HomeMy WebLinkAboutMINUTES - 10041983 - 1.26 � �' fid✓
POSITION ADJUSTMENT REQUEST No.
Date: 7-29-83
DISTRICT ATTORNEY Dept. No./ Copers.
Department Family Support Div. Budget Unit No. 0245 Org. No. 2892 Agency No.
Action Requested: Establish one-position class of Family Support Program Specialist in the
pay range of $1712 - $2081 and recognize management status: reclassify incumbent Karen Welch
to new class.
Proposed Effective Date: 8-1-83
Explain why adjustment is needed: Properly classify incumbent to class and pay level
commensurate with delegated assignments and responsibilities; recognize management�Etatus.
r�
Classification Questionnaire attached: YesXD No E] m. '
Estimated cost of adjustment: $ 4-12768 `
Cost is within department's budget: Yes D No F]
If not within budget, use reverse side to explain how costs are to be fun
Department must initiate necessary appropriation adjustment. < :§7 %1A I
Use additional sheets for further explanations or comments.
for Department Head
Personnel Department Recommendation
Date:September 26, 1983
Allocate the class of Family Support Program Specialist to the Basic Salary Schedule at
salary level H2 329 (1712-2081) and reclassify person and position of Supervising Clerk,
position 42-109, salary level H2 167 (1456-1770) to Family Support Program Specialist.
This class is exempt from overtime.
Amend Resolution 71/17 establishing positions and resolutions allocating classes to the
Basic/Exempt Salary Schedule, as described above.
Effective: ( day following Board action.
Date or Dire for of rso ne
County Admini ator Recommendation
Date: —T./,Y�_
Approve Recommendation of Director of Personnel
D Disapprove Recommendation of Director of Personnel
Q Other:
for ounty Administrat r
Board of Supervisors Action OCT 4 1983
Adjustment APPROVED/� on J.R. Olsso Coun` lerk
OCT 41983
Date: By:
APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL/SALARY RESOLUTION AMENDMENT.
u'f�t r inn
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~ CONTRA COSTA COUNTY
C L ASS IF I CAT I ON Q U E S T I ON N A I R E
NA N,= DEPARTMENT DIVISION
Karen A. Welch District Attorney Family Support
OFFICIAL JOB CLASSIFICATION WORKING JOB TITLE Piace nI Work and Asslgnrc Hourn
Family Support Program Specialist 40 Muir Road, Martinez
Time Required Description of Work:
65% FISCAL PROGRAM, SUPPORT DISTRIBUTION
Serve as delegated authority in administering proper distrubution of child sup-
port money. Research and review specific cases to determine appropriate action
to take in the out-of-ordinary situations that normally require the Director's
approval with special emphasis on tax refund intercepts. Liaison to the Office
of Child Support in Sacramento in regards to child support policy interpretation.
Assemble, edit, and transmit lists of defendant names being submitted for FTB and
IRS tax intercepts. Audit cases and authorize the return of any intercept money
where the amount received has exceeded the balance owing in the account.
Monitor and control support checks received from defendants and not honored by
banks. Advise defendant personal checks no longer acceptable as payment of
support; provide notice bad check must be made good within 30 days or the matter
will be taken up in Small Claims Court.
Prepare necessary data, file legal documents, and represent the County in Small
Claims Court.
Respond to request from the Social Service Department for child support audits
on specific welfare cases involved in overpayment computations and/or fair hear-
ings. Research records so that complete and accurate information can be provided.
Upon inquiry from a Title Company, review, audit support account for case in
which a lien had previously been recorded. Determine balance due and complete
a demand letter. Prepare either a full or partial Satisfaction of Judgment as
appropriate for Director's signature. Maintain liaison status with all title
- companies. -
Maintain file of Power of Attorneys signed by petitioners in situations where
defendants will not make support checks payable to the County. As checks
payable to petitioner are received from the Auditor's Office, initiate Power
of Attorney; process, prepare and endorse checks for the Director. If Power
of Attorney not in file, instruct case carrying worker to obtain one from the
petitioner.
35% ADMINISTRATION
Relieve the Director in matters, telephonic, mail or office activities not
requiring his personal attention; research Family Support records to obtain
necessary information needed to respond to inquiries. Assist the Director in
activities of a sensitive or confidential and sometimes controversial nature
concerning affirmative action complaints, labor-management relations , litigation,
disciplinary actions, Family Support complaints from petitioners, defendants,
attorneys, Bar Associations, Attorney General 's Office, State Information Offices
as well as other reciprocal agencies. Responsible for confidential personnel
performance evaluations and other confidential material including maintenance
of these files; make appointments and schedule meetings for the Director, Pro-
gram As.si.stant. and Office Manager;. take and transcribe dictation as necessary.
Prepare statistical reports for local , State, and Federal .use regarding child
support collections, total number of cases, and various caseload activities.
Act for the Director in reviewing the determination of "good cause" as supported
by the Social Service Department for a welfare applicant to avoid- cooperating
with the District Attorney in a Family Support matter. Review material sub-
mitted by Social Service and make decisions as to appropriateness and correctness
of their determination. Responds to Social Service.
AK 75
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_ .., !/. cm..p-, riP e•�red o. tort of Jct:
Calculator, typewriter
I! .i v• name and tole of the person .,no cuperv:ses Po :;:cry
L. F. Banuelos, Director of Family Support Services
Lint 'ne names o: employees supervises. If a whore unit is supervises simply name the unit and state the number of employee-
Not
mp oyee_Not applicable
It public contacts are required either in person or by phone, state with canon, and in general, for what purposes
Office of Child Support Enforcement, Sacramento; offices of Attorney General , Title
Companies, State's Information Officers , Bar Associations, Family Support Agencies
other counties and states.
What decisions must be made in performing the work:
Correctness and appropriateness of support monies distribution for problem situations not
fitting standard situations; monitor and control of payments in conformity to State and
Federalstatues and r c]ulations; appropriateness and correctness of full or partial satis-
faction or re ease of d ens.
What ports of the job require the greatest skill, knowledge,and involve the greatest responsibility
Decisions relative to money distribution, release of funds and actions pertaining to lien
actions.
pertaining to fiscal program, support istribution
The above statemen t°/accurately describe this job as it has bee for the past and 6
and 4 months for Administration °°`° antha
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(Signature) „ Q-`^ ( Data)
COMMENTS OF IMMEDIATE SUPERVISOR
In what way are the above statements incomplete, inaccurate or misleading:
Statements are realistic as given recognizing position has been and continues to be in a
state of evolution.
What is the basic purpose or function of this position ?
Manage distribution of payments in conformity with statutes, relieve the Director of
administrative responsibilities not requiring his personal attention.
What changes have occurred in the work of this position ?
Move from primary focus of staff supervision to functional management.
What parts of this job do you check or review closely and why 7
None--Responsibility, integrity, skill , knowledge and experience of incumbent obviate the
need for close supervision.
If the position requires typing or shorthand, are they incidental or essential 7
Typing: yes (incidental ) Time Required: 35%
Shorthand: yes (incidental ) Time Required: 25%
State what you believe to be the special certificates and minimum amounts of training and experience required to perform this job:
Required education: Equivalent to high school graduation.
Required experience: 5 years increasingly responsible administrative or clerical
within Family Support, with 2 years at Supervising Clerk or above.
Required licenser t ate liforma Mot�pr Vehicle Operator's License.
(Signature) - www i i s n '\!—✓P (Date)
COMMENTS OF DEPARTMENT HEAD
Comment an the statement of the.employee and supervisor. Designate any other positions in the department which you believe are similar in duties and
responsibilities.
2,- Z/ "
—F
I Signature, Date)
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