HomeMy WebLinkAboutMINUTES - 08171993 - 1.52 J r
To: BOARD OF SUPERVISORS
FROM: Mark Finucane, Health Services Director
Contra
By: Elizabeth A. Spooner, Contracts Administrato ^S}.a
DATE: August 5, 199340 County
SUBJECT: Approval of Contract Amendment Agreement #22-401-3 with
Pittsburg Preschool Coordinating Council
SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION
I. RECOMMENDED ACTION:
Approve and authorize the Chair, Board of Supervisors, to execute on
behalf of the County, Contract Amendment Agreement #22-401-3 with
Pittsburg Preschool Coordinating Council, effective July 1, 1993 , to
amend Standard Contract #22-401-1 (as amended by Contract Amendment
Agreement #22-401-2) , to increase the payment limit by $27, 625, from
$57, 625, to a new Contract payment limit of $85,250, and to extend the
term of the Contract through June 30, 1994. This Contractor provides
Case Management services for persons in Contra Costa County with HIV
Disease.
II. FINANCIAL IMPACT:
This Contract is funded 100% by Federal funds through the Ryan White
CARE Act, Title II, and HUD "Housing Opportunities for People with
AIDS" . No County funds are required.
III. REASONS FOR RECOMMENDATIONS/BACKGROUND:
On June 9, 1992 , the Board approved Standard Contract #22-401-1 (as
amended by Contract Amendment Agreement #22-401-2) with Pittsburg
Preschool Coordinating Council, Inc. , to provide Case Management
services for persons in Contra Costa County diagnosed with HIV
Disease.
Approval of Contract Amendment Agreement #22-401-3 will allow the
Contractor to provide additional services through June 30, 1994.
CONTINUED ON ATTACHMENT: YES SIGNATUR
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMM DA ION OF BOARD OMMITTEE
APPROVE OTHER
SIGNATURE(S)
ACTION OF BOARD ON 1 -1993 APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
✓/UNANIMOUS (ABSENT '-� ) I HEREBY CERTIFY THAT THIS IS A TRUE
AYES: NOES: AND CORRECT COPY OF AN ACTION TAKEN
ABSENT: ABSTAIN: AND ENTERED ON THE MINUTES OF THE BOARD
OF SUPERVISORS ON THE DATE SHOWN.
Contact: Wendel Brunner, M.D. (313-6712) AUG 17 1993
CC: Health Services (Contracts) ATTESTED
Risk Management Phil Batchelor,Clerk of the Board of
Auditor-Controller Supervisors and County Administrator
Contractor
M382/7-83 BY DEPUTY
Contra Costa County Standard Form 1/87
CONTRACT AMENDMENT AGREEMENT
(Purchase of Services) Number ' 22-401-3
Fund/Org if 5829/40
Account # 2310
Other #
1. Identification of Contract to be Amended.
Number: 22-401-1 (as amended by Contract Amendment Agreement
122-401-2)
Effective Date: June 1, 1992
Department: Health Services - Public Health
Subject: Case Management services for persons in Contra Costa County
with HIV Disease
2. Parties. The County of Contra Costa, California (County) , for its
Department named above, and the following named Contractor mutually
agree and promise as follows:
Contractor: PITTSBURG PRESCHOOL COORDINATING COUNCIL
Capacity: Nonprofit California corporation
Address: 1760 Chester Drive, Pittsburg, California 94565-3920
3. Amendment Date. The effective date of this Contract Amendment Agreement
is July 1. 1993
4. Amendment Specifications. The Contract identified above is hereby
amended as set forth in the "Amendment Specifications" attached hereto
which are incorporated herein by reference.
5. Sicnatures. These signatures attest the parties' agreement hereto:
COUNTY OF CONTRA COSTA, CALIFORNIA
ATTEST: Phil Batchelor, Clerk of
BOARD OF SUPERVISORS the Board of Supervisors and County
Administrator
By
Chairman/Designee epu y
CONTRACTOR
B y BJ� Y
Y
h!
{Designate business capacity A) (De'signate bus ess capacity B)
Note to Contractor: For corporations (profit or nonprofit), the contract must be signed by
two officers. Signature A must be that of the president or vice-president and Signature B
must be that of the secretary or assistant secretary (Civil Code Section 1190 and
Corporations Code Section 313). All signatures must be acknowledged as set forth on page
two.
Contra Costa County Standard Form 1/87
APPROVALS/ACKNOWLEDGEMENT
Number 22-401-3
APPROVALS
RE MMENDE BY DEPARTMENT FORM APPROVED
n
By � By l,l.
Designee
APPROVED: COUNTY ADMINISTRATOR
By
ACKNOWLEDGEMENT
State of California ACKNOWLEDGEMENT (By Corporation,
Partnership, or Individual)
County of
The person(s) signing above for Contractor, personally known to me in the
individual or business capacity(ies) stated, or proved to me on the basis of
satisfactory evidence to be the stated individual or the representatives) of the
partnership or corporation named above in the capacity(ies) stated, personally
appeared before me today• and acknowledged that he/she/they executed it, and
acknowledged to me that the partnership named above executed it or acknowledged
to me that the corporation named above executed it pursuant to its bylaws or a
resolution of its board of directors.
Dated:
[Notarial Seal]
Notary Public/Deputy County Clerk
-2-
AMENDMENT SPECIFICATIONS
Number 22-401-3
In consideration for the Contractor's willingness to provide additional services under
Contract #22-401-1, as amended by Contract Amendment Agreement #22-401-2, County and
Contractor agree to amend said Contract as specified below while all other parts of the
Contract remain unchanged and in full force and effect.
1. Extension of Term. The term set forth in Paragraph 1. (Extension of Term) of Contract
Amendment Agreement #22-401-2 is hereby extended through June 30. 1994.
2. Payment Limit Increase.. The payment limit set forth in Paragraph 2. (Payment Limit
Increase) of Contract Amendment Agreement #22-401-2 is hereby increased by $27.625, from
$57,625 to a new total Contract Payment Limit of $85.250.
3.. Modification of Payment Provisions. Paragraph 3. (Modification of Payment Provisions)
of Contract Amendment Agreement #22-401-2 is hereby modified to read as follows:
-(%) d. $ 2.125 monthly for services performed during the months of June, 1992
through March, 1993;
$ 4.268 monthly for services performed during the months of April,
1993 through June, 1993;
$ 4.445 monthly for services performed during the months of July, 1993
through April, 1994;
$ 4.442 for the month of May, 1994; and
$ 2.303 for the month of June, 1994, provided that final contract
payment will be withheld from Contractor pending receipt of a
properly documented final demand and approval by the Health
Services Director, or his designee, of Contractor's Final
Activity Report specified in Paragraph 3. (Progress Reports)
of the Service Plan.-
4. Submission of Reports. Paragraph 5. (Submission of Progress Reports) of Contract
Amendment Agreement #22-401-2 is hereby modified to read as follows:
-3. a orts. Contractor shall submit to County's Health Services Director, or his
designee, quarterly written progress reports and monthly data reports, in the form and
manner required by County. Said progress reports shall include, but not be limited to,
the following:
a. A description of Contractor's progress in conducting said HIV/AIDS Case
Management services;
b. A cumulative description of the work and services provided;
Initials: /
Contractor County Dept.
1
WZNDMENT SPECIFICATIONS
Number 22-401-3
C. Any difficulties or special problems encountered;
d. Any pertinent facts or interim finding; and
e. A statement that the Contractor is or is not progressing satisfactorily in
conducting and completing the services.
Contractor shall submit on or before August 15, 1994, to County's Health Services
Director, or his designee, a written Final Activity Report which shall include, but not
be limited to, an evaluation of the quantity, quality, and impact of the work
undertaken in conducting the services provided under this Contract.
4. Right of Inspection. Upon County's request, Contractor shall make available to.
County's AIDS Program Director or her designee for review, all records and materials
relevant to the documentation of services provided under this Contract.
In addition, as requested by County, Contractor shall assist County's designated
Contract Monitor in conducting site visits."
5. Modification of Meeting Requirements. Service Plan Paragraph 4. (Consortium Membership
and Attendance at Meetings) is hereby modified to read as follows:
"4. Attendance at Meetings. Contractor shall attend scheduled meetings and training
sessions for Contractors of the Contra Costa HIV Interagency Network. In addition,
Contractor shall regularly attend scheduled meetings -of the Contra Costa HIV/AIDS
Consortium."
Initials:
Contractor County Dept.
2