HomeMy WebLinkAboutMINUTES - 09281993 - 1.3 (2) • TO: BOARD OF SUPERVISORS
FROM- Mark Finucane, Health Services Director ?,-^
Contra
By: Elizabeth A. Spooner, Contracts Administrator Costa
DATE: County
SUBJECT: Approve Standard- Agreement (Amendment) #29-396-4 with the State
Department of Health Services, Chronic Disease Branch - Tobacco
Control Section
SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION
I. RECOMMENDED ACTION: .
Approve and authorize the Chair, Board of Supervisors, to execute on
behalf of the County, Standard Agreement (Amendment) #29-396-4 (State
#89-97896-03) with the State Department of Health Services, Chronic
Disease Branch - Tobacco Control Section, effective July 1, 1992, to
amend Standard Agreement #29-396 (as amended by Standard Agreement
[Amendments] #29-396-2 and #29-396-3) .
II. FINANCIAL IMPACT:
Approval of Standard Agreement (Amendment) #29-396-4 incorporates the
County' s FY 1992-93 allocation, provides firm funding amounts through
FY 1992-93 , and projected funding amounts for FY 1993-94 , as follows:
ENCUMBERED FUNDS PROJECTED FUNDING
FY 1989-90 $ 536, 615 FY 1993-94 $ 328, 041
FY 1990-91 $ 533 , 729
FY 1991-92 $ 368 , 619
FY 1992-93 $ 352 , 407
TOTAL $1,791, 370
TOTAL CONTRACT PAYMENT LIMIT $2, 119, 411
The final fiscal year allocation is an estimate that may increase,
decrease or stay the same depending on fluctuations in future tobacco
tax revenues. No County match is required.
III. REASONS FOR RECOMMENDATIONS/BACKGROUND:
On June 19, 1990, the Board approved Standard Agreement #29-396 with
the State Department of Health Services, effective January 1, 1990
through December 31, 1992 , which allocated to the County, a share of
Proposition 99 Tobacco Tax revenues for tobacco education services.
Subsequent actions (#29-396-1, #29-396-2 and #29-396-3) resulted in
approval of the Preliminary Tobacco Control Plan and Budget, extended
the term of the agreement through June 30, 1994 and provided firm
funding amounts through FY 1991-92 .
CONTINUED ON ATTACHMENT: X YES SIGNATURE: ccc
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMEN 9TI
NOFF BOARD CO MITTEE
APPROVE OTHER
SIGNATURE(S)
ACTION OF BOARD ON UP APPROVED AS RECOMMENDED 00� OTHER
VOTE OF SUPERVISORS
_Z�UNANIMOUS (ABSENT �� ) I HEREBY CERTIFY THAT THIS IS A TRUE
AYES: NOES: AND CORRECT COPY OF AN ACTION TAKEN
ABSENT: ABSTAIN: AND ENTERED ON THE MINUTES OF THE BOARD
OF SUPERVISORS ON THE DATE SHOWN.
Contact: Wendel Brunner, M.D. (313-6712) SEP 2 8 1993
CC: Health Services (Contracts) ATTESTED
Auditor-Controller (Claims) Phil Batchelor, Clerk of the Board of
State Dept. of Health Services $lJj1aIY=andC4llnt1AdminL*atV
M382/7-e3 BY DEPUTY
Board Order
#29-396-4
Page 2
Approval of Standard Agreement (Amendment) #29-396-4 will continue the
project through December 31, 1994, clarify the contract language for
tobacco education and perinatal activities, incorporate the County's
FY 1992-93 allocation, provide firm funding amounts through FY 1992-
93, and a projected funding amount for FY 1993-94 .
Nine signed copies of the agreement and nine certified copies of this
Board Order should be returned to the Contracts and Grants Unit for
submission to the State Department of Health Services.
STATE OF: ALIGORNIA, 21-)
ATTORNEY GENERAL
STA��DARD AGREEMENT`— APPROVED BY GENEHE RAL
dMSER M.NO.
y
STD.2(RE V.5-91)'
TAXPAYER'S FEDERAL EMPLOYER IDENTIFICATION NUMBER
THIS AGREEMENT,made and entered into this 1 day of July 19 92 94-6000509
in the State of California,by and between State of California,through its duly elected or appointed,qualified and acting
Tl� legF rogr'ain support Branch AGENCY Department of Health Services
hereafter called the State,and
CONTRACTOR'S NAME _ � n � _
County of Contra Costa Vy
,hereafter called the Contractor.
WITNESSETH: That the Contractor for and in consideration of the covenants,conditions,agreements,and stipulations of the State hereinafter expressed,
does hereby agree to furnish to the State services and materials as follows: (Set forth service to be rendered by Contractor,amount to be paid Contractor,
time for performance or completion,and attach plans and specifications,if any.)
In that certain agreement between this Department and the County of Contra Costa dated
January 1, 1990, and amended on January 1, 1990 and July 1, 1991:
1. Paragraph 1, Subparagraphs (a), (b), (c), and (e) are amended to read:
a. The contractor, hereinafter called the Local Lead Agency (LLA), shall provide
tobacco education and perinatal services and deliverables in accordance with its Local
Plan and Supplement to such plan, including any amendments submitted to and
approved by the Department pursuant to Health and Safety Code Section 24164 and
Welfare and Institutions Code Section 14148.95. For the purposes of this
Agreement, the Local Plan required under Health and Safety Code Section 24164 and
the Supplement to such Local Plan required under the Welfare and Institutions Code
Section 14148.95 shall hereinafter be referred to as the Comprehensive Plan. The
approved Comprehensive Plan is hereby incorporated by this reference and made a
part of this Agreement. The Comprehensive Plan shall be submitted in accordance
with the guidelines issued on February 14, 1992 entitled Revised Comprehensive
Tobacco Control Guidelines and Supplemental Perinatal Outreach Guidelines.
CONTINUED ON 1 SHEETS, EACH BEARING NAME OF CONTRACTOR AND CONTRACT NUMBER.
The provisions on the reverse side hereof constitute a part of this agreement.
IN WITNESS WHEREOF,this agreement has been executed by the parties hereto,upon the date first above written.
STATE OF CALIFORNIA CONTRACTOR
A`Department of Health Services E°ounty oT`ConTr 'Cos state whether a corporation,partnership,etc.)
BY(AUTHORIZED SIGNATURE) BY(AU E r
PRINTED NAME OF PERSON SIGNING PRINTED NAME AND TITLE OF PERSON SIGNING
Edward E. Stahlberg Chair, Board of Supervisor
TITLE Chief, Program Support Branch ADDRESS 651 Pine Street, Martinez, CA 94553
AMOUNT ENCUMBERED BY THIS PROGRAWCATEGORYCODE AND TITLE) FUND TITLE Department of General Services
DOCUMENT 11 - Local Lead Agencies CTPSF Health Ed use only
$ 12,981 (OPTIONAL USE)
PRIOR AMOUNT ENCUMBERED FOR
THIS CONTRACT
$ 1,778,389 ITEM CHAPTER STATUTE FISCAL YEAR
TOTAL AMOUNT ENCUMBERED TO - - - �f')
DATE OBJECT OF EXPENDITURE(CODE AND TITLE)
$ 1,791,370
I hereby certify upon my own personal knowledg a19� ed No. PDATE
B.R.No. %,,.!;in,i f 278, Sty
are available for the period and purpose of the expenditure stated above.
SIGNATURE OF ACCOUNTING OFFICER
D
CONTRACTOR F-1STATE AGENCY E] DEPT.OF GEN.SER. CONTROLLER E
Coarity of Contra Costa Contract Number 89-97896-03
The LLA agrees to expend funds received under this contract in accordance with the approved budget
and budget documentation contained in its approved Comprehensive Plan. The LLA also agrees that
the allocation of funds pursuant to the Agreement is contingent upon the Department's approval of the
LLA's Comprehensive Plan and any amendments thereto. No funds shall be allocated, under
subparagraph (c) of this paragraph, in any given fiscal year unless a Comprehensive Plan and any
amendments thereto have been approved by the Department for that fiscal year.
Amendments to the LLA Comprehensive Plan must be approved by the Department. The Department
shall notify the LLA in writing of the effective date of such approvals. The LLA agrees that each
amendment to a LLA Comprehensive Plan and any written documentation of approval by the
Department shall be incorporated by this reference and made a part of this Agreement.
b. The term of this contract shall be from January 1, 1990 to December 31, 1994.
C. The maximum amount to be allocated under this Agreement from Fiscal Year (FY) 1989-90 is
$536,615; from FY 1990-91 is $533,729; from FY 1991-92 is $368,619; from FY 92-93 is $352,407;
and, from FY 1993-94 is $328,041.
e. The maximum amount that shall be allocated under this contract shall not exceed $2,119,411.
2. Paragraph 2 (a) is amended to read:
a. The Department shall make prospective quarterly allocations to the LLA to provide services and
deliverables pursuant to paragraph 2 of this Agreement, upon receipt and Department approval of a
prospective allocation invoice submitted by the LLA. The prospective allocation invoice shall be
submitted in a form and format prescribed by the Department.
The LLA agrees to submit cost reports and progress reports. The cost reports will specify actual
expenditures for tobacco education and perinatal services previously provided by the LLA. The cost
and progress reports shall be submitted in a form, format and schedule prescribed by the Department.
The LLA agrees that subsequent prospective allocations shall be contingent upon receipt and
Department approval of progress and cost reports. The LLA agrees that if, after review of a progress
or cost report, the Department determines that all of the allocated funds have not been expended
during the period covered by the progress or cost report, to provide the services identified in the
LLA's approved Comprehensive Plan, the Department may offset the value of the services not
rendered against future prospective quarterly allocations, and that such offsets shall not be considered
withholds.
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Col-Ahiy of Contra Costa Contract Number 89-97896-03
3. Paragraph 5 (b) is amended to read:
b. No funds received under this contract shall be spent after December 31, 1994. Unspent funds shall
be identified and returned to the State no later than April 30, 1995 to the address specified in
paragraph 2 (b) above. The words "Unspent Tobacco Control Program Funds" and the contract
number shall be written on the face of the check or warrant that the LLA has issued to return unspent
funds.
4. The effective date of this amendment is July 1, 1992.
5. All other terms and conditions of said agreement shall remain in full force and effect.
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