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Home My WebLink AboutMINUTES - 09281993 - 2.2 FRU 1.1 II . SU. I9u? 12: JJ P. I T� BOARD OF SUPERV1,50RS Gar T. Yancey COflt District Attorney ra Costa DATE . September 15, 1993 Cow* SUBJECT: "VISIONS" Project SPECIFIC REQUESTISI OR RECOMMENQATIONISI & BACKGFIWND AND JUSTIFICATION RECOMMENDATIONS: 1 . Authorize the District Attorney to receive the VISIONS Project grant from the State in the amount of $1,410, 397 ($922,744 Federal, $325,609 State, $162,044 County-Excess SEIF) to increase Child Support collections (October 1, 1993 - June 30, 1994 ) . 2 . Approve appropriation and revenue adjustments for $1,450,433 for the following: a.. ( $1,410, 397) to add short-term, temporary staff and to purchase furniture, equipment and software for District Attorney, Family Support' s "VISIONS" proposal . b. ($40,036 ) to purchase equipment to meet State and Federal time frames for the issuance of disregard, pass-on and excess, per FSDIN I-05-92 . 3 . Authorize the release of $202,080 from the reserve/designation in the District Attorney' s Family Support/Excess SEIF Revenue Fund (FUND 112800) into the fund balance of Fund 112800, District Attorney Family Support/Excess Revenue to: a. To cover County share of the "VISIONS" Proposal ($162,044) b. To purchase automated equipment to comply with Federal and State time frames for the issuance of disregard, pass-on and excess, per FSDIN I-05-92 . ( $40, 036 ) FINANCIAL IMPACT: None. The total cost of $1,410, 397 for the "VISIONS" Proposal will be offset by Federal Funding at $922,744 , State Funding (SB 1530) at $325,609 and the District Attorney Family Support/Excess Revenue Fund at $162,044 . The $40,036 will be offset by Federal Funding at $26, • 4 which will 'be returned to the Excess SEIF Revenue Fund leaving a net cos of $13,612 from the Excess SEIF Revenue Fund. CONTINUED ON AYTACFdNOL ENT: YES 31GNATU E' RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION!ONI CSF BQARO COMM 1 TTEF_ APPROVE OTHMP 51GNATURE1S1: ACTION OF BOARD ON -�eptemb.ez' 28.,•_.1993_._—_••„ APPROVED AS RECOMMENDED X OTHER VOTE OF SVPERV19oRS 1 HEREBY CERTIFY THAT THIS IS A TRUE X UNANIMOUS (ABSENT ) Alm CORRECT CONY OF AN ACTION TAKEN AYES: _ NOES, AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: ABSTAIN: OF SUPERV1So1?S ON THE DATE Shp WN. CC! District Attorney ATTES'IED September 28 , 1993 Auditor/Controller -- County Counsel PHIL BATCHELOR, CLERK OF THE BOARD OF County Administrator SUPERVISORS AND COUNTY ADMINISTRATOR M382;'7-83 BY o 4au _ .. __ _,bEPUTY o The Excess SEIF Revenue Fund may be spent only on the child support enforcement program of the District Attorney. Additionally, the Legislature passed Chapter 847, AB 2621, which requires that any funds accrued before June 30, 1992 must be spent by June 30, 1994 . Funds deposited after June 30, 1992 must be spent within two years of receipt of the funds . If the funds are not spent by the County on the Family Support Division by those dates the balance will revert to the STATE General Fund. We anticipate that the "VISIONS" Proposal will generate an additional $4,260,614 in child support collections. $2,070,658 of the increased collections will be for AFDC cases which will result in an increase in the County' s welfare recoupment. The increase in collections also generates additional Support Enforcement Incentive Fund (SEIF) revenues which will more than offset the expenditures from the District Attorney, Family Support Excess SEIF Revenue Fund. REASONS FOR RECOMMENDATIONS/BACKGROUND: The legislation, SB 1530 (Chapter 851, Statutes of 1992 ) , provides that the State make available investment funds "VISIONS" for the County Child Support Enforcement Program commencing in State Fiscal Year (SFY) 1992-93 and continuing to SFY 1993-94 . These funds would afford Counties additional funding for the development of creative and innovative ideas, implementation of new processes in the County, and the opportunity for greater resource investment in those child support activities which lead to increasing support collections . In FY 92-93 District Attorney, Family Support received a "VISIONS" grant in the amount of $497,775 which generated an additional $1,228,363 in child support collections . The District Attorney, Family Support Division has received State approval on their "VISIONS" Proposal . The proposal is a nine part project to add additional staff to increase the productivity of our collection staff and to enable the Family Support Division to meet federal and state requirements in a more timely fashion. This project will also increase service to the public . Key features include improved public outreach through the "Most Wanted List" Program on the community access channel and improved responsiveness to callers through an automated "Voice Response" system. The latter system will provide automated responses to callers about the status of their accounts from our automated data base. The project will hire (69) temporary personnel, giving priority to the County layoffs in coordination with the Personnel Departments "Tactical Employment Team" . It will increase collections which will result, not only in increased incentives for the Family Support Division, but will also increase the welfare recoupment to the County General Fund. The purchase of automated equipment to meet Federal and State time frames will assist the Family Support Division in passing Federal audit. CONSEQUENCES OF NEGATIVE ACTION: Failure to approve this request would hamper the District Attorney's Family Support Division in its attempt to pass federal audit. Such inability to pass the audit would cost the County millions of dollars in withheld AFDC payments . Contra Costa County would also be unable to make use of the additional State Investment "VISIONS" Funding available for the Child Support Enforcement Program. The additional funds would afford our County the opportunity to develop and implement new processes which would lead to increasing support collections and provide better service to the public. Additionally, the Legislature passed Chapter 847, AB 2621, which now requires that any money accrued in the Family Support Excess SEIF Revenue Fund before June 30, 1992 must be spend by June 30, 1994 . Any money deposited after June 30, 1992 must be spent within two years of receipt of the funds. If the funds are not spent by the County on the Family Support Division by those dates the money will revert to the STATE GENERAL FUND. 2 J J AUDITOR-CON TROLLER USE ONLY CONTRA COSTA COUNTY FMII•L APPROVAL NEEDED BY: APPROPRIATION ADJUSTMENT T/C 27in BOARD OF SUPERVISORS 0 13 CJ'JNTV A.^,MINISTRATOR ACCOUNT CODING BUDGET UNIT: DISTRICT ATTORNEY - FAMILY SUPPORT BU 0245 ORGANIZATION EXPENDITURE EXPENDITURE ACCOUNT DESCRIPTIONCECREASE INCREASE SUB-ACCOUNT '00 100 2892 1011 Permanent Salaries 306,499 :00 2892 1013 Temporary Salaries i 921,270 ;00 2892 1014 Permanent Overtime I 39,9981,00 2892 2100 Office Expense I 39000100 1 2892 2131 Minor Equipment , 28,625100 2892 2310 Professional/Specialized Services I 3,000 ;00 2892 4951 Office Equipment and Furniture i 1489041100 I 0990 6301 Appropriable New Revenue I 114509433 ,00 0990 6301 Reserve for Contingencies 1,450,433100 I I I I I I I I 'I I ' I I I 1 I I I I 1 I I � I I I I I I TOTALS I 1,450,433 100 21900,866 :00 APPROVED EXPLANATION OF REQUEST AUDITOR-CONTROLLER To provide appropriations to cover the cost of short- B_ Date 9 93 term temporary personnel and related expenses for the District Attorney, Family Support Division Investment COUNTY,XDMtNIST ATOR Fund Proposal "VISIONS" pursuant t0 SB 1530. 4, 1, By: Dat $1,410,397 - "VISIONS" Project $ 40,036 - Automated Equipment to meet State and BOARD OF UPERVISORS Federal time frames YES: SUPERVISORS POWERS,SMITH, BISHOP,MCPEAK,TORLAKSON Phil Batchelor,Clerk of the Board df � pervisors and County Administrator �� y SIGNATURE TITLE DATE V '- By; 0Date APPROPRIATION A POO ADJ. JOURNAL NO. (M 129 Rev.2/88) SEE INSTRUCTIONS ON REVERSE SIDE CONTRA COSTA COUNTY ESTIMATED REVENUE ADJUSTMENT T/C 24 ACCOUNT CODING BUDGET UNIT. DISTRICT ATTORNEY - FAMILY SUPPORT BU 0245 ORGANIZATION REVENUE ACCOUNT REVENUE DESCRIPTION INCREASE �DECREASE> 100 ID( I I 2892 9967 Contibutions from other funds 202,080100 2892 9553 Federal Aid Family Support 9229744100 ' 2892 9428 State Aid Support Incentive 325,609100 I � I I I , l I I 1 I I I I I I I I � 1 1 1 I I I I TOTALS 19450,433 00 APPROVED EXPLANATION OF REQUEST AUDITOR-CONTROLLER To reflect transfer of funds from.FUND 112800 Excess By: Date SEIF Revenue funds from.prior years and to revise COU ADMIN SKRATOR estimated revenues in order to more accurately reflect projected revenue for FY 93-94. By: Date BOARD 0 SUPERVISORS YES: SUPERVISORS Pam,SMITH, BISHOP,IaCPM TORLAKSON NO: 1��- P / �A 44 � ql r�193 Phil Batchelor,Clerk of the Board of SIGNATURE TITLE DATE Su rvisorS a County Adm' istrator (1a REVENUE ADS. RA00,g'D/S" gy; Data JOURNAL NO. A. e_.. 0.oma, CONTRA COSTA COUNTY ESTIMATED REVENUE ADJUSTMENT T/C 24 ACCOUNT COUINC BUDGET UNIT: DA Revenue Excess SEIF Fund 112800 BU 0250 ORGANIZATION REVENUE ACCOUNT REVENUE DESCRIPTION INCREASE <DECREASE 100 IOC 0250 8981 Fund Balance Available 202,080100 I I I ' I I I I r I I I I I I I I I I I I I I I I I I I I I I TOTALS 202,080 00 APPROVED EXPLANATION OF REQUEST AUDITOR-CONTROLLER TO allow appropriations from prior year fund balance. gy: Dote COUNTY D INISTjRO R. 41 By: Date/ BOARD OF UPERVISORS YES: SUPERVISORS POWERS,SMITH, . BISHDP,MCPEAK,TORLAKSON 11 NO: Phil Batchelor, Clerk of the Board of SIGNATURE TITLE DAT Superviso and County Administrator Date REVENUE ADJ. RA00,fDI�{ By: JOURNAL N0. to 0ias De,. 9/RAI J AUDITOR-CONTROLLER USE ONLY CONTRA COSTA- COUNTY Fit:/•L APPROVAL NEEDED BY: APPROPRIATION ADJUSTMENT TQC 27 BOARD OF SUPERVISORS CD1iNTY A;:MINISTRATOR ACCOUNT CODING BUDGET UNIT: DA Revenue Excess SEIF Fund 112800 BU 0250 ORGANIZATION EXPENDITURE EXPENDITURE ACCOUNT DESCRIPTIONCECREASE INCREASE SUB-ACCOUNT 100 t00 i I 0250 3565 Contributions to other funds 1 202,080100 I I ' I t I I I I i I I ' I � I I ' I ' I I 1 i I I I I I I 7 I � I 1 I 1 I I I I t I I I I I 1 I I 1 TOTALS t 202,080 00 APPROVED EXPLANATION OF REQUEST AUDITOR-CONTROLLER To transfer prior year Excess SEIF Funds to the General Fund Budget Unit 0245 to cover short-term By: Date temporary personnel, equipment and related expenses. COUNZ'�' . DMI I TOR $162,044 for "VISIONS" Project By: DateL $ 40,036 for automated equipment to meet State and Federal time frames BOARD OF 4 ERVISORS SUPERVISORS POWERS,SMITH, YES: BISHOP,MCPEAK TORLAKSON NO: Phil Batchelor,Clerk of the Board of i 1�•��t, . 1119?ervisorsod County d inistrator SIGNATURE TITLE �f DATE o By: A44 Date APPROPRIATION A POO ADJ. JOURNAL No. (M 129 Rev 2/86) SEE INSTRUCTIONS ON REVERSE SIDE