HomeMy WebLinkAboutMINUTES - 09211993 - 1.42 i
000-9005/A. 1 . 1 . 1
TO: BOARD OF SUPERVISORS
Contra
FROM: BARTON J. GILBERT, DIRECTOR OF GENERAL SERVICES
� - Costa
SEPTEMBER 21, 1993
County
DATE:
APPROVING CONSULTING SERVICES AGREEMENT FOR ARCHITECTURAL SERVICES FOR
SUBJECT: IMPROVEMENTS AT JUVENILE HALL FACILITY, 202 GLACIER DRIVE, MARTINEZ,
AND BYRON BOYS RANCH, BIXLER ROAD AND BYER ROAD, BYRON (WH346B)
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
I . RECOMMENDATION
A. APPROVE a consulting services agreement with Stephen E.
Harriman, AIA & Associates, 47 Quail Court, Suite 309 ,
Walnut Creek, for architectural services through
Construction Documents Phase for Improvements at
Juvenile Hall Facility, 202 Glacier Drive, Martinez and
Byron Boys Ranch, Bixler Road and Byer Road. The
agreement will be effective July 16 , 1993, with a
payment limit for basic services of $93,939 . 00, which
amount" shall not be exceeded without prior, written
authorization by the Director of General Services . In
addition, the agreement will provide the Board an
option to extend the architectural services beyond the
Construction Documents phase.
B. AUTHORIZE the Director of General Services to execute
the agreement and to issue written authorizations for
extra work, provided that the cumulative total extra
cost for all such authorizations shall not exceed
$25, 000 . 00 .
II . FINANCIAL IMPACT
There are sufficient funds in the plant acquisition account
to pay for the consultant ' s fee.
CONTINUED ON ATTACHMENT: YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S):
ACTION OF BOARD ON SEP Z 1. 1993 APPROVED AS RECOMMENDED OTHER
VOTE Oj SUPERVISORS
1 HEREBY CERTIFY THAT THIS IS A TRUE
UNANIMOUS(ABSENT ) AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
CONTACT: BARTON J. GILBERT ( 313-7100) SEP 2 11993
cc: County Administrator ATTESTED
General Services Dept. - PHIL BATCHELOR,CLERK OF THE BOARD OF
Arch. Div. , Accounting SUPERVISORS AND COUNTY ADMINISTRATOR
Auditor-Controller
Probation Dept. (Via A/D) '
BY ,DEPUTY
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APPROVING CONSULTING SERVICES AGREEMENT FOR 000-9005/A. 1 . 1 . 1
ARCHITECTURAL SERVICES FOR IMPROVEMENTS AT September 21, 1993
JUVENILE HALL FACILITY, 202 GLACIER DRIVE,
MARTINEZ AND BYRON BOYS RANCH, BIXLER ROAD
AND BYER ROAD, BYRON
III . REASONS FOR RECOMMENDATIONS/BACKGROUND
A. On January 18, 1991 the Department of the Youth Authority,
State of California, notified the County Chief Probation
Officer that $1, 329,808 . 00 has been allocated to Contra
Costa County from the County Correctional Facility Capital
Expenditure and Youth Facility Bond Act of 1988, Proposition
86 .
B. Negotiations have been completed and an appropriate
agreement for architectural services is ready to sign. The
architectural services covered in the agreement include
Schematic Design, Design Development, and Construction
Documents Phases of service. The agreement includes an
option to extend the agreement to include bidding and
construction support services .
C. The consultant, Stephen E. Harriman, AIA & Associates will
use subconsultants to satisfy the goals of the County' s
Minority and Women Business Enterprise Contract Compliance
Program, or will show that a good faith effort was made to
meet the goals .
D. The County must proceed with this agreement for
architectural services because it does not have sufficient
staff to provide the services .
IV. CONSEQUENCES OF NEGATIVE ACTION
If this recommendation is not approved, the County will risk loss
of a 75% State Grant for this project. The improvements are
primarily life and health safety related.
00005B09 . 08A
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