DISTRICT / �3
FROM: J. MICHAEL WALFORD, CHIEF ENGINEER
DATE: AUGUST 16, 1994
SUBJECT: SOIL EXCAVATION AGREEMENT-DRAINAGE AREA 105, DEER CREEK DETENTION
BASIN, BRENTWOOD AREA. PROJECT No. 7590-6D8515
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)& BACKGROUND AND JUSTIFICATION
I. Recommended Action:
APPROVE Soil Excavation Agreement No. 4 for the Deer Creek Detention Basin with Double D
Transportation Company, and AUTHORIZE the Chief Engineer to sign the Agreement on behalf
of the District.
II. Financial Impact:
The Agreement commits the District to pay Double D Transportation Company $2.00 per cubic
yard for the removal of up to 37,000 cubic yards of soil material from the Deer Creek Detention
Basin in Brentwood. The funding source is Flood Control Drainage Area 105.
III. Reasons for Recommendations:
Informal bids were solicited in an attempt to sell the material in place. No positive bids were
received. All bids were rejected, the lowest being $2.50 per cubic yard. Subsequent to the
rejection of the bids, the purchaser advised he had a need for the material and would take the
material at a lower price. Development of the detention basin requires that this material be
removed and it appears the best price to the District can be achieved in cases like this where
immediate commitments can be made when the material is wanted. The District intends to
contract for the removal of the material on a first-come, first-served basis at $2.00 a yard to any
qualified excavator until the basin is completed.
Continued on Attachment: X SIGNATURE: � G�n '
_RECOMMENDATION OF COUNTY ADMINISTRATOR
_RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S):
ACTION OF BOARD ON AUG 1 1994 APPROVED AS RECOMMENDED x OTHER
VOTE OF SUPERVISORS
A UNANIMOUS (ABSENT ) Iheretrycertifythat this Isatrue and correct copyof
AYES: NOES: an action=and entered on the minutes of the
Board of Su i rs n e e shown.
ATTEStEO: '�_ 1%
ABSENT: ABSTAIN: PHIL BATCHELOR,Cierk of the Board �
Mc.pe of supervisors and county Administrator
g At1d'tftfcbo\DeerCr 16.t6
Orig. Div: Public Works (FCE)
Contact: Roger Frost(313-2223) By ,Deputy
cc: County Administrator
Auditor-Controller(via R/P)
P.W.Accounting
SOIL EXCAVATION AGREEMENT /
DRAINAGE AREA 105, DEER CREEK DETENTION BASIN, BRENTWOOD AREA
AUGUST 16, 1994
PAGE TWO
IV. Background:
The District has estimated that if there were no demand for soil material for offsite use, the cost
to excavate the basin could run between $4 and $5 per cubic yard. While no positive bids were
recently received for the basin excavation, the lowest non-conforming bid was $2.50 per cubic
yard. Contracting to remove the material on an as-needed basis at $2.00 per cubic yard
represents a considerable savings to the District over estimated costs if there is little or no
demand for the material. It is estimated that approximately 40,000 cubic yards of material
remains to be removed.
V. Consequences of Negative Action:
If the award is delayed, there is a risk that the material will not be in demand when the District
wishes it removed. This would result in an increased cost to the District. Since the amount to be
removed is substantial, the cost increases could be substantial.