The URL can be used to link to this page

Home My WebLink AboutMINUTES - 08171993 - FC.1 =� rel/ TO: BOARD OF SUPERVISORS Contra FROM: / Costa Finance Committee v n: �s County rp., a .•LAY DATE: August 17, 1993 sTq SUBJECT: LIBRARY SERVICE HOURS FOR OUTLETS AND FUNDING ISSUES SPECIFIC REQUEST($)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATIONS: 1. Accept the report of the County Librarian relative to library service hours and costs of operations for outlets and branches located in the unincorporated area as well as contacts with cities to ascertain the level of interest in providing funding for branch libraries in the incorporated area. 2. Consider additional funding for libraries outlets and branches in the unincorporated areas if cities provide financial support to branches in the - incorporated area. BACKGROUND: On August 9, the Finance Committee reviewed a report prepared by Librarian Anne Marie Gold, which is da't�5—Mede The Committee heard testimony from a number of citizens in East County -from the Oakley, Antioch and Brentwood areas. Testimony was directed at the current inequities in resources in East County versus other areas of the County and that the latest round of cuts lock-in those inequities in the future. Supervisor Torlakson also raised concerns about locking-in these inequities. Committee members recognized the inequities of resources in East County and in other parts of the County, but indicated that State directed revenue cuts leave the county little latitude to address inequities at this time. The Committee members determined that if �, , the cities provide augmentation funding to the branches in the incorporated area, th_e kcounty should then consider additional funding for the outlets and branches in the unincorporated area.The Committee identified a possible source of county funding as mandatory time off for all county employees. CONTINUED ON ATTACHMENT: YES SIGNATURE: RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD C MMITT APPROVE _OTHER SIGNATURE(S): Gayle Bishop Tom Powers ACTION OF BOARD ON August 17 , 1993 APPROVED AS RECOMMENDED X OTHER X The Finance Committee members requested that the second sentence in the second paragraph of the background information above be deleted from this report . The Board agreed to the deletion. The Board considered this report and its recommendations with Item 2 . 5 from--. today' s agenda . See Item 2 . 5 for the combined action on these two items . VOTE OF SUPERVISORS 1 HEREBY CERTIFY THAT THIS IS A TRUE X UNANIMOUS(ABSENT ) AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN. CC: County Librarian ATTESTEDAugust 17,199317,1993 County Administrator PHIL BATCHELOR,CLERK OF THE BOARD OF SUPERVISORS AND COUNTY ADMINISTRATOR i M382 (10/88) BY DEPUTY County Library Contra Anne Marie Gold t County Librarian 1750 Oak Park Boulevard Costa Anne Henley Cain Pleasant Hill,California 94523-4497 + Assistant County Librarian (510) 646-6423 County FAX(510)646-6461 1 6 .rrq CO i DATE: August 5, 1993 TO: Board of Supervisors Finance Committee FROM: Anne Marie Gold, County Librarian P( SUBJECT: Unincorporated Area Outlet and Branch FY 93/94 Phase II Budget Reduction Impacts RECOMMENDATION: Consider action to be taken. FINANCIAL IMPACT: In order to continue to operate the 3 outlets and the 2 branches in the unincorporated areas at their current levels of operation, an additional $138,700 would need to be added to the expense budgets of these operations for FY 93/94 for staffing, building occupancy and materials. The cost breakdown by operation is as follows: 10 month'cost Annual cost Branches El Sobrante $51,900 $60,300 Kensington $56,400 $66,000 SUBTOTAL $108,300 $126,300 Outlets Crockett $11,450 $13,800 Oakley $7,500 $8,500 Rodeo $11,450 $13,800 SUBTOTAL $30,400 $36,100 GRAND TOTAL $138,700 $162,400 The funding could either come from additional funding for the library or from a reallocation of existing resources within the library budget. If a reallocation of existing resources if required, it will likely require a reduction in operating level at one or more other branch operations. BACKGROUND As part of the FY 93/94 Phase 11 budget reduction plan, the library proposed reducing the level of service at all branches and outlets . At its meeting on July 30, 1993 the Board of Supervisors approved the Phase H reductions for the library, including the reduction in service for the three outlets and two branches in the unincorporated areas as outlined on the attached forms. The Board referred to the Finance Committee the issue of the level of service at the outlets. Since there are two branches (El Sobrante and Kensington) that are located in the unincorporated areas of the county, this issue has also been included with this report As outlined on the attached forms, the three outlets will have their service levels reduced in varying amounts. Crockett will reduce from 17 hours per week to 8, Rodeo will reduce from 18 hours per week to 8, and Oakley will reduce from 18 hours per week to 15. The two branches will both reduce from 40 hours per week to 28, as will all other branches in the county. The Board also directed the County Librarian to contact each city to ascertain its level of interest in providing funding for its branch to maintain the current level of service. The following contacts have been made: 1. Letters were faxed on Monday, August 2, 1993 from the County Administrator and the County Librarian to the City Managers of all cities in the county, with the exception of Clayton, Concord, Hercules, San Ramon and Walnut Creek, providing them with an estimated cost to fund library services at their branches and telling them they would be contacted regarding their interest in providing funding. 2. Specific cost proposals for extended services have been provided to Concord, San Ramon and Walnut Creek. Clayton and Hercules do not currently have county library branches within their city limits so contacts have not been made with those City Managers. 3. Responses to and conversations concerning the letters and the specific cost proposals are ongoing. Supervisor Gayle Bishop convened a meeting with representatives of cities within her district on Wednesday, August 4 to discuss city funding and related library issues. At the Mayor's Conference on Thursday, August 5, 1993 a presentation was made by the County Librarian about the proposed service reductions and city funding. An updated report onthe city contacts will be made at the Finance Committee meeting on August 9, 1993. . CONTRA COSTA COUNTY LIBRARY Unincorporated Area Outlet and Branch FY 93/94 Phase II Budget Reduction Impacts BRANCH/OUTLET: El Sobrante Service Area Population: 13,442 Annual Circulation: 137,684 Annual Reference: 13,416 STAFFING: Current: 3.5 FTE 40/40 Branch Librarian 40/40 Librarian 40/40 Library Assistant I 20/40 Library Clerk II Reduced: 6 FTE staff shared with Orinda 40/40 Senior Branch Librarian 40/40 Librarian 20/40 Librarian 40/40 Library Assistant I 20/40 Library Assistant I 40/40 Library Clerk II 20/40 Library Clerk 11 20/40 Library Clerk II OPERATING SCHEDULE: Current: 40 hours per week Monday 12 - 8 Tuesday 12 - 8 Wednesday 10 - 6 Thursday 10 - 6 Friday 1 - 5 Saturday 1 - 5 Reduced: 28 hours per week 3 eight hour days 1 four hour day Alternate Fridays/Saturdays (eight hour day) MATERIALS BUDGET: Current: $26,112 Reduced: $16,450 COST TO MAINTAIN CURRENT LEVEL OF OPERATIONS: 10 month cost Annual cost Staff: $35,800 $43,000 Occupancy 6,400 7,600 Materials 9.700 9,700 TOTAL $51,900 $60,300 CONTRA COSTA COUNTY LIBRARY Unincorporated Area Outlet and Branch FY 93/94 Phase 11 Budget Reduction Impacts BRANCH/ OUTLET: Kensington -Service Area Population: 6,031 Annual Circulation: 105,597 Annual Reference: 3,640 STAFFING: Current: 3.5 FTE 40/40 Branch Librarian 20/40 Librarian 40/40 Library Assistant I 40/40 Library Clerk II Reduced: 4.5 FTE staff shared with San Pablo 40/40 Senior Branch Librarian 40/40 Librarian 20/40 Library Assistant I 20/40 Library Assistant I 40/40 Library Clerk 20/40 Library Clerk OPERATING SCHEDULE: Current: 40 hours per week Monday 1 - 9 Tuesday 1 - 9 Wednesday 10 - 6 Thursday 10 - 6 Friday 1 - 5 Saturday 1 - 5 Reduced: 28 hours per week 3 eight hour days 1 four hour day Alternate Fridays/Saturdays (eight hour day) MATERIALS BUDGET: Current: $23,701 Reduced: $14,931 COST TO MAINTAIN CURRENT LEVEL OF OPERATIONS: 10 month Annual Staff $44,900 $53,900 Occupancy 2,700 3,300 Materials 8.800 8,800 TOTAL $56,400 $66,000 CONTRA COSTA COUNTY LIBRARY Unincorporated Area Outlet and Branch FY 93/ 94 Phase H Budget Reduction Impacts BRANCH/ OUTLET: Crockett Service Area Population: 3,463 Annual Circulation: 11,117 Annual Reference: 572 STAFFING: Current: .5 FTE 20/40 Library Assistant II J Reduced: .25 FTE 20/40 Library Assistant II shared with Rodeo OPERATING SCHEDULE: Current: 17 hours per week Monday 10 - 4 Wednesday 12 - 5 Alternating Friday or Saturday 12 - 5 Reduced: -8 hours per week 2 four hour days No Saturdays MATERIALS BUDGET: Current: $5,423 Reduced: $3,417 COST TO MAINTAIN CURRENT LEVEL OF OPERATIONS: 10 month Annual cost Staff $8,800 $11,000 Occupancy 650 800 Materials 2.000 2,000 TOTAL $11,450 $13,800 CONTRA COSTA COUNTY LIBRARY UnincorRorated Area Outlet and Branch FY 93/ 94 Phase H Budget Reduction Impacts BRANCH/ OUTLET: Rodeo Service Area Population: 7,664 Annual Circulation: 11,051 Annual Reference: 1,508 STAFFING: Current: .5 FTE 20/40 Library Assistant H Reduced: .25 FTE 20/40 Library Assistant II shared with Crockett OPERATING SCHEDULE: Current: 18 hours per week Monday 11 - 5 Wednesday 11 - 5 Alternating Friday or Saturday 11 - 5 Reduced: .8 hours per week 2 four hour days No Saturdays MATERIALS BUDGET. Current: $5,423 Reduced: $3,417 COST TO MAINTAIN CURRENT LEVEL OF OPERATIONS: 10 month Annual cost Staff $8,800 $11,000 Occupancy 650 800 Materials 2,000 2.000 TOTAL $11,450 $13,800 CONTRA COSTA COUNTY LIBRARY UnincorRorated Area Outlet and Branch FY 93/ 94 Phase II Budget Reduction Impacts BRANCH/ OUTLET: Oakley Service Area Population: 19,665 Annual Circulation: 16,435 Annual Reference: 3,640 STAFFING: Current: .5 FTE 20/40 Library Assistant II Reduced: .375 FTE Staffed from staff who also work at Antioch and Brentwood;will be a Library Assistant II OPERATING SCHEDULE: Current: 18 hours per week Monday 1 - 6 Tuesday 1-4, 5-8 Thursday 2-5 Alternating Friday or Saturday 2 - 5 Reduced: 15.hours per week 3 five hour days Alternating Friday/Saturday MATERIALS BUDGET: Current: $7,729 Reduced: $4,869 COST TO MAINTAIN CURRENT LEVEL OF OPERATIONS- 10 month Annual Staff $2,400 $3,000 Occupancy 2,200 2,600 Materials 2.900 2,900 TOTAL $7,500 $8,500