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HomeMy WebLinkAboutMINUTES - 09281993 - MR.2 12 : 15 WORKSHOP THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA DATE: September 28, 1993 MATTER OF RECORD The Board met at the Training Institute, 500 Court Street, Martinez, with the Housing and Community development Advisory Committee, in a workshop session to discuss the 1994/95 proposals for Community Development Block Grant funding and policy issues and guidelines. Supervisors Tom Powers and Tom Torlakson were absent . THIS IS A MATTER FOR RECORD PURPOSES ONLY NO BOARD ACTION TAKEN i 1 I CONTRA COSTA COUNTY COMMUNITY DEVELOPMENT DEPARTMENT DATE: September 21, 1993 TO: Supervisor Tom Powers, District 1 Supervisor Jeff Smith, District 2 Supervisor Gayle Bishop, District 3 Supervisor Sunn c , District 4 Supervisor T rl n, District 5 FROM: Jim nedy, a yDirector-Redevelopment SUBJECT: Board of pervisors/Housing and Community Development Advisory Com ee Workshop of September 28, 1993 Your Board will be holding a noon-time workshop with the Housing and Community Development Advisory Committee on September 28, 1993. To assure optimal use of the time, the Committee has prepared an agenda of topics (Exhibit 1). For the benefit of the new Board members particularly, a brief summary of the Community Development Block Grant Program is provided as Exhibit 2. I. 1994/95 Applications The County has received 124 proposals for 1994/95 CDBG funding. This compares to 73 applications last year. The total amount of funding requests exceeds $10 million. The County expects an annual grant of approximately $3.3 million. A summary of applications is attached as Exhibit 3. H. Policy Issues and Background A number of the agenda items have implications with respect to current adopted policies of the Board of Supervisors. It would be helpful to summarize the policies and considerations with respect to these items. 1. Board of Supervisors Funding Guidelines In 1984 the Board of Supervisors adopted the following allocation system: Supervisor Tom Powers, District 1 -2- September 21, 1992 Supervisor Jeff Smith, District 2 Supervisor Gayle Bishop, District 3 Supervisor Sunne McPeak, District 4 Supervisor Tom Torlakson, District 5 Housing Projects and Programs - 47% of annual grant; Economic Development - 20% of annual grant; OPEN/Public Service - 18% of annual grant; Administration - 10% of annual grant; Contingency - 5% Considerations • The County's adopted and state-certified Housing Element stipulates that not less than 50% of the County CDBG funds are dedicated to housing. The State Department of Housing and Community Development attaches a significant value to the dedication of these locally controlled funds to housing in assessing the adequacy of the Housing Element. • The County is obligated to affirmatively address housing needs in order to receive the federal CDBG funds. The County is regularly monitored with respect to its performance. The County must prepare a Comprehensive Housing Assistance Strategy (CHAS) in order to qualify for CDBG funds. • By statute no more than 15% of the total grant may be used for public services. • Funding of the Economic Development activities has generally not approached the 20% amount stipulated in the allocation system because of the lack of viable applications. These funds have generally been reprogrammed to the OPEN/Public Service category. • The 10%. Administration is no longer adequate to cover administrative costs for the program, given reductions in grant amount combined with inflationary impacts. • The Contingency fund has generally been less than the stipulated 5% (see discussion in #3 below). Supervisor Tom Powers, District 1 -3- September 21, 1992 Supervisor Jeff Smith, District 2 Supervisor Gayle Bishop, District 3 Supervisor Sunne McPeak, District 4 Supervisor Tom Torlakson, District 5 2. Board Priorities The Housing and Community Development Advisory Committee seeks guidance from the Board of Supervisors with respect to current funding priorities, particularly in the Public Service area. With the substantial diminishment of other County funding of Public Service activities in the health and human services area, the CDBG program has seen a substantial increase in the number and type of Public Service applications that are being submitted. Public Service categories include: • Youth services; • Senior services; • Crisis intervention; • Homeless services; and • Drug and substance abuse programs. Considerations • Should there be a policy on the continuous funding of Public Service programs from the CDBG program funds or, alternatively, should Public Service programs be funded for a limited time period with the implication that other funding should be sought for the ongoing financial base for such programs? • Do projects or programs referred to the Community Development Block Grant Program for funding by the Board of Supervisors come with an implicit directive to fund? 3. Contingency Fund The Contingency Fund serves as a reserve to fund shortfalls in funded activities. The Contingency Fund is not to be used for new projects or to expand the scope of existing projects or programs. The Housing and Community Development Advisory Committee has generally recommended less than a 5% contingency, and the Board has generally reduced the Contingency Fund to a lesser percentage than that recommended by the Committee. Supervisor Tom Powers, District 1 -4- September 21, 1992 Supervisor Jeff Smith, District 2 Supervisor Gayle Bishop, District 3 Supervisor Sunne McPeak, District 4 Supervisor Tom Torlakson, District 5 Considerations • The U.S. Department of Housing and Urban Development (HUD) has expressed some concern about the Contingency Fund representing unprogrammed dollars. • A survey of other Bay Area CDBG programs reveals that only one other has a Contingency Fund. • The existence of a Contingency Fund in the Housing and Community Development Advisory Committee's recommendation provides the Board of Supervisors with an opportunity to affirmatively respond to petitioners at the Board's hearing without requiring diversion of funds from a previously recommended project (except in Public Services, where the Statutory cap exists). • Alternative ways of dealing with funding shortfalls include reallocation of funds from slow moving projects, and covering from program income (repayment of previously allocated and utilized CDBG funds). • The absence of a Contingency Fund for the program as a whole could result in the necessity to provide for larger contingencies within project budgets where applicable. While the unused portion of those contingencies would be returned and reprogrammed, the initial allocations could be larger. rx:Ih Attachments cc: Housing and Community Development Advisory Conunince County Administrator sralftcdac.mem EXHIBIT 1 BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY and HOUSING AND COMMUNITY DEVELOPMENT ADVISORY COMMITTEE WORKSHOP MEETING George Gordon Center 500 Court Street Golden Gate Room Martinez, CA Tuesday, September 28, 1993 12:00 pm AGENDA I. Call to Order II. Luncheon Service III. 1994/95 CDBG Applications IV. Policy Issues and Background 1. Board of Supervisors Funding Guidelines 2. Public Services Funding Priorities 3. Status of Board-Referred Organizations 4. Contingency Fund V. Items Not on the Agenda VI. Adjournment If interested citizens have special accessibility needs to attend the meeting, please provide 48- hour notice by calling Susan Griffin or Larry Jones at 646-4208. Telecommunications device for the deaf may be accessed by calling 1-800-735-2929 and asking the relay service operator for (510)646-4208. EXHIBIT 2 COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM OVERVIEW Primary Purpose The primary purpose of the Community Development Block Grant (CDBG) Program is the development of viable urban communities, by providing decent housing and a suitable living environment and expanding economic opportunities, principally for persons of low and moderate income. CDBG funds must generally be expended on activities which benefit low and moderate income persons. Program Benefit To meet the primary purpose, all CDBG activities must meet one of the following criteria: ■ Benefiting low and moderate (L/M) income persons ■ Preventing or eliminating slums or blight ■ Meeting a particularly urgent community development need Examoles of Activities Funded with CDBG Funds CDBG funds can be used to finance the rehabilitation/construction of a wide variety of physical improvement projects, and may be used within limits for public service projects. Examples include: ■ Community Facilities ■ Housing - senior centers - housing rehabilitation - youth centers - new housing development - recreation/neighborhood centers - group homes - parks - fair housing services - child care centers - code enforcement ■ Infrastructure Improvements ■ Economic Development - roads/frontage improvements - commercial and industrial rehabilitation - drainage - vocational training centers - handicapped improvements - small business development - water/sewer lines ■ Public Services - senior services - youth services - crisis intervention services 5uwn2f1blsuaatnds.u,1 EXHIBIT 3 9/16/93 9495APPS.XLS 8:30 1994/95 CDBG PROPOSALS $ FUNDED $FUNDED $ REQUESTED TYPE/# ACTIVITY TITLEISPONSOR TARGET AREA 1992193 1993/94 1994/95 PS-1 Prevent the Loss of Basic Needs Urban County $18,750 $30,000 CC Legal Assistance for the Elderly PS-2 Community Mediation Project Urban County $15,000 CC Resolution Panels PS-3 Independent Living Skills for Visually Impaired Urban County $10,000 Lions Blind Center of Diablo Valley PS-4 Volunteer Participation Incentive Project N Rich/W Pitts $16,707 Center for Human Development PS-5 Profiles of Abilities Urban County $25,000 Independent Living Resources of CCC PS-6 Prepared Food Program Urban County $20,000 $20,000 $10,000 CC Food Bank PS-7 Bay Point Services West Pitts $37,384 Drug/Alcohol Prev Prog/E Co Boys/Girls Club PS-8 Health Services Senior Nutrition Program E County/W County $65,159 CCC Senior Nutrition Program PS-9 In Home Care Registry&Training Urban County $10,000 $10,000 $112,684 Family&Community Services PS-10 Meals on Wheels Urban County $0 $143,520 Family&Community Services PS-11 Senior Service Network Pleasant Hill $15,000 $15,000 $20,660 Pleasant Hill Rec&Park District PS-12 Child Assault Prevention Program-Teens Cent&W County $25,000 $30,000 Rape Crisis Center PS-13 Sexual Assault Intervention &Prevention Cent&W County $20,000 $25,000 $40,000 Rape Crisis Center PS-14 Senior Services In-Home Care Registry EI Cerrito $6,226 City of EI Cerritoo-Sr. Services Division PS-15 Emergency Housing &Homeless Services West/Cent County $110,000 $80,000 $95,755 SHELTER, Inc PS-16 Housing &Homeless Assistance Project Urban County $20,000 $20,000 $35,000 CC Legal Services Foundation PS-17 Homeless Assistance Central/E. County $6,000 $10,000 $20,000 Cambridge Community Center PS-18 Child-Parent Enrichment Program-C-PEP Central/E County $25,000 $14,700 $25,000 Family Stress Center PS-19 Child Assault Prevention Program-CAPP Central/E County $20,000 $25,000 $25,000 Family Stress Center PS-20 Alzheimer's Respite Care Program Pinole $7,492 City of Pinole-Pinole Senior Center PS-21 After School Outreach Program N. Rich/San Pablo $14,600 $18,000 $22,000 East Bay Center for the Performing Arts PS-22 Hospice of East County East County $20,000 $20,000 $40,344 Hospice of East County PS-23 WOLLAM Sober Living for Women East County $10,980 E County Detoxification Center PS-24 Neighborhood House Senior Center North Richmond $47,000 $47,000 $77,591 Neighborhood House of North Richmond PS-25 Child Abuse&Neglect Treatment Center West County $9,750 West Coast Children's Center PS-26 Salary for Executive Director Central/E County $12,333 Loaves and Fishes of Contra Costa PS-27 Villa San Ramon-Con-Sery Program San Ramon $30,000 $75,000 City of San Ramon PS-28 Senior Home Equity Conversion Counseling Urban County $10,000 $21,314 Eden Council for Hope and Opportunity PS-29 Multi Cultural Community Center Urban County $56,411 Center for New Americans $ FUNDED $FUNDED $ REQUESTED TYPE/# ACTIVITY TITLEISPONSOR TARGET AREA 1992193 1993194 1994195 PS-30 Center for New Americans-Project A /See Note Urban County $30,000 $51,602 Center for New Americans-Project B/See Note West County $15,000 $25,381 Center for New Americans PS-31 Emergency Lodging for Homeless Families Urban County $9,000 Crisis &Suicide Intervention of CC PS-32 Crisis Lines for Urban County Urban County $10,000 $20,000 Crisis &Suicide Intervention of CC PS-33 Seed Money-Recreation Program Coordinator Rodeo $9,800 CCC Public Works Department PS-34 Comprehensive Housing Counseling East/Cent County $20,000 $10,000 $31,000 Pacific Community Services, Inc. PS-35 CCC Conservation Corps Urban County $35,000 CCC County Administrator's Office PS-36 Starting POINT West Pitts $49,982 New Connections 133-37 Homeless Shelter Program for Senior Adults Urban County $100,000 $233,596 Housing Authority of CCC PS-38 Transportation to CC ARC Program Urban County $9,500 CC Association for Retarded Citizens PS-39 Runaway Services in Central &East CCC East/Cent County $52,601 Northern California Family Center PS-40 Brentwood Preschool East County $19,375 $25,000 $33,000 Liberty Child Care, Inc. PS-41 HIV/AIDS Home-Based Support System Urban County $30,638 $40,000 AIDS Project of CCC PS-42 Teens Need Teens and Parents Urban County $25,000 $30,000 $35,000 Battered Women's Alternatives PS-43 Effective Black Parenting North Richmond $10,000 Family First PS-44 Senior Escort Service West County $16,000 West County Senior Services Network PS-45 West County Adult Day Care West County $10,000 $10,000 $16,600 Greater Richmond Interfaith Program PS-46 Southeast Asian Childcare Center N. Rich/San Pablo $100,000 Lao Family Community Inc. PS-47 Urban County Provider Development Project Urban County $33,165 Contra Costa Childcare Council PS-48 Literacy Project Urban County $64,821 English Action Center/Catholic Charities PS-49 Midnight Basketball League of East County East County $130,000 Midnight Basketball League of East County PS-50 Facility Based AIDS Hospice Care Urban County $40,000 $50,000 Hospice of CC PS-51 Community Services Program Cent/East County $10,000 $10,000 United Council/UCSSO PS-52 West County Information &Referral by UCW N.Rich/San Pablo $15,000 United Concillo West PS-53 San Pablo Neighborhood Self-Help Devt Program San Pablo $40,313 City of San Pablo PUBLIC SERVICE SUBTOTAL $668,450 $2,192,290 OPEN-54 Play Yard Pavement Martinez $12,000 $11,691 Martinez Early Childhood Center OPEN-55 ADA Improvements Pinole $26,250 City of Pinole OPEN-56 Davis Park Accessible Play Structure San Pablo $31,688 City of San Pablo OPEN-57 Handicap Ramp-Kidd Manor San Pablo $24,000 Housing Authority of City of San Pablo OPEN-58 Handicap Ramps San Pablo $88,010 City of San Pablo $FUNDED $FUNDED $ REQUESTED TYPE/# ACTIVITY TITLEISPONSOR TARGET AREA 1992/93 1993/94 1994/95 OPEN-59 Maple Hall Foot Bridge San Pablo $52,500 City of San Pablo OPEN-60 ADA Improvements San Pablo $130,118 City of San Pablo OPEN-61 Drainage Improvement Project San Pablo $17,894 City of San Pablo OPEN-62 In-Reach Alternative Activity Center West Pittsburg $44,977 In-Reach Foundation OPEN-63 Works of Wonder West Pittsburg $44,775 in-Reach Foundation OPEN-64 Daycare Center @ Morello School Martinez $41,800 Woodbridge Children's Center OPEN-65 Public Safety Building EI Cerrito $135,562 City of El Cerrito OPEN-66 Clyde Frontage Improvements Clyde $205,000 CCC Public Works Department OPEN-67 Campfire After School Buildings Martinez $175,000 Alameda/CC Council of Campfire Boys and Girls OPEN-68 Acquisition of Facility Urban County $50,000 Family&Community Services OPEN-69 Los Arboles Child Care Center Oakley $265,000 Housing Authority of CCC OPEN-70 Cambridge Center Child Care Center Central County $250,000 Cambridge Community Center OPEN-71 Brentwood Community Center Building Rehab East County $81,662 $102,650 UCSSO OPEN-72 Capitai/Building Campaign Urban County $375,000 Center for Human Development OPEN-73 Patterson Boulevard Sidewalks Pleasant Hill $24,525 City of Pleasant Hill OPEN-74 Citywide Improvements Martinez $20,000 $67,800 City of Martinez OPEN-75 Wheelchair Ramp Installation El Cerrito $10,000 $40,500 City of El Cerrito OPEN-76 Refurbish Manholes Rodeo $68,100 Rodeo Sanitary District OPEN-77 Phase II Kitchen Renovation Project West County $114,000 $430,374 CCC Community Services Department OPEN-78 Mountain View Community Center Mountain View $300,000 CCC Community Services Department OPEN-79 Facility Upgrade: 847 Brookside, Richmond West County $136,760 CCC Community Services Department OPEN-80 Facility Acquisition Urban County $20,000 Crisis &Suicide Intervention of CCC OPEN-81 ADA Barriers Removal Project Urban County $30,000 $75,000 CCC CAC's Office OPEN-82 Sidewalk for Orinda Senior Village Orinda $16,500 City of Orinda OPEN-83 Mt. Diablo Rehabilitation Center Urban County $189,393 Rehabilitation Services of No. California OPEN-84 ADA Improvements at Orinda Community Center Orinda $44,500 $77,625 City of Orinda OPEN-85 North Brentwood Water/Sewer/Storm Drain Brentwood $266,000 City of Brentwood OPEN-86 Ballpark Lighting Rodeo $150,000 Rodeo Baseball Association OPEN-87 Clyde Community Center Accessibility Project Clyde $30,000 Clyde Civic Improvement Association OPEN-88 Vasqueros Avenue Street Improvements Rodeo $189,000 Rodeo Citizens Improvements Assn OPEN-89 Delta Youth Center Project East County $20,000 UCSSO $ FUNDED $FUNDED $REQUESTED TYPE/# ACTIVITY TITLE/SPONSOR TARGET AREA 1992193 1993194 1994196 OPEN-90 Renovation of Ambrose Park Pool West Pittsburg $135,000 Ambrose Recreation &Park District OPEN-91 Verde Children's Center Playground North Richmond $49,000 CCC Community Services Department OPEN SUB-TOTAL $300,162 $4,175,853 ADMIN-92 Update Orinda General Plan Orinda $10,000 City of Orinda ADMIN-93 Danville Design Assistance Program Danville $10,000 Town of Danville ADMIN-94 CCC Resource Center Urban County $10,000 $10,000 $15,000 CCC Community Services Department ADMIN-95 Fair Housing Project Urban County $20,000 $22,500 $35,000 CC Legal Services Foundation ADMIN-96 Fair Housing Program East/Cent County $10,000 $20,000 $25,000 Pacific Community Services Inc. ADMIN-97 Fair Housing West/Cent County $30,000 $22,500 $30,445 SHELTER Inc. ADMIN SUB-TOTAL $70,000 $75,000 $125,445 ED-98 Job Skills/Work Training for Homeless East/Central Cty. $118,050 Housing Authority of Contra Costa Cty. ED-99 Vocational Training Center East County $75,000 St Vincent de Paul ED-100 Economic Development/Basic Skills East County $37,500 Contra Costa County Private Industry Council ED-101 Opportunities for People and Employers Nowl North Richmond $106,712 Rubicon Programs, Inc. ED-102 Commercial Area Revitalization-Phase 11 San Pablo $10,000 $26,500 City of San Pablo Community Development Dept. ED-103 Business Management Assistance Program Urban County $20,000 $39,000 $60,000 Contra Costa County Private Industry Council ED-104 Small Bus. Facade Rehab. Revolving Loan Fund Rodeo/W. Pitts $50,000 Contra Costa County Redevelopment Agency ED-105 Micro-Enterprise Development Fund Urban County $12,000 Contra Costa County Private Industry Council ED-106 Loan Marketing and Packaging Urban County $32,000 $30,000 $25,000 Pacific Community Services, Inc. ED-107 Computer Translation Center Martinez $96,185 United Council of Spanish Speaking Orgns., Inc. ED-108 Building Bridges West County $58,000 $60,000 $104,798 Rubio-on Programs, Inc. ED SUB-TOTAL $110,000 $139,000 $711,746 HSG-109 Brookside Homeless Shelter Rehabilitation West County $45,226 Housing Authority of Contra Costa County HSG-110 Residential Property Improvements Pleasant Hill $60,000 Pleasant Hill Redevelopment Agency HSG-111 Brentwood Senior Apartments Brentwood $0 $400,000 Rural CA Hsg. Corp., Christian Church Homes HSG-112 Hsg. Rehabilitation&Neighborhood Preservation San Pablo $150,000 $180,000 $389,361 City of San Pablo HSG-113 Public Housing Handicapped Modifications San Pablo $32,775 Housing Authority of Contra Costa County HSG-114 Hsg. Rehab./Neighborhood Preservation Program Urban County $250,000 $230,000 $250,000 Contra Costa County Building Inspection Depart. HSG-116 Church Lane Apartments W.County/SAn Pablo $302,121 Rubicon Programs, Inc. HSG-116 Crockett Senior Housing Crockett $36,180 Christian Church Homes of Northern California $ FUNDED $FUNDED $ REQUESTED TYPE/# ACTIVITY TITLEISPONSOR TARGET AREA 1992/93 1993/94 1994/95 HSG-117 Residential Rehabilitation -Disabled San Pablo $56,835 Research &Service Foundation for Handicapped HSG-118 Rumrill Park Affordable Rental Housing W.County/San Pablo $240,000 Lao Family Community Development, Inc. HSG-119 North Richmond Infill Housing Development North Richmond $358,125 Community Hsg. Development Corp. of N. Richmond HSG-120 North Richmond Senior Housing W. County/No. Rich $305,000 Comm. Hsg. Dev. Corp./N. Richmond, Eden Hsc HSG-121 Habitat Court Single Family Homeownership East County $65,000 Mt. Diablo Habitat for Humanity HSG-122 Clyde Transitional Housing Central County $150,000 Battered Women's Alternatives HSG-123 Richmond Multifamily Rental Housing N.Rich/Rich $50,000 Resources for Community Development HSG-124 Rental Rehabilitation Program Urban County $200,000 $200,000 $250,000 Housing Authority of Contra Costa County HOUSING SUB-TOTAL $600,000 $610,000 $2,990,623 GRAND TOTAL $780,000 $1,792,612 $10,195,956 Notes: Only Project A Funding for PS 30 is counted in PS Sub-total, to avoid double-counting. Sub-totals in Public Service for 92/93 and 93/94 do not reflect amounts awarded to agencies who have not applied for 1994/95 funding. Many applicants for Open projects have recently received CDBG$for different projects, not shown here, and the same is true for Housing, DATE: September 28, 1993 TO: Supervisor Tom Powers, District 1 Supervisor Jeff Smith, District 2 Supervisor Gayle Bishop, District 3 Supervisor Sunne McPeak, District 4 Supervisor Tom Torlakson, District 5 FROM: Alica D. Anderson, Chair: Housing and Community Development Advisory Committee SUBJECT: Recommendations by the committee regarding the guidelines established by the Board of Supervisors. The committee felt that in our advisory capacity it would be appropriate to offer some suggestions for revisions to the board guidelines set in 1984. These ideas are based on the experience we have gained in preparing the final packages of projects for the County Community Development Block Grant Funds. HSG HDAF ED PS/OPEN OPEN PS ADMIN CONT Guidelines : 32% 15% 20% 18% 10% 5% Actual 90/91 : 33% 16% 2% 32% 18% 14% 12% 5% Actual 91/92 : 33% 15% 3% 28% 14% 14% 14% 7% Actual 92/93 : 36% 16% 5% 29% 14% 15% 12% 2% Actual 93/94: 33% 17% 6% 29% 14% 15% 13% 2% Committee HSG HDAF ED OPEN PS ADMIN CONT Recommendation: 35% 15% 20% 8% 15% 10% 0% Explanations : 1. Raise housing (HSG) allocation to 35% to bring the total (HSG + Housing Development Assistance Fund (HDAF) ) into compliance with the County' s adopted and state-certified Housing Element figure of 50%. 2. Separate the PS/OPEN (Public Service/Open) categories and eliminate the Contingency category. Set the recommendation for PS at 15% and use the 5% from Contingency to increase OPEN to 8%. We have never spent less that the federally mandated cap of 15% on public service projects. The additional monies which we have applied to the OPEN category came from unallocated ED (Economic Development) funds. If we should experience an increase in feasible ED projects (as is our hope) then OPEN would be left with only 3%. Recognizing the need for the percentages previously spent on OPEN projects we recommend giving OPEN it' s own allocation. The recommendation to convert the contingency allocation stems from the fact that contingency funds have been used primarily to provide for cost overruns and unanticipated problems in OPEN capital projects . In addition, at the end of each year we have leftover contingency funds to add into the new years total, while worthy projects have gone unfunded. NOTE: The administration {ADMIN} category was not discussed by the committee, and therefore is not included in our recommendations. The percentages above (for ADMIN) represent a combination of the base ADMIN 103 and the percentages for ADMIN projects. Program administration is the only category for which the committee has never received a budget breakdown and for this reason we could not make any recommendation.