HomeMy WebLinkAboutMINUTES - 08171993 - 2.5 a•
TO:- BOARD OF SUPERVISORS
FROM: Anne Marie Gold, County Librarian
DATE: August 17, 1993
SUBJECT: Willingness of Cities Within Contra Costa County to Contribute to County Library
Operating Costs
SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION
RECOMMENDED ACTION:
1. ACCEPT report.
2. AUTHORIZE letters to be sent to the cities of San Ramon and Orinda and Sheriff Rupf and the
Inmate Welfare Fund Committee expressing the appreciation of the Board of Supervisors for
their willingness to contribute to County Library operating costs.
3. AUTHORIZE the County Administrator to postpone layoffs to the extent that cities commit
funding for specific library operations.
FINANCIAL IMPACT:
$218,392 in new revenue will be received by the County to fund library services in specific operations.
BACKGROUND:
As part of the FY 93/94 Phase II budget reduction plan, the library proposed reducing the level of
service at all branches and outlets, including the reduction in service for all branches from 40 hours
per week to 28 hours per week. At its meeting on July 30, 1993 the Board of Supervisors approved
the Phase II reductions for the library. The Board then directed the County Librarian to contact each
city to ascertain its willingness to provide funding for its branch to maintain the current level of service.
Continued on Attachment: X SIGNATURE:
_a A _,fi r
RECOMMENDATION OF COUNTY ADMINISTRATOR
RECOMMENDATION OF BOARD COMMITTEE
APPROVE _OTHER
SIGNATURE(S):If
ACTION OF BOARD ON August= 17; 1993 APPROVED AS RECOMMENDED X OTHER X
I
The Board considered this item along with Finance Committee Report No. 1 and
Supervisor Torlakson's proposal for establishment of an "Adopt A Library" program.
The combined actions on these items are contained in "Addendum to 2.5" attched
hereto.
I
I
VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE AND
UNANIMOUS (ABSENT ) CORRECT COPY OF AN ACTION TAKEN AND
AYES: NOES: ENTERED ON THE MINUTES OF THE
ABSENT: ABSTAIN: BOARD OF SUPERVISORS ON DATE SHOWN.
I
&,yj / �' 9 f.3
Attested
contact: AnnelMarie Gold, 646-6423
Phil Batchelor, Cle of the
cc: County, Library Board of Supervisor and
County Administrator County Administrator
County Auditor
By Deputy Clerk
i
(I:bos\funds)
f
ADDENDUM to 2 . 5 August 17, 193
The Board considered the recommendations contained in the
Finance Committee Report F.C. 1, and the separate item introduced
by Supervisor Torlakson proposing an "Adopt a Library" program,
along with the recommendations contained in this item.
Board members heard the reports and comments of the Finance
Committee members with respect to the report of the County
Librarian.
Board members further discussed the need for funding for the
libraries, their appreciation to the cities of San Ramon and
Orinda and to Sheriff Rupf and the Inmate Welfare Fund Committee
for their contributions to library operating costs; and the
Librarian' s recommendation to postpone layoffs to the extent that
cities commit funding for specific library operations .
Board members commented on their concerns, including the
question of inequities between libraries in cities and the branch
libraries and outlets serving unincorporated areas with a large
population with fewer hours and less staff and book stock, and
suggested that the provisions of the master plan be carefully
considered, as well as the need for continuing literacy programs,
the need for the Library Commission to prepare options for
funding for the next fiscal year, the necessity for legislation
to allow for a 50 per cent vote for assessment districts for
library services .
Supervisor Powers commented that imposing mandatory time off
for County employees could solve some of the funding problems .
Henry Clarke of Local 1, Contra Costa County Employees;
Union, urged a two-month moratorium on reduced library hours and
layoffs, and advised that he had taken a poll of his library
personnel and that 39 full-time employees are willing to take an
8-hour furlough every week and 14 part-time employees a 4-hour
furlough every week for the remainder of the fiscal year to save
dollars to help fund additional library hours and to implement a
moratorium on layoffs . He also suggested seeking additional
funds from the cities, corporations and businesses .
Paul Katz, also of Local 1, recommended contacting the
school boards and the College District, and urged the Board to
coordinate contacting industry, suggesting that enlightened
companies and corporations want a community that has amenities
that attract highly skilled people. He urged a two-month
moratorium.
Barbara Bonnickson, 613 2nd Street, Brentwood, praised the
Spanish Speaking program at the Brentwood library, and the need
for all branches of the library to cooperate to help each branch
to be able to maintain full schedules .
Bev Novarina, 1629 Carpenter Road, Oakley explained the
needs of the citizens of the Oakley area and asked for special
consideration for funds for the Oakley Library.
The Chair read cards from Carole Hendrickson, 530 Third
Street, Brentwood and Myra Harrison, P. 0. Box 16, Knightsen, and
Ray Novarina, urging continued service in the East County area.
Supervisor Powers moved to approve the staff' s
recommendation set forth in item 2 . 5, the Finance Committee' s
recommendations in F.C. 1, and the recommendation set forth in
Supervisor Torlakson' s "Adopt a Library" item, and to add a
direction that staff begin to explore ways to begin a new revenue
source.
I
Supervisor Bishop seconded the motion if the maker would
agree to include delaying the layoffs in those libraries in those
cities who have indicated willingness to augment funding.
Supervisor Powers, the maker of the motion, agreed to the
amendment, and added authorization to the County Administrator to
negotiate.
Supervisor Bishop as the seconder, agreed.
Supervisor McPeak clarified that the motion included
authorization to have the Librarian, Personnel and the County
Administrator negotiate with Local 1 on the implementation of the
time off offered by its employees.
Supervisor Bishop clarified her understanding that any
savings as a result of Mr. Clarke and Local 1 ' s generous proposal
shall first be applied to restore the outlets and branches and
then the rest would be proportioned countywide.
The vote on the motion was unanimous .
Supervisor Torlakson then moved to request staff, to work
with the Bay Point Community and the City of Pittsburg in terms
of putting forth a proposal for applying for money from the
Keller Canyon Mitigation Fund for host community mitigation for a
homework center and literacy program and tutoring opportunities
for after-school kids .
The motion was seconded by Supervisor Smith.
Supervisor McPeak clarified that the motion would not
prejudge the distribution of the host mitigation fee. Board
members agreed.
The vote on the motion was unanimous .
CONTRA COSTA COUNTY LIBRARY
REPORT ON THE WILLINGNESS OF CITIES WITHIN CONTRA COSTA COUNTY
TO CONTRIBUTE TO COUNTY LIBRARY OPERATING COSTS
As part of the FY 93/94 Phase II budget reduction plan, the County Library proposed reducing
the level of service at all branches and outlets, including the reduction in service for all branches
from 40 hours per week to 28 hours per week. At its meeting on July 30, 1993 the Board of
Supervisors approved the Phase II reductions for the library. The Board then directed the County
Librarian to contact each city to ascertain its willingness to provide funding for its branch to
maintain the current level of service.
CONTACTS
1. Letters were faxed on August 2, 1993 from the County Administrator and the County
Librarian to the City Managers of all cities in the county, with the exception of Clayton,
Concord, Hercules, Richmond,San Ramon and Walnut Creek, providing them with an
estimated cost to fund library services at their branches and telling them they would be
contacted regarding their willingness to contribute to County Library operating costs.
2. Specific cost proposals for extended services were provided to Concord, San Ramon and
Walnut Creek. Clayton and Hercules do not currently have county library branches
within their city limits so contacts were not made with those City Managers. The county
does not provide library service to the City of Richmond.
3. Supervisor Gayle Bishop convened a meeting with representatives of cities within her
district on August 4, 1993 to discuss city funding and related library issues.
4. At the Mayor's Conference on August 5, 1993 a presentation was made by the County
Librarian about the proposed service reductions and city funding of library services.
5. At the Finance Committee meeting on August 9, 1993 a report was provided concerning
the cost of maintaining the service level at the three outlets and two branches in the
unincorporated areas of the county.
RESULTS
1. On July 15, 1993 a cost proposal to fund an additional 8 hours of service, over and above
the 16 hours of additional service currently funded, was sent to the City of San Ramon.
The city has made a commitment to fund these additional hours.
2. On August 5, 1993, at the request of the Friends of the Orinda Library, a cost proposal
to fund an additional 12 hours of service was sent. On August 10, 1993 the Orinda City
Council and the Friends of the Orinda Library agreed to jointly fund these hours of
service.
3. On August 9, 1993 the Sheriff received a cost proposal to fully fund the provision of all
Detention Facility library services. On August 12, 1993 at the Inmate Welfare Fund
Committee meeting, the committee agreed to fund Detention Facility library services.
4. On August 11, 1993 a cost proposal requested by the City Manager for the City of
Antioch to fund an additional 12 hours of library service was sent. On August 24, 1993
the Antioch City Council will be taking action on the cost proposal.
5. On August 5, 1993 a cost proposal requested by the Town Manager for the Town of
Danville to fund an additional 12 hours of library service was sent. A meeting was held
between the Town Manager and the County Librarian on August 11, 1993 and a revised
cost proposal with a lower level of service was sent on August 12, 1993. On September
7, 1993 the Danville Town Council will be considering the revised cost proposal for
funding an additional 12 hours of library service at a lower level of service at the
Danville branch.
6. On August 5, 1993 a cost proposal requested by Vice-Mayor DeSaulnier for the City of
Concord to fund an additional 12 hours of library service was sent. On August 24, 1993
the Concord City Council will be considering that proposal.
7. On August 16, 1993 the Martinez City Council will have considered the August 2, 1993
letter and discussed opportunities for the continued provision of library services to
Martinez residents.
8. Letters have been received from the cities of Brentwood and Lafayette stating that they
are not interested in funding additional hours of library service for their respective branch
libraries.
c:\wp51\cityfund
AMG
August 12, 1993
TO: BOARD OF SUPERVISORS Contra
L,
FROM: / Costa
Supervisor Tom Torlakson
County
DATE: August 17., 1993 (URGENCY ITEM)
SUBJECT: CONSIDER ESTABLISHMENT OF AN "ADOPT A LIBRARY" PROGRAM
SPECIFIC REOUEST(S)OR RECOMMENDATION(S)i BACKGROUND AND JUSTIFICATION
RECOMMENDED ACTION: Refer to Anne Marie Gold, County
Librarian, to develop the parameters for an "Adopt a Library" program
and provide a report to the Board at the September 28, 1993 , meeting.
Refer also to the Library Commission. `
BACKGROUND INFORMATION: As a follow-up to the board's
discussion regarding other funding sources for library services, I
would like to expand on the idea of an "Adopt a Library" program.
Many of our library branches receive enthusiastic and
effective support from a "Friends of the Library" organization. These
volunteer organizations have done an excellent job over the years .
To expand on their excellent efforts, I recommend that the
county launch an "Adopt a Library" program on an even bigger scale
than we do for roads and parks . For example, corporations and
individuals could be invited to adopt a branch by pledging dollar
amounts of $1,000 to $5,000 per year or by sponsoring a particular day
of the week in terms of contributing toward the operating costs of
that particular day.
I would like the board to kick off this program as soon as
possible and request that to Anne Marie Gold to develop the details of
such a program.
CONTINUED ON ATTACHMENT: YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE S:
ACTION OF BOARD ON '7APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE
UNANIMOUS(ABBE AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ONTH DATE SHOWN.
ATTESTED /
PHIL BATCHELO CLERK OF THE BOARD OF
cc: County Librarian SUPERVISORS AND COUNTY ADMJNISTRATOR
County Administrator
Library Commission
Rse� BY (�( _T �DEPUTY
DATE:
REgUMT TO SPEAK FO
(THREE (3) MINUTE LIMIT) 1 -�v ?,/
Complete this form and place it in the box near the speakers' rostrum before
addressin the Board.
NAME: PHONE: no
ADDRESS: CITY:1-a%k w
I am speaking formyself OR organization: -M4010 l
Check one: (NAME OF ORGANIZATION)
I wish to speak on Agenda Item # R •
My comments will be: general for against
I wish to speak on the subject of
I do not wish to speak but leave these comments for the Board to consider.
DATE: r
REQUEST TO SPEAK FORM
(THREE (3) MINUTE LIMIT) -;t V
Complete this form and place it in the box near the speakers' rostrum before
addressing the Board. p.
NAME: �C-ev " _ PHONE:
d�ADDRESS: G&.�2 9 �Q�^ r�,, CrrY:
I am speaking formyself OR organization:
(NAME OF ORGANIZNTION)l
Check one:
V I wish to speak on Agenda Item # a ��
My comments will be: general for against
I wish to speak on the subject of
I do not wish to speak but leave these comments for the Board to consider.
DATE:
REguEsT To SPEAK FORM
(THREE (3) MINUTE LIMIT
Complete this form and place it in the box near the speakers' rostrum before
addressing the Board.
NAME: PHONE:
ADDRESS: 7�/,e,,22 CITY:
I am speaking formyself OR organization: NAME OF ORGANIZ.XTION)
Check one:
I wish to speak on Agenda item #
My comments will be: . general for against
I wish to speak on the subject of
t/ I do not wish to speak but le*ave these comments for the Board to consider.
DATE: 911717S3
REQUEST To SPEAK FORM
(THREE (3) MINUTE LIMIT)
Complete this form and place it in the box near the speakers' rostrum before
addressing the Board. .S/O—
NAME:,, MYRA HAMSON PHONE:
ADDRESS: O �30)C /b CITY:
I am speaking formyself OR organization: C �-
Check one: NAME 4 ORGANIZNTION�
I wish to speak on Agenda Item # Z S
My comments will be: general for against
I wish to speak on the subject of
I do not wish to speak but leave these comments,for the Board to consider.
PLEASE Looe AT 774C F 1 QUEES IN TSE L ISRARY
MAs7- R PLAN - CoMPAR �Al���y `s ,� ��i��Y �6�c�dq
TO ALMOT ANY nDIER TO SEES OUR NEED / �
f'fes
DATE: ;
REQUEtST TO SPEAK FORM o s
(THREE (3) MINUTE LIMIT)
Complete this form and place it in the box near the speakers' rostrum before
addressing the Board
NAME: � � , l G�iV/IJ 1 1 5 0 PHONE:
ADDRESS: /3 and` - Crry:
I am speaking formyself OR organization:
(NAME OF URGA!V17X"t'tOti)
Check one:
, I wish to speak on Agenda Item #
My comments will be: general for against
I wish to speak on the subject of
I do not wish to speak but leave these comments for the Board to consider.
DATE: �- 1 C'" ✓
R.EgUEST TO .SPEAK FORM
(THREE (3) MINUTE LIMIT)
Complete this form and place it in the box near the speakers' rostrum before
addressing the Board.
NAME: a �I v '�) f PHONE:
ADDRESS: CI'T'Y: LRg=Lf
I am speaking formyself OR organization: .0-,,�(�1 O C:),
Check One: NAME OF ORGAN19NT10N)
I wish to speak on Agenda Item # Z -L3-
My
L3-My comments will be: general for ag1 Inst
I wish to speak on the subject of
I do not wish to speak but leave these comments for the Board to consider.f
r0�V_&O, S�_S .. sa�)e 0 -b
Co V) JJ-4 e ry }
1 r�