HomeMy WebLinkAboutMINUTES - 08101993 - 1.52 Contra
TO: BOARD OF SUPERVISORS
^: Costa
FROM: PHIL BATCHELOR "`'�' Y�``
County
County Administrator CU
DATE: August 2, 1993
SUBJECT: EXTENSION OF DEADLINE FOR PROPOSITION 86 FUNDS
Specific Request(s) or Recommendation(s) & Background & Justification
RECOMMENDATIONS:
1. Authorize Board Chair in conjunction with the Sheriff to sign a letter
to Board of Corrections requesting extension of deadline to contract for
Proposition 86 funds from September 30, 1993 to March 30, 1994; and
indicate County' s commitment to make required 25% match ($473 ,496) for
$1,420,488 grant.
2. Authorize George Roemer, Director, Justice System Programs, to continue
as liaison with Board of Corrections and negotiate with Board to secure
and implement Proposition 86 extension and take related actions to
assure compliance with the revised schedule thus protecting the
availability of State funds.
FINANCIAL IMPACT:
County will lose $1,420, 488 of Proposition 86 funds reserved for Contra Costa
County if County match is not committed and waiver requested.
REASONS FOR RECOMMENDATION/BACKGROUND:
Contra Costa County was allocated $1,420, 488 under Proposition 86 (Bond Act
of 1988) . As with the other bond funds, Proposition 86 requires a 25% County
match ( $473 ,496) .
The County submitted a Formal Project Proposal for these funds in September
1990. The proposal was to construct 64 new beds for emale inmates at the
West County Detention Facility (WCDF) .
Continued on Attachment:—X— YES Signature:
Recommendation of County Administrator
Recommendation of Board Committee
Approve Other
Signature(s) :
Action of Board on: /o / 2 3Approved as Recommended -0ther
Vote of Supervisors: I HEREBY CERTIFY THAT THIS IS A TRUE
AND CORRECT COPY OF AN ACTION TAKEN
Unanimous (Absent ) AND ENTERED ON THE MINUTES OF THE
Ayes: Noes: ) BOARD OF SUPERVISORS ON DATE SHOWN.
Contact: George Roemer (646-4855) Attested: G 9 9 3
cc: CAO-Justice System Programs Phil atchelor, Clerk of
Sheriff-Coroner the Board of Supervisors
and County Administrator
By: DEPUTY
r �
I
Extension of Deadline for
Prop 86 Funds - Page 2
8/2/93
Due to delays in the opening of the WCDF so that required modifications to
the life safety and security systems could be made, and the property
condemnation lawsuit, the Proposition 86 project will not be under
construction by the September 30, 1993 deadline. In addition, based on our
experience in operating the WCDF, we have had to revise the Proposition 86
proposal to construct a satellite programs .facility adjacent to the women' s
housing unit at the WCDF so that the female inmates can be securely separated
from the male inmates at the facility. This revision is described in the
letter to the Board of Corrections (BOC) requesting the extension.
Penal Code Section 4497. 10 requires that counties not under construction by
September 30, 1993 either: 1) revert funds to the Board of Corrections for
reallocation to other counties; or 2) request a waiver to the deadline based
upon "unavoidable delays in the initial construction activities. "
The BOC will consider requests for waivers at its meeting on September 16,
1993. Waivers will not be granted for a period that extends beyond six
months.
If the BOC grants our request for an extension, the following schedule must
be adhered to if we are to meet the extension deadline of March 30, 1994.
Phase Start Completion
Conceptual/Schematic Design July 1993 August 1993
Design Development and Review September 16 October 15
Construction Documents October 18 December 17
County/Board of Corrections
Review/Approval December 20 January 4, 1994
Construction Bids January 4 March 4
Construction March 1994 February 1995
Occupancy March 1995
In order to insure our ability to adhere to this schedule, the County
Administrator has hired the WCDF' s original architect to prepare an
architectural program, develop a concept design and estimate the construction
cost. This material will be forwarded to the Board of Corrections in order
for it to consider the County' s request for a scope change and deadline
extension.