HomeMy WebLinkAboutMINUTES - 09281993 - 1.31 e �6 ,a
To: BOARD OF SUPERVISORS
FROM: Mark Finucane, Health Services Director v��r�
By: Elizabeth A. Spooner, Contracts Administrator COSta
DATE: September 15, 1993 40 Cougy
SUBJECT: Approval of Agreements #28-528-2 and #28-528-3 with the County of
Alameda
SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION
I. RECOMMENDED ACTION:
A. Approve and authorize the Chair, Board of Supervisors, to execute
on behalf of the County, Agreement #28-528-2 with the County of
Alameda, for the period from April 1, 1993 , through June 30,
1993 , allocating funds not to exceed $85, 807, to enhance
coordination of comprehensive services to Contra Costa County
residents with HIV Disease and their families.
B. Approve and authorize the Chair, Board of Supervisors, to execute
on behalf of the County, Agreement #28-528-3 with the County of
Alameda, for the period from July 1, 1993 through March 31, 1994 ,
allocating funds not to exceed $283 , 447 , for continued
coordination of services to Contra Costa County residents with
HIV Disease and their families.
II. FINANCIAL IMPACT:
Approval of these agreements will result in an allocation from the
County of Alameda, as the Grantee of federal funds under the Ryan
White Comprehensive AIDS Resources Emergency (CARE) Act, Title I, not
to exceed a total of $369, 254 . No County match is required.
III. REASONS FOR RECOMMENDATIONS/BACKGROUND:
The U. S. Department of Health and Human Services has designated the
County of Alameda as "Grantee" for the purpose of administering the
Ryan White CARE Act, Title I funds to those public health agencies
which have a cumulative total of 2 , 000 (or more) people with HIV
Disease.
Approval of Agreements #28-528-2 and #28-528-3 will allocate 27% of
the total Ryan White CARE Act, Title I funds received by the County of
Alameda, to Contra Costa County.
Five signed copies of each agreement and three certified copies of the
Board Order should be returned to the Contracts and Grants Unit for
submission to the County of Alameda for their approval.
I
CONTINUED ON ATTACHMENT: YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMEN TI N OF BOAR C MMITTEE
APPROVE OTHER
SIGNATURE(S)
ACTION OF BOARD ON bEr APPROVED AS RECOMMENDED OTHER
VOTE F SUPERVISORS
UNANIMOUS (ABSENT ) 1 HEREBY CERTIFY THAT THIS IS A TRUE
AYES: NOES: AND CORRECT COPY OF AN ACTION TAKEN
ABSENT: ABSTAIN: AND ENTERED ON THE MINUTES OF THE BOARD
OF SUPERVISORS ON THE DATE SHOWN.
Contact: Wendel Brunner, M.D. (313-6712) SEP 2 8 1993
cc: Health Services (Contracts) ATTESTED
Auditor-Controller (Claims) Phil Batchelor, Clerk of the Board of
State Dept. of Health Services Supe jwjsjWGWtyA(hWIILtdV .
M3132/7-83 BY DEPUTY
1.3
FISCAL AGENT AGREE3a=
This Agreement, made and entered into this l_`M`day of , 1993, by
and between the County of Alameda and the County of Contra tosta.
WHEREAS, the Ryan White Comprehensive AIDS Resources Emergency Act of 1990
(hereinafter referred to as the 'Act") was enacted into federal law for the
purpose of providing emergency assistance to localities that are
disproportionately affected by the Human Immunodeficiency Virus epidemic and to
provide financial assistance for the development, organization, coordination and
operation of more effective and cost efficient systems for the delivery of
essential services to individuals and families with HIV disease, and ;
WHEREAS, the Secretary of the United States Department of Health and Human
Services, acting through the Health Resources and Services Administration, has
awarded $1,367,609 to the Oakland Eligible Metropolitan Area in accordance with
the provisions of the HIV Emergency Relief Formula Grant Program of the Act, to
be disbursed over the period of April 1, 1993 through June 30, 1993 to provide
essential services, and;
WHEREAS, the grant is directed to the President of the Alameda County Board
of Supervisors as the chief elected official of the urban county that administers
the public health agency that provides outpatient and ambulatory services to the
greatest number of people with AIDS, and;
WHEREAS, the President of Alameda County Board of Supervisors shall establish
through intergovernmental agreements with the chief elected officials of the
qualifying political subdivisions an administrative mechanism to allocate funds
and services; and
WHEREAS, both the Health Resources and Services Administration and the
Alameda/Contra Costa HIV Planning Council stipulate that 27 percent of the funds
awarded to the Oakland Eligible Metropolitan Area be allocated to Contra Costa
County and, further, that Contra Costa County has been allocated $85,807 from the
total awarded to the Oakland Eligible Metropolitan Area, to be disbursed over the
period of April 1, 1993 through June 30, 1993.
NOW, THEREFORE, IT IS HEREBY MUTUALLY AGREED AS FOLLOWS:
1. The County of Contra Costa shall:
A. Provide for the delivery of essential services to individuals and
families with HIV disease, as set forth in Exhibit A; and
B. Provide to the County of Alameda quarterly invoices for services
provided pursuant to this Agreement, which reflect the services
provided during the preceding quarter, using the invoice format as
set forth in Exhibit B.
2. The County of Alameda shall:
A. Remit payment to Contra Costa County within ten (10) working days of
receipt of each invoice. The total amount payable to Contra Costa
County shall not exceed $85,807 for the period of April 1, 1993
through June 30, 1993.
3. Attached hereto and marked Exhibit A, and incorporated by reference herein,
is the scope of work to be performed by the County of Contra Costa and the budget
requesting AIDS funding pursuant to the Act.
Aft
4. The County of Alameda is not liable for an exchange of money or monetary
consideration under this Agreement.
S. Neither the County of Contra Costa, nor any of its employees shall by
virtue of this Agreement be an employee of the County of Alameda for any purpose
whatsoever, nor shall it or they be entitled to any of the rights, privileges or
benefits of Alameda County employees. The County of Contra Costa shall be deemed
at all times an independent contractor and shall be wholly responsible for the
manner in which it performs the services required of it by the terms of this
Agreement. The County of Contra Costa aiasumes exclusively the responsibility for
its actions and those of its employees as they relate to the services to be
provided during the course and scope of their employment.
6. The County of Contra Costa shall provide workers' compensation at its own
cost and expense and neither the County of Contra Costa nor its carrier shall be
entitled to recover any costs, settlements, or expenses of workers' compensation
claims arising out of this contract.
7. The County of Contra Costa shall at all times during the term of this
Agreement maintain in force those insurance policies and bonds as designated in
the attached Exhibit C and will comply with all those requirements.
S. The County of Contra Costa agrees to defend at its sole expense,
indemnify, and hold harmless the County of Alameda, its officers, employees and
agents, from any liability in addition to any and all acts, claims, omissions,
and losses by whomever asserted arising out of the acts or omissions of the
County of Contra Costa in performance of the scope of work except those arising
by reason of the sole negligence of the County of Alameda, its officers,
employees or agents.
The County of Alameda agrees to defend at its sole expense, indemnify, and
hold harmless the County of Contra Costa, its officers, employees and agents,
from any liability in addition to any and all acts, claims, omissions, and losses
by whomever asserted arising out of the acts or omissions of the County of
Alameda in performance of the scope of work except those arising by reason of the
sole negligence of the County of Contra Costa, its officers, employees or agents.
9. The County of Contra Costa shall observe and comply with all applicable
laws, ordinances, codes and regulations of governmental agencies, including
federal, state, municipal, and local governing bodies. All services performed
by the County of Contra Costa must be in accordance with these laws, ordinances,
codes and regulations. Contractor shall indemnify and save the County of Alameda
harmless from any and all liability, fines, penalties and consequences from any
noncompliance or violations of such lags, ordinances, codes and regulations.
10. Until the expiration of five years after the furnishing of any services
pursuant to this Agreement, the County of Contra Costa shall make available, upon
written request, to the federal and/or state government or any of their duly
authorized representatives, this Agreement, and such books, documents and records
of the County of Contra Costa that are necessary to certify the nature and extent
of the reasonable cost of services. This paragraph shall be of no force and
effect when and if it is not required by law.
11. Nothing contained in this Agreement shall be construed to permit assignment
or transfer by the County of Contra Costa of any rights under this Agreement and
such assignment or transfer is expressly prohibited and void.
12. This Agreement may be altered, changed or amended only by mutual agreement
of the parties, and any alterations, changes or amendments shall be in writing
and signed by the signatories of this .Agreement or their successors in office.
COUNTY OF ALAMEDA COUNTY OF CONTRA COSTA
BY BY I'
President, Board of Supervisors President, Board of Supervisors
SEP 2 8 1993
Date Date
Attest: Phil Batchelor, Clerk of
the Board-of Supervisors and County Adm;&htor
APPROVED AS TO FORM:
KELVIN H. BOOTY, JR., County Counsel 6y
4eputy
BY BY
puty County Counsel
Date Title
r
r _
EXHIBIT A
CONTRA COSTA COUNTY
FORMULA GRANT BUDGET AND SERVICE PRIORITIES
SCOPE OF WORK/ACTIVITIES
April 1, 1993 - June 30, 1993
Z. SUPPORT SERVICES
Provide client advocacy and social work services to
HIV-infected clients in Contra Costa County; provide or
coordinate (as appropriate) client intake, crisis
intervention, and referrals for medical and support
services for HIV-infected clients.
Medi al Social Workers will coordinate client intake and
provide crisis intervention HIV counseling, referrals for medical
and support services, facilitation of medical care, and assistance
to service providers.
Public Health Program Assistant will assist medical social
workers and CARE Coordinator to perform all the above activities.
The maximum amount payable in this category is $54,218
II. PLANNING, COORDINATION, DATA COLLECT AND EVALUATION
Develop and implement ongoing needs assessments, data
collection tools, planning and evaluation instruments to
enable collaboration and coordination of HIV care and
treatment services.
CARE Coordinator is responsible for planning and coordinating
HIV care and treatment services, working in conjunction with the
HIV Planning Council and the community of service providers, and
developing, implementing and overseeing the data collection systems
and evaluations which will serve the planning. and coordinating
functions.
Clerical Assistant is responsible for clerical support of the
CARE programs.
The maximum amount payment in this category is $27,503
III. ADMINISTRATION
No more than 5% of the Formula Grant allocation may be used
for administrative support.
Clerical and accounting services are funded to support the
CARE Formula Grant programs.
The maximum amount payable in this category is $4,086
TOTAL BUDGET: $85,807
•• _
Exhibit B
ALAMEDA COUNTY HEALTH CARE SERVICES AGENCY
SIV/AIDS SERVICES QUARTERLY INVOICE
Period: through
Contractor: Contra Costa County Contract No. :
Check Pay-
able To Co.Co.Co. PH Accounting Date:
Address Public Health Accountina
20 Allen Street
Martinez. CA 94553
Attn: Maria Sanguindel
Approved
Budget Current Billed Unezpended
service 4/01/93- Period To Date Balance
6130/93
Support Services $54,218
Planning, Coordination,
Data Collection and
Evaluation $27,503
Administration S 4,086
TOTAL S85,807
Not amount Payable By Alameda County S
I certify that the information contained herein is true and correct in all
respects, and in accordance with the terms and conditions of this contract
and the financial records of this organization.
Signature & Title of Authorized Agent Date
Approved for
Payment: HASD Contracts Manager/Program Monitor Date
RW2.Inv.5/93