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HomeMy WebLinkAboutMINUTES - 08171993 - 1.58 Ij L Contra 21 _.� Costa TO: BOARD OF SUPERVISORS County C uhfi J FROM: Harvey E. Bragdon Director of Community Development DATE: August 17, 1993 SUBJECT: Housing/Community Development Contract Planner SPECIFIC REQUEST(S) OR RECOMMENDATIONS (S) & BACKGROUND AND JUSTIFICATION RECOMMENDATIONS AUTHORIZE the Director of Community Development or his designee to enter into a professional services contract with Elizabeth Gearin for a Planner I contract position. FISCAL IMPACT No General Funds are involved. The contract would be paid from County HOME funds for administration, County CDBG funds for administration, and/or County Housing Bond Trust funds. BACKGROUND/REASONS FOR RECOMMENDATIONS The Community Development Department has recently undertaken the task of administering the new federal HOME program, the Housing Opportunities for Persons with Aids (HOPWA) , as well as being charged - with follow-up to the Housing Trust Fund Task Force recommendations accepted by the Board of Supervisors. The latter resulted in a directive to work with a subsequent task force to develop an inclusionary housing program, among other things. Current housing staff is in need of support to accomplish these tasks in an expedient fashion. CONTINUED ON ATTACHMENT: YES SIGNATURE: RECOMMENDATION OF COUNTY ADMINISTRATOR RECO NDATION F BOARD C /ITTEE APPROVE OTHER SIGNATURE(S) : ACTION OF BOARD ONAUG 11 1993 APPROVED AS RECOMMENDED OTHER VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A UNANIMOUS (ABSENT �� ) TRUE AND CORRECT COPY OF AN AYES: NOES: ACTION TAKEN AND ENTERED ON THE ABSENT: ABSTAIN: MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE SHOWN. Jim Kennedy 646-4076 CC: Community Development AUG 1993 County Administrator ATTESTED County Counsel PHIL BATCHELOR, CLERK OF Auditor-Controller THE BOARD OF SUPERVISORS via Community Development AND COUNTY ADMINISTRATOR Contractor BY , DEPUTY sra10/planncr.bos /.S?" SNORT FORM SERVICE CONTRACT Contra Costa County Number Standard Form 1/88 fund/Org # 1597 Account # 2310 Other # 1. Contract Identification. Department: Community Development/Redevelopment Agency Subject: Contract Planner 2. Parties. The County of Contra Costa, California (County), for its Department named above, and the following named Contractor mutually agree and promise as follows: Contractor: Elizabeth Gearin Capacity: Planner Taxpayer 1D# 040-62-9278 Address: 749 Sweetwater Drive Danville CA 94526 3. Term. The effective date of this Contract is September 1. 1993 and it terminates August 31, 1994 unless sooner terminated as provided herein. 4. Termination. This Contract may be terminated by the County, at its sole discretion, upon five-day advance written notice thereof to the Contractor, or cancelled immediately by written mutual consent. 5. Payment Limit. County's total payments to Contractor under this contract shall not exceed $35,000.00 for 2000 services units, mileage expenses to be paid at County fee rate, meals for after hours meetings, and other miscellaneous out-of-pocket expenses. 6. County's Obligations. In consideration of Contractor's provision of services as described below, and subject to the payment limit expressed herein, County shall pay Contractor, upon Contractor's submission of a properly documented demand for payment (County Demand Form D-15) which shall be submitted not later than 45 days from the end of the month in which the contract services were rendered, and upon approval of such demand by the head of the County Department for which this Contract is made or his designee, as follows: [Check one alternative only] (x) hour; or [x] a. FEE RATE: $ 16.87per service unit: ( ) session, as defined below; or ( ) calendar (insert day, week or month) NOT TO EXCEED a total of 2000 service unit(s). [ ] b. Payment in full after approval by the Department. [ ] c. As set forth in the attached Payment Provisions. 7. Contractor's Obligations. Contractor shall provide the following described services: See Attachment A. B. Compliance with Law. Contractor shall be subject to and comply with all Federal, State and local laws and regulations applicable with respect to its performance under this Contract, including but not limited to, licensing, employment and purchasing practices; and wages, hours and conditions of employment, including nondiscrimination. 9. Nondiscriminatory Services. Contractor agrees that all goods and services oder this Contract shall be available to all qualified persons regardless of age, sex, race, religion, color, national origin, or ethnic background, or handicap, and that none shall be used, in whole or in part, for religious worship or instruction. 10. Independent Contractor Status. This Contract is by and between two independent contractors and is not intended to and shall not be construed to create the relationship between the parties of agent, servant, employee, partnership, joint venture, or association. 11. Disputes. Disagreements between the County and Contractor concerning the fees to be paid to the contractor shall be subject to final determination in writing by the head of the County Department for which this Contract is made or his designee or in accordance with the applicable procedures (if any) required by the State or Federal Government. SHORT FORM SERVICE CONTRACT - (continued) Number 12. Access to Books and Records of Contractor. Subcontractor. Pursuant to Section 1861(v)(1) of the Social Security Act, and any regulations promulgated thereunder, Contractor shall, upon written request and until the expiration of four years after the furnishing of services pursuant to this Contract, mke available to the Secretary of Health.and Human Services, the Comptroller General, the County, or any of their duly authorized representatives, this Contract and non-proprietary books, documents, and records of Contractor that are necessary to certify the nature and extent of all costs and charges hereunder. Notwithstanding any other provision in this Contract, all workpapers of Contractor shall remain the property of Contractor. In addition, to the extent that Contractor utilizes any of its property (including, without Limitation, any hardware or software of Contractor or any proprietary or confidential information or trade sestets of Contractor) in performing the services hereunder, such property shall remain the property of Contractor and the County shall acquire no right or interest in such property except as expressly defined below in this section. Further, if Contractor carries out any of the duties of this Contract through a subcontract with a value or cost of $10,000 or more over a twelve-month period, such subcontract shall contain a clause to the effect that upon written request and until the expiration of four years after the furnishing of services pursuant to such subcontract, the subcontractor shall cake available, to the Secretary, the Comptroller General, the County, or any of their duly authorized representatives, the subcontract and books, documents, and records of the subcontractor that are necessary to verify the nature and extent of all costs and charges hereunder. This special condition is in addition to any and all other terms regarding the maintenance or retention of records under this Contract and is binding on the heirs, successors, assigns and representatives of Contractor. 13. Reporting Requirements. Pursuant to Government Code §7550, Contractor shall include in all documents or written reports completed and submitted to County in accordance with this Contract, a separate section Listing the numbers and dollar amounts of all contracts and subcontracts relating to the preparation of each such document or written report. This section shall apply only if the payment limit under this Contract exceeds 55,000. 14. Indemnification. Contractor shall indemnify and hold County harmless from any and all claims, suits, actions, liabilities and reasonable defense costs, in each case solely for bodily injury to individuals and physical damage to tangible property to the .extent proximately caused by the negligence or willful misconduct of Contractor as a result of Contractor's performance of services under this Contract; provided however, if there is also fault on the part of County or any agency thereof, the foregoing indemnity shall be on a comparative fault basis. As a condition to the foregoing indemnity obligations of Contractor, County shall provide Contractor with prompt notice of any claim for which indemnification may be sought hereunder and shall cooperate (and shall cause all agencies thereof to cooperate) with Contractor in connect 15. Legal Authority. This Contract is entered into under and subject to the following legal authorities: California Government Code Sections 26227 and 31000. 16. Signatures. These signatures attest the parties' agreement hereto: COUNTY OF CONTRA COSTA, CALIFORNIA CONTRACTOR B �� Designee Approv C ty AdmC=- V ' (Designate official capacity) By Designee Rec �byepart By D ignee App rov Purchasing By Designee (Form approved by County Counsel) L ATTACHMENT A POTENTIAL UM TASKS 1. Prepare an updated inventory of Affordable Housing Projects funded or administered by the County; establish a system for monitoring compliance with affordability terms; and related tasks. 2. Establish a system that will permit the development of a waiting list of pre-qualified First Time Homebuyers. 3. Assist in the County's HOME Program by: A. Assisting in the review and evaluation of HOME Project applications; B. Assisting non-profits in achieving status as Comprehensive Housing Development Organizations as defined by HOME; and C. Coordinate the provision of required socioeconomic and affordable housing data to a consultant under contract to the County to prepare a 5-year Comprehensive Housing Assistance Strategy. 4. Assess the current housing needs of the low income AIDs/HIV positive population in Contra Costa County, and assist in the preparation of a long term housing strategy for said population. 5. Assist in the development of a system to monitor housing production in the County and in specific sub-areas as required by state Housing Element law, state Redevelopment law, and federal regulations. 6. Assist in the planning and implementation of redevelopment programs in County redevelopment project areas. 7. Provide interim assistance in the development of Environmental Review Records for the Federal CDBG and HOME programs. B. Assist in the development of a monitoring and response plan that will enable the County to preserve existing subsidized affordable housing projects. 9. Other duties as specified.