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Home My WebLink AboutMINUTES - 09211993 - 1.43 CORRECTED COPY, PLEASE DESTROY PREVIOUS ISSUE / �3 TO-. BOARD OF SUPERVISORS FROM: Cwtr Phil Batchelor, County Administrator 'l�Gl DATE: CO �, September 21, 1993 vvlal 'ly SUBJECT; BUDGET AND FINANCE SYSTEM TECHNICAL SUPPORT SPECIFIC REQUEST(S) OR RECOMMENDATIONS) & BACKGROUND Alm JUSTIFICATION RECOMMENDATION: Approve and authorize the Chair, Board of Supervisors to amend a contract with Aquarius Public Management, Inc. for a maximum payment limit of $69,690 to provide budget and financial computer system technical support to the Auditor and County Administrator's Office through June 30, TM 104.6.. A. BACKGROUND: Over the last several years, Aquarius Public Management, Inc. has provided invaluable technical assistance to a number of departments including Health Services and General Services Departments and the Auditor and County Administrator Offices with regard to computer systems and related technical services. The firm was involved in the planning for a replacement of the county budget system which resulted in over $100,000 in savings to the County for the same system or compared to counties purchases. This contract continues the budget system technical support for negotiating the contract with the vendor providing the new budget system, customizing the software and hardware to county needs, and providing the technical liaison between the vendor, county data processing and key departments in installing the budget system. A portion of the contract provides technical assistance to the Auditor's Office for analysis and improvement of the outmoded finance system. CONTINUED ON ATTACHMENT: YES SIGNATURE; _JCFt� RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATURE(S): ACTION OF BOARD ON SEP 2 1 1993 APPROVED AS RECOMMENDED OTHER VOTE OF SUPERVISORS 1 HEREBY CERTIFY THAT THIS IS A TRUE 6 UNANIMOUS (ABSENT �" AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES. AND ENTERED ON THE MINUTES OF THE BOARD ABSENT ABSTAIN: OF SUPERVISORS ON THE SHOWN. CC: Auditor-Controller ATTESTED SEP 2 1 993 County Administrator PHIL BATCHELOR. CLERK OF THE BOARD OF Contractor SUPERVISORS AND COUNTY ADMINISTRATOR BY M382/7-83 DEPUTY TO- BOARD OF SUPERVISORS FROM: Contra Phil Batchelor, County Administrator C�a��,` DATE: September 21, 1993 Coirn SUBJECT: BUDGET AND FINANCE SYSTEM TECHNICAL SUPPORT SPECIFIC REQUEST(S) OR RECOMMENDATION(S) a BACKGROUND AND JUSTIFICATION RECOMMENDATION: Approve and authorize the Chair, Board of Supervisors to amend a contract with Aquarius Public Management, Inc. for a maximum payment limit of $69,690 to provide budget and financial computer system technical support to the Auditor and County Administrator's Office through June 30, 1993. BACKGROUND: Over the last several years, Aquarius Public Management, Inc. has provided invaluable technical assistance to a number of departments including Health Services and General Services Departments and the Auditor and County.Administrator Offices with regard to computer systems and related technical services. The firm was involved in the planning for a replacement of the county budget system which resulted in over $100,000 in savings to the County for the same system or compared to counties purchases. This contract continues the budget system technical support for negotiating the contract with the vendor providing the new budget system, customizing the software and hardware to county needs, and providing the technical liaison between the vendor, county data processing and key departments in installing the budget system. A portion of the contract provides technical assistance to the Auditor's Office for analysis and improvement of the outmoded finance system. CONTINUED ON ATTACHMENT: YES SIGNATURE: -jcr4 , RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATURE S : ACTION OF BOARD ON SEP 2- APPR VE- AS RE____ -N__✓ r OTHER _ VOTE OF SUPERVISORS 1 HEREBY CERTIFY THAT THIS IS A TRUE (/ UNANIMOUS (ABSENT �"- AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD ABSENT; ABSTAIN: OF SUPERVISORSONTHE DATE SHOWN. CC: Auditor-Controller ATTESTED SEP 2 1 i 1993 {/County Administrator PHIL BATCHELOR, CLERK OF THE BOARD OF Contractor SUPERVISORS AND COUNTY ADMINISTRATOR M382/7-83 BY ' l ,DEPUTY C rr. _..._._.. - -------............ _.._...... ...-...- .._._.....--- .... ..__... - .__ _.. Contra Costa County Number / Standard Form 1/87 SHORT FORM SERVICE Fund/Org 1 169-0— CO M ACT 690CONTRACT AMENDMENT AGREEMENT Account # 2310 Other # 1. Identification of Contract to be Amended. Number: 33927 Effective Date: September 15, 1993 Department: County. Administrator's Office Subject: Consultation and technical assistance with regard to Budget and Financial System Improvements 2. Parties. The County of Contra Costa, California (County), for its Department named above, and the following named Contractor mutually agree and promise as follows: Contractor: Aquarius Public Management, Inc. Capacity: Corporation Taxpayer ID # q4-25An5,9A Address: 715 Euclid Avenue Berkeley, CA 94708 3. Amendment Date. The effective date of this Contract Amendment Agreement is September 15, 1993 4. Amendment Specifications. The Contract identified above is hereby amended as set forth in the "Amendment Specifications' attached hereto which are incorporated herein by reference. 5. Signatures. These signatures attest the parties' agreement hereto: COUNTY OF CONTRA COSTA, CALIFORNIA CONTRACTOR By ByI' �� Designee Approved: County Administrator (Designate business capacity By- By esignee Sec+• {� — /►^ee�.s i..�v Recommended by Department TDesignate musiness capacity Bye/ [Form approved by County Counsel] esignee Note to contractor: For corporations (profit or nonprofit). the contract mist be signed by two officers. Signature A must be that of the president or vice-president and Signature 8 eat be that of the secretary or assistant secretary (civil code Section 1190.1 and Corporations Code Section 313). l Amendment Specifications This contract is amended to increase service units from 215 to 606, at the existing rate of $115 per service unit. The amendment increases the payment limit from $24,955 to $69,690. The term of the agreement stays the same. Attachment A defines the tasks of the amended agreement while Attachment B schedules the service units by month. Attachment A Budget and Financial System Improvement Task Descriptions Final Decision/Contract Negotiation/Project Preparation Support(July-August): Develop materials for County Administrator and Board of Supervisors to secure funding for the proposed project. Assuming project approval, represent County in negotiations with vendor and develop a contract which is mutually agreeable to County and vendor. Prepare project schedules and support the County Project Manager in packaging materials for initial meetings of Project Executive Committee, Project Steering Committee and Project Team. Fit.Analysis Support (September - October): Work with County and vendor to ensure that County understands the vendor's software and that vendor understands the County's requirements. This task includes facilitating analysis of issues important to determining how the system will work and be used at the County. Contractor will assist the County in a complete system review and system testing program. Contractor will also help County decide what modifications the vendor should make to the system. Vendor Liaison/Implementation Support(October-June): Assist County staff and vendor in ensuring the proper programming of interfaces with key external systems and of modifications to system processing and reporting. Work with County to train Departmental staff in the use of the system, including the development of manuals and training materials. Assist County in its first "live" usage of all the different aspects of the system. Support System Planning Efforts for General Fund Department (July- June): Represent CAO's Office in assisting key General Fund Departments to analyze and plan for meeting their system needs. In particular, Auditor-Controller's systems needs will be addressed. ' r - - _ - Attachment B Budget and Financial System Improvement Service Unit Distribution By Month System Support for Month Budget System Auditor-Controller July . 25 5 August 65 5 September 80 5 October 80 5 November 40 5 December 40 5 January 80 5 February 40 5 March 24 5 April 24 5 May 24 5 June 24 5 546 60 TOTAL Service Units 606