HomeMy WebLinkAboutMINUTES - 09141993 - 1.95 r
To: BOARD OF SUPERVISOR$
FROM: Mark Finucane, Health Services Director /y Contra
By: Elizabeth A. Spooner, Contracts Administrato Costa
DATE: September 1, 1993 County
SUBJECT:
Approval of. Agreement #28-531-1 with the County of Alameda
SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION
I. RECOMMENDED ACTION:
Approve and authorize the Chair, Board of Supervisors, to execute on
behalf of the County, Agreement #28-531-1 with the County of Alameda,
in the amount of '$333, 506, for the period from July 1, 1993 , through
June 30, 1994, to enhance comprehensive services to Contra Costa
County residents with HIV Disease and their families.
II. FINANCIAL IMPACT:
Approval of this agreement will result in $333 , 506 of Supplemental
Grant funds from the County of Alameda, as the Grantee of federal
funds under the Ryan White Comprehensive AIDS Resources Emergency
(CARE) Act, Title I, for FY 1993-94. No County match is required.
III. REASONS FOR RECOMMENDATIONS/BACKGROUND:
On February 2 , 1993, the Board of Supervisors approved Agreement #28-
531 with the County of Alameda, as the Grantee of federal Ryan White
CARE Act, Title I Supplemental Grant funds, for development,
organization, coordination, and operation of more effective and cost
efficient systems for the delivery of essential services to Contra
Costa County residents with HIV Disease and their families. Approval
of Agreement #28-531-1 will continue funding for these services
through June 30, 1994 .
The Board Chair should sign seven copies of the agreement. Six signed
copies of the agreement and four certified copies of this Board Order
should be returned to the Contracts and Grants Unit for submission to
the County of Alameda.
CONTINUED ON ATTACHMENT: YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMME ATI N OF BOARD CO MITTEE
APPROVE OTHER
SIGNATURE(S)
ACTION OF BOARD ON SEP 14 1993APPROVED AS RECOMMENDED -4- OTHER
VOTE OF SUPERVISORS
UNANIMOUS (ABSENT ) I HEREBY CERTIFY THAT THIS IS A TRUE
AYES: NOES: AND CORRECT COPY OF AN ACTION TAKEN
ABSENT: ABSTAIN: AND ENTERED ON THE MINUTES OF THE BOARD
OF SUPERVISORS ON THE DATE SHOWN.
Contact: Wendel Brunner, M.D. (313-6712) SEP 14 1993
cc: Health Services (Contracts) ATTESTED
Risk Management Phil Batchelor, Clerk of the Board of
Auditor-Controller (Claims) $ujl�fYht�J;i$R��Q1111yAd1i►ultst;�pt
Alameda County Health Care Services Agency
M382/7-83 BY DEPUTY
28 - 531 - 1
FISCAL AGENT AGREEMENT
This Agreement, made and entered into this day of 1993, by
and between the County of Alameda and the County of Contra Costa.
WHEREAS, the Ryan White Comprehensive AIDS Resources Emergency Act of 1990
(hereinafter referred to as the "Act") was enacted into federal law for the
purpose of providing emergency assistance to localities that are
disproportionately affected by the Human Immunodeficiency Virus epidemic and to
provide financial assistance for the development, organization, coordination and
operation of more effective and cost efficient systems for the delivery of
essential services to individuals and families with HIV disease, and ;
WHEREAS, the Secretary of the United States Department of Health and Human
Services, acting through the Health Resources and Services Administration, has
awarded $1,235,207 to the Oakland Eligible Metropolitan Area in accordance with
the provisions of the HIV Emergency Relief Supplemental Grant Program of the Act,
to be disbursed over the period of July 1, 1993 through June 30, 1994 to provide
essential services, and;
WHEREAS, the grant is directed to the President of the Alameda County Board
of Supervisors as the chief elected official of the urban county that administers
the public health agency that provides outpatient and ambulatory services to the
greatest number of people with AIDS, and;
WHEREAS, the President of Alameda County Board of Supervisors shall establish
through intergovernmental agreements with the chief elected officials of the
qualifying political subdivisions an administrative mechanism to allocate funds
and services; and
WHEREAS, both the Health Resources and Services Administration and the
Alameda/Contra Costa HIV Planning Council stipulate that 27 percent of the funds
awarded to the Oakland Eligible Metropolitan Area be allocated to Contra Costa
County and, further, that Contra Costa County has been allocated $333,506 from
the total awarded to the Oakland Eligible Metropolitan Area, to be disbursed over
the period of July 1, 1993 through June 30, 1994.
NOW, THEREFORE, IT IS HEREBY MUTUALLY AGREED AS FOLLOWS:
1. The County of Contra Costa shall:
A. Provide for the delivery of essential services to individuals and
families with HIV disease, as set forth in Exhibit A; and
B. Provide to the County of Alameda quarterly invoices for services
provided pursuant to this Agreement, which reflect the services
provided during the preceding quarter, using the invoice format as
set forth in Exhibit B.
2. The County of Alameda shall:
A. Remit payment to Contra Costa County within ten (10) working days of
receipt of each invoice. The total amount payable to Contra Costa
County shall not exceed $333,506 for the period of July 1, 1993
through June 30,1994.
3. Attached hereto and marked Exhibit A, and incorporated by reference herein,
is the scope of work to be performed by the County of Contra Costa and the budget
requesting AIDS funding pursuant to the Act.
4. The County of Alameda is not liable for an exchange of money or monetary
consideration under this Agreement.
S. Neither the County of Contra Costa, nor any of its employees shall by
virtue of this Agreement be an employee of the County of Alameda for any purpose
whatsoever, nor shall it or they be entitled to any of the rights, privileges or
benefits of Alameda County employees. The County of Contra Costa shall be deemed
at all times an independent contractor and shall be wholly responsible for the
manner in which it performs the services required of it by the terms of this
Agreement. The County of Contra Costa assumes exclusively the responsibility for
its actions and those of its employees as they relate to the services to be
provided during the course and scope of their employment.
6. The County of Contra Costa shall provide workers' compensation at its own
cost and expense and neither the County of Contra Costa nor its carrier shall be
entitled to recover any costs, settlements, or expenses of workers' compensation
claims arising out of this contract.
7. The County of Contra Costa shall at all times during the term of this
Agreement maintain in force those insurance policies and bonds as designated in
the attached Exhibit C and will comply with all those requirements.
8. The County of Contra Costa agrees to defend at its sole expense,
indemnify, and hold harmless the County of Alameda, its officers, employees and
agents, from any liability in addition to any and all acts, claims, omissions,
and losses by whomever asserted arising out of the acts or omissions of the
County of Contra Costa in performance of the scope of work except those arising
by reason of the sole negligence of, the County of Alameda, its officers,
employees or agents.
The County of Alameda agrees to defend at its sole expense, indemnify, and
hold harmless the County of Contra Costa, its officers, .employees and agents,
from any liability in addition to any and all acts, -claims, omissions, and losses
by whomever asserted arising out of the acts or omissions of the County of
Alameda in performance of the scope of work except those arising by reason of the
sole negligence of the County of Contra Costa, its officers, employees or agents.
9. The County of Contra Costa shall observe and comply with all applicable
laws, ordinances, codes and regulations of governmental agencies, including
federal, state, municipal, and local governing bodies. All services performed
by the County of Contra_ Costa must be in accordance with these laws, ordinances,
codes and regulations. Contractor shall indemnify and save the County of Alameda
harmless from any and all liability, fines, penalties and consequences from any
noncompliance or violations of such laws, ordinances, codes and regulations.
10. Until the expiration of five years after the furnishing of any services
pursuant to this Agreement, the County of Contra Costa shall make available, upon
written request, to the federal and/or state government or any of their duly
authorized representatives, this Agreement, and such books, documents and records
of the County of Contra Costa that are necessary to certify the nature and extent
of the reasonable cost of services. This paragraph shall be of no force and
effect when and if it is not required by law.
11. Nothing contained in this Agreement shall be construed to permit assignment
or transfer by the County of Contra Costa of any rights under this Agreement and
such assignment or transfer is expressly prohibited and void.
12. This Agreement may be altered, changed or amended only by mutual agreement
of the parties, and any alterations, changes or amendments shall be in writing
and signed by the signatories of this Agreement or their successors in office.
COUNTY OF ALAMEDA COUNTY OF CONTRA COSTA
BY BY
President, Board of Supervisors President, Board of Supervisors
.SEP 14 1993
Date Date
APPROVED AS TO FORM:
KELVIN H. BOOTY, JR., County Counsel
BY ►f'7V� BY
Deputy County Counsel
Date Title
EXHIBIT A
CONTRA COSTA COUNTY
SUPPLEMENT GRANT BUDGET AND SERVICE PRIORITIES
SCOPE OF WORK/ACTIVITIES
July 1, 1993 - June 30, 1994
I. SUPPORT SERVICES
Day Care/Respite $41,800
AIDS Community Network
Organizing and expanding volunteer involvement, client
enrollment and activities at Tranquillium Center, a day
care service center for people with HIV in West Contra
Costa County
Food $30,900
Diablo Valley AIDS Center
1,000 bags of groceries to HIV-infected clients who meet
financial eligibility requirements. Volunteer
recruitment and coordination of food bank services.
Direct Financial Assistance $50,000
Catholic Charities ($35,000)
Short-term rental assistance and emergency housing
vouchers for financially eligible HIV-infected clients.
Contra Costa County Health Services Department ($15,000)
Bus ticket and transportation vouchers for people with
HIV who meet financial eligibility requirements
The maximum amount allowable for Support Services is $122,700
II. CASE MANAGEMENT
Bay area Addiction Research And Treatment
2 . 0 FTE HIV Case Managers for clients enrolled in
methadone treatment.
The maximum amount allowable for Case Management is $73, 000.
III. HOME HEALTH CARE
Contra Costa County Health Services Department
Attendant care and child care for people with HIV disease
The maximum amount allowable for Home Health Care is $71,131.
IV. MENTAL HEALTH
Contractor to be identified to provide mental health
training and coordination to ensure access to mental
health resources for people with HIV.
The maximum amount allowable for Mental Health is $50,000.
V. ADMINISTRATION
No more than 5% of the total Supplemental Grant
allocation may be used for administrative support.
Clerical and accounting services are funded to support
the CARE Supplemental Grant programs
The maximum amount allowable for administration is $16,675.
TOTAL BUDGET: $333,506
l
Exhibit B
ALAMEDA COUNTY HEALTH CARE SERVICES AGENCY
HIV/AIDS SERVICES QUARTERLY INVOICE
Period: through
Contractor: Contra Costa County Contract No. :
Check Pay-
able To Co.Co.Co. PH Accounting Date:
-Address Public Health Accounting
20 Allen Street
Martinez, CA 94553
Attn: Maria Sanguindel
Approved
Budget Current Billed Unexpended
service 7/01/93- Period To Date Balance
6130/94
Support Services $122,700
Case Management 73,000
Home Health Care 71,131
Mental Health 50,000
Administration $ 16,675
TOTAL $333,506
Net Amount Payable By Alameda County $
I certify that the information contained herein is true and correct in all
respects, and in accordance with the terms and conditions of this contract
and the financial records of this organization.
Signature & Title of Authorized Agent Date
Approved for
Payment: HASD Contracts Manager/Program Monitor Date
RW2.Inv.
5/93