HomeMy WebLinkAboutMINUTES - 08031993 - 1.54 r.
HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
TO: BOARD OF COMMISSIONERS
FROM: Richard J. Martinez, Executive Director
DATE: August 3, 1993
SUBJECT: APPOINTING CONTRACTING OFFICER
SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION
I. RECOMMENDED ACTION:
ADOPT Resolution No. 3685 designating Richard J. Martinez as Contracting
Officer for the Housing Authority of the County of Contra Costa, as prescribed by
the Department of Housing and Urban Development (HUD) and as recommended by the
Advisory Housing Commission.
II. FINANCIAL IMPACT:
None.
III. REASONS FOR RECOMMENDATION/BACKGROUND:
Under the constraints of HUD Handbook 7485.1, Public and Indian Housing
Comprehensive Improvement Assistance Program, the Housing Authority shall designate
an employee as its contracting officer, and identify the scope and limitations of
his/her responsibility in writing. It has been the practice of the Housing Authority
of the County of Contra Costa to design4te its Executive Director/Secretary/Treasurer
as Contracting Officer.
At its Regular Meeting on Monday, July 19, 1993, the Advisory Housing
Commission voted to recommend adoption of Resolution No. 3685 designating Richard J.
Martinez as Contracting Officer for the Housing Authority of the County of Contra
Costa.
IV. CONSEQUENCES OF NEGATIVE ACTION:
Should the Board of Commissioners elect to not adopt Resolution No. 3685,
designating a Contracting Officer, the Housing Authority would not be in compliance
with HUD regulations.
CONTINUED ON ATTACHMENT: YES SIGNATURE
RECOMMENDATION OF EXECUTIVE DIRECTOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S) :
ACTION OF BOARD ON AUG i APPROVED AS RECOMMENDED >e— OTHER
VOTE OF COMMISSIONERS
� I HEREBY CERTIFY THAT THIS IS A
UNANIMOUS (ABSENT TRUE AND CORRECT COPY OF AN
AYES: NOES: ACTION TAKEN AND ENTERED ON THE
ABSENT: ABSTAIN: MINUTES OF THE BOARD OF
COMMISSIONERS ON THE DATE SHOWN.
ATTESTED AUG 31993
PHIL BATCHELOR, CLERK OF
THE BOARD OF COMMISSIONERS
AND COUNTY ADMINISTRATOR
BY , DEPUTY
i v
1 54 9 A
THE BOARD OF COMMISSIONERS, HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
RESOLUTION NO. 3685
APPOINTING CONTRACTING OFFICER
WHEREAS, it is essential to designate a Contracting Officer to officially
represent the Housing Authority of the County of contra Costa,
hereinafter referred to as Local Authority, in the routine
prosecution of Construction, Modernization, Rehabilitation and
Maintenance Contracts as prescribed by the Department of Housing
and Urban Development and as otherwise necessary:
NOW, THEREFORE, BE IT RESOLVED that Richard J. Martinez be hereby appointed
as the Contracting Officer to administer the said Contracts for
and in the name of the Local Authority, to officially sign for the
Local Authority all the following documents:
la. "Change Orders" involving changes in contract cost and
completion time not contrary to specific conditions in
HUD authorization of award, not contrary to specific
conditions in the Annual Contributions Contract with
HUD, including the maximum total development cost
established therein or as properly modified by HUD,
and not contrary to statutory cost limitations.
b. "Proceed Orders" for changes as defined in paragraph
(la.) for "Change Orders" .
2. To make all approvals of sub-contractors.
3. To make all official approvals of specified submittals,
schedules, samples and tests, and to make official
acceptance of construction or improvements in accordance
with contracted requirements.
4. To approve all requests for payments on account of
contracted work.
5. To make all certifications required by HUD.
6. To sign all correspondence pertaining to contracted
work on the development program.
7. To direct and approve the supervision of the
contracted work by the architect.
PASSED ON August 3, 1993 by the following vote of the Commissioners:
AYES: Commissioners Powers, Smith, Bishop, McPeak, Torlakson
NOES: None
ABSENT: None
ABSTAIN: None
cc: County Administrator
County Counsel
Housing Authority