HomeMy WebLinkAboutMINUTES - 07191994 - IO.7 r_
TO: BOARD OF SUPERVISORS I .O•-7
Contra
FROM: INTERNAL OPERATIONS COMMITTEE j Costa
County
DATE: July 11, 1994
SUBJECT: REPORT ON A PROCEDURE FOR MEETING WITH ALL COUNTY DEPARTMENT HEADS
ANNUALLY ON THEIR ACTIVITIES
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATIONS:
APPROVE the attached process for having each County Department Head
report to our Committee on the criteria against which the
Department should be measured, the extent to which the Department
has met the established criteria, an explanation of areas of
concern and a listing of areas in which the Department will focus
its efforts in the future.
BACKGROUND:
On June 28, 1994, the Board of Supervisors, at the request of
Supervisor DeSaulnier, referred to the Internal Operations
Committee' a request to develop a procedure which would allow the
Internal Operations Committee to meet with each Department Head
during the year and report on the Department' s activities .
Attached is a memo from Mr. Batchelor outlining a possible
procedure for providing such reports to our Committee. We believe
that this procedure will meet the needs of our Committee and we
are, therefore, asking that it be implemented as of September 1,
1994 .
Our Committee will report our findings and conclusions to the full
Board of Supervisors following each set of meetings with Department
Heads .
CONTINUED ON ATTACHMENT: YES SIGNATURE:
RECOMMENDATION OF CO TY MI IST AT RECOMMENDATION OF BOARD COMMITTEE
APPROVE O R
SIGNATURE
�1M1A�2�
JEF MARK DeSAULNIER
S
ACTION OF BOARD ON 19 , 1994 APPROVED AS RECOMMEND EDOTHER
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE
UNANIMOUS(ABSENT ) AND.CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON T DATE SHOWN.
ATTESTED
Contact: PHIL BATCHELO .CL OF THE BOARD OF
cc: County Administrator SUPERVISOR/ NCLE-UR
COUNTY ADMINISTRATOR
All County Department Heads (Via CAO)
BY DEPUTY
OFFICE OF THE COUNTY ADMINISTRATOR
C O N T R A C O S T A C O U N T Y
Administration Building
651 Pine Street, 11th Floor
Martinez, California 94553
DATE: July 7, 1994
TO: INTERNAL OPERATIONS COMMITTEE
Supervisor Jeff Smith
Supervisor Ma k DeSaulnier
FROM: Phil Batchelo County Administrator
C y
SUBJECT: REPORTS TO THE INTERNAL OPERATIONS COMMITTEE
ON DEPARTMENTAL ACTIVITIES
On June 28, 1994, the Board of Supervisors adopted a recommendation
from Supervisor DeSaulnier that the Internal Operations Committee
develop a procedure for meeting with each department head to
annually report their respective departmental activities . We would
like to suggest that the Internal Operations Committee proceed as
follows : _
1 . Direct the County Administrator to prepare a schedule for
meeting with each department head and reviewing written
reports from each department, beginning in September.
2 . Request that these reports include the following information:
• An identification of the performance criteria against
which the department should be measured.
• A description of the extent to which the department has
met the established criteria.
0 An explanation of areas of concern for the department.
• A listing of areas in which the department will focus its
efforts in the future.
We will begin with your Committee' s meetings in September and will
schedule groups of departments to meet with you on a regular basis
so that your Committee has met with each Department Head over the
course of a year. We can return to your Committee on August 8,
1994 with a proposed schedule of meetings for your review and
approval .
PB:amb
phi17-23-94