HomeMy WebLinkAboutMINUTES - 07301993 - CCC.A PUBLIC HEARING
1993-1994 BUDGET
Friday, July 30
Time
9:00 AM Report from County Administrator
Public Testimony
NOTICE TO TAXPAYERS
OF
CONTRA COSTA COUNTY, CALIFORNIA
NOTICE IS HEREBY GIVEN that printed copies of the proposed
County Budget (including those financed by Enterprise Funds) for
Fiscal Year 1993-1994 are available for review at the Office of
the Clerk of the Board and Office of the County Auditor-
Controller, Martinez, California.
NOTICE IS HEREBY FURTHER GIVEN that the Board of supervisors
will meet for the purpose of considering the aforesaid proposed
Budget for Fiscal Year 1993-1994 on Friday, July 30, 1993,
commencing at 9 a.m. in the Board Chambers, Room 107,
Administration Building, Martinez, California. At the hearing
any taxpayer may appear and be heard regarding the increase,
decrease, or omission of any item in the proposed budget, or for
the inclusion of additional items. All proposals for the
increase or the inclusion of additional items shall be submitted
in writing to the Clerk of the Board before the close of the
public hearing.
Should there be any applications or requests for a further
hearing on file, such hearing may be continued from day to day
until concluded, but not to exceed a total of ten day.
Dated: July 13, 1993 PHIL BATCHELOR, Clerk of the
Board of Supervisors and
County Administrator
By: J. O. Maglio
Deputy Clerk
THE BOARD OR SUPERVISORS OF
CONTRA COSTA COUNTY, CALIFORNIA
Adopted this Order on _Friday, July 30, 1993 by the following vote:
AYES:
NOES:
(See below for vote)
ABSENT:
ABSTAIN:
SUBJECT: County Budget for the 1993-1994 Fiscal Year and
Phase II Reductions
The Board considered the Budget Report dated July 30, 1993 ,
of the County Administrator for the Phase II budget reductions
and the recommendations presented therein including the adoption
of the final County Budget for the 1993-1994 fiscal year. Phil
Batchelor, County Administrator, commented on the recommendations
contained in the report and the impacts of the Phase II
reductions on certain County services. (A copy of the report is
attached and included as a part of this Board order. )
Following comments of Board members, the Chair declared the
hearing open on the proposed County Budget for the 1993-1994
fiscal year. (A list of the persons who spoke follows at the end
of this Board Order. )
All persons desiring to speak having been heard, the Chair
declared the hearing closed.
At the beginning of the discussion, Supervisor Smith advised
that he would not participate in the discussion or voting on
anything relating to hospital, clinic, and/or physician decisions
because of possible conflict of interest.
During the discussion, there was concurrence among Board
members to first vote on those recommendations and issues that
were not related to the hospital, clinics, or physicians.
The Board then addressed the $3 . 3 million County deficit.
It was proposed that the County Administrator be directed to
explore savings that could be realized through elimination of
vacation buy-back, merit/step increases, and sick leave buy-back,
and establishment of a mandatory time off (MTO) program. It was
noted that these issues are subject to meet and confer.
Supervisor McPeak advised that she could support the above
proposal if "establishment of mandatory time off" is replaced by
"and the establishment of other measures. "
The Board then took the following actions as one motion:
1. ADOPTED the recommendations contained in the July 30, 1993,
report of the County Administrator with the following modi-
fications:
A. DEFERRED the proposed Phase II cuts for the Antioch
Homeless Shelter ($335, 000) ; Juvenile Hall mental health
services ($130,000) ; Battered Women's Alternative and
Rape Crisis Center contracts ($158,000, as contained in
Recommendation No. 10.
- 1 -
B. APPROVED recommended alternatives under Recommendation
No. 11, except the We Care and YMCA contract which
should be funded from revenues anticipated as a result
of medical care reimbursement for the General Chemical
incident.
C. CLARIFIED that the Center for Human Development contract
is not specific to any one program area, but an across-
the-board cut of all their Health Services Department
contracts.
2. AUTHORIZED the Chair, Board of Supervisors, to sign a letter
to the Governor recommending that the two current vacancies
on the Municipal Courts not be filled pending an evaluation
of their continued need. i
3 . REFERRED to the Finance Committee, the issue of the current
workload imbalance between the Municipal Court Districts and
the feasibility of consolidating both administration and the
benches.
4. DIRECTED the County Administrator and the Personnel Director
to look as fully as possible at self-insurance and a county
run "claims checking" of the dental benefits program,
including any required meet and confer, and to provide the
Board with a report on potential savings.
5. DIRECTED the County Administrator and General Services
Administration to evaluate the feasibility of lighting
retrofit for County building, including initial investment,
payback period and savings and to report back to the Board
of Supervisors.
6. DIRECTED the Social Service Department to track savings from
the General Assistance Work Incentive program and to apply
savings to augment services to help General Assistance
clients to obtain employment.
7. DIRECTED the County Administrator and Probation Department
to work with the schools to develop and implement a program
for probation officers to work directly within the schools.
8. DIRECTED the County Administrator to explore savings that
could be realized through elimination of vacation buy-back,
merit/step increases, and sick leave buy-back and the
establishment of other measures; recognizing, however, that
these issues are subject to meet and confer and, even if
agreement is reached with the employee organizations, it
would not be possible to realize a full year's savings for
them; and REQUESTED the employee organizations to respond as
quickly as possible to these issues in order to minimize
employee reductions.
The vote on this motion was as follows:
Ayes: Supervisors Powers, Smith*, Bishop, McPeak,
Torlakson
*Noes: Supervisor Smith on that part of the motion
relating to libary cuts.
2 -
The Chair then called for a vote on any part of the eight
actions above (including the recommendations of the County
Administrator as set forth in the attached report) that related
to the County Hospital, clinics, or physicians. (Supervisor
Smith left the podium, thereby removing himself from the
proceedings. ) The vote was as follows:
Ayes: Supervisors Powers, Bishop, McPeak, Torlakson
Noes: None
Abstain: None
Absent: Supervisor Smith.
Noting that the above action have cut the libraries, Mr.
Batchelor recommended that the Board authorize the County
Librarian to contact all of the cities as to their willingness to
restore or pay for library services and to report to the Board on
August 17, 1993.
Supervisor Torlakson proposed that school districts also be
contacted to assist with either staffing or funding some part of
library services to accommodate students after school.
The Board then REFERRED to the Finance Committee the issue
of securing funding for library services from the cities and
school districts.
The vote was as follows:
Ayes: Supervisors Powers, Smith, Bishop, McPeak, Torlakson
Noes: None
Absent: None
Abstain: None
The Board then REQUESTED the County Administrator to report
on September 28, 1993 , on any additional savings identified
beyond the deficit that would enable restoration of some Public
Health, the two counselor positions, and library services.
The vote was as follows:
Ayes: Supervisors Powers, Smith, Bishop, McPeak, Torlakson
Noes: None
Absent: None
Abstain: None
1 hereby oertify that this is a true and correct COPY of
an action taken and entered on the minutes of the
Board of Supervisors_on the date shown.
n
ATTESTED: I�4�r .VA6 , 9 g
PHIL IVATCHELOR,Clerk of the Board
cc•• County Administrator of Supervisors and County Administrator
Finance Committee —7.j
13y ,Deputy
3 -
PROOF OF PUBLICARON •
(2015.5 C.C.P.)
STATE OF CALIFORNIA
County of Contra Costa
I am a citizen of the United States and a resident of the
County aforesaid; I am over the age of eighteen years, and
not a party to or interested in the above-entitled matter.
I am the Principal Legal Clerk of the West County Times, a
newspaper of general circulation, printed and published at
2640 Shadelands Drive in the City of Walnut Creek,
County of Contra Costa, 94598.
And which newspaper has been adjudged a newspaper of
general circulation by the Superior Court of the County of
Contra Costa, State of California, under the date of August
29, 1978. Case Number 188884.
The notice, of which the annexed is a printed copy(set in
type not smaller than nonpareil), has been published in
each regular and entire issue of said newspaper and not in
any supplement thereof on the following dates, to-wit:
... . . ....))ns...............................................
all in the year of 19`0. FILED
I certify (or declare) under penalty of perjury that the
foregoing is true and correct. JUL 2 , 19M
Executed at Walnut Creek, California.
On t ] day of ... ......... ... 1992 CLERK BOARD OF SUPERVISORS
CONTRA COSTA CO.
. .. . . . . . . .............................
gn�a�tur'e'
Lesher Communications, Inc.
West County Times
P.O. Box 128
Pinole, CA 94564
(510) 262-2740
Proof of Publication of:
(attached is a copy of the legal advertisement that pub-
lished)
NOTICE TOOFTAXPAYERS Should there be any applica-
CONTRA COSTA COUNTY tions or requests for a further
CALIFORNIA hearing on file.such hearing may
be continued from day to day until
NOTICE IS HEREBY GIVEN concluded, but not to exceed a
that printed copies of the pro- total of ten days.
posed County Budget (including Dated:July 13,1992
those financed by Enterprise PHIL BATCHELOR
Funds) for Fiscal Year Clerk of the Board of
1993-1994 are available for re- Supervisors and County
view at the Office of The Clerk of Administrator
the Board and Office of the County By:J.O.Maglio
Auditor-Controller,Martinez,Cali- Deputy Clerk
fornia. Legal WCT 4146
Publish 7/18,1993
NOTICE IS HEREBY FURTHER
GIVEN that the Board of Supervi-
sors will meet for the purpose of
considering the aforesaid pro-
posed Budget for Fiscal Year
1993-1994 on Friday, July 30,
1993,commencing at 9 A.M.in
the Board Chambers,Room 107,
Administration Building, Marti-
nez,California.At the hearing any
taxpayer may appear and be
heard regarding the increase,de-
crease,or omission of any item in
the proposed budget, or for the
inclusion of additional items. All
proposals for the increase or the
inclusion of additional items shall
be submitted in writing to the
Clerk of the Board before the close
of the public hearing.
PROOF OF PUBLICAMON •
(2015.5 C.C.P.)
STATE OF CALIFORNIA
County of Contra Costa
I am a citizen of the United States and a resident of the _
County aforesaid; I am over the age of eighteen years, and D
not a party to or interested in the above-entitled matter. FILED
I am the Principal Legal Clerk of the Contra Costa Times, a
newspaper of general circulation, printed and published at JL 2 1
2640 Shadelands Drive in the City of Walnut Creek,
County of Contra Costa, 94598.
And which newspaper has been adjudged a newspaper of INTRF SUPERVISORS
general circulation by the Superior Court of the County ofA COSTA CO.
Contra Costa, State of California, under the date of
October 22, 1934. Case Number 19764.
The notice, of which the annexed is a printed copy (set in
type not smaller than nonpareil), has been published in
each regular and entire issue of said newspaper and not in
any supplement thereof on the following dates, to-wit:
................................................
................................................................................
all in the year of 19.!.W.
I certify (or declare) under penalty of perjury that the
foregoing is true and correct.
Executed
Qa Walnut Creek, California.
On this �u... day of� .. . ..., 19"/.
IV
.... . .... .. ....................................
nature
Lesher Communications, Inc.
Contra Costa Times
P.O. Box 4147
Walnut Creek, CA 94596
(510) 935-2525
Proof of Publication of:
(attached is a copy of the legal advertisement that pub-
lished)
NOTICE TO TAXPAYERS inclusion of additional items. All
OF proposals for the increase or the
CONTRA COSTA COUNTY inclusion of additional items shall
CALIFORNIA be submitted in writing to the
Clerk of the Board before the close
NOTICE IS HEREBY GIVEN of the public hearing.
that printed copies of the pro-
posed County Budget (including Should there be any applica-
those financed by Enterprise tions or requests for a further
Funds) for Fiscal Year hearing on file,such hearing may
1993-1994 are available for re- be continued from day to day until
view at the Office of The Clerk of concluded, but not to exceed a
the Board and Office of the County total of ten days.
Auditor-Controller,Martinez,Cali- Dated:July 13,1992
fornia. PHIL BATCHELOR
Clerk of the Board of
NOTICE IS HEREBY FURTHER Supervisors and County
GIVEN that the Board of Supervi- Administrator
sors will meet for the purpose of By:J.O.Maglio
considering the aforesaid pro- Deputy Clerk
posed Budget for Fiscal Year Legal CCT 2432
1993-1994 on Friday, July 30, Publish 7/18,1993
1993,commencing at 9 A.M.in
the Board Chambers,Room 107,
Administration Building, Marti-
nez,California.At the hearing any
taxpayer may appear and be
heard regarding the increase,de-
crease,or omission of any item in
the proposed budget, or for the
This space iF County Clerk's Filing Stamp
PROOF OF PUBLICATION
(2015.5 C.C.P.)
STATE OF CALIFORNIA FILED
County of Contra Costa JUL 2 1 19M
I am a citizen of the United States and a resident of the CLERK BOARD OF SUPERy1SORS
CONTRA COSTA CO,
County aforesaid; I am over the age of eighteen years, and
not a party to or interested in the above-entitled matter.
Proof of Publication of 93-1055-
I am the Principal Legal Clerk of the California Delta News-
NOTICE TO TAXPAYERS
papers, Inc. A newspaper of general circulation, printed and 1993—,94 Budget
published at 1650 Cavallo Road in the City of Antioch, NOTICE TO
TAXPAYERS OF
County of Contra Costa, 94509. CONTRA COSTA
COUNTY, CALIFORNIA
NOTICE 1S HEREBY
GIVEN that printed copies
of the proposed County .
And which newspaper has been adjudged a newspaper of 'budget (including hose fi-
nanced by Enterprise
Funds) for.Fiscal Year
general circulation by the Superior Court of the County of 1993-1994 are available for
review,at he Office of the
Contra Costa, State of California, under the date of March Clerk of he:Board and Of-
:fice of the County Auditor-
Controller, Martinez,
26, 1870. Case Number 7467370. California. ..
NOTICE 1S HEREBY
'FURTHER GIVEN that the
Board of.supervisors will
meet for he purpose. of
The notice, of which the annexed is a printed copy (set in considering the aforesaid
proposed Budget for Fiscal
type not smaller than nonpareil), has been published in Year 1993-1994 on Friday,
July 30, 1993,commencing
at ..9 a.m.. in he Board
each regular and entire issue of said newspaper and not in Chambers, Room 107, Ad-
ministration Building, Mar-
any supplement thereof on the following dates, to-wit: tinez,'California. At the
JULY 18 hearing any taxpayer may.
appear and be heard re-
garding._the.._increase, de-
crease,
e-
all in the year of.19 93. item en heomproposed any
.
get, or for the inclusion of
additional items.All propos-
als for he increase or he
inclusion of additional items
I certify (or declare) under penalty of perjury that the fore- shall be submitted in writ-
ing,to the Clerk of the
going is true and correct. Board before the close of
he public hearing. ' ..
Executed at Antioch, California. plications oShould.or r re be any requests forr a:.
further.hearing.on Me,such
On this 18 day of JULY 19 93 hearing may be. continued
from day to'day until con-
cluded,but not to exceed a
total of ten day.
Com, Dated: July 13, 1993,
PHIL BATCHELOR,
Signature Clerk of the.
Board of Supervisors
and County
Administrator
California Delta Newspapers, Inc. By: J.O. Maglio
Daily Ledger e Post Dispatch and Brentwood News Deputy Clerk
P.O. Box 2299 Legal 93-1055.
Antioch. CA 94531-2299 Publish: July 1S, 1993_
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BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA
Re: Abolishing Positions and )
Laying-Off Employees )
RESOLUTION NO. 93/465
The Contra Costa County Board of Supervisors, in all of its capacities as the governing body of this
County and of the districts and agencies of which it is the governing body, RESOLVES THAT:
1 . The Board has considered the financial impact of reductions in funding due to reduced state and
federal funding and reduced property tax receipts and other revenues, the impact of increased
funding requirements, the resultant impact on capital projects, the staffing reorganization
necessary for the efficiency of County government operations ,and has considered the position
and staff reduction and retention plans submitted by the various Districts and County
departments.
2. In order to keep expenditures within available funding or to reorganize staffing as is necessary
for efficient operations, it is necessary to abolish, add or reduce the hours or status of the
positions described in the lists attached hereto for reasons of economy, lack of funds,
departmental reorganization, or because the necessity for the position(s) involved no longer
exists, and to lay off employees accordingly. Said lists are incorporated herein by reference,
and said positions are hereby abolished effective on the dates indicated thereon.
3. The Personnel Department shall prepare lists showing the order of layoff of affected employees.
4. The heads of the departments in which such positions are abolished or charged shall issue layoff
or displacement notices, as the case may be, and give notice to the affected employees of the
Board's action.
5. This resolution is an emergency action. The Board has been advised that revenues for the
1993-94 fiscal year will be significantly less than are required to maintain existing operations
and staff. Immediate action to reduce staff will reduce the magnitude of impending staff
reductions and interference with county services. Conversely, failure to initiate layoffs will
result in continued salary expenditures that will increase the need for layoffs and the adverse
impact on services in the coming fiscal year.
6. The Employee Relations Officer shall give notice of this Resolution to all recognized employee
organizations.
7. To the extent that the subject of this Resolution is within the scope of representation under the
Meyers-Milias-Brown Act (Government Code Section 3600 et seq.), this Board offers to meet
with the recognized employee organization representing affected employees upon request
concerning this Resolution.
8. Recognized employee organization may submit to the Employee Relations Officer written request
to meet and confer on specific proposals with respect to this Resolution or any resulting layoffs.
This authorization and direction is given without prejudice to the Board's right to reduce or
terminate the operations and services of the County and of Districts governed by this Board and
to eliminate classes of employees or positions as involving the merits, necessity, or organization
of services or activities of the County or Districts governed by the Board and not within the
scope of representation.
9. This action is taken 'without prejudice to pending consulting, meeting, and meeting and
conferring with employee organizations.
Adopted this Resolution on July 30, 1993 by unanimous vote.
I hereby certify that this is a true and correct copy of an action
taken and entered on minutes of the Board of Supervisors on
the date shown.
Attested: July 30 , 1993
C01A Phil Batchelor, Clerk of the Board of Supervisors
and County Administrator
By Q /�, `mit-� � Deputy
Resolution No. 93/465
Attachment A
Page 1 of 1
CONTRA COSTA COUNTY
POSITIONS TO BE ABOLISHED
DEPARTMENT: Agriculture/Weights and Measures
EFFECTIVE: Close of Business on August 31, 1993 unless otherwise noted
Increase the following position from 20/40 to 24/40:
Position Position Filled/
Number Class Code Type Vacant
33-00085 Agricultural Biologist II BAVA 20/40 Filled
Resolution 93/465
Attachment B
Page 1 of 1
CONTRA COSTA COUNTY
POSITIONS TO BE ABOLISHED
DEPARTMENT: Auditor-Controller
EFFECTIVE: Close of Business on July 30, 1993 unless otherwise noted
Position Position Filled/
Number Class Code Type Vacant
10-00258 Account Clerk-Expericned Level JDVC 20/40 Vacant
Resolution 93/465
Attachment C
Page 1 of 1
CONTRA COSTA COUNTY
POSITIONS TO BE ABOLISHED
DEPARTMENT: Data Processing
EFFECTIVE: Close of Business on July 30, 1993 unless otherwise noted
Position Position Filled/
Number Class Code Type Vacant
03-00126 Sr. Computer Operator LJVB 40/40 Vacant
Resolution 93/465
Attachment D
Page 1 of 1
CONTRA COSTA COUNTY
POSITIONS TO BE ABOLISHED
DEPARTMENT: General Services
EFFECTIVE: Close of Business on August 6, 1993 unless otherwise noted
Position Position Filled/
Number Class Code Type Vacant
66-00129 Custodian If GKWB 40/40 Vacant
66-00156 Operating Engineer GWWA 40/40 Vacant
66-00181 Operating Engineer GWWA 40/40 Filled
66-00024 Supply Distribution Supervisor 9XHB 40/40 Filled
66-00014 Clerk Experienced Level JWXB 40/40 Vacant
Resolution 93/465
Attachment E
Page 1 of 3
CONTRA COSTA COUNTY
POSITIONS TO BE ABOLISHED
DEPARTMENT: Library
EFFECTIVE: Close of Business on September 3, 1993 unless otherwise noted
Position Position Filled/
Number Class Code Type Vacant
85-00010 Account Clerk - Advanced JDTD 40/40 Filled
85-00154 Book Mender 3KWC 40/40 Vacant
85-00033 Branch Librarian 3AHA 40/40 Vacant
85-00307 Branch Librarian 3AHA 40/40 Filled
85-00032 Branch Librarian 3AHA 40/40 Filled
85-00031 Branch Librarian 3AHA 40/40 Filled
85-00030 Branch Librarian 3AHA 40/40 Filled
85-00029 Branch Librarian 3AHA 40/40 Filled
85-00028 Branch Librarian 3AHA 40/40 Filled
85-00027 Branch Librarian 3AHA 40/40 Filled
85-00006 Clerk - Experienced Level JWXB 40/40 Vacant
85-00014 Clerk - Experienced Level JWXB 32/40 Filled
85-00003 Clerk - Senior Level JWXC 40/40 Filled
85-00320 Departmental Computer Operator LJWC 20/40 Filled
85-00140 Departmental Computer Operator LJWC 20/40 Filled
85-00023 Dpty County Librarian - Support Svc 3AFG 40/40 Vacant
85-00158 Driver Clerk 9QWA 40/40 Filled
85-00155 Driver Clerk - CDEP 9QW3 40/40 Vacant
85-00062 Librarian 3AWA 40/40 Vacant
85-00075 Librarian 3AWA 40/40 Vacant
85-00066 Librarian 3AWA 40/40 Vacant
85-00068 Librarian 3AWA 40/40 Vacant
85-00063 Librarian 3AWA 40/40 Vacant
85-00342 Librarian 3AWA 40/40 Filled
85-00057 Librarian 3AWA 40/40 Filled
Resolution 93/465
Attachment E
Page 2 of 3
CONTRA COSTA COUNTY
POSITIONS TO BE ABOLISHED
DEPAR',-MENT: Library
EFFECTIVE: Close of Business on September 3, 1993 unless otherwise noted
Position Position Filled/
Number Class Code Type Vacant
85-00112 Library Assistant I 3KVA 40/40 Vacant
85-00104 Library Assistant I 3KVA 40/40 Vacant
85-00105 Library Assistant I 3KVA 40/40 Filled
85-00099 Library Assistant I 3KVA 40/40 Filled
85-00364 Library Assistant I 3KVA 40/40 Filled
85-00095 Library Assistant I 3KVA 40/40 Filled
85-00290 Library Assistant I 3KVA 40/40 Filled
85-00107 Library Assistant I 3KVA 40/40 Filled
85-00096 Library Assistant I 3KVA 32/40 Filled
85-00275 Library Assistant I 3KVA 32/40 Filled
85-00174 Library Assistant I 3KVA 20/40 Vacant
85-00189 Library Assistant I 3KVA 20/40 Vacant
85-00177 Library Assistant I 3KVA 20/40 Filled
85-00168 Library Assistant I 3KVA 20/40 Filled
85-00178 Library Assistant I 3KVA 20/40 Filled
85-00348 Library Assistant I 3KVA 20/40 Filled
85-00173 Library Assistant I 3KVA 20/40 Filled
85-00165 Library Assistant I 3KVA 20/40 Filled
85-00166 Library Assistant I 3KVA 20/40 Filled
85-00180 Library Assistant I 3KVA 20/40 Filled
85-00315 Library Assistant II 3KTA 40/40 Filled
85-00089 Library Assistant II 3KTA 40/40 Filled
85-00088 Library Assistant II 3KTA 20/40 Filled
85-00365 Library Clerk If 3KWG 40/40 Filled
85-00346 Library Clerk II 3KWG 40/40 Filled
85-00350 Library Clerk II 3KWG 40/40 Filled
85-00146 Library Clerk II 3KWG 40/40 Filled
85-00012 Library Clerk II 3KWG 40/40 Filled
85-00044 Library Community Relations Mgr 3ASF 40/40 Filled
85-00043 Library Extension Svcs Manager 3ASD 40/40 Vacant
Resolution 93/465
Attachment E
Page 3 of 3
CONTRA COSTA COUNTY
POSITIONS TO BE ABOLISHED
DEPARTMENT: Library
EFFECTIVE: Close of Business on September 3, 1993 unless otherwise noted
Position Position Filled/
Number Class Code Type Vacant
85-00374 Library Literacy Specialist - Project 3AV3 20/40 Vacant
85-00360 Library Special Projects Director 3AA1 20/40 Vacant
85-00047 Library Specialist 3AVA 40/40 Vacant
85-00053 Library Specialist 3AVA 40/40 Vacant
85-00045 Library Youth Services Manager 3ASX 40/40 Filled
Reduce the following positions from 40/40 to 20/40:
Position Position Filled/
Number Class Code Type Vacant
85-00369 Admin Services Assistant II APVA 40/40 Filled
85-00357 Library Automation Trn Specialist 3KSA 40/40 Filled
85-00152 Library Automation Trn Specialist 3KSA 40/40 Filled
85-00141 Library Clerk II 3KWG 40/40 Filled
85-00129 Library Clerk II 3KWG 40/40 Filled
Resolution 93/465
Attachment F
Page 1 of 1
CONTRA COSTA COUNTY
POSITIONS TO BE ABOLISHED
DEPARTMENT: Personnel Department
EFFECTIVE: Close of Business on July 30, 1993 unless otherwise noted
Position Position Filled/
Number Class Code Tvae Vacant
05-00202 Personnel Analyst III AGTA 40/40 Vacant
Resolution 93/465
Attachment G
Page 1of1
CONTRA COSTA COUNTY
POSITIONS TO BE ABOLISHED
DEPARTMENT: County Administrator/Risk Management
EFFECTIVE: Close of Business on July 30, 1993 unless otherwise noted
Position Position Filled/
Number Class Code Type Vacant
03-00267 Safety Services Specialist AJWD 40/40 Vacant
03-00003 Management Analyst II ADTE 40/40 Vacant
Resolution 93/465
THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA
Adopted this Resolution on July 30, 1993, by the following vote:
AYES: Supervisors Powers , Smith, Bishop, McPeak, Torlakson
NOES: None
ABSENT: None
ABSTAIN: None
Resolution No.93/471
RESCIND Resolution 93/280, Attachment E as amended by Resolution 93/393 and approve the
following actions:
Effective at the close of business on August 31, 1993 cancel in the Probation Department:
Position
Number Class Code Type Status
30-00293 Supervising Nurse VSHB 40/40 Filled
30-00294 Registered Nurse - Exp Level VVVXA 24/40 Vacant
30-00360 Registered Nurse - Exp Level VWXA 24/40 Filled
30-00361 Registered Nurse - Exp Level VWXA 24/40 Vacant
30-00434 Registered Nurse - Exp Level VWXA 24/40 Filled
30-00492 Registered Nurse - Exp Level VWXA 24/40 Filled
30-00513 Registered Nurse - Exp Level VWXA 24/40 Vacant
30-00295 Registered Nurse - Exp Level VWXA 32/40 Vacant
Effective September 1, 1993 establish in the Health Services Department:
Position
Number Class Code Type Status
Registered Nurse - Exp Level VV MA 30/40 Vacant
Registered Nurse - Exp Level VWXA 30/40 Vacant
Registered Nurse - Exp Level VWXA 40/40 Vacant
Registered Nurse - Exp Level VWXA 40/40 Vacant
Clerk - Experienced Level JWXB 40/40 Vacant
Licensed Vocational Nurse VT7G PI Vacant
Licensed Vocational Nurse VT7G 24/40 Vacant
Licensed Vocational Nurse VT7G 32/40 Vacant
I hereby certify that this is a true and correct copy of an action taken
and entered on the minutes of the Board of Supervisors on the date
shown:
ATTESTED: July 30, 1993
PHIL BATCHELOR, Clerk of the Board of Supervisors and County
Administrator
By Deputy
Contact: Lois Ellison (510) 646-6610 or Julie Enea (510) 646-4855
cc: Personnel Department
Probation Department
Health Services Department
County Administrator
California Nurses Association
RESOLUTION NO. 93/471
TO: BOARD OF SUPERVISORS Contra
FROM: Revenue Task Force Costa
T. . L Count
DATE: rr,�'o•N
July 30, 1993
SUBJECT:
FEASIBILITY OF USING CORRECTIONAL OFFICERS IN COUNTY JAILS
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATIONS:
If the Board wishes to further examine the cost saving implications of replacing Sheriffs
deputies with correctional officers in county jails, the Task Force recommends the
following areas for future inquiry:
1. update the 1989 Hughes, Heiss and Associates study with new figures on such
items as comparative salaries and benefits, staff turnover rates, overtime costs
and staff to inmate ratios;
2. study the feasibility of replicating the Santa Clara County correctional officer
program in Contra Costa County; and
3. examine comparable savings which may be achieved through continuing to
civilianize support positions in the Sheriffs Department.
BACKGROUND:
On June 22, the Board requested the Revenue Task Force to reevaluate a proposal to
use correctional officers to staff detention facilities. The Task Force met on July 14 to
deliberate the matter and eight of the twelve members participated in the meeting (see
attached roster). The members were supplied a copy of the 1989 Hughes, Heiss and
Associates study on the subject.
CONTINUED ON ATTACHMENT: YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
i
SIGNATURE(S)-
ACTION OF BOARD ON July 30, 1993 APPROVED AS RECOMMENDED X OTHER
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE
XX UNANIMOUS(ABSENT ) AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
CC:
Task Force Members
ATTESTED July 30, 1993
�
Sheriff's Department PHIL BATCHELOR.CLERK OF THE BOARD OF
Ce.u„� �• SUPERVISORS AND COUNTY ADMINISTRATOR
I
'n382 (10/88) BY �• ��' 1,������ DEPUTY
Page 2
The Task Force heard an informative presentation by Sheriffs Department staff
consisting of Assistant Sheriff Roger Davis and Jerry Mitosinka, Commander Bill Shinn,
and Brian Treadwell, President of the Deputy Sheriff Association. The Sheriffs staff
emphasized a number of points including:
1. salary and benefit differences between deputy sheriffs and correctional officers
is less today than in 1989;
2. deputy sheriffs can be assigned a wider variety of responsibility including patrol;
3. deputy sheriffs can supervise more inmates than a correctional officer;
4. our county jails were built to be staffed by deputy sheriffs; and
5. turnover and associated training costs are higher for counties using correctional
officers.
A number of findings were made by the Committee which are listed below.
1. It is not possible to adequately evaluate the shift from deputy sheriff to
correctional officers with the current information and time available.
2. The study reviewed is four years old and the job market and California local
government have changed substantially since then. Also, key comparative data
such as salary and benefit costs, staff turnover rates, overtime costs and staff to
inmate ratios should be updated.
3. Santa Clara County Department of Corrections may be a model worth pursuing
in our county. A comprehensive report of the Department Operations was
prepared recently by the Harvey Rose Accounting Corporation.
4. The management style of the Sheriffs Department is critical to any evaluation,
and what is efficient in one county may not be efficient in another bec?use of the
management approach. A review of civilianization of positions in the Department
may yield more cost savings than just focusing on deputy sheriffs in the jails.
The Task Force consensus was that the Board should be provided further direction on
this issue.
Contra Costa County Revenue Task Force
ROSTER
MEMBER ALTERNATE
Henry Alker, President None
Southport Land Company
155 Montgomery Street, Suite 504
San Francisco, CA 94104
Phone: (415) 981-0769
FAX: (415) 788-6544
(Chambers of Commerce)
Henry Clarke, General Manager Paul Katz, Admin. Asst.
Local 1 Local 1
P.O. Box 222 P.O. Box 222
Martinez, CA 94553 Martinez, CA 94553
Phone: (510) 228-1600 Phone: (510) 228-1600
FAX: (510) 228-1099 FAX: (510) 228-1099
Stefanie Harms None
Local 535
Social Service Department
4545 Delta Fair Boulevard
Antioch, CA 94509
Phone: (510) 706-4543
FAX: (510) 706-4501
Jim Hicks, Business Agent None
AFSCME Local 2700 + 512
1000 Court Street
Martinez, CA 94553
Phone: (510) 228-4400
FAX: (510) 228-4472
Dale Kirkland, Executive Director None
Industrial Association
P.O. Box 23806
Pleasant Hill, CA 94523
Phone: (510) 944-0446
FAX: (510) 944-0602
(Industry)
-2-
MEMBER ALTERNATE
Conni Mattson, Vice President None
& Regional Manager
The Bank of California
100 Pringle Avenue, Suite 150
Walnut Creek, CA 94596
Phone: (510) 947-1557
FAX: (510) 939-2237
(Contra Costa Council)
Cynthia Miller, Chair None
Mental Health Advisory Board
105 Jose Lane
Martinez, CA 94553
Phone: (510) 372-7678
FAX: None
(Council of Chairs)
Stephen Purser, Chair Dennis Lepak, Dep. Prob. Ofcr.
Maternal, Child & Adolescent Health Probation Department
Advisory Board 50 Douglas Drive
6166 Park Avenue Martinez, CA 94553
Richmond, CA 94805 Phone: (510) 313-4101
Phone: (415) 554-2565 FAX: (510) 313-4110
FAX: (415) 554-2564
(Council of Chairs)
Vickie Smith, Director Rick Aubry
Phoenix Program Rubicon Programs Inc.
P.O. Box 315 2500 Bissell Avenue
Concord, CA 94520 Richmond, CA 94804
Phone: (510) 825-4700 Phone: (510) 235-1516
FAX: (510) 825-2610 FAX: (510) 235-2021
(Contractor's Alliance)
Andy Surges, Manager Merlin Edwards
P G & E Public Affairs, Governmental
910 Main Street Relations
Martinez, CA 94553 P G & E
Phone: (510) 228-5650 1919 Webster Street
FAX: (510) 229-3945 Oakland, CA 94612
(P G & E) Phone: (510) 874-2459
FAX: (510) 874-2442
-3-
MEMBER ALTERNATE
John Wolfe, Exec. Vice President None
Contra Costa County Taxpayers
Association
P.O. Box 27
Martinez, CA 94553
Phone: (510) 228-5610
FAX: (510) 228-5611
(Taxpayers Association)
CHAIR STAFF
Tony Enea, Deputy County Administrator Linda Bulkeley, Mgt. Analyst
County Administrator's Office County Administrator's Office
651 Pine Street, 10th Floor 651 Pine Street, 10th Floor
Martinez, CA 94553 Martinez, CA 94553
Phone: (510) 646-4094 Phone: (510) 646-4870
FAX: (510) 646-1353 FAX: (510) 646-1353
TO: BOARD OF SUPERVISORS Contra
FROM: Phil Batchelor, County Administrator i Costa
I � l
DATE: July 20, 1993
County
SUBiECT: BUDGET REPORT FOR PHASE II BUDGET REDUCTIONS AND ADOPTION OF
THE FINAL COUNTY BUDGET FOR THE 1993-94 FISCAL YEAR
SPECIFIC REOUEST(S)OR RECOMMENDATION(S)i BACKGROUND AND JUSTIFICATION
RECOMMENDATIONS:
1. RECEIVE the following report from the County Administrator
making recommendations for balancing the County's 1993-94
Budget, including Section A, which is the recommended 1993-94
County Budget and Section B, which are the program budgets for
each department.
2. RECEIVE testimony from staff regarding the major service
impacts of the recommended 1993-94 County Budget.
3. PROVIDE further direction to the County Administrator on
additional information the Board requires before adopting the
.1993-94 Final County Budget.
4. REAFFIRM the Board's intent to conduct a Public Hearing on
Friday, July 30, 1993, beginning at 9:00 A.M. in the Board
Chambers for the following purposes:
* Receiving any supplemdntal report or information from the
County Administrator.
* Taking any public testimony on the proposed 1993-94
County Budget.
* Approving the recommended changes to the proposed 1993-94
County Budget which are required to eliminate the
potential deficit.
CONTINUED ON ATTACHMENT: YES SIGNATURE:
-RECOMMENDATION OF COUNTY ADMINISTRATOR -RECOMMENDATION OF BOARD COMMITTEE
APPROVE _OTHER
SIGNATURE S:
ACTION OF BOARD ON `Iu Y72, 1993APPROVED AS RECOMMENDED_ OTHER
0
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE
UNANIMOUS(ASSENT AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES CF^.IE buAND
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
ATTESTED
Contact: PHIL BATCHELOR.CLERK OF THE BOARD OF
cc: County Administrator SUPERVISORS AND COUNTY ADMINISTRATOR
Auditor-Controller
County Counsel
Assistant Personnel Director BY DEPUTY
* Adopting all necessary Resolutions eliminating positions 1
or taking other related actions .
* Adopting the County Budget for the 1993-94 Fiscal Year.
5. AUTHORIZE the County Administrator and Auditor-Controller to
return . to the Board .of ,Supervisors,` if appropriate; : when
actual fiscal year 1992-93 year-end figures are known, to make
technical adjustments to the 1993-94 County Budget including
changes in reserves, designations, fund balance, revenues and
appropriations.
6 . REAFFIRM that the Board of Supervisors intends to consider the
budgets for all special districts for which the Board of
Supervisors is the ex-officio governing board on Tuesday,
August 3, 1993 .
7 . DIRECT the County Administrator to report back to the Board of
Supervisors on Tuesday, September 28, 1993 on the following:
* Final analysis of the impact of the "Trailer Bills" and
"Caboose Bill(s) " on the County's Budget.
* Analysis of the impact of any final actions taken by the
Legislature prior to beginning its year-end recess on
September 10, 1993 .
* Recommendations for adjustments which are required to the
adopted County Budget for the 1993-94 Fiscal Year.
8. ACKNOWLEDGE the excellent efforts of the Social Services
Department over the past year in developing and implementing
programs that support the goal of self-sufficiency among
General Assistance recipients and reverse spiraling GA
expenditures, and take the following additional actions :
* DIRECT the Social Services Department to continue to
vigorously support the goal of self-sufficiency for
General Assistance clients through implementation of the
workfare programs (recycling center, work crews and other
programs) , job training (recycling attendants,
custodians, painters) , Job Club, SSI advocacy, General
Assistance Alcohol and Drug Diversion Services (GAADDS) ,
as well as to insure that GA clients comply with program
requirements for continued eligibility.
* ACKNOWLEDGE that Alameda County and the City and County
of San Francisco have initiated finger-imaging programs
for General Assistance clients to minimize "double-
dipping" of assistance benefits.
2
i
* AUTHORIZE the Social Services Department to participate
in the finger-imaging program.
* ALLOCATE $270,000 from the General Assistance aids budget
to GA administration to implement the finger-imaging
program for the 1993-94 fiscal year.
* ALLOCATE $300,000 for Alcohol Recovery Program beds for
GA-eligible clients and $60,000 for SSI advocacy from the
landfill surcharge to augment the Department's continuing
effort to promote self-sufficiency among GA recipients.
BACKGROUND:
I. INTRODUCTION
On June 22, 1993, the Board of Supervisors scheduled a Budget
Workshop to begin on July 22, 1993 and directed the County
Administrator to provide recommendations at that time for
balancing the County Budget for the 1993-94 fiscal year. It
was the Board's stated intent to also consider the impact of
the recommended changes on various County programs, to review
the extent of the Board's flexibility to determine priorities
for retention or elimination of various programs, and to
provide direction to County staff on any changes to the County
Administrator's recommendations. The County Administrator was
also directed to provide the Board of Supervisors, at the
Budget Workshop on July 22, 1993, with a summary of the
actions which have been taken by the Legislature and the
Governor on the State Budget and on the "Trailer Bills" which
are necessary for the implementation of various elements of
the State Budget and the impact of this legislation on Contra
Costa County. This report is intended to respond to those
directions.
II . SUMMARY OF DEFICIT REDUCTION ACTIONS TAKEN TO DATE
It is important to pause for a moment and recall the level of
deficit reduction actions which have already been made in the
past year. Through numerous (seemingly weekly! ) actions by
the Board of Supervisors, the 1992-93 budget deficit was
reduced by $55 million. Some 606 positions were eliminated in
order to keep the County Budget balanced for the 1992-93
fiscal year in response to program reductions, cost shifts and
property tax transfers imposed on counties by the State. It
was from this substantially reduced base that we began to
build the 1993-94 County Budget.
On May 25, 1993, the Board of Supervisors made the Phase I
reductions to the County Budget and eliminated some 99
positions. A total of $20.5 million in potential deficit was
eliminated from the budget as we prepared to enter the 1993-94
3
fiscal year. Reductions were made in nearly every department, ,
blunted to some extent by the $5 million reduction in the
employer retirement contribution which was made available by
the Retirement Board. A number of employees were laid off and
the County's ability to serve the public was further impacted
negatively. All of this was necessary as a prelude to what
promised to be-, a disastrous impact from• the=State .Budget, as ..
it was originally proposed by the Governor, including a
transfer of some $2 .6 billion in property taxes from cities,
counties, redevelopment agencies and special districts .
III. ACTIONS TAKEN BY THE STATE IN THE 1993-9.0 STATE BUDGET AND
"TRAILER BILLS"
Through a process which can most politely be described as
"bizarre" , the Legislature and the Governor eventually
approved a State Budget and the necessary implementing
statutory legislation, referred to as the "Trailer Bills" ,
which were finally signed three hours before the beginning of
the fiscal year. Half the members of the Budget Conference
Committee eventually voted against the Budget which was
imposed on them by the Leadership. The State Budget provides
a short-term patch to cover up a gaping wound. To date, all
efforts by the Chairman of the Assembly Ways and Means
Committee and the Legislative Analyst to suggest the need for
longer term, structural solutions to the State's funding
problems have been met with a wall of silence. Some efforts
to force a look at longer term solutions are still being
considered in the Legislature. However, the Budget has now
been adopted, removing much of the urgency to agree on longer
term solutions .
Property Tax Transfer. The full $2 .6 billion property tax
transfer requested by the Governor was finally approved. None
of the allocation scenarios advanced during the budget debates
.adequately prepared counties for the eventual split of the
property tax .loss among cities, counties, special districts
and redevelopment agencies. Counties were told to absorb $2 .2
billion of the $2 .6 billion cut. In addition, as will be
described later, counties which rely heavily on the Special
District Augmentation Fund (SDAF) - like Contra Costa County -
took an additional disproportionate cut when the SDAF was
abolished. We are advised that Contra Costa County's share of
the property tax transfer will be $58,926,000.
Trial Court Block Grant Reduction. The State Budget included
a statewide reduction of $54,000,000 in the Trial Court Block
Grant. However, additional legislation was needed to specify
the allocation of this reduction among the counties. AB 392
( Isenberg) uses a formula based on past allocation of the
Trial Court Block Grant, which would infer that Contra Costa
County's share of this reduction would be in the range of $2.3
4
million to $2 .7 million. However, there are still some
serious questions about exactly what AB 392 has done to Trial
Court funding. While AB 392 has passed the Legislature, it
has not yet been signed into law. We do not know with
certainty our share of the Trial Court Funding reduction and
what additional restrictions may have been placed on our
-ability to. allocate this cut =among . the court-related
functions . Nonetheless, we have been meeting with the
Municipal and Superior Courts to reach agreement on how the
Courts will reduce their budgets to accommodate whatever the
overall reduction is to Contra Costa County. At this point,
we have not received a budget reduction plan from the
Municipal Courts. A plan has been submitted by the Superior
Court which requires further refinement to meet the expected
reduction amount. We will continue to meet with both benches
to seek agreement on required budget reductions .
Sales Tax Extension. In an effort to soften the fiscal impact
of the property tax transfer on the counties, and at the
urging of the Sheriffs and District Attorneys throughout the
State, the Governor agreed to extend the one-half cent sales
tax which was due to expire June 30, 1993. The extension,
which is contained in SB 509 (Chapter 73, Statutes of 1993) ,
lasts only through December 31, 1993. The proceeds of this
six month extension must be spent on "public safety" as
defined in SB 509 . This includes, but is not limited to
sheriffs, police, fire protection, county district attorneys,
and county corrections. The Legislature has placed a
permanent one-half cent sales tax extension on the ballot on
November 2, 1993 (Senate Constitutional Amendment 1 [SCA 1] ,
Resolution Chapter 41, Statutes of 1993) . If approved by the
voters, this permanent extension of the sales tax must also be
spent on "public safety" services, as defined above. As the
Board will see later in this report, we have abided by the
spirit of the Legislature's actions (as well as the .letter of
the law] by exempting the Sheriff and District Attorney from
any reductions at this time, except for those reductions which
may be required by the abolition of the SDAF. For the entire
1993-94 fiscal year, the one-half cent sales tax is
optimistically estimated by the State to generate $40,929,000
in Contra Costa County. However, only about 50% of this
amount, or $20,464,500, has clearly been approved, since the
other half, $20,464,500, depends on the voters approving the
sales tax measure on the November 2, 1993 ballot.
Transfer of a portion of the Sales Tax to the Cities.
In an effort to hold the cities substantially harmless from
the affect of the property tax transfer, the Legislature
required that counties transfer a portion of the sales tax. to
the cities in the county. This amount is determined in
proportion to the amount of property tax transfer which is
5
sustained by the county and each city in the county, minus the
amount of Transportation Planning and Development (TP&D) money
which is received by the county and each city, except that no
city can receive sales tax revenue which exceeds 50% of its
loss of property tax revenue. Statewide, it is estimated that
$1.4 billion of the sales tax revenue will be received on an
annual. basis :(ifi SCA 1 is approved; by the 'voters) . 0f this
amount, $92 million will be transferred to the cities. In
Contra Costa County, we estimate that $2,746,000 of our
$40,929,000 sales tax revenue will need to be transferred to
the cities, leaving the County with a net sales tax revenue of
$38, 183,000 on an annual basis.
Transportation Planning & Development (TP&D) Revenue. This
transaction is referred to as the "TP&D Roundabout" . What
happens is that, on a one-time basis, $130 million in TP&D
funds is shifted from the Highway Account to the Motor Vehicle
Account at the State level. In turn, $130 million from the
Motor Vehicle Account is shifted to the Department of Motor
Vehicles (DMV) , thus freeing up $130 million of vehicle
license fee (VLF) revenue which can be allocated to the cities
and counties. Counties will receive $40 million of this money
and cities will receive $90 million. The $40 million for the
counties is allocated among the counties in proportion to the
amount of property tax transferred to the State. The $90
million for the cities is allocated among the cities on the
same basis . We have been advised that Contra Costa County
will receive $1, 180,000 from this source. However, it is
important to remember that this is one-time revenue which will
not be available in the 1994-95 fiscal year. Thus, the 1994-
95 fiscal year County Budget automatically starts off $1 . 18
million out of balance!
Property Tax Administration Fee. In the 1992-93 fiscal year,
the Legislature provided that the County could charge the
property tax administration fee on that portion of the
property taxes which were transferred from local agencies to
the schools (the $1.3 billion transfer statewide) . The intent
was that the County could continue to charge that fee in
future fiscal years as well. It was hoped that the
Legislature would extend this authority to the $2 .6 billion in
property taxes which is being transferred in the 1993-94
fiscal year as well. However, buried in the education
"Trailer Bill", SB 399 (Chapter 66, Statutes of 1993) , was a
repeal of the authority to charge this fee, even on the
original $1. 3 billion. This fee netted the County about
$570,000 in the 1992-93 fiscal year on our share of the $1 . 3
billion which was transferred to the schools. The inability
to charge the property tax administration fee for this
original $1. 3 billion in the future will create an ongoing
revenue loss of $570,000, for the 1993-94 and each subsequent
fiscal year. The inability, in addition, to charge this fee
6
on this year's $2 .6 billion property tax transfer results in
an additional revenue loss of $130,000 [the loss is this small
because so little of the $2 .6 billion in property tax was
transferred from the cities] for a total loss of approximately
$700,000 a year in the 1993-94 and each subsequent fiscal
year.
Williamson Act Reimbursements. Legislation was enacted, SB
683 (Chapter 65, Statutes of 1993) which revises Williamson
Act reimbursements to cities and counties to replace property
tax revenues lost by reason of the required reduction in
property.tax assessments on property restricted to use as open
space. The bill appropriates an additional $20,902,290
statewide for this purpose. Under previous law, prime
agricultural land which was within a city, or which was within
three miles of an incorporated city, with a population of
25,000, was reimbursed at $8 per acre. Reimbursement was $5
per acre for prime agricultural 'land which was within a city,
or which was within three miles of an incorporated city, with
a population between 15,000 and 25,000. All other prime
agricultural land was reimbursed at $1 per acre. All other
land, other than prime agricultural land which is devoted to
open-space uses of statewide significance was reimbursed at 40
cents per acre.
SB 683 changes these reimbursement schedules. Now, all prime
agricultural land will be reimbursed at $5 per acre. All
other land devoted to open-space uses of statewide
significance will be reimbursed at $1 per acre.
Abolition of the SDAF. The Legislature abolished the Special
District Augmentation Fund (SDAF) and transferred what is
estimated to be the balance of the AB-8 funds from those
districts which had been contributing to the SDAF. Hospital
districts, transit districts and wholesale water districts are
exempted from the definition of "special district" for these
purposes. The expressed intent was to hold fire districts
harmless from the transfer. This was, however, done in a way
that may not have entirely accomplished the Legislature's
intent and certainly will leave districts and their governing
boards with a very mixed set of results. The formula which
determines how much a special district will transfer . to the
State starts with the district's estimated property tax for
the 1993-94 fiscal year. The percentage factor which
represents the district's contribution rate to the SDAF is
then included to derive how much the district would have
contributed to the SDAF for the 1993-94 fiscal year. From
this amount, the auditor deducts the amount of the property
tax shift that was made for the 1992-93 fiscal year. For all
except fire districts, the balance, but not less than zero, is
transferred to the State.
7
For fire districts, the formula goes on to subtract from this
amount the amount the district received back from the SDAF in
the 1992-93 fiscal year. Thus, special districts other than
fire districts will, in general, lose the value. of what they
have been contributing to,the SDAF, minus what was transferred
to the State .in 1992-93. Fire districts will lose the value
of what. they have. been contributing to. the . SDAF, ..minus .what,
was transferred 'to the State in 1992-93, minus -what they
received back from the SDAF in the 1992-93 fiscal year. Thus,
in general, fire districts which were contributing more to the
SDAF than they were receiving back will tend to be frozen in
place and should be left with the same level of revenue in
1993-94 than they had in 1992-93. Likewise, the intent
apparently is that fire districts which relied heavily on
their allocation of funds from the SDAF will also end up with
the same budget in 1993-94 than they had in 1992-93. However,
the precise nature of the formula and whether any changes are
required in order to insure that it does what was intended is
still being worked out.
In Contra Costa County, we have an additional complication in
that we have used the SDAF as a mechanism for funding both the
County Library and the Sheriff's Patrol over the past several
years . Neither the Library nor the Sheriff's Patrol
contributed to the SDAF. The formula devised by the State
does not appear to take into account special districts formed
since Proposition 13 which, therefore, do not contribute to
the SDAF. It appears that both the County Library and the
Sheriff 's P-6 District simply lose all of the money they have
been receiving from the SDAF, $2.7 million in the case of the
Library and $1 .5 million in the case of the Sheriff 's P-6
District. Efforts are still being made to provide an
exception for the Police Districts. Work is proceeding on
legislation to allow a benefit assessment to be imposed for
library services . In the absence of either or both of these
solutions, library and law enforcement services in Contra
Costa County will be severely affected.
Other affected areas include the County's Flood Control
District and any other special district which has been relying
heavily on the receipt of funds from the SDAF.
8
IV. SUMMARY OF BEGINNING POINT FOR PHASE II REDUCTIONS
Property Tax Transfer to the State = $ 58,926,000
+ Phase I Budget Problem ' _ $ 20,500,000
+ Trial 7Court-Block =Grant -Reduction - . _ $ 2,675,000
+ Loss of Property Tax Administration Fee= $ 570,000
+ Potential Loss of the Entire SDAF = $ 31,200,000
SUB-TOTAL OF BUDGET PROBLEMS = $113,871,000
Offsets to the Deficit:
Eliminated in Phase I = $ 20,500,000
+ Exemption of Fire - from the SDAF Loss = $ 25,000,000
+ One-half cent sales tax for one-year = $ 40,929,000
Transfer of Sales Tax to the Cities = $( 2,746,000)
+ One-time T.P. & D. Fund Transfer = $ 1, 180,000
SUB-TOTAL OF OFFSETS = $ 84 ,863,000
BEGINNING PHASE II DEFICIT LEVEL = $ 29,008,000
V. SUMMARY OF ACTIONS TAKEN TO ELIMINATE THE DEFICIT -
EFFICIENCIES AND NEW REVENUES
A number of innovative efforts have been made this year to
increase revenues from other sources and to decrease
expenditures through increased efficiencies . Among the major
achievements in these areas are the following:
PROBATION DEPARTMENT:
The Probation Department has identified a significant amount
of potential new revenues through a combination of .unique
programs and new legislation. Because of the present
uncertainty of the revenues, we are recommending that $1.9
million of these revenues be applied during Phase II, and the
remainder, if any, be reserved to mitigate Phase III cuts.
This additional revenue falls into three specific areas:
1 . Title IV-A. In April, 1993, Title IV-A (of the Federal
Social Security Act) was identified as a potential source
of Federal funds to partially offset the cost of
Probation camps, ranches and schools in order to prevent
9
further loss of camps due to county budget shortfalls .
Title IV-A is a case-specific entitlement for all
eligible children and families. Assistance is defined as
50% of the cost to the county for the child's care while
detained . in a juvenile facility for eligible children.
Title IV-A funds will be provided through submission of
a :quarterly claim prepared by the Probation--Department
and submitted to the State Department of Social Services
via the County's Social Services Department. Retroactive
eligibility is not permitted. New cases that are
eligible will be claimable after July 1, 1993.
2 . AB 799 - Juvenile Offenders. This legislation would
require the Department of the Youth Authority to
establish and implement the Juvenile Offender Local
Prevention and Corrections Program, to coordinate state
and local efforts to confine, discipline, treat, and
prevent juvenile offenders, and to provide partnership
funding for county juvenile ranches, camps and forestry
camps . The bill would also authorize eligible
participating counties to receive state financial
participation for the administration of county juvenile
ranches, camps and forestry camps. Studies have shown
that camp programs continue to be the state's single most
effective institutional program for reducing juvenile
recidivism. Closure of such camp/ranch programs would .
result in a permanent shift of fiscal responsibility for
juveniles to the state at a higher cost per commitment.
In recognition of this problem, the legislation
recommends the formation of a state-local partnership for
the provision and funding of local juvenile offender
programs . AB 799, which is now on the Governor's Desk,
provides the statutory authorization to spend some $33
million which is included in the State Budget for this
purpose.
Placement Diversion Program. The Probation Department
introduced this proposal in concept during the 1993-94
Phase I budget deliberations. The objective of this
proposal is to reduce the use of expensive group home
placements for delinquent court wards through diversion
to other enriched programs. Part of the savings would be
used to enrich alternative programs and the remainder
would be used to mitigate reductions elsewhere in the
Probation Department. The Department has submitted a
detailed multi-year plan and has, through a series of
meetings with key staff, coordinated the plan with the
Social Services Department to ensure proper accounting of
the savings to each department. Implementation of the
proposal was suspended pending approval from the State.
10
This approval came in the form of a letter from the State
Department of Social Services dated July 7, 1993 . The
program can now move forward.
SOCIAL SERVICES DEPARTMENT:
Recently, the Social Services Department was informed that the
State would adjust its 1990-91 fiscal year Title IV-E and
Title IV-A allocations for the Child Welfare Services (CWS)
program, small programs, county community licensing, adult
special circumstances program, and Community Development Block
Grant program. The total allocation adjustment increased
County revenue for the 1993-94 fiscal year on a one-time basis
by $3.95 million. Approximately $2.6 million of this is
available to offset the Social Services Department's 1993-94
fiscal year budget deficit. The remainder will be used to
cover the $1 .018 million negative allocation adjustment by the
State for the 1990-91 fiscal year and approximately $300,000
to $400,000 in expected audit exceptions for the years 1983-
1985.
The magnitude, both positive and negative, of the State' s
revision of past year's allocations is a good example of the
uncontrollable impact of State actions on the County Budget.
The earlier audit adjustment reduced County revenues by over
$1 million. Similarly, five months into the 1992-93 fiscal
year, the State reduced its CWS allocation to the County by
$1.6 million, forcing immediate unplanned layoffs in the
Social Services Department. While the latest allocation
adjustment is welcome from a fiscal perspective, these
dramatic swings in State allocation for prior years do not
support a thoughtful, responsible budget process .
GENERAL SERVICES DEPARTMENT:
In a continuing effort to minimize the County's utility costs,
the General Services Department has been reviewing the service
levels for solid waste collection. With the increased
emphasis on paper recycling, the Department felt that it could
achieve significant savings by reducing current service
levels. The analysis included obtaining rate schedules from
the 12 solid waste haulers servicing the County, determining
the collection container rate alternatives and performing site
visits to verify current volumes at ten of the most promising
locations. In some cases, the department discovered that
collections were not being done in accordance with the
contract and, consequently, the department has requested
service refunds. To date, the department has identified
$103,000 in annual savings for the ten locations. Additional
savings are anticipated with the second phase of the analysis .
The cost avoidances identified by the General Services
Department represent an excellent example of achieving budget
11
reduction targets through efficiencies, rather. than just
through expenditure reductions.
TAX LOSS RESERVE FUND:
Existing law enables a county to adopt procedures whereby the
County advances property tax revenue to the schools .and
taxing jurisdictions before it is necessarily received,
utilizing a property tax loss reserve fund to cover losses
which may occur in the amount of tax liens as a result of
special sales of tax-defaulted property. When the Fund
reaches 4% of the total of all property taxes and assessments
levied that year on the secured roll, all excess monies can be
transferred to the County's General Fund.
The County sponsored legislation this year to implement an
alternative method of determining how much must be held in the
tax loss reserve fund. This formula does not penalize the
County for increasing levels of delinquencies, as occurred
during the current recession. The current law penalized the
County if property tax delinquencies exceeded 3% by reducing
the amount which could be transferred from the tax loss
reserve fund to the General Fund. . The new alternative
measures the amount which must be kept in the tax loss reserve
fund against the total outstanding delinquencies for the
current and all prior years.
Over the last several years, due to the recession, there has
been a higher level of tax delinquencies. Most recently,
taxpayers have being paying off these delinquencies and the
Fund has been increasing substantially. Due in part to the
new formula and in part to the fact that delinquencies are
being paid off more promptly, it is estimated that for 1993-94
an additional $2 million could be credited to the General Fund
over what was estimated earlier this year. Whether this will
prove to be a one-time revenue gain or an ongoing source of
revenue will depend entirely on the level of property tax
delinquencies in the future.
VI . WARNING ON USE OF ONE-TIME REVENUES.
It is important to remember that the 1993-94 Budget is being
balanced, in part, by one-time revenues which either will not
reoccur in the 1994-95 fiscal year or will require action by
other bodies in order for the revenue to be available to the
County. In addition to the one-time nature of the TP&D
revenue which has already been noted above, some $2.6 million
of the Social Services revenue is one-time revenue that will
definitely not be available again in the 1994-95 fiscal year.
In addition, the ability and willingness of the Retirement
Board to reduce the employer's contribution rate in the 1994-
95 fiscal year will be limited to the extent that earnings
12
exceed interest assumptions. Given the historically low level
of interest being paid on investments at present, 'we much
consider most if not all of the 1993-94 fiscal year
contribution rate reduction to be one-time in nature. In any
case, its continuation would require positive action by the
Retirement Board again next year. In addition, other reserves
and:,designated funds--have been included. in our recommended
County Budget which are one-time in nature.
VII . SUMMARY OF ACTIONS TO ELIMINATE DEFICIT - DEPARTMENTAL
REDUCTIONS
Despite the fact that the State Budget has been signed into
law and a number of the "Trailer Bills" have been enacted,
there is still a great deal of uncertainty regarding the:exact
programmatic impact of all the reductions made by the State.
The health and welfare "Trailer Bill", SB 35, is 155 pages
long and requires very detailed analysis by department staff
and consultations -with the State in order to determine its
impact on Contra Costa and other counties. We have no
allocations on any of the major revenue sources from the State
to date. In a number of areas, key legislators have agreed on
the need for clarifying language. However, it was not
possible to obtain the necessary clarification in legislation
before the Legislature recessed on July 16, 1993. The
Legislature reconvenes on August 16, 1993, and many of these .
issues will have to be addressed then.
VIII .PUBLIC SAFETY IMPACTS - SB 509/SCA 1
In accordance with the dictates of SB 509 (the extension of
the sales tax] and the priorities of the Board of Supervisors,
our recommended Phase II budget protects public safety from
the General Fund deficit. There may be an impact on the
Sheriff 's budget from elimination of the SDAF which funded the
P-6 District. We are still working with the Legislature and
the Governor's Office to insure that special districts which
provide police services are exempted from the property tax
transfer. An additional "Trailer Bill", AB 2373, has been
identified for this purpose. It will be heard in the Senate
Local Government Committee on August 18, 1993. We plan to
have any necessary wording in the bill by then to exempt P-6
and the Kensington Community Services District from the
property tax transfer. If the sales tax measure passes
statewide, we will recommend continuing to insulate public
safety from further property tax thefts by the State.
However, if the sales tax measure fails statewide, this County
will have an immediate $19,091,500 problem for the balance of
the 1993-94 fiscal year and only seven months in which to make
the necessary reductions, meaning that almost $2 will have to
be cut to achieve $1 in annualized savings. In addition, if
13
the sales tax measure fails, we will approach the 1994-95
fiscal year with an additional $19,091,500 problem because the
sales tax will not be available, as it was for the first half
of the 1993-94 fiscal year. Therefore, an additional $19 . 1
million will have to be cut out of the 1994-95 budget simply
to maintain a balanced budget. Combined with the $1. 18
million .one-time TP&D funds,. the.:: failure of ,the sales tax
election would leave 'us with x , $20.2 million problem in the
1994-95 County Budget before we begin to talk about what the
State might think of doing to the County next year.
IX. MANDATE RELIEF
Several separate pieces of legislation were enacted as
"Trailer Bills" to the State Budget in an effort to provide
relief from some mandates for counties and to provide greater
discretion and flexibility to counties. While the estimates
of the potential savings appear to be vastly over-estimated,
particularly for Contra Costa- County, there are still some
significant issues addressed by the relief of some of these
mandates . The major pieces of legislation, and the area of
mandate relief, discretion or flexibility provided are
detailed below:
TIER II RETIREMENT SYSTEM - AB 2031 - Chapter 61, Statutes of
1993: Provides for a new Tier II option for all twenty 1937
Act counties at a lower level than the existing Tier I . Since
Contra Costa County already has a Tier II retirement system in
place, this legislation provides no benefit to the County.
GENERAL ASSISTANCE RELIEF FOR FINANCIALLY DISTRESSED COUNTIES
- SB 1033 - Chapter 72, Statutes of 1993 : This law allows a
county to reduce its General Assistance grant amount to not
less than 40% of the 1991 federal poverty level, plus a
further reduction for shared housing. The current standard is
62% of the federal poverty level. However, this reduction
requires application to, and approval by, the Commission on
State Mandates . The county must be able to make a compelling
case that without a favorable finding by the Commission, the
county cannot maintain basic county services, including public
safety. The bill also provides that no provision of law
requires a county to provide or pay for a service reduced or
eliminated from the Medi-Cal Program for a General Assistance
recipient. While we may wish to consider this option once the
Commission issues regulations, considering the Commission's
past receptivity to County requests for mandate reimbursement,
it seems unlikely that Contra Costa County would be able to
make a sufficiently compelling case to the Commission to
obtain the necessary finding of significant financial
distress.
14
REPEAL OF POST-1975 SUSPENDED MANDATES - SB 443 - Chapter 59,
Statutes of 1993: This bill identifies 15 State mandated
programs, the mandate on which has been suspended in the
Budget Act for the past three years. The bill repeals the
particular portion of the code which had been suspended for
the past three years. However, this creates some problems
because only the specific, chaptered statute referenced in the
Budget Act was repealed. The repealed chapter may not,
however, have actually mandated the entire underlying program
and therefore repealing the specific provisions may leave the
underlying program a mandate under State law. For instance,
SB 443 attempts to make airport land use planning law
permissive. However, the suspended mandate only changed the
conditions under which airport land use planning requirements
must be met. The suspended mandate did not mandate airport
land use planning and therefore its repeal does not actually
repeal the mandate on airport land use planning. We are
advised that problems associated with certain provisions of
this bill will be -corrected in subsequent legislation. It is
difficult to be very clear, pending the enactment of that
clarifying legislation, on exactly which mandates have been
repealed and the affect of the repeal. However, what was
apparently intended includes repealing the following mandates :
1 . Requirement that a school district be reimbursed by the
State for the costs of school crossing guards when a
county fails or refuses to establish standards under
which crossing guards will be provided. The bill leaves
in place the requirement that the terms and conditions
under which school crossing guards are provided by the
school district be set forth in a written agreement
between the school district and a city or county.
[However, see also item # 2 under SB 452 below which
entirely repeals this Section of the Education Code and
prevails over this provision in SB 443 because it was
chaptered after SB 443] .
2 . Authority for a candidate to submit signatures in lieu of
paying a filing fee to run for office. Repeals this
alternative.
3. Requirement that the Treasurer provide a local agency a
quarterly statement showing the amount of accrued
interest for that agency, if required by the agency.
Makes this requirement optional with the Treasurer.
4 . Requirement that certain notices in a newspaper be
provided when a local agency plans to merge or unmerge
contiguous parcels of property. Makes the publication of
the notice optional with the local agency.
15
5. Requirement that public water systems observe specified
maximum contaminant levels for turbidity. Specifically
exempts public water systems from this requirement.
6 . Requirement that a coroner engage the services of a
dentist to assist in the identification of a body or
human- remains. Makes this an option with,-the coroner.
7 . Requirement that a local agency destroy certain arrest
and conviction records relating to marijuana offenses
after two years. Appears to allow the retention of these
records for longer than two years. .
8. Requirement that a public employer, at the request of an
employee, permit the employee. to inspect the original
personnel files at the location where they are stored at
no loss of compensation to the employee. This
requirement is repealed in its entirety.
9 . Requirement, in a case where a defendant is convicted of
a felony and a probation report is prepared, that the
probation officer include in the report a statement of
the comments of the victim concerning the offense. Makes
the inclusion of this statement optional with the
probation officer.
10 . Requirement on law enforcement agencies, relating to
certain missing person reports, concerning consultation
with the coroner and the submission of dental and other
records to the Attorney General. Makes this requirement
an option with the law enforcement agency.
11 . Requirement that a court investigator, probation officer
or domestic relations investigator make an investigation
and prepare a report, unless waived by the court,
concerning each proposed guardianship of the person or
estate. Makes this requirement optional with each
investigator.
12 . Requirement in counties with airports that there be an
airport land use commission (ALUC) . Makes an ALUC
optional with each county.
13. Requirement that law enforcement agencies which have
traffic enforcement responsibility adopt and implement a
written policy to provide assistance to disabled
motorists on highways within its jurisdiction. Makes
this requirement optional with the law enforcement
agency.
16
14 . Requirement that the custodian of juvenile or adult
detention facilities make any reports required by the
Department of the Youth Authority or the juvenile court
with respect to the condition and operation of the
facility. Makes providing the reports optional with the
custodian of the facility.
15. Requirement that the probation officer immediately
investigate any affidavit alleging that a minor committed
an offense which could cause the minor to be adjudged a
status offender or ward of the court. Makes this
investigation optional with the probation officer.
SUSPENSION, MODIFICATION OR REPEAL OF HUMAN SERVICES MANDATES
- SB 627 (Chapter 64, Statutes of 1993) : This bill repeals,
suspends -(for the 1993-94 fiscal year only) or modifies ( for
one or more fiscal years) some 18 requirements on local
agencies in the human services area, as follows:
1 . Suspends, for the 1993-94 fiscal year, the requirement
that the County Health Officer prepare a list of family
planning and birth control clinics located in the County
for distribution by the County Clerk and furnish these
lists to all hospitals and physicians upon request.
2 . Suspends, for the 1993-94 fiscal year, the authority of
the State Department of Health Services to adopt
regulations it deems necessary for the public health that
apply to all pet birds whenever the Director of Health
Services finds that psittacosis, or any other diseases
transmissible to man from pet birds, have become a public
health hazard to the extent that control measures are
necessary or desirable.
3. Provides that, notwithstanding any other state law. or
contract provision, except as required by federal law,
the County can eliminate or consolidate any health
advisory boards that are required by state law or
regulation or in any existing contract with the State
Department of Health Services. In the case of a contract
requirement, the contract must be amended at the request
of the County to remove this requirement.
4 . Repeals the requirement that the Medical Director of the
local Emergency Medical Services (Health Services
Department) issue a certificate to or recertify . an
individual as an Emergency Medical Technician-P
(paramedic) and prohibits the local EMS Agency from
collecting fees for the certification or recertification
of the EMT-P.
17
5. Repeals the requirement for a local Emergency Medical
Care Committee and simply authorizes the County to
establish such a committee.
6 . Repeals the requirement for a local Drug Abuse Advisory
Board and for a local Alcohol Advisory Board as well as
the alternative• authority to combine-.these two -.boards
into a Substance Abuse Advisory Board. Makes any such
advisory board entirely optional with the County.
7 . Repeals the requirement for the County, upon the petition
of 100 electors, to appoint a seven member County Board
of Public Welfare.
8. Suspends, for. the 1993-94 fiscal year, the requirement
that the Health Services Department provide occupational
health services to promote the health of employed
persons, including educational, consultative,
statistical, - investigative, and other appropriate
activities. Authorizes the Health Services Department to
continue, for the 1993-94 fiscal year, such of these
services as may be required by federal law. Reinstates
the requirement effective July 1, 1994 .
9 . Repeals the requirement that the County compile and
maintain a list of private and public agencies which
provide charitable and social services in the County.
10 . Requires the State Department of Social Services, until
January 1, 1997, to implement a .. program in any
participating county where the county is reimbursed for
AFDC overpayment recoveries using a reimbursement
calculation method that is based on the county's grant
payment error rate. If a county's error rate is below
the statewide average, the county is reimbursed for all
necessary administrative costs incurred to make a
recovery of overpayments, not to exceed the State's share
of the overpayments recovered by the county. A
participating county is one in which the Board of
Supervisors has adopted a Resolution asking to
participate in the pilot program.
The overpayment recovery pilot program becomes effective
only when the federal government has made funding
available for the activities described above and when the
State Department of Finance determines that the savings
to the State General Fund from the increased overpayment
recoveries equal or exceed the additional costs to the
State.
18
J
i
The State Department of Social Services is required to
report to the appropriate committees of the Legislature
by January 30, 1996 on the implementation of this
program. The program is repealed January 1, 1997 .
11 . Repeals the requirement that the County submit a report
to=-.the State Department of Social Services by August 31
each year on how it plans to keep its In-Home Supportive
Services (IHSS) expenditures within the amount of its
allocation from the State.
12 . Allows the County to deem as income of a General
Assistance applicant or recipient the income of a person
or the person's spouse who, as a sponsor of the entry of
the GA applicant or recipient into the United States,
executed an affidavit of support for the individual for
a period of three years after the individual 's entry into
the United States. Certain amounts are allowed as
deductions- from gross income in determining the amount
which can be deemed as income to the GA applicant or
recipient. Certain exceptions are provided for aliens
admitted under specified programs.
13 . Repeals the requirement for the State to develop and
establish guidelines for submission and approval of city
and county plans for projects under which the State
provides funds to defray the cost of having local health
agencies provide a program of scheduled visits by public
health nurses to senior citizens by providing referral,
counseling, and other support services to senior clients.
14 . Requires State agencies, to the extent practicable and
consistent with federal law, to endeavor to cooperate and
consolidate efforts so as to conduct a single fiscal or
compliance audit for the following programs :
* Child Health Disability Prevention Program (CHDP) .
* Maternal and Child Health Program (MCH) .
* Tobacco Use Prevention Program.
* AIDS Programs.
* County Health Care for Indigents Program (CHIP) .
15. Permits counties to reduce their maintenance of effort
requirement as a condition of receiving realignment funds
for health and welfare programs to reflect shortfalls in
revenue to local health and welfare trust fund health
accounts due to shortfalls in receipts of sales tax
revenue, compared to the amounts of these funds
originally anticipated for the 1991-92 fiscal year, as
determined by the Director of Health Services.
19
16 . Permits counties to reduce their maintenance of effort
requirement, for the 1993-94 and 1994-95 fiscal years
only, for mental health realignment funds to the minimum
federal maintenance of effort requirement, as calculated
by the State Department of Mental Health, except' that the
total statewide reduction could not exceed $15 million.
17 . Requires 'the State Department of Alcohol and Drug
Programs to enter into net negotiated amount contracts
for alcohol and drug funds with any county which requests
to do so during the 1993-94 fiscal year and requires that
net negotiated amount contracts be entered into with all
counties by July 1, 1994.
18 . In connection with the provision of net negotiated amount
contracts for alcohol and drug programs pursuant to item
# 17 above, all requirements for the preparation,
approval and submission of the annual alcohol plan and
annual drug plan are repealed effective July 1, 1994 .
SUSPENSION OR REPEAL OF JUSTICE SYSTEM MANDATES - SB 86
(Chapter 70, Statutes of 1993) : This bill repeals or suspends
for the 1993-94 fiscal year 9 requirements on local agencies
in the justice system area, as follows:
1 . Suspends .for the 1993-94 fiscal year the requirement that
the orders and demands of the Law Library Trustees be
verified and audited before they are paid out of the law
library fund.
2 . Requires the Superior Court and Municipal Courts to
charge a fee equal to the actual cost of providing court
reporter services per one-half day of service to the
parties in civil cases, beginning on the first day of
trial . Under current law, this fee is limited to $100
per half day, beginning on the second day of trial .
3. Requires, to the extent that the County's Consolidated
Memorandum of Understanding for county employees
designates certain days as unpaid furlough days for
employees assigned to regular positions in the Superior
and Municipal Courts, including all Superior Court,
Municipal Court and County employees assigned to the
courts, that the courts not be in session on those days
except as ordered by the presiding judge on a finding of
judicial emergency. On those furlough days, although the
clerk's office is not open to the public, each court must
permit documents to be filed at a drop box. The drop box
must be equipped in such a manner that it is possible to
determine on which date a document was actually
deposited. An appropriate judicial officer must be
available to conduct arraignments and examinations as
20
required by Penal Code Section 825 and to sign any
necessary documents on an emergency basis .
4. Suspends, for the 1993-94 fiscal year, the requirement
that the accounts of the Superior and Municipal Courts be
audited at least every two years by the County Auditor.
5 . Repeals ' language under the Trial Court Block Grant
legislation, pursuant to which the State Controller is
required to adopt regulations providing for
recordkeeping, accounting, and reporting by the counties
with respect to block grant disbursements. Under current
law, the counties are required to submit to the
Controller a report of all revenues, including filing
fees, fines and forfeitures, and all expenditures
relating to court operations. This language is replaced
with a requirement that the Judicial Council provide
summary information concerning court revenues and
expenditures - to the Controller for inclusion in the
Controller' s annual report.
6. Extends until January 1, 1996, a provision of current law
which provides that regulations defining a correctional
treatment center that is operated by a county or city not
become effective prior to, or if effective, shall be
inoperative until January 1, 1994, and that until that
time these correctional facilities are exempt from any
licensing requirements .
7 . Permits a juvenile court to exercise the option of not
requiring a juvenile to appear in person before the Court
for infractions contained in the Vehicle Code, with
certain specified exceptions.
8 . Repeals a requirement that all conservators file a
general plan with the Court, within 90 days of
appointment, detailing how the personal and financial
needs of the conservatee will be met and to provide
notice of the filing of the plan and provides for a
hearing before the Court if there are objections raised
to the plan.
9. Sets forth findings that there would be substantial
savings to both counties and the State from the enactment
and adoption of SCA 3 which would eliminate the existing
provisions of the California Constitution relating. to
superior, municipal and justice courts and instead
provide for district courts, their establishment and
jurisdiction and the qualification and election of judges
thereof, to be operative on July 1, 1995.
21
SUSPENSION OR REPEAL OF GENERAL GOVERNMENT MANDATES - SB 452
(Chapter 60, Statutes of 1993) : This bill repeals or suspends
for the 1993-94 fiscal year some 12 requirements on local
agencies of a general government nature, as follows:
1 . Exempts any county agency that contracts with the State
to provide child care and development. program ,services
from any . rules and regulations adopted by the
Superintendent of Public Instruction which provide for
self-evaluation or self-assessment.
2 . Repeals a . requirement that a school district- be
reimbursed from Municipal Court fines and forfeitures for
the cost of providing school crossing guards when they
are provided by the school district because the city or
county has failed or refused to adopt standards under
which the city or county will provide crossing guards.
Also repeals the requirement that if a city or county
provides crossing guards that the city or county pay the
costs of providing the crossing guards. Also repeals the
requirement that the terms and conditions under which
school crossing guards are provided by the school
district be set forth in a written agreement between the
school district and a city or county. [See also
provision # 1 of SB 443 above. This provision prevails
over the one in SB 443 because SB 452 was chaptered after
SB 443] .
3 . Repeals the requirement .that if a county has adopted
certain provisions of law pertaining to animal control
and a city requests that those same provisions apply in
the city, that they apply within the city. Also
authorizes a city to adopt those same provisions to apply
within the city and provides that nothing in this section
requires a county to enforce those provisions within the
city limits .
4 . Extends, until June 30, 1996, the existence of the
Disaster Response-Emergency Operations Account in the
Reserve for Economic Uncertainties, moneys in which are
continuously appropriated for allocation by the Director
of Finance to state agencies for disaster response
operation costs incurred by state agencies as a result of
a state emergency proclamation by the Governor.
5. Suspends, for the 1993-94 fiscal year, the requirement
that the Office of Noise Control adopt guidelines for the
preparation and content of noise elements for local
agencies ' general plans.
22
6 . Delays for one year, until September 1, 1994, the
requirement under the California Solid Waste Reuse and
Recycling Access Act of 1991 that local agencies adopt an'
ordinance for collecting and loading recyclable materials
in development projects..
.7 . -Prohibits: the :- imposition by the,, Integrated Waste
Management Board, until July 1, 1995, of any civil
penalties for failure to implement a source reduction and
recycling element or a household hazardous waste element.
8 . Continues the suspension of the Proposition 111
maintenance of effort requirement in terms of the
expenditure of local County General Funds for streets and.
highways for the 1995-96 and 1996-97 fiscal years . The
maintenance of effort has already been suspended through
the 1994-95 fiscal year.
9 . Suspends, for the 1993-94 fiscal year, the requirement
that the records and accounts of the Tax Collector be
audited at least once each three years.
10 . Transfers., effective July 1, 1993, from the Department of
Motor Vehicles (DMV) to the Franchise Tax Board the
responsibility to collect delinquent vehicle license fees
and related penalties by the seizure and sale of the
vehicle to which the delinquent fees and penalties relate
or by appropriate civil action.
11. Suspends, for the 1993-94 fiscal year, the requirement
that the County Auditor audit the books and accounts kept
by the County Probation Officer with respect to juvenile
court law and make a report to the Court and the Board of
Supervisors.
12 . Repeals the requirement that specified employers who
apply for a business license or for a renewal of a
business license complete a declaration verifying
workers ' compensation coverage for the employers
employees.
X. FUTURE ACTIONS
Because of the extent of uncertainty which is evidenced in the
above report, the fact that some of the "Trailer Bills" may
well include additional impacts we have not yet uncovered, the
need to determine exactly what final actions the Legislature
takes when it returns to Session on August 16, 1993 to resolve
some of the outstanding issues, and the need to complete the
current negotiations with employee organizations in an effort
to achieve significant additional savings, we have recommended
that the Board of Supervisors direct that a further report be
23
i
made on September 28, 1993 on many of these outstanding
issues .
However, in the meantime, we are recommending that the Board
of Supervisors receive testimony from staff regarding the
major service impacts of the recommended 1993-94 County
Budget, provide further direction to the County Administrator
on -additional information the Board requires before adopting
the 1993-94 Final County Budget, authorize the County
Administrator and Auditor-Controller to return to the Board of
Supervisors, if appropriate, when actual fiscal year 1992-93
year-end figures are known, to make technical adjustments to
the 1993-94 County Budget including changes in reserves,
designations, fund balance, revenues and appropriations,
reaffirm that the Board of Supervisors intends to consider the
budgets for all special districts for which the Board of
Supervisors is the ex-officio governing board on Tuesday,
August 3, 1993, and reaffirm -the Board's intent to conduct a
Public Hearing on - Friday, July 30, 1993, beginning at 9 :00
A.M. in the Board Chambers for the following purposes:
* Receiving any supplemental report or information from the
County Administrator.
* Taking any public testimony on the proposed 1993-94
County Budget.
* Approving the recommended changes to the proposed 1993-94
County Budget.
* Adopting all necessary Resolutions eliminating positions
or taking other related actions .
* Adopting the Final County Budget for the 1993-94 Fiscal
Year.
24
1
Phase Two
Budget R
eduction
. Plan
1
1 X9.3-94
gor RECEIVED
JUL2=6 1993
CLERK BOARD OF SUPERVISORS
CONTRA COSTA CO.
1 A �, .,o
�_ �i ice.;` �, ;..•• :� ��i
V
0 OUNTY OF CN'*7'r."z>AT
•1
1 COUNTY OF CONTRA COSTA
Phase Two
B dg et Reduction Plan
1
1993-1994
,
i
r� �- � _ li 1•
1 Fj
I 2
SOS_ =� I��Gati
TA cour't``
Presented to the Board of Supervisors
TOM TORLAKSON
Chairman
Supervisor, District S
' TOM POWERS JEFF SMITH
Supervisor, District I Supervisor, District 2
GA YLE BISHOP S UNNE WRIGHT McPEAK
Supervisor, District 3 Supervisor, District 4
By Phil Batchelor _
County Administrator
PHASE TWO BUDGET REDUCTION PLANS
TABLE OF CONTENTS
GENERAL GOVERNMENT
ASSESSOR. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
AUDITOR-CONTROLLER. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
BUILDING INSPECTION. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
COMMUNITY DEVELOPMENT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
COOPERATIVE EXTENSION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
COUNTY ADMINISTRATOR (CAO). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
CENTRAL SUPPORT SERVICES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
COUNTY COUNSEL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
GENERAL SERVICES. . . . . . ' . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ' . . . . 21
LIBRARY. 25
PERSONNEL. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29
PUBLIC WORKS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32
TREASURER-TAX COLLECTOR. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35
EMPLOYEE/RETIREE BENEFITS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37
DEBT SERVICE. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39
CONTINGENCY RESERVE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40
HEALTH AND WELFARE
COMMUNITY SERVICES . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43
HEALTH SERVICES. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45
PRIVATE INDUSTRY COUNCIL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70
SOCIAL SERVICE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72
VETERANS SERVICES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82
PUBLIC PROTECTION
AGRICULTURE . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87
ANIMAL SERVICES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89
CLERK-RECORDER. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91
DISTRICT ATTORNEY. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94
LAW & JUSTICE SYSTEMS DEVELOPMENT . . . . . . . . . . . . . . . . . . . . . . . . . . . 97
MUNICIPAL COURT. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99
PROBATION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 102
PUBLIC DEFENDER . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 107
�. SHERIFF . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 109
SUPERIOR COURT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 114
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� General Government
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ASSESSOR
Approved Recommended
Approved Proposed Recommended Final
Reductions 1993-94 Reductions 1993-94
Program Phase l Budget Phase II Budget
Appraisal $228,310 $4,289,725 $4,289,725
Business 22,072 1,132,680 1,132,680
' Support Services 39,913 2,072,564 2,072,564
Administrative Services 9,705 538,223 538,223
--------- --------- ---------- ----------
--------- --------- ---------- ----------
TOTAL $300,000 $8,033,192 $8,033,192
' Expenditure Transfers: $36,427 $36,427
Revenues: $514,379 $514,379
Net County Cost: $300,000 $7,482,386 $7,482,386
' FTE: <2> 126 126
Summary of Approved Phase I Reductions
Phase One cuts eliminated two vacant positions in the Appraisal Section for a net County cost
1 savings of $146,951 and reduced the retirement expense due to lower rates by $153,049.
Recommended Phase II Reductions
1. Appraisal
Description: To ensure that all secured real and personal property within the County
has been accurately valued and entered on the regular and supplemental assessments
rolls.
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FTE: 54
2. Business ,
Description: To ensure all business and personal property within the County has been
accurately valued and entered on the regular and supplemental assessments rolls.
FTE: 21
3. Support Services
Description: Enroll all valid exemptions on the annual and supplemental local
assessment rolls, provide data entry and drafting services to the department, amend
policies and procedures where necessary, and provide service to agencies and private
organizations and to the general public
FTE: 45
4. Administrative Services
Description: Establish and administer policies relative to department operations and
provide administrative guidelines for carrying out these policies.
FTE: 6
County Administrator's Recommendation j
No further reductions are proposed for this budget unit because further staff reduction will make
it very difficult for the Assessor office to close the regular and supplemental assessment rolls,
thus resulting in property tax loss to the general fund. It is recommended that the proposed
budget be adopted as approved.
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AUDITOR
Approved Recommended
Approved Proposed Recommended Final
Reductions 1993-94 Reductions 1993-94
Program Phase I Budget Phase II Budget
Support/County
Operation $34,230 $3,858,888 $62,994 $3,795,894
Support/All Jurisdictions 1,027,457 10,376 1,017,081
Statutory Responsibilities
Handled by Auditor 417,9221 7,118 410,804
' Non-Statutory Responsibilities 139,064 1,488 137,576
and Information 176,956 176,956
--------- --------- ---------- ----------
--------- --------- ---------- ----------
TOTAL $34,230 $5,620,287 $81,976 $5,538,311
Expenditure Transfers: $771,348 <$5,250> $766,098
Revenues: $304,107 $2,436,089 <$26,726> $2,409,363
Net County Cost: $338,337 $2,412,850 $50,000 $2,362,850
FTE: 80 <.5> 79.5
Summary of Approved Phase I Reductions
Reduced expenditures b $34,230 due to lower retirement rates and increased revenues for
new special assessments by $217,248 and SB 90 claims by $86,859.
Recommended Phase II Reductions
r1. Support of County Operations
Description: Financial services provided to all county departments; payroll,
accounts payable and auditing records.
FTE: 53.4
Adjustment: Eliminate a vacant 20/40 Account Clerk-Experienced Level position for a
savings of $19,511; reduce expenditures due to lower retirement rates by $43,483 and
decrease revenues which offsets the retirement rates by $26,726.
Impact: This Program will not be adversely impacted.
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2. Support of All County Jurisdictions
Description: Services provided by the Property Tax division in allocating
and accounting for property taxes and assessments.
FTE: 12.9
Adjustment: Reduced expenditures due to lower retirement rates by
$10,376.
Impact: This Program will not be adversely impacted.
3. County's Statutory Responsibilities Handled by the Auditor
Description: Handle the County's Welfare Accounting Unit, Child Support
Receipts Processing Unit and accounting support for the County's Redevelopment ,
Agency.
FTE: 8.85
Adjustment: Reduce expenditures due to lower rates by $7,118 and
reduce expenditure transfers due to lower retirement rates by $4,342.
Impact: This Program will not be adversely impacted.
4. Non-Statutory Responsibilities
Description: Provide positive benefits to the County including: production of
Comprehensive Annual Financial Report (CAFR); Tax and Revenue Anticipation Notes
(TRANS) program; and the maintenance of the County's revenue study (formerly MSI).
FTE: 1.85
Adjustment: Reduce expenditure due to lower retirement rates by $1,488
and reduce expenditure transfers by $908 due to lower retirement rates.
Impact: This Program will not be adversely impacted.
5. Land Information System
Description: The Land Information System is a computer system based on the County
Assessor's parcel numbers which provides computerized data related to the ownership,
assessment, zoning and development of real property.
FTE: 2
Summary of County Administrator's Recommendation
It is recommended that proposed budget be adopted as amended by Phase 11 reductions.
BUILDING INSPECTION
Approved Recommended
pp
Approved Proposed Recommended Final
Reductions 1993-94 Reductions 1993-94
Program Phase I Budget Phase II Budget
Inspection Services $1,942,973 $1,942,973
Grading Services 303,590 303,590
Prpty Cnsry Hsg Svcs 243,975 243,975
Administrative Support 1,911,367 1,911,367
--------- --------- ---------- ----------
--------- --------- ---------- ----------
TOTAL $4,401,905 $4,401,905
Expenditure Transfers: $44,027 $44,027
' Revenues: $4,357,878 $4,357,878
Net County Cost:
FTE: 57 <1> 56
Summary of Approved Phase I Reductions
None. There are no General Funds allocated to this department.
Recommended Phase II Reductions
None. There are no General Funds allocated to this department.
1. Inspection Services
Description: Review plans, issue building permits and inspect the construction of
buildings to ensure construction of structurally sound buildings.
FTE: 30
Adjustment: Eliminate two management positions: Chief of Mechanical Inspection
Services and Chief of Electrical Inspection Services.
iImpact: No impact to net County costs.
2. Grading Services
Description: Check plans, issue grading permits, perform grading inspections of
minor/major subdivisions and individual's building projects, and investigate grading
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complaints to ensure construction occurs on a safe foundation.
FTE: 5
3. Property Conservation Housing Services
Description: Respond to code compliance complaints, perform on-site investigations
of potential violations, abate hazardous structures, and provide financial assistance to
low and moderate income families performing housing rehabilitation in order to ensure
building and zoning code compliance of existing structures, mobile homes and new
construction.
FTE: 7
Adjustment: Add one filled Planning Technicial position transferred from the
Community Development department.
Impact: No impact to net Count costs.
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4. Administrative Support '
Description: Provide administrative support, including a computerized land information
system, for the inspection, grading, code compliance, and housing rehabilitation staff. M
FTE: 14
County Administrators Recommendations
It is recommended that the Proposed Budget be adopted as approved.
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COMMUNITY DEVELOPMENT
Approved Recommended
Approved Proposed Recommended Final
Reductions 1993-94 Reductions 1993-94
Program Phase I Budget Phase II Budget
Current Planning $2,206 $2,726,103 $63,000 $2,663,103
Advance Planning 2,206 401,892 401,892
Transportation Planning 2,206 2,400,418 2,400,418
Conservation 12,533 1,106,620 1,106,620
Water 255,354 255,354
Recreation 160,000 160,000
Comm Dev Block Grant 3,904,000 3,904,000
Redevelopment 1,117,600 1,117,600
TOTAL $19,151 $12,071,987 $63,000 $12,008,987
Expenditure Transfers: $316,000 $316,000
Revenues: $11,276,787 $11,276,787
Net Count Cost: $19,151 $479,200 $63,000 $416,200
FTE: 66 <2> 64
Summary of Approved Phase I Reductions
Decrease of $10,328 in service and supplies and reassignment of staff from the Fish and
Wildlife Committee to revenue offset programs. Reduction in retirement rates yielded a $8,823
cut in net County costs.
Recommended Phase II Reductions
1. Current Planning
Description: Regulation of land use and development in accordance with County policy
and applicable laws.
FTE: 21
Adjustment: Transfer filled Planning Technician position to Building Inspection to
perform zoning violation investigations.
Impact: No impact to net County costs.
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2. Advance Planning
Description: Maintenance of a long-range policy planning process to anticipate and
respond to socioeconomic changes, new legal mandates and local priorities.
FTE: 4
3. Transportation Planning
Description: Development of an effective transportation network throughout the County
by planning for roads and other types of transportation systems on Countywide corridor,
area and neighborhood levels. Develop County Growth Management Program. Road
development paid for with Navy Fund and Measure "C" money are dedicated to projects
in other departments and/or agencies. Other departments and/or agencies spend Navy
Mitigation Fund and Measure "C" monies budgeted in this program.
FTE: 7
4. Conservation
.Description: Administration of the Solid Waste Management and Recycling programs
and provision of technical services related to water, sewer, sanitary landfills and other
environmental issues.
FTE: 7
Adjustment: Eliminate vacant Planning and Economic Coordinator position. Duties
have been assumed by existing personnel in the Redevelopment division.
Impact: No impact to net County costs.
5. Water
Description: Development of County's water policy and administration of County Water
Agency. ,
FTE: 1
6. Recreation
Description: Administration of Community Assistance Mitigation funds for youth
recreation, family counseling and related projects in West Pittsburg and other nearby
communities negatively impacted by the Keller Canyon landfill.
FTE: 0
7. Community Development ment Block Grant
Description: Administration of federal funds for new housing, preservation of existing
housing, economic development, infrastructure improvements, and neighborhood
facilities:
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FTE: 4
' 8. Redevelopment
Description: The design and implementation of plans for rehabilitating blighted areas
within the County with the goal of improving the physical, environmental and economic
viability of those areas.
FTE: 6
9. Support Activities
Description: Provide administrative and clerical support to departmental programs.
FTE: 14
County Administrator's Recommendation
It is recommended that the Proposed budget be adopted as amended by Phase II cuts.
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COOPERATIVE EXTENSION
Approved Recommended
Approved Proposed Recommended Final
Reductions 1993-94 Reductions 1993-94
Phase I Budget Phase II Budget
Program
Youth Development $8,335 $28,328 $28,328
Family Education 8,335 28,328 28,328
Urban Horticulture 6,945 24,132 24,132
Agriculture 5,555 18,885 18,885
Livestock
TOTAL $29,170 $99,673 $99,673
Expenditure Transfers: ,
Revenues:
Net County Cost: $29,170 $99,673 $99,673
FTE: 0.2 2.1 2.1
Summary.of Approved Phase I Reductions
The Cooperative Extension budget is unique because it represents a cooperative effort between
the County and the University of California to bring an out-of-school eductional program to
citizens of the county in the areas described above. By mutual agreement, the University
provides the professional staff and the County provides necessary support staff and supplies.
To put this budget into perspective, the County currently contributes about $103,000 or about
8% of the total program expenditures, as compared to the 24% contribution made by the
County in FY 1983-84.
As a result of Phase I cuts, the Department has limited drop-in consultation services to four '
afternoons per week. Voluntary furlough was increased for each of the three clerks to avoid
the layoff of any employee. Academic personnel which rely on clerical support services are
now required to divert time from academic to administrative tasks to compensate for reduced
clerical support.
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' 1. Youth Development
Description: 4-H volunteer program; comprehensive life skills training for pregnant teens
and "service learning" for young teens.
FTE: 0.6
2. Family Education
jDescription: Nutrition, food security and family resource management education aimed
at low-income persons.
FTE: 0.6
3. Urban Horticulture
' Description: Master Gardener volunteer program which provides consultant services for
back-yard gardeners and environmental centers.
FTE: 0.5
4. Agriculture
Description: Farm Advisor serves as primary link between farmers and the research
base of the University; helps to enhance production, protect the environment and promote
wise use of natural resources.
FTE: 0.4
r5. Livestock
Description: Livestock Advisor serves as primary link between cattle producers and
public land managers and the research base of the University; provides advice on grazing
and land use.
FTE: 0.0
Summary of County Administrator's Recommendation
It is recommended that this budget be approved as proposed.
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COUNTY ADMINISTRATOR '
Approved Recommended
Approved Proposed Recommended Final
Reductions 1993-94 Reductions 1993-94
Program Phase I Budget Phasell Budget
Board Support and
General Administration $57,718 $1,910,726 $66,000 $1,844,726
Cable TV & Community TV
& Public Information 17,925 323,500 323,500
Affirmative Action Programs 975 121,378 121,378
TOTAL $76,618 $2,355,604 $66,000 $2„289,604
Expenditure Transfers: $195,284 $195,284
Revenues: $103,798 $838,828 $838,828
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Net County Cost $180,416 $1,321,492 $66,000 $1,255,492
FTE: 24 <1> 23
Summary of Approved Phase I Reductions r
Decreased services and supplies by $76,618. Increased revenues by charging trust funds and
CAO divisions for administrative oversight and reassigned staff to non-general fund activity for
a total of $103,798.
Recommended Phase II Reductions ,
1. Board Support and General Administration
Description: Provide technical support, coordination and policy support for Board of
Supervisors, prepare and administer county budget special programs and general overall
management of the County.
FTE: 19
Adjustment: Eliminate one Management Analyst position in the Health and Welfare ,
budget division for a total of $55,100 and reduce services and supplies accounts by
$10,900.
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Impact: The elimination of the Health and Welfare Analyst will limit the CAD's ability to
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monitor activities and analyze the Health and Social Services Departments budgets in
a timely manner. A further reduction in services and supplies accounts will lessen the
CAO ability to provide certain reports. A staff reorganization will be necessary so that
this division does not suffer.
2. Cable TV / Community TV and Public Information
Description: Administration of Cable Franchises and Community access (Contra Costa
TV).
FTE: 3
3. Affirmative Action Programs
Description: Coordination, implementation and evaluation of the various state,
federal and locally approved affirmative action programs.
FTE: 1
County Administrator's Recommendation
It is recommended that the proposed budget be adopted as amended by the Phase II
reductions.
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CENTRAL SUPPORT SERVICES ,
Approved Recommended
Approved Proposed Recommended Final
Reductions 1993-94 Reductions 1993-94
Phase I Budget Phase II Budget
Clerk of the Board $52,051 $313,257 $313,257
Data Processing 7,894,040 $315,284 7,578,756
Emergency Services 384,178 20,000 369,178
LAFCO 217,346 217,346
Merit Board 2,033 72,071 72,071
Management Information 8,199 319,771 38,000 281,771
Plant Acquisition 23,538 917,963 100,000 817,963 '
Revenue Collection 1,341,771 1,341,771
Risk Management/Insur 5,980,957 ,980,957
Training Institute 6,774 325,230 6,000 319,230
-------- --------- ---------- ----------
-------- --------- ---------- ----------
TOTAL $92,595 $17,766,584 $479,284 $17,292,300
Expenditure Transfers: $7,699,242 < $315,284> $7,383,958
Revenues: $5,400 $3,766,764 <$5,000> $3,761,764
Net County Cost: $97,995 $6,300,578 $159,000 $6,146,578
FTE: <1> 154 <5> 149
Summary of Approved Phase I Reductions
It was recommended and approved that various Central Support Services Divisions under the
County Administrator office reduce services and supplies by $92,595 and increased revenues
by $5,400.
Recommended Phase II Reductions
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1. Clerk ofthe Board of Supervisors
Description: To provide staff support to the Board of Supervisors by
recording and compiling the actions of the Board taken in open session; maintaining the
official records; preparing the weekly agenda and summary; and maintaining a roster of
various boards and Committees.
FTE: 7
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2. Data Processing
Description: Provide system analysis and development, implementation and
training, staff support to department's automated systems and other governmental
agencies.
FTE: 87
Adjustment: Four vacant positions were eliminated due to division's
reorganization and downsizing. Additional adjustments will be made in conjunction with
changes made by departments paying for service.
Impact: The four positions were vacant and will not affect level of service.
Future impact will depend on other County departments reprioritizing of data processing
' projects.
3. Emergency Services
! Description: Provide planning, training and support services to help citizens
and. agencies contend with a natural or human-caused disaster, including simulation
1 exercise drills.
FTE: 4.5
Adjustment: Reduce salary costs by $20,000 due to a vacant Clerical position
and reduce revenues by $5,000 for a net reduction of $15,000.
Impact: The office will have to depend upon telephone answering service thus
decreasing timely responses to the cities and the public.
t4. LAFCO
Description: Encourage orderly formation and development of local government
agencies and approve, amend or disapprove applications to create new cities or special
districts, and modify boundaries of existing agencies.
FTE: 2
5. Merit Board
Description: To hear and make determinations on appeals of employees and
oversee the merit system to ensure that merit principles are upheld.
FTE: .5
6. Management Information System
Description: To provide funding for the most critical and cost beneficial
automation projects which have no other funding source; and to fund on a no-interest
loan basis programs that improves productivity and save money for County department.
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FTE: 0 r
Adjustment: $38,000 '
Impact: Reduce by 50% funds for project design to improve the County's
payroll system.
7. Plant Acquisition
Description: Plan, design and construct various repair, improvement and !
construction projects for County facilities using in-house staff, consultants and
contractors.
FTE: 0
Adjustment: $100,000 in reduced costs.
Impact: Continue to decrease funds designated for improvements, maintenance and
repairs for over 300 buildings used for County activities, which will increase maintenance
and repair costs in the future.
8. Revenue Collection
Description: To provide revenue collection services and operate a centralized
billing program.
FTE: 24
Adjustment: This program- generates revenue for many County departments ,
and a reduction would be counter productive.
9. Risk Management
Description: To administer insured and self-insured medical, dental and long-term
disability programs, life, unemployment and state disability insurance program, deferred
compensation, direct deposit and VDT eye screening, to manage the County's loss
control program (Automotive, General Liability and Medical Liability), workers'
compensation, employee rehabilitation program; to fund the County general liability self-
insurance program and other losses settlement and judgements which the County must
pay.
FTE: 21
Adjustment: The division will cancel one vacant Safety Services Specialist
position. However, the funding for this position will be used to defray the cost of
temporary salaries in the Workers' Compensation section. Therefore, there is no
monetary reduction.
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' Impact: The Safety function has been assigned to the remaining Safety ty Services
1 Specialist.
10. Training Institute
Description: Employee and organizational development.
FTE: 3
Adjustment: $6,000
Impact: A reduction in services and supplies for operational expense will
mean a slightly reduced level of service.
County Administrator's Recommendation
It is recommended that the proposed budget be adopted as amended by Phase II reductions.
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COUNTY COUNSEL t
Approved Recommended
Approved Proposed Recommended Final
Reductions 1993-94 Reductions 1993-94
Program Phase I Budget Phase II Budget
General Government $4,593 $615,525 $615,525
Social Service-Probate 4,593 625,099 625,099
Courts/Public Protection 4,593 234,412 234,412
Outside Clients/Other 4,593 170,447 170,447 ,
Public Protection/
Community 4,594 573,008 573,008
Health/Sanitation 242,160 242,160
Risk Management/
Tort Unit 156,989 156,989
TOTAL $22,966 $2,617,640 $2,617,640
Transfers: 160 421 729 870 15 000 744 870 '
Expenditure $ $ $ $ ,
Revenues: $956,649 $19,000 $975,649
Net County Cost: $183,387 $931,121 $34,000 $897,121
FTE: 28 28
Summary of Approved Phase I Reductions
Revenues and charges to the Retirement Board, outside agencies, and other non-General Fund
sources were increased by $160,421 resulting in a reassignment of staff away from services
provided to General Fund departments and projects. General Government programs were most
affected by the Phase I reduction. Reduction in retirement rates yielded a $22,966 cut in net
County costs.
Recommended Phase II Reductions
1. General Government '
Description: To provide legal services necessary for the continued operation of the
County Administrator, Board of Supervisors, Auditor-Controller, Retirement Board, and '
other basic County departments.
FTE: 6.2
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Adjustment: Reduce by $34,000 legal work performed for General Government
programs. Staff will be reassigned to revenue offset programs.
Impact: A decrease in time spent on General Fund projects will result in increased
' liability exposure, and potentially adverse hearing decisions for General Fund
departments.
2. Social Service - Probate
Description: Legal services for Social Service Department activities (adoptions,
dependent Children, assistance, etc.) and to the District Attorney - Public Administrator.
FTE: 6.5
' 3. Courts/Public Protection
Description: Legal services primarily for the courts and County's justice system.
FTE: 2.5
4. Outside Clients/Other
1 Description: Legal services provided to public clients and departments including
Community Services, County Service Areas, Housing Authority, Community Access
Television, Miscellaneous Districts, Local Agency Formation Commission, Library, Private
Industry Council, Schools, and Water Districts.
FTE: 1.9
Adjustment: Increase charges b $5 000 to Outside agencies, such as Delta Diablo
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Sanitation District.
Impact: More work will be performed in this program area.
' 5. Public Protection/Community
' Description: Legal services for programs designed to protect the general public and
enhance its environment.
FTE: 6.2
Adjustment: Increase charges by approximately $15,000 to the Public Works
department.
' Impact: Additional legal work will be performed related to roads, transportation, and
other issues requested by the Public Works department.
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6. Health and Sanitation
Description: Legal services provided to the Health Services department and sanitation
districts.
FTE: 2.7
Adjustment: Increase charges to non-General Fund revenues of the Health Services
department by $14,000.
Impact: Legal work on the hospital replacement project is expected to increase.
7. Risk Management/Tort Unit
Description: To provide tort litigation services in-house and supervise outside tort
litigation attorneys in conjunction with Risk Management.
FTE: 2
County Administrator's
u y Ad st Recommendation
It is recommended that the proposed budget be adopted as amended by Phase II cuts. !
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20 '
' GENERAL SERVICES
Approved Recommended
a Approved Proposed Recommended Final
Reductions 1993-94 Reductions 1993-94
Program Phase I Budget Phase ll Budget
Purchasing $478,905 $5,089 $473,816
Communications $33,864 41110,513 43,751 4,066,762
Fleet Services 8,352 6,109,041 975 6,108,066
General Property 181,416 12,752,106 281,274 12,470,832
Buildings and Grounds 249,258 34,927,189 299,015 34,628,174
Central Services 1,812,820 47,035 1,765,785
Administration 1,040,979 5,628 1,035,351
aTOTAL $472,890 $61,231,553 $682,767 $60,548,786
Expenditure Transfers: <$229,496> $42,810,960 <$301,673> $42,509,287
Revenues: $45,756 $6,819,428 $31,906 $6,851,334
' Net Count Cost: $289,150 $11,601,165 $413,000 $11,188,165
' FTE: <8> 241 <5> 236
Summary of Approved Phase I Reductions
The total reduction for Phase I is $289,150. The department eliminated eight positions
in various divisions for a net savings of $243,394. The positions eliminated are as follows:
two Clerk Experienced Level, one vacant and one filled; one vacant Custodian, one filled
Storekeeper, one filled Facilities Trades Supervisor, two vacant Carpenters and one vacant
Deputy Director'. The Purchasing Division was able to increase revenues by $45,756. The
cuts, however, will make it difficult for the Department to handle lease documents in a timely
manner, do basic cleaning of County buildings and may cause delays in services provided.
1 Three of these positions were eliminated during the Phase I cut to reduce charges to departments for
maintenance costs and the cost of those positions is reflected under the Phase II reduction. The total
gross savings for the three positions is $177,416.
21
Recommended Phase 11 Reductions ,
1. Buildings and Grounds - Custodial Services
Description: Clean, replace lamps and wash windows for County maintained
buildings.
FTE: 58
Adjustment: Eliminate one vacant Custodian II position and reassign two
Custodians to the Recycling Center for a savings of $85,361.
Impact: County custodial labor hours will be further reduced, which will
impact the ability of staff to do basic building cleaning in a timely manner.
a. Buildings and Grounds - Operating Engineers
Description: Provides heating, ventilation, and air conditioning (HVAC), plus '
elevator and minor maintenance of County buildings and facilities.
FTE: 17
Adjustment: Eliminate two Operating Engineer positions, one vacant and one
filled or a net County cost savings of $88,672.
Impact: HVAC support for County building will be further reduced.
b. Building and Grounds - Lease Management
Description: Negotiates leases and manages County leased properties.
FTE: 6 '
Adjustment: Reassign Secretary to vacant Clerk position for a savings of
$12,682. ,
Impact: Lease Management will not be able to process documents in a timely
manner with no assigned clerical support. '
c. Building and GroundsMorkfare/Recycling
Description: Maintains all lawns shrubs trees and parking lots of Count ,
p p 9 Y
facilities.
FTE: 28
Adjustment: Increase revenue by reassignment of work to special assessment ,
districts for a new County cost savings of $31,906.
Impact: Landscape maintenance for County buildings will be further reduced.
22
1
d. Building and Grounds - Maintenance
Description: To fund the maintenance of County buildings and facilities,
including custodial, grounds, operating engineers and crafts, architectural services,
' leasing and property management, traffic signal maintenance and resoumEovery.
FTE: 45
2. Communication-Radio and Telephone Communications Services
Description: Installation, maintenance and servicing of communications
equipment for County departments and contract agencies.
FTE: 17
' Adjustment: Eliminate one vacant Clerk Experience Level position for a net
County cost savings of $35,069.
Impact: Telephone clerical support will be further reduced, which will result
in some delays to customer departments.
3. Central Services
Description: Provides fast copy, printing, bindery and duplicating services;
rand microfilming services to County departments and other governmental agencies.
FTE: 19
Adjustment: Eliminate one filled Supply and Distribution Supervisor for a net
County cost savings of $45,282.
' Impact: No management backup will be available to support a busy operation. The
Central Services Manager will have to plan messenger routes and supervise all
' operations with fill-in support from non-management workers. A lead or senior position
will be created in the future to support the Manager.
4. General Property
Description: Provides for costs to include: general funded buildings and
' grounds, maintenance, debt service, utilities and rents; vehicle, telephones and
communication services and revenue leases for various County properties and
departments.
FTE: 0
Adjustment: Reduce various services and supplies accounts and telephone
administration costs by $114,028.
Impact: This service will not be adversely impacted.
' 23
5. Purchasing ,
Description: To provide a program of centralized purchasing of goods,
equipment and services for the County and other local agencies, and the sale and/or
disposal of surplus equipment.
FTE: 8
6. Fleet Services
Description: Maintenance and repair services including emergency repairs.
FTE: 24
7. General Services Administration
Description: To provide administrative services to each division.
FTE: 14
County Administrator's Recommendation '
It is recommended that the proposed budget be adopted as amended by Phase II reductions.
24 ,
' LIBRARY
' Approved Recommended
Approved Proposed Recommended Final
' Reductions 1993-94 Reductions 1993-94
Program Phase I Budget Phase II Budget
Administration $1,894,973 $384,530 $1,510,443
Branch & Extension Svs 5,684,919 1,562,976 4,121,943
Central Library 2,006,442 374,664 1,631,778
' Community Relations 222,938 99,240 123,698
Support Service _ 1_337,628 365,299 972,329
TOTAL $11,146,900 $2,786,709 $8,360,191
Expenditure Transfers: 0 0 0
' Revenues: $11,146,900 <$2,786,709> $8,360,191
Net County Cost: 0 0 0
' FTE: 156 55 101
Summa of Approved Phase I Reductions
' No cuts were necessary in Phase One due to restricted fund balance revenue. In addition, the
Department's retirement credit of $155,529 was held for Phase Two. The FY 1993-94 total
requested budget of$10,454,300 was $516,700 more than the $9,937,600 estimated for county
library taxes/revenue; the Department used restricted FY 1992-93 rollover to cover this revenue
shortfall.
Recommended Phase II Reductions
The purpose of the County Library System is to provide comprehensive libeary services to
County residents except residents in the City of Richmond, which has its own city operated
library. The County library is a special district which is funded primarily with property tax
revenues that are restricted solely for the support of the library. Accordingly, the library budget
is based on the estimated property tax revenue and certain other miscellaneous revenues such
as state and federal grants, fines and donations.
25
1. Administration '
Description: Plan, organize and direct the operation of the County Library; provide ,
leadership and management of the department in budgetary, personnel, operational and
policy matters; plan for the future of the library with the Library Commission, representatives
of library communities and staff. '
FTE: 9
Adjustment: Reduce Library administration by $384,530, eliminating 3 full-time equivalent '
positions and various other accounts.
Impact: This reduction will require consolidation of management and clerical activities,
reduced services and supply expenses, reduced memberships in the cooperative library
system (BALIS) and institutional memberships in professional associations.
2. Branch and Extension Services
Description: Provide library services in the various communities in the county and in the
detention facilities; services provided are tailored for each community, depending on the
population service needs. '
FTE: 57.5
Adjustment: Reduce Branch and Extension Services by $1,562,976, eliminating 31.6 full- '
time equivalent positions and various other accounts.
Impact: Reduce open hours per week at all 17 branches from 40 to 28 per week and
reduce open days per week from 6 to 4, open alternating Saturdays; reduce open hours at
2 outlets in Crockett and Rodeo from 18 and 17 per week to 8 each per week and reduce
open days per week from 3 to 2; reduce open hours at outlet in Oakley from 18 per week '
to 15 per week; reduce budget for substitute staff; reduce budget for purchase of library
books and other materials by $284,340 (37%), reduce services at branches to primarily
circulation services with other services, e.g. reference, reader's advisory, children's '
programs, etc., only available on a limited basis; install fax network linking all branches and
Central Library to share resources; eliminate bookmobile services; seek alternate funding
for detention facility library service including the feasibility of using inmate welfare funds.
3. Central Library '
Description: Provide services to the local community of Pleasant Hill, serve as a reference
center for the general public of Contra Costa County and as a reference resource for the '
branch libraries; administer the library's adult literacy program (Project Second Chance).
FTE: 21.5
Adjustment: Reduce Central Library services by $374,664, eliminating 7.5 full-time '
equivalent positions and various other accounts.
Impact: Reduce library hours from 60 to 48 per week; reduce budget for purchase of library '
books and other materials by $61,260 (24%), eliminate separate public service desks in the
documents area and children's sections; reduce Project Second Chance adult literacy
support for tutors and students; reduce children's programs; install 800 toll-free telephone
number to provide reference assistance countywide when local reference assistance is not
available; reduce centralized training of clerical staff.
26 '
4. Community Relations
' Description: Provide community relations, graphics and printing support for library
operations; make the library a more visible part of each community through planned and
proactive communications with the media and community groups, the Library Commission
and Friends of the Library groups.
FTE: .5
' Adjustment: Reduce Community Relations by $99,240, eliminating 1.5 full-time equivalent
positions.
' Impact: This reduction will require reduced public information materials, library signage,
media relations and community program support.
' 5. Support Services
Description: Provide various support services for library operations including selection and
acquisition of library materials, automation services, cataloging and data base maintenance
and inter-library loan of library materials which are not owned by the County Library.
' FTE: 12
Adjustment: Reduce Support Services by $365,299, eliminating 11.8 full-time equivalent
positions and various other accounts.
' Impact: Reduce hours and depth of library automation support; eliminate overdue notices,
bills and hold request notices for employees and branches; reduce number of overdue
notices to library users; centralize data entry for library card applications and renewals,
freeing up public services staff at Central and branches; reduce training and support for both
microcomputer services and circulation system services; reduce frequency and updating of
automation training materials, manuals and other documentation; reduce quantity and quality
of material cataloged in-house; reduce materials processed by purchasing some children's
and adult materials preprocessed, resulting in less accountability in quality of book
processing; reduce mending and binding of most material; reduce borrowing of materials
' from other libraries for library users as a result of imposition of new fee for interlibrary loan.
Summary of County Administrator's Recommendations
' It is recommended that the Adopted Proposed Budget be amended by the Phase II reductions
listed above. The library was affected by the reductions mandated in the state budget by the
loss of Special District Augmentation Funds, state funds from the Public Library Fund because
the maintenance of effort requirement cannot be met, and loss of local fine and fee revenues.
The FY 1993-94 total budget after Phase II is $8,360,191, $539,991 more than the $7,820,200
estimated for county library taxes. The Department will use restricted FY 1992-93 rollover from
both the library budget unit and the four library service areas to cover the revenue shortfall.
Because the County Librarian recognizes that a portion of the budget is one time, she will
' continue to aggressively seek other sources of funding.
The $2,786,709 Phase II Gross Expenditure and revenue reduction has the following '
negative impacts:
Administration ,
• Reduced management and clerical support for public service programs
• Reduced access to information resources and interlibrary borrowing, due to reduction in '
cooperative library system membership
Branch and Extension Services '
• Reduced total library hours per week by 30%
• Reduced quantity and quality of new library materials purchased, as a result of 37%
reduction in materials budget
• Reduced revenue from overdue fines and fees, due to reduction in circulation
• Reduced programming for children, young adults and adults '
• Elimination of telephone reference service with referral to centralized 800 toll-free number
• Elimination of bookmobile service
• Elimination of detention facility library service
Central Library
• Reduced total library hours per week by 20% '
• Reduced quantity and quality of new library materials purchased, as a result of 24%
reduction in materials budget
• Reduced revenue from overdue fines and fees, due to reduction in circulation '
• Reduced reference assistance
• Reduced children's services and programs
• Reduced adult literacy program ,
Community Relations
• Reduced level of public information about library programs and activities, due to reduction '
in Community Relations program
Support Services '
• Reduced efficiency of staff, due to lack of training and automation support
• Reduced revenue, due to reduction in overdue notices and bills
• Reduced quantity of books, due to reduced mending and binding '
• Reduced durability of and access to books, due to pre-processing and cataloging
28 '
' PERSONNEL
'
Approved Recommended
' Approved Proposed Recommended Final
Reductions 1993-94 Reductions 1993-94
Program Phase I Budget Phase II Budget
' Employee Relations $19,468 $382,858 $382,858
Records 19,835 298,193 298,193
Recruitment & Selection 26,016 . 608,109 $32,564 575,545
Classification &
Compensation 24,303 520,421 $32,564 487,857
Career Development
Employment Program 37,908 116,563 116,563
DP/Copers/Benefits System 1,117 426,934 426,934
Merit Board 149 4,938 4,938
General Administration 154,211 154,211
Benefit Programs 1,534,893 1,534,893
Contra Costa Health Club 244,980 244,980
TOTAL $128,796 $4,292,100 $65,128 $4,226,972
Expenditure Transfers: $319,403 $319,403
Revenues: $2,608,635 $34,872 $2,643,507
Net County Cost: $128,796 $1,364,062 $100,000 $1,264,062
FTE: 40 <1> 39
' Summary of Approved Phase I Reductions
Expenditures on outside consultants for the Employee Relations program were reduced.
Additional cuts were made in temporary salaries,data processing projects and other service
and supplies accounts for the C.D.E.P. and General Employment programs which includes
' Records, Recruitment and Selection, and Classification and Compensation programs. New
revenues were established to offset Benefit Programs. Reduction in retirement rates yielded
a $43,938 cut in net County costs.
' Recommended Phase II Reductions
' 1. Employee Relations
Description: To negotiate and maintain expanded memoranda of understanding with
' eleven employee organizations representing thirty bargaining units.
29
FTE: 3 ,
Adjustment: Add revenues of $11,624 from Growth Management and Economic and '
Development Agency to replace General Fund dollars.
Impact: Employee Relations services will continue at current level. ,
2. Records
Description: Refers eligible applicants from employment lists to Countywide job '
vacancies, maintains centralized personnel records for the County, and coordinates
layoffs. '
FTE: 5.5
3. Recruitment & Selection
Description: Recruit applicants for County employment, develops job-related selection
devices and established employment lists from which employees are hired. r
FTE: 9.65
Adjustment: Reduce staffing by one-half of a Personnel Analyst position $32,564 and '
increase revenue by $11,624.
Impact: Reduces professional staff available for outreach recruiting,processing exams ,
and providing related selection services to County departments. This cut will be
mitigated by revenue from the Growth Management and Economic Development Agency.
4. Classification & Compensation
Description: Develops job descriptions, classifies positions into appropriate job ,
classifications and recommends to the Board the allocation of positions by class with
appropriate salaries. '
FTE: 8.5
Adjustment: Reduce staffing by one-half of a Personnel Analyst position ($32,564) '
and increase revenue by $11,624.
Impact: Reduces professional staff available to perform classification and compensation '
activities. The cut will be mitigated by revenue from GMEDA.
5. Career Development Employment Program '
Description: Identifies and recruits individuals who either reside in North Richmond or
are .referred from community service organizations designated by the Director of ,
Personnel. Following examination, individuals are placed on an employment list for
appointment to entry-level training positions for one year. '
30 '
' FTE: 2
6. Data Processing/Copers/Benefits System
Description: Automated systems designed to facilitate more efficient and effective
implementation of the Personnel function.
FTE: .75
7. Merit Board
' Description: Provide administrative support to the Merit Board. The Merit Board hears
and makes determinations on appeals of employees from orders and actions of
dismissal, suspension or reduction in rank or compensation, and related matters. The
' Merit Board's overall purpose is to oversee the merit system to ensure that merit
principles are upheld.
FTE: .1
' 8. General Personnel Department Charges to Revenue Offset Benefit Programs
Description: Overhead charges to benefit program for services and supplies provided
by the Personnel Department.
FTE: 0
' 9. Benefit Programs
Description: Administer insured and self-insured medical, dental, long-term disability
and other benefit program, employee wellness and health promotion, and child care
' programs.
FTE: 9.5
' 10. Contra Costa Club
Description: Operation of a health and fitness facility in Martinez designed to expand
employee physical fitness and health related activities thereby increasing employee
productivity while lowering health care and insurance costs through fewer on- and off-
the-job injuries, fewer Workers'Compensation claims, decreased absenteeism, and lower
turnover rates.
FTE: 0
County Administrator's Recommendation
It is recommended that the Proposed Budget be adopted..
31
PUBLIC WORKS ,
Approved Recommended
Approved Proposed Recommended Final
Reductions 1993-94 Reductions 1993-94
Program Phase I Budget Phase II Budget
Road Eng & Constr. $22,864,235 $22,864,235
Road Maintenance 17,475,379 17,475,379
Engineering Services $5,082 3,892,035 3,892,035
Drainage 2,037,330 2,037,330 '
Airport 12,389,550 12,389,550
Admin & Real Prop Svc 1,305,471 1,305,471
TOTAL $5,082 $59,964,000 $59,964,000
Expenditure Transfers: $19,499 $12,766,000 $147,000 $12,913,000 r
Revenues: $105,287 $46,766,684 $53,000 $46,819,684
Net County Cost: $129,868 $431,316 $200,000 $231,316
FTE: 316 <1> 315 ,
Summary of Approved Phase I Reductions '
The Base Mapping program, an activity under Engineering Services was cut by $105,287.
Service levels were reduced and staff has been reassigned to revenue offset programs. In
addition, costs for the School Crossing Guard program were transferred from the General Fund
to the Road Fund. School Crossing Guards is an activity within the Road Engineering and '
Construction program. Reduction in retirement rates yielded a $5,082 cut in net County costs.
Recommended Phase II Reductions
1. Road Engineering - Construction
Description: Develop plans for specific road projects, obtain financing, and construct '
new roads or improve existing roads, to facilitate safe, properly regulated traffic and
pedestrian movements. Provide for school crossing guards in the unincorporated area
of the County.
FTE: 61
32 - '
' 2. Road Maintenance
Description: Maintain the County's road system at a safe and usable condition.
FTE: 109
' 3. Engineering Services
Description: Provide engineering services and regulation of land development.
Mapping and drafting services provided for the County Base Map that shows roads,
parcels, addresses, etc. of all parcels in the unincorporated area and cities. Additional
' activities include the County Surveyor function and records.
FTE: 28
' Adjustment: Transfer staff and supplies equalling $200,000 from the Base Mapping
program to revenue offset programs and $20,000 of General Fund allocation to the
County Surveyor function.
Impact: In fiscal year 1992-93 the Base Mapping program went over budget during
computer digitization of the base maps. The deficit was absorbed by the Flood Control
' District and Road Fund. The reduction in General Fund monies will result in non-
payment of the "loan" from the other two funding sources and decrease revenue
available for maintenance and improvements to the computerized Base Mapping system
' in the unincorporated areas.
4. Drainage
Description: Provides drainage maintenance for Count owned drainage facilities in the
p 9 Y 9
unincorporated area and engineering assistance to citizens regarding drainage matters.
Coordinates the development and installation of new infrastructure to insure flood control
and drainage protection to the public.
FTE: 60
5. Airport
Description: Operation and capital development of Buchanan Field and Byron Airports.
FTE: 16
' 6. Administration & Real Property Services
Description: Provide administrative support services to all of the department's operating
divisions and manage special districts excluding Flood Control District. Provision of real
property services to other County departments and other jurisdictions.
FTE: 41
Adjustment: Reduce one vacant Senior Real Property Agent, due to reorganization with
no impact to General Fund.
' 33
Impact: No net County cost impact. ,
County Administrator's Recommendation
It is recommended that the Proposed Budget be adopted as amended by Phase II reductions. '
34 ,
TREASURER-TAX COLLECTOR
Approved Recommended
Approved Proposed Recommended Final
Reductions 1993-94 Reductions 1993-94
Program Phase I Budget Phase Il Budget
Treasurer $ 499,245 $ 499,245
Tax Collections 1,740,422 1,740,422
' Business License 71,651 71,651
TOTAL $ 2,311,318 $2,311.318
' Expenditure Transfers:
Revenues: $51,192 $1,337,762 $1,337,762
Net County Cost: $51,192 $973,646 $973,646
FTE: 30 30
' Summary of Approved Phase I Reductions
Increased revenues for new special assessments by $35,765 and reduced expenditures due
to lower retirement rates by $15,427.
Recommended Phase II Reductions
1. Tax Collections
' Description: Collect property taxes for all cities, school districts, special districts and
County government.
FTE: 21.5
2. Treasurer
1 Description: The Treasurer administers a comprehensive investment program for the
County and districts to ensure maximum yield for the investment of all funds available
' to the office.
FTE: 7
. 3. Business License
Description: The Business License Ordinance requires the Tax Collector to collect a
business tax fee from any entity engaged in any activity in the unincorporated area.
' 35
FTE: 1.5 ,
County Administrator's Recommendation
This budget unit will be credited $50,000 from general County revenues in order to recognize ,
a savings in the Tax-Collector's Bank Service, resulting from consolidation of two bank accounts
and the implementation of check truncation with Wells Fargo Bank. Under the agreement with
Wells Fargo, the Bank will not return paid checks as they have done in the past. Instead, the
Bank will store the checks and provide photocopies on a demand basis. The savings will be
realized in the interest earnings account of the General County Revenue budget unit. It is
recommended that the Proposed Budget be adopted as approved. '
36
1
EMPLOYEE/RETIREE BENEFITS
'
Approved Recommended
' Approved Proposed Recommended Final
Reductions 1993-94 Reductions 1993-94
Program Phase I Budget Phase II Budget
Employee Benefits $2,069,409 $2,000,000 $69,409
Retiree Health 7,000,000 7,000,000
Benefits
TOTAL $9,069,409 $2,000,000 $7,069,409
Expenditure Transfers:
Revenues:
Net County Cost: $9,069,409 $2,000,000 $7,069,409
FTE: 0 -- -- --
' Summary of Approved Phase I Reductions
None.
Recommended Phase II Reductions
1. Employee Benefits
Description: To fund increased costs of retirement, health benefits, vacation time
reimbursement and other employee benefits not budgeted in other places.
FTE: 0
Adjustment: Reduce$2,000,000 in appropriations originally budgeted centrally primarily
for pay equity adjustments, but now included in each Department budget.
Impact: Essentially eliminates the ability to adjust Department budgets if health plan
premiums or other benefits exceed projected levels.
2. Retiree Health Benefits
Description: To cover the costs of the health plan program for retirees, a component
of the total employee benefits package established by the Board of Supervisors.
FTE: 0
37
County Administrator's Recommendation '
It is recommended that the budget reduction plan be approved as described above, recognizing '
that the County may have to reduce Department's budgets in the future if benefit cost increases
exceed projections.
38
1
' DEBT SERVICE
' Approved Recommended
Approved Proposed Recommended Final
' Reductions 1993-94 Reductions 1993-94
Program Phase I Budget Phase II Budget
Debt Service $4,851,000 $400,000 $4,451,000
--------- --------- ---------- ----------
--------- --------- ---------- ----------
TOTAL $4,851,000 $400,000 $4,451,000
Expenditure Transfers:
Revenues:
Net County Cost: $4,851,000 $400,000 $4,451,000
FTE:
' Summary of Approved Phase I Reductions
' None.
Recommended Phase II Reductions
Description: The California Government code contains a legal provision which allows a local
tagency to issue notes, permitting it to borrow money in order to meet short term cash flow
deficiencies, pending receipt of taxes and revenues. The borrowed funds may be expended
for things such as current expenses, capital expenditures, and debts and obligations.
FTE: 0
' Adjustment: Reduce $400,000 in borrowing costs due to a reduction in interest rates, from
a projected 3.75% to an actual of 3.25%.
' Impact: There is no impact on the borrowing program since borrowing costs are now fixed.
County Administrator's Recommendation
It is recommended that the department reduction plan be approved.
39
CONTINGENCY RESERVE '
Approved Recommended i
Approved Proposed Recommended Final
Reductions 1993-94 Reductions 1993-94 ,
Program Phase I Budget Phase II Budget
Contingency Reserve $10,249,144 $10,249,144 ,
TOTAL $10,249,144 $10,249,144
Expenditure Transfers:
Revenues:
Net County Cost: $10,249,144 $10,249,144
FTE:
Summary of Approved Phase I Reductions
None.
Recommended Phase II Reductions '
1. ' Contingency Reserve '
Description: Provide funding for unforeseen emergencies or unplanned new
expenditures occurring during the fiscal year which have no other funding source.
FTE: 0
County Administrator's Recommendation '
It is recommended that the proposed budget be approved as submitted.
40
1
��n'v :i�ttiv
Y2 'iv:
Y��i
' COMMUNITY SERVICES DEPARTMENT
Approved Recommended
Approved Proposed Recommended Final
Reductions 1993-94 Reductions 1993-94
Program Phase I Budget Phase II Budget
Community Services
Block Grant $ 664,580 $ 664,580
' Child Development 3,355,276 3,355,276
Department of Energy
(Weatherization) 74,478 74,478
Head Start 5,080,695 5,080,695
Low Income Housing
Energy Assistance
Program (LIHEAP) 527,799 527,799
Pre-School Grants 858,294 858,294
Stewart B.McKinney
Homeless Program 24,598 24,598
--------- ----------
--------- ----------
TOTAL $10,585,720 $10,585,720
Expenditure Transfers: $ 74,721 $ 74,721
Revenues: $10,504,591 $10,504,591
Net County Cost: $ 81,129 $ 81,129
FTE: 205 205
Summary of Approved Phase I Reductions
No reductions were made in this department during the Phase I budget hearings.
43
Recommended Phase II Reductions ,
1. Community Services Block Grant
Description: To assist communities in mobilizing their resources to combat the
causes of poverty and improve self-sufficiency.
FTE: 6
2. Child Development
Description: Subsidized day care for low income children in the Richmond-San
Pablo area. ,
FTE: 110
3. Department of Energy Program
Description: Weatherization and minor home repair services to eligible low-
income County residents.
FTE: 2
4. Head Start
Description: Child development services to 3-4 year old children and their families
in designated low-income areas throughout the County.
FTE: 79
5. Low Income Housing Energy Assistance Program
Description: Weatherization and minor home repair services to eligible low-
income County residents
FTE: 7
6. Pre-School Grants
Description: Subsidized day care programs.
FTE 1
7. Stewart B. McKinney Homeless Program
Description: Emergency food and shelter to homeless residents.
FTE: 0
County Administrator's Recommendation
It is recommended that the proposed budget be approved as submitted.
44
' HEALTH SERVICES DEPARTMENT
' Approved Recommended
Approved Proposed Recommended Final
Reductions 1993-94 Reductions 1993-94
Program Phase I Budget Phase II Budget
Hospital and Clinics' $400,000 $126,422,196 $ 500,000 $125,922,196
CC Health Plan 42 828,643 42,828,643
Mental Health 1,787,000 41,172,931 2,000 000 39,172,931
Public Health 24,015,284 500,000 23,515,284
Drug Abuse Services 62,000 7,465,397 188,000 7,277,397
Alcohol Abuse Services 497,000 5,241,275 33,000 5,208,275
Environmental Health 100,000 5,482,861 5,482,861
Detention Health Services 5,065,216 5,065,216
California Children's Svcs. 100,000 4,443,164 4,443,164
Retirement Credit $1,870,965
TOTAL $262,136,967 $258,915,967
Less Motor Vehicle 15,900,000 15,900,000
License Fees
Expenditure Transfers:
Revenues: $4,720,000 $207,844,501 $ 779,000 $208,623,501
Net County Cost: $9,709,094 $38,392,466 $4,000,000 $34,392,466
FTE: 42 1,9322 18.5 1,913.5
Excluding fixed assets.
-Authorized position count; budget unit detail reflects programmatic FTE calculation.
45
i
Overmatch Summary '
Recommended
Current Overmatch Remaining Overmatch
Health $ 1,981,302 $ 602,302
- Detention 4,996,994 4,996,994
Mental Health 6,975,380 4,875,380
Alcohol Abuse 772,114 439,114
Drug Abuse 368,419 35,419
TOTAL $15,094,209 $11,094,209
Summary of Approved Phase I Reductions
The Department achieved its Phase I reduction target of $9,709,094 through application of
$4,720,000 of revenue enhancements, $3,126,000 of expenditure reductions and $1,870,965 of
retirement credits. Revenue enhancements included anticipated revenues from S6855, SB1255,
the pending Bergenson bill and modification of the Environmental Health collection program
($200,000). Expenditure reductions were achieved in mental health administration ($467,000);
SB155 Supplemental Payments ($320,000); Drug Abuse Service Administration ($62,000);
Driving Under the Influence program ($340,000); Alcohol Abuse Service Administration
($107,000); building space adjustments ($50,000); California Children's Service ($100,000);
outpatient pharmacies ($400,000); and transfer of the Vector Control Program to the Mosquito
Abatement District ($75,000). The Department used its retirement credit to avert reductions in
children's and adult mental health programs, high-risk infant program in public health and Home
Health Agency.
Recommended Phase II Reductions
1. HOSPITAL AND CLINICS (ENTERPRISE FUND 1)
Purpose: Department-wide administration, centralized departmental support services,
operations of Merrithew Memorial Hospital and outpatient clinics and overall coordination
of the County's Emergency Medical System.
FTE: 1,358
a. Hospital and Outpatient Clinics
Description:
1). Hospital - Inpatient care is provided at Merrithew Memorial Hospital, a 174-
bed general acute care facility. Merrithew provides a full range of
diagnostic and therapeutic services including medical, surgical, intensive
;Includes Hospital and Clinics,CCHP, Public Health, Environmental Health and California Children's Services.
46
care, emergency, prenatal/obstetrical, rehabilitation and geriatric services.
Ancillary services include pharmacy, laboratory, radiology, occupational
therapy, physical therapy, EEG and EKG. The medical staff is composed
of 50 family practice physicians and 70 specialty physician consultants.
a) Nursing
Adjustment: Modify hospital RN/LVN ratio and replace LVN's with Nurses
Aides (Certified Patient Assistants). Approximate 5 FTE reduction
accomplished through attrition. Net County Cost reduction of $325,000.
Impact: Little patient impact - modification of nurse staffing in the inpatient
units (RN to LVN staffing ratio) and the use of nurses aides, orderlies to
provide the non-licensed, non-clinical care to patients (e.g., bathing,
' feeding, grooming, etc.).
b) Physicians
Adjustment: Modify hospital physician surgical contract reimbursement
methodology. Change from fee-for-service to flat fee reimbursement will
save approximately $100,000 net County cost.
Impact: Modification to the surgical contractors pay may result in potential
loss of services by those contractors.
2). Outpatient Clinics - Outpatient medical care is provided in Martinez,
' Pittsburg, Richmond and Concord. Programs include family practice, urgent
care, pre- and post-natal, pediatrics and Well Baby, obstetrics and
gynecology, optometry, dental, orthopedics, plastic surgery, arthritis and low
back, neurology, urology, dermatology, ENT, geriatric and AIDS services.
FTE: 1307.2
Adjustment: The Certified Medical Assistants (CMA) classification will be
developed for outpatient services. The CMA classification is used
extensively in private physicians' offices and in group practice settings. The
CMA handles much of the primary interface between the office and the
patients, acts as receptionist, appointment and medical records clerk and
a variety of other clerical functions. In addition, they are trained to draw
blood, perform EKG's, give injections, assist with pelvic examinations, as
well as measuring blood pressure. The development of such a
classification would reduce the number of RN's and LVN's needed in the
ambulatory care centers. 1.5 FTE reduction accomplished through attrition.
Net County Cost reduction of $75,000.
r
f
47
Impact: No patient care impact.
b. Emergency Medical Services
Description: This program provides overall coordination of Contra Costa's
Emergency Medical System. It regulates emergency ambulance services and the
County's trauma system, establishes prehospital treatment protocols and certifies
prehospital personnel; approves and monitors paramedic programs and first-
responder defibrillation programs; provides planning and coordination of medical
disaster response; and reviews interfacility patient transfers.
FTE: 9.5
C. Non-Distributed Charges from Other County Funds
Description: This segment of EF I includes non-distributed costs for long-term
interest, professional liability, general liability, County Counsel, Auditor-Controller,
Central County Personnel, and General Services overhead charges.
FTE: 0
d. Department-Wide Administration
Description: This section includes non-distributed cost of the Office of the Director,
Health Services Personnel, Payroll, Stores and the Contracts and Grants Unit.
FTE: 41.3
2. CONTRA COSTA HEALTH PLAN (ENTERPRISE FUND II)
Purpose: The Contra Costa Health Plan is a County-operated prepaid health plan
available to Medi-Cal and Medi-Care recipients, employees of participating private and
governmental employers and individual members of the general public.
FTE: 37
a. Aid to Families with Dependent Children Members
Description: The Aid to Families with Dependent Children (AFDC) Product Line
serves Contra Costa residents who qualify for Medi-Cal through the Public
Assistance and Medically Needy Only categories of the Aid to Families with
Dependent Children program. Instead of Medi-Cal cards and stickers, the member
receives a CCHP card and CCHP provides and arranges for all his or her health
needs. 90% of all Medi-Cal enrollees are included in this product line.
FTE: Not Applicable.
48
b. Other Medi-Cal (non-crossover) Members
Description: This product line includes all Contra Costa Medi-Cal eligibles, other
than AFDC, who choose CCHP as their medical provider instead of using the
Medi-Cal fee-for-service provider network. Medi-Cal categories include OAS
(persons aged 65 and over), Aid to the Totally Disabled, and Aid to the Blind. The
member receives a CCHP card and CCHP provides or arranges for all his or her
health service needs. This segment represents less than 8% of total Medi-Cal
enrollees.
FTE: Not Applicable
IC. Medicare and Crossovers
Description: This product line serves Contra Costa senior residents who are
covered under Medicare and who choose CCHP as their medical insurer. In
addition to the basic Medicare coverage under this program, there are various
Senior Health Plans to reduce the member's medical expenses for those services
not covered by Medicare, particularly prescription drugs. This category also
includes crossovers; i.e., members who are eligible for both Medicare and Medi-
Cal programs.
FTE: Not Applicable
.� d. Commercial Groups
Description:
1). The "County Employees" plan enrolls employees of Contra Costa County and
their eligible dependents.
2). The "Other Groups" plan consists of various medical programs directed at
small and large businesses on a group basis..
3). The "Individual" plan directs medical coverage availability toward individuals
and families. This coverage provides comprehensive health benefits from
' physical check-ups to major health problems. There is an array of benefits,
premiums and co-payments depending on the plan chosen. Premiums are
paid by the members or their employers.
FTE: Not Applicable
e. Basic Aduft Care (BAC) Program
Description: This program is designed to provide needed medical care to the
formerly State-sponsored Medically Indigent Adult residents of Contra Costa
County. It offers limited health benefits compared to other groups. Services are
primarily provided at Merrithew Memorial Hospital and County-operated medical
1 49
and mental health clinics, although patients are referred to outside providers when
necessary.
FTE: Not Applicable
3. MENTAL HEALTH
Purpose: To assist people in dealing with various mental health problems.
a. Central Administration
Description: Functions include personnel administration, staff development and
training, procuring services and supplies, physical plant operations, contract
negotiations and administration, program planning, development of policies and
procedures, preparation of grant applications and Requests for Proposals,
monitoring service delivery and client complaints, utilization review and quality
assurance, computer system management, and interagency coordination.
FTE: 20.9.
Adjustment: Reduce the work hours of the Mental Health Division's 3 Adult
Services Medical Director positions to eliminate the Medical Director administrative
function. The positions provide medical direction, supervision and monitoring of
physician services in the adult outpatient and mental health crisis clinics. Reduce
16 to 18 hours (0.4 FTE) of psychiatrist position time. Net County Cost reduction
of $50,000. ,
Impact: Reductions of outpatient and mental health crisis unit clinical leadership
or oversight. The medical director on site in the treatment clinics will not monitor
selection/referral of clients, length of treatment, appropriateness of medical and
mental health care, and assignments of doctors.
b. Outpatient Mental Health Crisis/Emergency Service
Description: Outpatient clinic crisis intervention, psychiatric diagnostic assessment,
medication, emergency treatment, screening for hospitalization, and intake,
disposition planning, and place ment/referraI services.
FTE: 1.4.
C. Institute for Mental Disease (IMD) Care
Description: Skilled Nursing Facility (SNF) care providing moderate to long-term
psychiatric treatment in a locked ("L" facility) setting for clients who have been
discharged from acute hospital care. Includes, for some clients, augmented
services to teach living skills needed to make the transition from institutional care
to more independent (and less costly) settings.
FTE: 0
50
Adjustment: Reduce IMD Contract costs by $500,000.
Impact: Loss of 15.4 beds of 90.4 beds in Institutes for Mental Disease
(IMD)/Skilled Nursing Facilities for the treatment of the most seriously and
persistently mentally ill, potentially extending and prolonging their stays on acute
psychiatric hospital inpatient wards if alternate placement cannot be found.
Reduction is consistent with the County's continuing effort to provide the lowest
level of appropriate service in response to the Department's realignment
responsibilities. Contracts have been reconfigured to reflect the most cost-
effective bed mix among contractors.
Community Based Organization Contracts:
Recommended
Contractor Current Contract Percent
1. Crestwood Hospitals $2,598,000 $2,087,000 80.3%
2. Westwood $417,924 $668,000 159.8%
3. Harbor Hills $284,043 $45,000 15.8%
d. State Mental Hospital Care
Description: Long-term, psychiatric inpatient care at Napa, Patton, and Camarillo
State Hospitals for adults, adolescents, and children who require structured
treatment and are too severely mentally disabled to be handled in a less restrictive
setting.
FTE: 0 '
Adjustment: Reduce State Hospital/Acute Inpatient Costs. Net County Cost
reduction of $745,000.
I Impact: Reduction in the number of high-cost State Hospital beds used through
the placement/transfer of State Hospital and County Acute Inpatient Psychiatric
Hospital patients to lower-cost alternative care facilities, including IMD/Skilled
Nursing Facilities and a new locked-facility being developed for organic brain
syndrome patients. Reduction is consistent with the County's continuing effort to
provide the lowest level of appropriate service in response to the Department's
realignment responsibilities.
e. Local Hospital Inpatient Services - I and J Wards
Description: Acute inpatient psychiatric care at Merrithew Memorial Hospital,
,
including geriatric care, involuntary evaluation and short-term treatment for
seriously and persistently mentally ill clients who may be a danger to themselves
or others.
51
FTE: 0
f. Adult Services
Description:
1). Psychiatric Inpatient Care for Jail Inmates - Acute inpatient care in Alameda
County facility for inmates who are too ill to be cared for in Contra Costa
County facilities.
2). Crisis/Transitional/Supervised Residential Care-Short-term, crisis residential
treatment for clients who can be managed in an unlocked, therapeutic, group
living setting and who need 24-hour supervision and structural treatment for
up to 30 days to recover from an acute psychotic episode; this service can
be used as a short-term hospital diversion program to reduce the length of
hospital stays. This category also includes 24-hour supervised residential
care and semi- supervised independent living services to increase each
client's ability to learn independent living skills and to transition ("graduate")
from more restrictive levels of residential supervision to less restrictive (i.e.,
more independent) living arrangements, including Board and Care facilities.
Adjustment: Reduce the Phoenix Programs contract for Nierika House Adult
Crisis Residential Treatment Services by $50,000.
Impact: Reduction of staff services for clients who need short-term crisis
residential care and can be managed in an unlocked, therapeutic, group living
setting and need 24-hour supervision and structured treatment for up to 30
days to recover from an acute psychotic episode. This reduction may result
in longer waiting lists for admission. Note: The Department will be working
with the contractor to convert this contract program to Medi-Cal Rehabilitation
Option provider status so that funding reductions can be restored through
new Federal Medi-Cal revenues under the State's new Rehabilitation Option
Plan for mental health services which began on July 1, 1993.
Adjustment: Reduce the Phoenix Programs contract to eliminate the Antioch
Homeless Shelter program, which provides 20 shelter beds for homeless
mentally disabled adults, including assistance obtaining emergency food,
closing and medical and psychiatric treatment services, by $335,000.
Impact: 350 clients per year, currently served by The Antioch Shelter
Program for the Homeless Mentally III, will be served by only the Multi-
Service Center drop-in information and referral service (assists the homeless
mentally ill to find emergency shelter,food, protection, support and psychiatric
and medical treatment services). This reduction may result in a greater
demand and waiting lists for admission to the County's other Homeless
52
Shelter Programs, a higher eviction rate of homeless mentally ill from other
Shelter Programs, prolonged homelessness for the mentally ill and an
increase in the number of people needing mental health crisis services,
emergency room care, and hospitalization.
3). Outpatient Clinic Treatment and Outreach Services - Scheduled outpatient
clinicservices,including psychiatric diagnostic assessment, medication,short-
term individual and group therapy, and collateral support services for
seriously and persistently mentally ill (SEMI) clients and their families with
acute and/or severe mental disorders. Also includes community outreach
services not related to a registered clinic patient.
Adjustment: Reduce the contract for Desarollo Familiar Outpatient Treatment
' Program Services (Familias Unidas Counseling Center) by $35,000.
Impact: Reduced mental health treatment services for approximately 70 to
75 Spanish-Speaking families in the West County area, including increased
waiting time for services (from 1 week to 3 weeks) at the only mental health
agency that handles the special ethnic and cultural needs of a monolingual
Spanish-speaking population. Note:The Department will be working with the
contractor to convert this contract program to Medi-Cal Rehabilitation Option
provider status so that funding reductions can be restored through new
Federal Medi-Cal revenues under the State's new Rehabilitation Option Plan
for mental health services which began on July 1, 1993.
Adjustment: Reduce the Many Hands Day Treatment programs contract for
vocational and socialization day treatment program services by $25,000.
1 Impact: Fewer therapeutic day treatment services available for approximately
10 to 15 clients in the East County area.
' 4). Case Management Services - Case managers provide screening,
assessment, evaluation, advocacy, placement and linkage services. Also
included are system support services that are unrelated to any particular
client.
Adjustment: Reduce the Rubicon Programs Contract for Independent Living
Program Services by $25,000.
Impact: 60 to 70 fewer clients per year will receive assistance in finding
rhousing and related support services to maintain their ability to live
independently in the community. Note:The Department will be working with
the contractor to convert this contract program to Medi-Cal Rehabilitation
Option provider status so that funding reductions can be restored through
new Federal Medi-Cal revenues under the State's new Rehabilitation Option
53
Plan for mental health services which began on July 1, 1993.
5). Habilitative/Intensive Day Treatment & Socialization/Vocational Services
Programs -Organized therapeutic treatment and activity programs(less than
8 hours per day) for adults who are recovering from a psychotic episode and
who need training in socialization and independent living skills.
6). Outreach/Advocacy Services- Drop-in Centers assist the homeless mentally
disabled to secure information, counseling, transportation, clothing, financial
benefits, and housing; Case Management is also provided at the centers.
The Vocational Outreach/Administration Service develops vocational contracts
and provides administrative services to support pre-vocational training for
mentally disabled adults in West County. The Consumer Self-Help Network
provides development, promotion, and financial support for former and current
users(consumers)of mental health system services through self-help groups,
peer support groups, advocacy, and a newsletter.
FTE: 55.6
Community Based Organization and Other Contracts
Recommended
Current Amount Percent
1. MH Consumer Concerns $31,777 $31,777 100%
2. Residential Care $318,278 $318,278 100%
3. Phoenix Programs $1,410,022 $1,371,522 97.3%
4. Housing for Independent
People $71,235 $71,235 100%
5. Many Hands $310,827 $310,827 100%
6. Rubicon $714,470 $689,470 96.5%*
7. Alameda County $175,000 $175,000 100%
8. Desarollo Familiar $228,286 $193,286 84.7%
*Total Rubicon contracts equal $724,091; aggregate recommended remaining
contracts are 96.5% of total.
f. Child and Adolescent Services
Description:
1). Local Institutional/Hospital Care. Acute psychiatric inpatient treatment for
children and adolescents is provided in private institutions in order to avoid
placing minors in the same psychiatric wards as adults at Merrithew Memorial
Hospital. In the County's Juvenile Justice Facilities, a multi-disciplinary team
of Mental Health Division staff provides crisis intervention, assessment,
54
testing consultation and brief treatment.
Adjustment: Elimination of Juvenile Detention Facility Mental Health services;
Net County Cost reduction of$130,000. 2.1 FTE reduction (reducing 2 Mental
Health Clinical Specialist positions and 1 MD position to part time in other
programs and abolishing 1 full time Mental Health Clinical Specialist Position).
Impact: Loss of crisis intervention and psychotherapy services for mentally
disturbed children and adolescents at the County's Juvenile Hall, Byron Boys'
Center and other juvenile detention facilities. Service will be provided in the
"E" Ward only.
2). Out-of-Home Residential Care/Treatment Service Programs. Structured
residential therapeutic treatment service programs for seriously emotionally
disturbed (SED) children and adolescents, providing individual, group and
family therapy.
3). Intensive Day Treatment Services. Therapeutic treatment, educational and
activity programs (less than 8 hrs/day) for children/adolescents who have
behavioral/emotional disorders or are seriously emotionally disturbed (SED),
psychosocially delayed or "at high risk".
Adjustment: Reduce the Center for Human Development contract for Mental
Health Community PreventionNouth Services Program by $25,000.
Impact: Loss of after school supervision services for 150 youth in North
Richmond and the loss of the East County Coordinator who provides services
for 600 children (grades K-6) in the Parent Educator Program in Pittsburg
(7,000 hours of service to high-risk children and teens).
4). Outpatient Clinic Treatment and Outreach Services. Outpatient clinic, school-
site and in-home services, including psychiatric diagnostic assessment,
medication, therapy, collateral support and crisis intervention services for
seriously emotional disturbed (SED) children and adolescents and their
families.
5). Child/Adolescent Case Management Services. Case managers provide
screening,assessment,evaluation,advocacy,placement and linkage services
to assist children and adolescents in obtaining continuity of care within the
mental health, health care and social service systems. Community and
school-based prevention and advocacy programs provide community
education, resource development, parent training, workshops and
development of ongoing support/advocacy/action groups.
FTE: 50.1
55
Community Based Organization Contracts ,
Recommended
Current Contract Percent
1. CHD (Prevention) $64,206 $39,206 61%*
2. La Cheim School $916,784 $916,784 100%
3. Child & Family Therapy $40,310 $40,310 100%
4. Early Childhood $283,917 $283,917 100%
5. La Cheim Residential
Treatment Centers $174,696 $174,696 100%
6. Richmond School District $45,250 $45,250 100%
7. Antioch School District $15,529 $15,529 100%
8. Byron School District $14,895 $14,895 100%
9. Oakley School District $28,822 $28,822 100%
10. We Care $343,780 $343,780 100%
11. Lynn Day/We Care (CCARC) $183,191 $183,191 100%
12. Pittsburg School District $29,122 $29,122 100%
13. Walnut Creek Hospital $50,000 $50,000 100%
14. Seneca Center $165,000 $165,000 100%
15. Napa County Human Services $13,122 $13,122 100%
16. First Hospital Vallejo $25,000 $25,000 100%
17. YMCA $108,314 $108,314 100%
*Total CHD contracts equal $582156; aggregate recommended remaining
q9
contracts are 95.7% of total.
g. Geriatric Services
Description: ,
1). Community Client Outreach Services- Community-based services for older
adults: including in-home assessments; crisis intervention; resource
coordination; supportive counseling and therapy; development of support
groups for older men, older women, caregivers and family members; and
information, referral, advocacy, and placement services.
2). Skilled Nursing Facility (SNF) Care - Provides intensive skilled nursing
facility care for older adults who require intensive psychiatric rehabilitation
and treatment in a locked facility following acute psychiatric hospitalization.
Adjustment: Reduce Telecare Corporation Contract for purchase of SNF
beds by $80,000.
56
Impact: The County's contract to purchase locked-geriatric Skilled Nursing
Facility (SNF) intensive care, treatment and rehabilitation services for
' mentally ill persons over age 64 will be reduced from 12 beds to 6 beds.
FTE: 4.8
' Community Based Organization Contract
Recommended
Current Contract Percent
Telecare (302F) $377,468 $297,468 78.8%
h. Special Client Services
tDescription: For special client populations or target groups of children and adults
with special needs.
1). Mentally Disordered Offenders -State-funded"Conditional Release"Program
providing mental health services to criminal justice offenders who are on
parole.
2). Services for the Hispanic Community in West County - Community
' Outpatient Clinic and Outreach Services primarily for Latino, Hispanic, and
other Spanish-speaking adults, children and families.
3). Foreign Language and Hearing Impaired Interpretation. Foreign language
interpreters and sign language interpreters to assist the County staff in
providing crisis intervention, inpatient hospital and outpatient clinic treatment
services.
4). Patients' Rights and Advocacy Services - Patients' rights advocacy and
training services, including the provision of information to voluntary and
involuntary psychiatric patients who have been hospitalized. Includes
representation and advocacy services at hearings for hospitalized adults and
minors.
5). Crisis and Suicide Intervention Services- Crisis and grief counseling services
county-wide, including a 24-hour telephone service and community education.
FTE: 6.9
57
Community Based Organization Contracts
Recommended
Current Contract Percent
1. Board & Care Homes $30,000 $30,000 100% ,
2. Life Support (various) $15,000 $15,000 100%
3. Many Hands $10,917 $10,917 100%
4. Rubicon $9,621 $9,621 100%
5. Bi-Bett $60,000 $60,000 100%
6. MH Consumer Concerns $125,965 $125,965 100%
7. Center for New Americans $16,506 $16,506 100% ,
8. CC Suicide Prevention $76,632 $76,632 100%
9. Deaf Counselling Advocacy $500 $500 100%
10. Asian Community MH $20,334 $20,334 100% ,
4. PUBLIC HEALTH DIVISION
Purpose: To promote, improve and protect the health of the residents of Contra Costa
rp P P
County through the identification and control of diseases and removal of the causes of
the diseases.
a. Conservatorship/Guardianship ,
Description: The program has responsibility for controlling the financial affairs and
daily support coordination of clients who are mentally ill, frail elderly or otherwise
deemed to be incapable of caring for themselves in these areas. The Public
Conservator is mandated by State Law and the Public Guardian is responsible to
the Board of Supervisors in the performance of these duties. Fees for some of the
services can be charged to estates and individuals or awarded by the courts to
partially offset the costs of providing services. Additionally, the program collects
court-ordered conservatorship-related fees on behalf of other county departments.
FTE: 20.4
b. Public Health Grants
Description: The programs within this section include Vital Registrations, Senior
Nutrition, Tobacco Control, Prevention Program, Violence Prevention, Maternal,
Child & Adolescent Health (MCAH), School Dental Program, Child Health and
Disability Prevention (CHDP), Early & Periodic Screening, Diagnosis, and
Treatment (EPSDT), Black Infant Health, High Risk Infant and the Women, Infants
and Children (WIC) supplemental feeding program.
FTE: 114.1
58
' C. George Miller Centers
Description: The centers provide services to developmentally disabled citizens of
Contra Costa County at sites in West and Central County. Clients range from
infants, in both nursery and in-home settings, to seniors. FTE: 43.3
d. Communicable C nic ble Disease Control
Description: This program works to prevent and control the spread of
communicable diseases through health education,epidemiological surveillance and
investigation, laboratory examinations, and the isolation of infectious persons when
necessary to protect the public, and referring contacts for prophylactic treatment.
These functions are carried out by the Acute Communicable Disease (ACD)
' section and the Public Health Laboratory. Consultation is provided to physicians
on the prevention and control of communicable diseases, and attempts are made
to terminate and prevent further outbreaks as well as to reduce the incidence of
all communicable disease. The AIDS Program, in response to the epidemic in
Contra Costa County, provides administration and program support services,
prevention and education programs, epidemiology and testing services and client
services for people with AIDS or ARC.
FTE: 78.9
' Adjustment: Within the Tuberculosis (TB) control program, eliminates 1 FTE
Public Health Nurse and related costs; Net County Cost reduction of $90,000.
Impact: Approximately 100-150 diagnosed TB patients and their contacts will not
be followed in a timely manner.
e. Public Health Clinical Services
Description: This section provides staffing, administration and management for all
clinical services provided under the Public Health Division. These clinics include
Child Health Screening (CHDP/EPSDT), Family Planning, Teenage Clinics,
Tuberculosis (TB), Sexually Transmitted Diseases (STD), Immunizations, and
iEmployee Occupational Health.
FTE: 49.5
f. Home Health Agency
Description: The Agency provides physician-prescribed services in the home to
essentially home-bound patients. Services are provided to both short term, acutely
ill, and long term, more chronically ill, patients. Services include restoration, health
maintenance and health promotion for individuals accepted for care who must
meet financial and medical eligibility guidelines for the Medicare and State Medi-
Cal insurance programs.
59
FTE: 54.5 ,
Adjustment: Eliminates 3 FTE Public Health Nurses and 1 FTE Discharge '
Planner; Net County Cost reductions of $315,000 (dependent on remaining staff
productivity).
Impact: Reduces in-home nursing care and related services for persons for whom
it is an effort to obtain medical care and increases M.D. and clinic visits.
g. Occupational Health
Description: Maintains the health of people at work and/or restores health to those
who have been injured on the job.
Adjustment - Reduces .5 FTE physician and related expenses; Net County Cost ,
reduction of $85,000.
Impact: May result in delay in implementing in-house health evaluations for staff
on worker's compensation.
5. DRUG ABUSE SERVICES
Purpose: To reduce the incidence and prevalence of drug abuse through prevention, ,
intervention and treatment/recovery services.
a. Drug Abuse Administration
Description: Management of all drug abuse and combined services, funds and
programs. Oversees county-wide service delivery system, including budgeting, ,
program planning and evaluation, contract development and processing, and other
mandated services.
FTE: 6.9
Community Based Organization Contract
Recommended
Current Contract Percent
CAL Research $19,700 $19,700 100%
b. Prevention and Intervention
Description: Prevention programs provide group support and educational services
to students, teachers,families and the general public. Intervention services consist
of individual and group counseling and relapse prevention for persons completing
60 '
the program.
FTE: 3.3
Community Based Organization Contracts
' Recommended
Current Contract Percent
1. BAART $21,000 $21,000 100%
1. Center for Human Develop. $216,381 $216,381 100%
2. New Connections $72,148 $72,148 100%
3. Pittsburg Boys Club $108,415 $108,415 100%
4. REACH $108,807 $108,807 100%
5. WCC Youth Services $23,001 $23,001 100%
6. SRVD $59,153 $59,153 100%
7. Family Stress $36,366 $36,366 100%
8. New Perspectives $69,151 $69,151 100%
c. Non-Residential Programs
Description: Drug recovery services for persons whose use of drugs is
compulsive and out of control, or for persons at risk of addiction. Services include
' individual and group counseling and relapse prevention.
FTE: 14.5
' Adjustment: Eliminates 2 FTE Substance Abuse Counselors (one in the San
Pablo Discovery Program and the other in the Tri-Cities Discovery Program. Net
County cost reduction of $94,000.
Impact: Approximately 80 fewer people will be provided drug abuse prevention,
intervention and counseling services.
Description: Discovery House provides recovery services for adult males.
Services include individual and group counseling, social and recreational activities
and assistance in obtaining health,social services,vocational training and other
public community services.
Adjustment: Eliminates 2 FTE Substance Abuse Counsellors; Net County Cost
reduction of $94,000.
Impact: This reduction will result in less intensive services. Components of the
residential program such as family therapy and re-entry programming will be
deleted. This reduced staffing will also limit the available coverage for these
residential programs.
61
Community Based Organization Contracts ,
Recommended
Current Contract Percent
1. New Connections $128,264 $128,264 100% ,
2. Pittsburg Boys Club $52,914 $52,914 100%
3. REACH $38,229 $38,229 100%
4. SRVD $16,654 $16,654 100%
d. Residential Services Program
Description: 90-day detoxification and recovery services for men, women and
adolescents. Services include individual and group counseling, social and
recreational activities, and assistance in obtaining health, social services, '
vocational training and other public community services.
FTE: 10
Community Based Organization Contracts '
Recommended
Current Contract Percent
1. Thunder Road $34,062 $34,062 100% '
2. Sunrise House $185,506 $185,506 100%
3. Bi-Rett $79,488 $79,488 100%
e. Methadone Maintenance Program '
Description: Outpatient methadone maintenance of opiate dependent adults, '
especially persons at risk of contracting or spreading HIV infection through IV drug
use. Includes services for pregnant addicts. ,
FTE: 0
Community Based Organization Contracts
Recommended
Current Contract Percent
1. BAART $599,400 $599,400 100%
2. Cal Detox $39,996 $39,996 100%
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' f. Special Programs
' Description: The Department administers several time-limited Federal and State
special initiatives and projects including Options for Recovery, the Office of
Treatment Improvement, OSAP Born Free, OSAP Drug Free Contra Costa,
Waiting Period Reduction, Perinatal Substance Abuse Treatment and BASN
project.
FTE: 9.5
Community Based Organization and Other Contracts
Recommended
Current Contract Percent
1. Tri-County Women $839,440 $839,440 100%
2. East Bay Perinatal Council $200,751 $200,751 100%
3. Sunrise House $31,317 $31,317 100%
4. Bi-Bett Corp. $166,076 $166,076 100%
5.. CHD $54,500 $54,500 100%
6. San Ramon Valley Com. $28,888 $28,888 100%
7. Org. for Youth Services $21,658 $21,658 100%
8. United Way/Opportunity West $129,049 $129,049 100%
9. City of Concord $37,720 $37,720 100%
10. United Way/Delta 2000 $94,752 $94,752 100%
11. National Black Alcoholism $6,500 $6,500 100%
' 12. Pittsburg Boys' Club $180,169 $180,169 100%
13. CAL Research $80,100 $80,100 100%
14. Neighborhood House $300,000 $300,000 100%
15. Family Stress $26,592 $26,592 100%
16. CC Child Care Council $9,680 $9,680 100%
17. East County Detox $113,392 $113,392 100%
18. BAART $125,517 $125,517 100%
6. ALCOHOL ABUSE SERVICES
Purpose: To provide counseling services for individuals having problems with alcohol,
their families, and for persons convicted of driving under the influence of alcohol.
a. Alcohol Administration
Description: Management of all alcohol funds and programs. Oversees county-
wide service delivery system including budgeting, program planning and
evaluation, contract development and processing, drinking driver program and
other mandated services.
FTE: 1.1
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b. Prevention and Intervention
Description: Prevention programs provide group support and educational services ,
to students, teachers, families and the general public. Intervention services consist
of individual and group counseling and relapse prevention for persons completing
this program.
FTE: 2.7
Adjustment: Eliminates Bi-Rett contract for a net County cost savings of $33,000.
Impact: Bi-Rett provides information and referral services for incarcerated
individuals. This will delay service linkage/availability for inmates.
Community Based Organization Contracts
Recommended ,
Current Contract Percent
1. Alcoholism Council $109,252 $109,252 100%
2. Bi-Rett $32,976 $0 0%*
3. CHD - Prevention $64,206 $64,206 100%
4. CHD - Neat $182,431 $182,431 100%
5. East County Detox $62,997 $62,997 100% ,
*Total Bi-Bett contracts equal $1,397,784; aggregate recommended remaining
contracts are 97.6% of total. ,
C. Non-Residential Programs
Description: Alcohol recovery services for persons whose use of alcohol is
compulsive and out of control, or for persons at risk of addiction. Services include
individual and group counseling and relapse prevention. FTE: 8.1 ,
Community Based Organization and Other Contracts
Recommended ,
Current Contract Percent
1. New Perspectives $66,305 $66,305 100%
2. Dept. of Rehabilitation $23,434 $23,434 100%
d. Residential Services Program
Description: Detoxification and recovery services for men, women and
adolescents. Services include individual and group counseling, social and
64 '
recreational activities and assistance in obtaining health, social services, vocational
training and other public community services.
' FTE: 0
Adjustment: Transfers $300,000 contract payment responsibility for residential
services to the General Assistance (GA) clients (or GA-eligible clients) from the
Health Department to the Social Services Department.
Impact: Social Service will fund their share of this $2 million/year program from
General Assistance cost avoidance. Contractors will need to give GAADDS
referrals priority for beds, document employment outcomes of clients and provide
' GA with eligibility verification (with assurance that client does not currently receive
GA).
' Community Based Organization Contracts
Recommended
Current Contract Percent
1. Bi-Bett $1,059,244 $1,059,244 100%
2. East County Detox $272,683 $272,683 100%
3. Neighborhood House $474,300 $474,300 100%
' 4. Sunrise House $171,821 $171,821 100%
5. Tri-County Women $189,256 $189,256 100%
6. Thunder Road $34,062 $34,062 100%
' e. Drinking Driver Program
1 Description: Individual and group counseling to people convicted of driving under
the influence of alcohol.
FTE: 23.5
f. General Assistance Alcohol and Drug Diversion Services
Description: Outpatient crisis counseling, telephone intervention, individual and
group counseling and referral services for chemically dependent General
Assistance recipients.
FTE: 13.6
7. ENVIRONMENTAL HEALTH DIVISION
' Purpose: To minimize or eliminate disease transmission and topreserve the
environmental quality of Contra Costa County; clean-up of toxic waste spills and
identification of the responsible parties.
' 65
a. Hazardous Materials Program '
Description: ,
1). Household Hazardous Waste - County-wide collection, recycling and/or
disposition of household hazardous waste. Residents can bring their
household hazardous wastes to designated sites on specified weekends at
no cost.
2). Emergency Response Program -This program provides an emergency
response unit under the control of a Hazardous Materials Specialist 24
hours per day, 7 days per week, for the identification and characterization
of unknown substances and for risk assessment and oversight of spill clean
up (if requested) for all responders (police, CAP or fire departments) in
Contra Costa County. ,
3). Hazardous Waste Generator Program - Enforcement, education and
consultation to over 1,100 hazardous waste generators for compliance with
Federal and State laws and regulations. Surveillance activities to assure
a safe environment for Contra Costa workers and residents.
4). Hazardous Materials AB 2185 Program - Review and dissemination of
hazardous materials management plans from 1,340 businesses. Inspection
of businesses to ensure their compliance with their hazardous materials ,
management plans and State and Federal laws and regulations.
5). Underground Tanks Program - Inspection and permitting of over 1,600 ,
underground tanks in Contra Costa County to protect soil and groundwater
from contamination by hazardous materials. '
6). Risk Management and Prevention Program (RMPP) - Prevention of
chemical accidents by identifying and correcting potential causes; '
preparation for emergency response to chemical accidents including public
notification and protection in the event of an accident.
FTE: 30.8 '
b. General Programs
Description: ,
1). Household Solid Waste - Inspection and permitting of all transfer stations
and landfills in the County.
2). Medical Waste Program - Registration and permitting of specified medical '
waste generators, treatment facilities, storage and transfer facilities and
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' haulers.
' 3). Land Development Programs - coordination of efforts in the collection,
treatment and disposal of liquid wastes; bacteriological inspection and
monitoring of small public water supplies; inspection and permitting of water
wells.
4). Consumer Protection Programs - inspection of retail food facilities, schools
and institutions to ensure that food is protected against contamination by
disease and chemical agents; inspection of public swimming pools,
beaches,camps and natural bathing places.
' FTE: 32.6
8. DETENTION FACILITY PROGRAMS
Purpose: To provide medical and mental health services to inmates of the County adult
detention facilities.
a. Detention Facility Mental Health Services Program
Description: Provides assistance to the Sheriffs Department in the identification
and management of the mentally ill in the County's main detention facility.
' Services include behavior management, crisis counseling, and brief therapy for the
more severely disordered inmates. Program staff are also available to Sheriffs
staff for consultation and training.
' FTE: 10.8
b. Detention Facility Medical Services Program
' Description: Provides all primary care medical services for inmates in the County's
detention facilities, including diagnostic testing,treatment, nursing care, obstetrical,
dental and other services. Surgery is provided Merrithew Memorial Hospital.
FTE: 42.5
9. CALIFORNIA CHILDREN'S SERVICES
Purpose: To provide medical rehabilitation services to eligible children with serious illness
and/or physical disabilities, when their parents cannot afford the entire cost of care.
Description: This program provides for the habilitation or rehabilitation of children with
' specific handicapping conditions, in need of specialist care and whose families are
unable, wholly or partially, to pay for the required care. The program currently serves
over 1,600 qualified handicapped children. Approximately 40% of these children are
covered by the Medi-Cal program and receive case management services from CCS staff.
The case management functions that CCS staff provide help insure that appropriate
1
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medical care and equipment are provided to the clients. Children with neuromuscular
handicaps are assigned to clinic teams in one of the Medical Therapy Units (MTU).
These teams consist of physicians, physical and occupational therapists as well as
appropriate school staff.
FTE: 32.8
10. REVENUE ENHANCEMENTS
The Department is enhancing its revenues in five program areas: ,
a) Hospitals/Clinics - increase Medi-Cal revenue $244,000
b) Mental Health - increased use of Rehab options revenue '
(available July 1, 1993) 100,000
C) Public Health - realization of state immunization grant funding 35,000
d) Alcohol Abuse Services - reimbursement for General
Assistance client-related services for residential recovery
bed contracts 300,000
e Health Plan - anticipated enrollment increase 100,000
TOTAL $779,000 ,
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County Administrator's Recommendation
It is recommended that the Proposed Budget be approved as amended by the Phase II reduction
plan.
Summary of Recommended Net County Cost Reductions:
1 Program Revenue Contract Reduction Staff Reduction
$ FTE
' Health $244,000 - - $500,000 6.5
CC Health Plan $100,000 - - - -
Mental Health $100,000 $1,075,000* $180,000 2.5
' State Hospital - - $745,000 - -
Public Health $35,000 - - $500,000 5.5
Drug - - - - $188,000 4.0
Alcohol $300,000 $33,000
.' Total $779,000 $1,853,000 $1,368,000 18.5
' "Note: The Department will be working with eligible contractors to qualify contractors for new
Federal Medi-Cal revenues under the State's new Rehabilitation Option Plan for mental health
services which began on July 1, 1993.
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PRIVATE INDUSTRY COUNCIL ,
Approved Recommended ,
Approved Proposed Recommended Final
Reductions 1993-94 Reductions 1993-94 '
Program Phase i Budget Phase II Budget
Chevron Summer Youth $ 25,000 $ 25,000
JTPA Employment/
Training 5,163,580 5,163,580
Small Business
Development 55,320 55,320
Women's Advisory
Committee $ 151 5,436 5,436 '
--------- --------- ----------
--------- --------- ----------
TOTAL $ 151 $5,249,336 $5,249,336
Expenditure Transfers: $ 10,000 $ 10,000
Revenues: $5,233,900 $5,233,900 ,
Net County Cost: $ 151 $ 5,436 $ 5,436 '
FTE: 11 11 ,
Summary of Approved Phase I Reductions ,
The Private Industry Council achieved its Phase I reduction by reducing staff support to the '
Women's Advisory Committee by 2% ($135) and application of its $16 retirement credit.
Recommended Phase II Reductions '
1. Chevron Summer Youth Program
Description: Utilizes a dedicated donation from Chevron Corporation to operate a youth
summer jobs program, in conjunction with the California Employment Development
Department and the local chambers of commerce and cities. '
FTE: 11 limited term (not counted in Budget FTE)
70 '
1
2. JTPA Employment & Training
' Description: This program contains six elements:
a. Adult/Out of School Youth Program - assists participants in developing and obtaining
employment through vocational assessment, counseling, training, job search and
placement and on-the-job training.
' b. Tryout Employment for Youth - prepares high school youths for entry into the labor
force through "tryout employment" periods.
' c. Older Worker Program - assists participants 55 years and older with employment
through job search and/or on-the-job training.
d. State Education Coordination and Grants Program - coordination of local educational
agencies.
f. Worker's Assistance Center - provides training and employment assistance services
to participants who have been terminated, laid off, or have receive notice of either and
' are unlikely to return to their previous occupation or industry.
FTE: 11
' 3. Small Business Development
Description: Provides technical assistance to start-up and existing small businesses,
providing economic development and stimulating entry level job growth and self-
employment activities.
FTE: 1 permanent intermittent (not counted in Proposed Budget FTE)
4. Women's Advisory Committee
' Description: Explores employment and economic status of women and facilitates
broadened opportunities.
FTE: .05 (110 staff hours per year - not counted in Proposed Budget FTE)
' County Administrator's Recommendation
It is recommended that the proposed budget be approved as submitted.
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SOCIAL SERVICE DEPARTMENT ,
Approved Recommended ,
Approved Proposed Recommended Final
Reductions 1993-94 Reductions 1993-94 '
Program Phase I' Budget Phase II' Budget
Administration and '
Services $ 232,103 2 $67,834,483 $<630,000>3 $68,464,483
Categorical Aids 142,948,900 50,000 142,898,900
General Assistance 327,071 15,000,000 1,500,000 13,500,000
Indigent Interment 76,050 76,050
TOTAL $225,859,433 $224,939,433
Expenditure Transfers: '
Revenues: $367,600 $192,190,976 $2,960,000 $195,150,976 '
Net County Cost: $926,774 $ 33,668,457 $3,880,000 $ 29,788,457
FTE: 4 960 960 '
Net county cost reductions. '
2Includes $206,203 from retirement credit.
3Transfers $270,000 from GA aid to GA administration for finger-imaging program; and adds '
$60,000 for SSI Advocacy and $300,000 for Health alcohol recovery beds for GA eligible
clients.
Summary of Approved Phase I Reductions
The Department achieved its Phase I reductions by accessing new federal funds ($61,000 in '
the Area Agency on Aging program and $306,600 in the Personal Care Services program);
reducing its budget for General Assistance aid ($327,071); and reducing management and
administrative staff (4 FTE for a net County savings of $25,500). In addition, the Department '
used its $206,603 retirement credit to avert reductions in Administration and Services.
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Recommended Phase II Reductions
1. ADMINISTRATION AND SERVICES
Purpose: To administer the public welfare and social service programs under the
' jurisdiction of the Board of Supervisors and County Welfare Director.
FTE: 960'
' Adjustment: The Department has one time revenue available from the state recalculation
of the County's program allocations for FY 90-91. After deducting for pending known
' audit exceptions, the Department believes that approximately$2.6 million of new revenue
will be available to meet its budget reduction target for FY 93-94 only.
Impact: No impact in FY 93-94.
a. Child Welfare Services
' Description: This program consists of four sub-programs:
1). Emergency Response - receive and assess child abuse reports and take
immediate action to protect children.
' 2). Family Maintenance - social work services under Juvenile Court supervision to
prevent out-of-home placement.
3). Family Reunification - Social services ordered by Juvenile Court for children in
out-of-home placement with the goal of reunifying the family.
' 4). Permanent Placement - Social services to children who cannot be returned
home from placement with the goal of adoption or guardianship.
FTE: 211
b. Family Preservation Program
Description: The Family Preservation Program of Contra Costa County provides
intensive social work services to children and their families when the child is at risk
of out-of-home placement. This program has had an excellent success rate in
preventing children's entry into the labor intensive and expensive out-of-home
placement system. Overall, the program reduces County costs for foster care.
FTE: 0
Includes 25 administrative/clerical and multi-program positions not assigned to programs below. Positions are
allocated to programs according to departmental time studies using an actual total positions department-wide as the base. Most
FTEs are rounded to nearest whole number.
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c. Independent Living Skills r
Description: This program provides support and practical skill building for juveniles
eligible for federal foster care funds who will soon be too old to participate in the
foster care system. The program is focused on teaching adolescents how to
function as adults. '
FTE: .8
d. Foster Home Licensing
Description: This unit processes applications for foster home licenses and provides
support services to licensed foster care parents. The County administers the ,
licensing of foster homes under a Memorandum of Understanding with the California
Department of Social Services. In addition to the regular licensing unit, the County
has established the "Options for Recovery Heritage Project" which is 100% grant '
funded. This program recruits and trains foster parents or relatives to care for drug
and alcohol exposed infants and arranges respite care for minority families to
encourage placement of foster children in homes which reflect their racial and
cultural heritage.
FTE: 7
e. Adoptions ,
Description: This program provides adoption services to children who are free for ,
adoption under the Civil Code and Welfare & Institutions Code and processes step-
parent adoptions on a fee-for-service basis. County adoption agencies operate
under license from the state. Adoption services help reduce foster care costs. '
FTE: 11
E Adult Programs ,
Description: This program consists of 6 subprograms: '
1). Information and Referral - This is a telephone service maintained during
daytime working hours to direct the inquiring public to appropriate service
agencies in the community.
FTE: .5
2). Volunteer Services - Provides supplemental services and financial support to '
needy individuals and families known to the Social Service Department. Funds
raised by the program through individual and business donations go directly to '
serve the needs of clients. In 1992, Volunteer Services served over 1,000
families, providing them with food, new toys and new clothes. Another 3,000
AFDC families were served by community agencies working with the program. '
Over 400 children were sent to week-long summer residential camps.
74 '
i
3). In-Home Supportive Services/Personal Care Services Program-Administration
of the In-home Supportive Services Program (IHSS) and Personal Care
Services Program which provides funds to aged, blind and disabled recipients
to hire service providers to allow recipients to safely remain in their own homes
and to avoid institutionalization.
4). Adult Protective Services - Provides social worker response and investigation
to reports that a dependent adult is exploited, neglected or physically abused.
5). Conservatorship Intake - Provision of necessary facts and recommendations
to enable the Probate Court to make proper judgements for individuals
' suffering from mental illness and alcoholism. Lanterman-Petris-Short
Conservatorship is mandated by the Welfare and Institutions Code. Currently,
conservatorship intake is handled by the Social Service Department while
' ongoing conservatorship services are handled by the Health Services
Department.
6). Out-of-Home Care for Adults - Provision of a list of licensed out-of-home care
facilities to the public upon request. There are no staff exclusively dedicated
' to this program.
FTE: 46
1 g. Area Agency on Aging
Description: This program consists of 4 subprograms:
1). Title III Grants for State and Community Programs on Aging - Area Agency on
Aging (AAA) planning and advocacy services are provided on behalf of 120,000
' persons age 60 or more in the County. Title III grants provide supportive social
services, congregate meals, home delivered meals, in-home services and elder
abuse prevention services to an annual total of approximately 14,950 seniors.
2). 'Project Care" Title IV Older Americans Act Discretionary Grant Program -
Elder care coalition performs planning and advocacy activities on behalf of all
' low-income frail seniors in West County. Direct in-home service assistance
provided to 50 frail persons over the age of 60.
' 3). Title V Community Service Employment for OlderAmericans-Twenty-five part-
time job slots provided to low-income persons age 55 or over.
4). Health Insurance Counseling and Advocacy Program (HICAP) - Health
insurance counseling and community education services provided to 5,075
' persons.
FTE: 11
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h. Aid to Families with Dependent Children (AFDC)
Description: Administration of the AFDC program which provides cash assistance
to families with children who are needy because of the absence, incapacity,
unemployment or death of one or both parents. '
FTE: 271
L Food Stamps '
Description: This program is designed to raise the level of nutrition among low-
income households by increasing their food purchasing power. '
FTE: 100
j. Medi-Cal '
Description: Eligibility determination for Medi-Cal programs. This is a group of eight
major medical care programs which provide comprehensive medical services to '
children and adults in low-income families.
FTE: 139
k. State Adult Aid '
Description: Verification of eligibility for special circumstances payments in the
SSI/SSP program.
FTE: .8 '
I. Homeless Shelters
Description: Administered by the Housing Authority, the shelter program provides '
food and shelter to homeless adults at the two County-sponsored shelters
(approximately 150 shelter beds).
FTE: 0
m. General Assistance
Description: Eligibility determination for General Assistance, which is a cash
assistance program for persons, primarily single unemployed adults, who are not '
currently eligible for a state or federally funded assistance program (i.e., AFDC or
SSI).
FTE: 39
Adjustment: Currently, the Department has no mechanism in place to accurately
determine whether or not a General Assistance applicant currently receives aid in '
another program or another county. Alameda County and San Francisco are in the
process of implementing a finger-imaging program. Contra Costa County's
participation in the program would run approximately $270,000 for FY 93-94, ,
76 '
' including program development, set-up and ongoing operation. Program costs for
the first three years would remain stable and then drop to a maintenance level.
The program will be financed through General Assistance aid budget reductions.
' Impact: The Department would have an improved capability for properly assessing
the eligibility of General Assistance applicants.
n. General Assistance Alcohol and Drug Diversion Services (GAADDS)
Description: GAADDS is a six-month outpatient treatment program designed to
assist chemically dependent General Assistance clients to better understand
chemical dependency and to achieve a clean and sober life style. GA clients
determined to have substance abuse problems are required to participate in the
treatment program as a condition of receiving General Assistance. The program is
operated by the Health Services Department under contract with the Social Service
' Department.
FTE: 0
o. General Assistance Workfare
Description: Workfare assignments are designed to provide employable GA
participants with training in the use of task-related materials, tools and techniques.
Assignments include clerical, child-care aid, warehouse, litter control, auto detailing,
recycling, grounds maintenance and a variety of other types of work. Workfare
' assignments are for up to 72 hours per month per client. The General Services
Administration operates this program through an agreement with the Social Service
Department.
FTE: 0
p. General Assistance Work Programs
Description: This is a multi-phase service program designed to assist the
employable GA applicant/recipient in preparing for and obtaining unsubsidized
employment through work experience assignments (Workfare) and job search.
Social Workers and Social Service Program Assistants provide case management
' services and monitor client participation in Workfare, Job Club and Vocational
Training.
FTE: 12
q. General Assistance SSI Advocacy and Money Management
Description: SSI Advocacy assists GA clients with a verified disability which has
lasted, or is expected to last, at least 12 months, to apply for Supplemental Security
Income (SSI) benefits and, as required, appeal denial of benefits. Money
' Management provides voluntary money management services to some SSI
recipients who are required to have representative payees under Social Security
Administration regulations and/or to some SSI recipients who acknowledge that they
' have money management problems. This helps prevent loss of SSI benefit eligibility
and consequent reversion to General Assistance aid.
FTE: 7
Adjustment: In FY 92-93, the Board of Supervisors allocated $60,000 from the '
landfill surcharge to increase SSI Advocacy and money management services. The
FY 93-94 budget continues this augmented service.
Impact: Increased transition of GA clients to SSI benefits.
r. Food Stamp Employment and Training (FSET) '
Description: Contra Costa's FSET program is set up in conjunction with the General
Assistance Work Program to meet federal and state regulations that require each
Food Stamp recipient to participate in an employment program, unless that individual
qualifies for an exemption.
FTE: 1
S. Greater Avenues for Independence (GAIN)
Description: GAIN is a statewide comprehensive mandatory program which enrolls
able-bodied AFDC recipients in local education, training and job services programs
which support self sufficiency. The goal of the GAIN program is to promote '
independence and strengthen the employability potential of participants. GAIN
components include: orientation and appraisal; self-initiated training programs; job
club/search; pre-employment preparation; on the job training; and supportive '
services (child care, transportation and ancillary expenses).
FTE: 50
t. Child Care
Description: The child care program consists of 3 subprograms: '
1). SDE Alternative Payment Child Care - Child care payments for children in the
Child Welfare Services system. Funded by state Department of Education '
funds with a required county maintenance of effort.
2). Title IV-A Child Care - This is the "working poor" child care program for those
parents who are employed but at risk of going on AFDC without child care
help. Funded by state and federal funds with a required County maintenance '
of effort.
3). Block Grant Child Care - This is the child care program for Teen Parents, ,
special needs children and former Child Welfare Services clients. Funded by
state and federal funds with a required County maintenance of effort.
FTE: 3
u. Refugee Programs
Description: This program consists of 2 subprograms: '
1). Refugee Resettlement Program/Social Services - Routine social services '
(e.g., CWS or CSBG) provided to refugee clients. Services provided to
refugees are federally funded.
78 '
2). Refugee Employment Social Services - Under contract with the state, the
County contracts to provide employment services as delineated in the County
Plan. Current programs provided are Refugee Education, English-as-a-
Second-Language, and Social Adjustment.
FTE: 5
V. Refugee Targeted Assistance
Description: Under contract with the state, the County provides services to
' Refugees as delineated in the County Plan. Current programs provided are Youth
Employment Program, Home Health Care Training, and Vocational English-as-a-
Second-Language.
' FTE: .8
w. Fraud Investigation
Description: Investigation of cash assistance program recipients and applicants in
order to identify persons fraudulently receiving benefits.
FTE: 16
X. Staff Development
Description: Mandated training and development for workers that administer state
p 9 P
and federal programs.
' FTE: 4
' y. State Office of Child Abuse Prevention Contracts
Description: Various contracts to provide child abuse prevention services authorized
' under AB 1733.
FTE: 0
z. Adoption Assistance Program
Description: Eligibility determination for cash assistance to adoptive parents who
adopt difficult-to-place children.
FTE: .3
' 2. CATEGORICAL AIDS
Purpose: To provide financial assistance to families, adults, children and refugees in
accordance with welfare program guidelines and regulations.
FTE: Not Applicable
' a. Aid to Families with Dependent Children/Family Group and Unemployed Parent
Description: Provides cash assistance to families with children who are needy due
' to the absence, incapacity, unemployment or death of one or both parents.
Adjustment: Under the State Budget Act, the AFDC aid payment has been
' 79
decreased by 2.7% per month. The County's share is approximately $50,000. This
reduction is mandated by state law.
Impact: AFDC recipients will receive lower grants, from an average of $510 per ,
month to an average of $496 per month.
b. Aid to Families with Dependent Children/Foster Care '
Description: Provides cash assistance to provide for the needs of children in foster
care.
C. Foster Care/Severely Emotionally Disturbed Children
Description: Provides cash assistance to provide for the needs of children who are '
placed into foster care through the Severely Emotionally Disturbed program. This
is a multi-disciplinary program to identify and provide services to children who are
not able to benefit from their education due to their severe emotional disturbance.
d. Adoption Assistance Program '
Description: Cash assistance to adoptive parents who adopt difficult-to-place
children. Without this assistance, the parents would not be able to afford to adopt
the children and the children would remain in more restrictive, and costly, foster care
settings.
e. Refugee Assistance '
Description: Cash assistance provided by the federal government for refugees. '
f. In-Home Supportive Services/Personal Care Services Program
Description: These programs a for the cost of the service providers who provide '
p P 9 pay p
in-home supportive services that allow eligible aged, blind and disabled recipients '
to remain in their own homes safely and avoid institutionalization.
3. GENERAL ASSISTANCE ,
Purpose: To provide short-term cash assistance to indigent persons not eligible for state
or federally funded assistance programs. '
FTE: Not applicable
Adjustment: With the reduction in the AFDC payment, there is a corresponding 2.7%
reduction in the General Assistance payment. The Department will also allocate
$270,000 from this budget unit to General Assistance administration to finance the new
finger-imaging program (see #11m, General Assistance), as well as reducing its overall '
aids budget. The overall budget reduction for this program is $1.5 million.
In addition, the Department would develop an interdepartmental agreement with the
80 '
' Health Services Department for$300,000 for alcohol residential treatment services for GA
eligible-clients, in lieu of GA grants, to be financed through an appropriation of landfill
surcharge revenue.
Impact: The maximum GA grant will be reduced from $306 per month to $298 per
month.
' 4. INDIGENT INTERMENT
' Purpose: To pay for burial or cremation costs, cemetery plots or niches for County
indigents.
FTE: Not Applicable
' County Administrator's Recommendation
It is recommended that the proposed budget be approved as amended by the Phase II reduction
plan.
' The Phase II reduction plan recognizes the state mandated reduction in AFDC grant levels
($50,000 Net County Cost) and its consequent lowering of GA grant levels. Overall, the GA aid
budget has been reduced by $1.5 million, including the grant level reduction and transfer of
$270,000 to General Assistance administration forfinger-imaging. In addition, landfill surcharge
fees are appropriated to continue augmented SSI Advocacy services ($60,000) and to fund the
$300,000 contract with the Health Services Department for residential alcohol recovery beds for
GA-eligible clients. These services are part of the Department's continuing effort to vigorously
encourage self-sufficiency among GA clients, including work experience assignments, Job Club,
Vocational Training, SSI advocacy and money management and alcohol and drug diversion
services.
The Department is also using $2.6 million of one-time revenue to meet its Phase II target.
These revenues result from state adjustment of the Department's FY 90-91 Title ME and Title
IV-A allocations. While this latest allocation adjustment from the state increases County revenue
and is therefore welcome from a fiscal perspective, these dramatic swings in state funding are
neither conducive to a thoughtful, planned budget process nor supportive of program stability.
This is especially true for negative allocations: for example, in FY 92-93 the Department was
notified of over $2.9 million of allocation reductions ($1.018 million for FY 90-91; $300,000 to
$400,000 for FY 83-84 and 84-85 and $1.6 million for FY 92-93).
81
VETERANS SERVICE OFFICE '
Approved Recommended '
Approved Proposed Recommended Final
Reductions 1993-94 Reductions 1993-94 '
Program Phase I Budget Phase II Budget
Veterans Service $ 2,268 $ 275,097 $ 2,176 $ 272,921
-------- --------- ---------- ----------
-------- --------- --------- ----------
TOTAL $ 2,268 $ 275,097 $ 2,176 $ 2721921 '
Expenditure Transfers: '
Revenues: $ 72,819 $ 72,819
Net County Cost: $ 2,268 $ 202,278 $ 2,176 $ 200,102 ,
FTE: 5 5
Summary of Approved Phase I Reductions
The Veterans Service Office achieved its Phase I reductions through application of a $2,268 '
retirement credit.
Recommended Phase II Reductions '
1. Veterans Assistance
Description: Veterans Assistance consists of:
• Application Assistance - provides information, referrals and assistance to '
veterans and their families in obtaining compensation, pensions, insurance,
education, medical benefits, home loans, vocational rehabilitation and burial
benefits. Services include comprehensive benefit counselling, claim preparation
and submission, claim follow up, initiation and development of appeals and
networking with federal, state and local agencies.
• Welfare Referral - review of veteran welfare applicants referred by Social '
Service Department for determination of veteran's benefits eligibility or receipt.
82 '
• Medi-Cal Cost Avoidance - review of veteran Medi-Cal applicants to determine
those who may be eligible for veteran's benefits, including health care.
FTE: 5
' Adjustment: The department will use its retirement credit of $2,176 to offset its
Phase II budget target.
Impact: None
County Administrator's Recommendation
It is recommended that thero osed budget be approved as amended b the Phase II
A P 9 Pp Y
reduction plan.
1
' 83
1
1
1
1
1
1
1
1
1
1
1
1
1
� Public Protection
1
1
1
1
1
' AGRICULTURE
Approved Recommended
Approved Proposed Recommended Final
Reductions 1993-94 Reductions 1993-94
Program Phase I Budget Phase II Budge
Administration $ 0 $216,610 $216,610
Agricultural Division 20,005 1,122,640 1,122,640
Weights and Measures 71,313 350,830 350,830
TOTAL $91,318 $1,690,080 $1,690,080
Expenditure Transfers:
Revenues: $44,800 $1,034,800 $1,034,800
Net County Cost: $136,118 $655,280 $655,280
FTE: 1.5 23 23
Summary of Approved Phase I Reductions
Phase I cuts reduced an Agricultural Biologist II position to half-time with a savings of $20,005
and increased miscellaneous current services revenue by $31,800 in the Agricultural Division.
The cut impacted production in all programs. Department set program priorities to minimize
impact, however, less staff time is available overall. In the Weights and Measures Division the
vacant Chief Deputy Sealer position was eliminated at a savings of $71,313, miscellaneous
current services revenue was increased by $13,000. The cut reduced staff to investigate
consumer complaints and may increase the chances of intercounty violations and fraud.
Recommended Phase II Reductions
1. Administration
' Description: Provide direction, financial control, implement policies and procedures in
support of the operations of the department.
FTE: 3
1
87
2. Agricultural Division '
Description: Provide commercial plant inspection, regulation of pest control operations,
consumer protection programs involving fruits, vegetables and eggs. Provide assistance
to citizens and information as necessary.
FTE: 14
3. Weights and Measures
Description: Provide routine inspection of all weighing and measuring devices used in
commercial transactions. Provide regulatory services to insure commercial sales are
made in compliance with state laws..
FTE: 6
Summary of County Administrator's Recommendation
It is recommended that the Proposed Budget be adopted as approved.
88
ANIMAL SERVICES DEPARTMENT
Approved Recommended
Approved Proposed Recommended Final
Reductions 1993-94 Reductions 1993-94
Program Phase I Budget Phase II Budget
Animal Care and Housing $1,327,000 $1,327,000
Animal Licensing 229,110 229,110
Field Enforcement 1,578,000 1 578 000
Spay/Neuter Clinic 296,000 296,000
TOTAL $3,430,110 $3,430,110
Expenditure Transfers:
1
Revenues: $125,000 $2,676,695 $37,000 $2,713,695
Net County Cost: $125,000 $753,415 $37,000 $716,415
FTE: 0 64 0 64
Summary of Approved Phase I Reductions
Increased Miscellaneous Humane Services and Sundry taxable sales revenue by $63,900 in
the Animal Care and Housing Division. These fee increases, which were pending Board
approval as of the Phase One cuts, have been adopted. Increased City Contract fees by
$45,600 in the Field Enforcement Division. Increased Spay/Neuter fees by $15,500 in the
jSpay/Neuter Clinic.
Recommended Phase II Reductions
1.Animal Care and Housing
' Description: Provide care to animals that are being held pending location of owners or other
disposition. The County's centers are located in Martinez and Pinole.
FTE: 20
Adjustment: Increase Miscellaneous Humane Services revenue by $18,500.
Impact: No negative impact.
1 89
2. Animal Licensing ,
Description: Maintain a licensing program for dogs throughout the County to assist in
identification of lost animals and partially offset the cost of operating the service.
FTE: 3
3. Field Enforcement
Description: Enforce state laws and County ordinances in the County and cities which
have agreements with the County.
FTE: 37
Adjustment: Increase Miscellaneous Humane Services revenue by $18,500.
Impact: No negative impact.
4. Spay/Neuter Clinic
Description: Provide low cost spay/neuter services to the community.
FTE: 4
Summary of County Administrators Recommendation
It is recommended that the Proposed Budget be amended by the Phase II reductions/ revenue y'
increases listed above. All required Board actions to raise fees are complete.
90 '
1 CLERK-RECORDER
Approved Recommended
Approved Proposed Recommended Final
Reductions 1993-94 Reductions 1993-94
Phase I Budget Phase II Budget
Program
tCounty Clerk $4,349,099 $86,000 $4,263,099
Clerk Records Automation 102,979 102,979
Recorder 1,354,990 <153,035> 1,508,025
Recorder Micrographics/Modernization 2,243,605 2,243,605
Elections _2,075,182 -_ 11,040_ _2,064,142
TOTAL $10,125,855 <$55,995> $10,181,850
Expenditure Transfers: $59,000 $59,000
Revenues: $7,842,839 $190,635 $8,033,474
Net County Cost: $2,224,016 $134,640 $2,089,376
LFTE: 139 139
Summary of Approved Phase I Reductions
Due to uncertainties in state trial court funding and the maintenance of effort requirement
of the Trial Court Funding Agreement between the County and the Courts, the Municipal
Courts indicated that they were not in a position to submit a reduction plan for Phase I.
The budget reduction plan and retirement credit ($118,395) were suspended until Phase
II when more would be known about trial court funding. The Courts, however, continue
to review their operations to ensure that mandated services are fulfilled in the most cost
efficient manner possible.
' Recommended Phase II Reductions
1. County Clerk
Description: To serve as ex-officio Clerk of the Superior Court; to perform the mandated
function of providing support services to the Superior Court, attorneys, litigants and the
general public involving civil, probate, criminal and juvenile support services; to provide
91
document processing required by state and federal law.
FTE: 84.0
Adjustment: $86,000 (retirement credit)
Impact: No negative impact is anticipated since retirement rates were decreased.
2. Clerk Records Automation
Description: To provide funds to automate the County Clerk's record keeping system and
convert the documents storage system to micrographics.
FTE: 0.0
3. Recorder
Description: To maintain and preserve all official records relating to real property,
subdivision maps, assessment districts, and records of surveys offered for recording; and
maintain records of all births, deaths and marriages occurring within Contra Costa County.
FTE: 26.0
Adjustment: $37,600; increase recording fee revenues - $190,635; increase various ,
expenditure accounts based on actual experience - $174,400; decrease retirement
expense - $21,365. '
Impact: Since no expenditure reductions are recommended, no negative impacts are
anticipated to any Recorder programs. Net County cost is reduced as a result of
increased recording fee revenues.
4. Recorder Micrographics/Modernization
Description: To provide micrographic capability and equipment to place all documents
in the Recorder's office on film, and develop procedures to quickly identify and locate
needed documents for the public and other County users.
FTE: 12.0
5. Elections
Description: To conduct necessary elections in an accurate and timely manner, maintain ,
a high level of voter registration, verify signatures on initiative, referendum and recall
petitions; provide data processing support to divisions of the Clerk-Recorder's offices. '
FTE: 17.0
Adjustment: $11,040 (retirement credit) ,
Impact: No negative impact is anticipated since retirement rates were decreased.
92 '
' Summary of County Administrator's Recommendation
It is recommended that the Clerk-Recorder budget be approved as amended by Phase II
adjustments. Note, however, that retirement credit reserved from Phase I in the amount of
$118,395 has been applied to the Clerk-Recorder agency but will be credited against trial court
funding reductions in the Superior Court, thereby mitigating some of the impact of revenue
losses. Budget reduction plans for the Superior and Municipal Courts are still being developed
and at this time, the extent to which reductions in the Superior Court may affect the County
Clerk Division is not known.
r
' 93
DISTRICT ATTORNEY '
Approved Recommended Public ,
Approved Proposed Recommended Final Safety
Reductions 1993-94 Reductions 1993-94 Budget
Program Phase I Budget Phase II Budget Protection
District Attorney $360,775 $12,272,364 $12,272,364 $6,627,872
D.A. Family Support 9,805,589 9,805,589
D.A. Revenue Narcotics 138,008 138,008
D.A. Revenue SEIF 0 0
Domestic Violence/Vic 80,750 80,750
Public Administrator 147,075 147,075
TOTAL $360,775 $22,443,786 $22,443,786 $6,627,872
Expenditure Transfers: $1,206,318 $1,206,318
Revenues: $11,288,696 $3,313,964 $14,602,660 '
Net County Cost: $360,775 $9,948,772 $3,313,964 $6,634,808
FTE: 0 301 0 301 ,
io .:; n No ember 2 1993' 19 22`8<6 0 85. /o o the ':.
If;the half cent sales fax:extens ,n passes.o... 8.
..... .... .
: istrict Attorr e ',s'entire bud et will be;; rofected '':This:':::guaranteedrevenue source will.reduce;
Y 9 . P g
the agency's 'net County cost to $3;320,900.
Public Safety Budget Protection
In an effort to soften the fiscal impact on the counties of the property tax transfer, and at the urging
of the Sheriffs and District Attorneys throughout the State, the Governor agreed to extend the one-half
cent sales tax which was due to expire June 30, 1993. The extension, which is contained in SB 509
(Chapter 73, Statutes of 1993), lasts only through December 31, 1993. The proceeds of this six '
months must be spent on "public safety" as defined in SB 509. This includes, but is not limited to
sheriffs and county district attorneys. The Legislature has placed a permanent one-half cent sales tax
extension on the ballot on November 2, 1993 (Senate Constitutional Amendment 1 [SCA 1], Resolution ,
Chapter 41, Statutes of 1993). If approved by the voters, this permanent extension of the sales tax
must also be spent on "public safety" services. The County Administrator's Phase II budget
recommendations adhere to the spirit of the Legislature's actions as well as the letter of the law by
exempting the District Attorney from any reductions at this time.
94 ,
It is estimated that the extension of the one-half cent sales tax will net the County revenue of
$38,183,000 on an annual basis. The County Administrator's Phase II budget recommendations (see
' below) recognize the law's intent to protect public safety, particularly sheriffs and district attorneys.
Based on the ratio of net County cost between the Sheriffs Department and the District Attorney's
Office in the approved Proposed FY 93/94 budget ($47,365,382 and $9,948,772 respectively), the
County Administrator's Phase II recommendations protect $6,627,872 in the District Attorney's
Department at this time, pending the people's vote on November 2, 1993 to extend the one-half cent
sales tax beyond December 31, 1993.
' Summary of Approved Phase I Reductions
Phase One cuts included a $100,000 increase in Special Operations revenue and a $260,775
decrease in operational costs to mainline and special prosecution. The retirement credit of$260,996
was used to offset cuts in prosecution.
' Recommended Phase II Reductions
See comments under Public Safety Budget Protection section above.
1. District Attorney (Budget Unit 0242)
Description: To attend the courts and conduct on behalf of the people all prosecutions for
' public offenses occurring in Contra Costa County. The Office is broken into two basic areas -
mainline and special prosecution.
FTE: 145
' Adjustment: Increase special departmental revenue (Sales Tax) by $3,313,964.
Impact: No negative impact(see Summary of County Administrator's Recommendation below).
2. D.A. Family Support (Budget Unit 0245)
Description: Obligates parents to meet their support responsibilities to their families based on
their ability to pay, allowing the family to live independent of the welfare system by locating
absent parents, adjudicating paternity, establishing and enforcing support orders; investigates
and prosecutes perpetrators of welfare fraud to the extent of recovering illegally obtained
welfare monies.
FTE: 153
r3. D.A. Revenue Narcotics (Budget Unit 0244)
Description: Federal and State law require that the District Attorney's Office's portion of
distributed forfeited narcotics assets be used for enhancement of prosecution. Supplantation
of existing County support is prohibited by law.
FTE: 1
i4. D.A. Revenue SEIF (Budget Unit 0250)
Description: State law requires that excess Support Enforcement Incentive Fund revenue
(SEIF) be used for D.A. Family Support purposes only. This fund allows for support of D.A.
Family Support operations that go beyond that division's revenue generating capability in any
one year.
' FTE: 0
95
5. Domestic Violence Victim Assistance (Budget Unit 0585) ,
Description: Disburses special marriage license fee revenues to the Battered Women's
Alternatives group for provision of domestic violence victim assistance.
FTE: 0
6. Public Administrator (Budget Unit 0364)
Description: As ordered by the court where the decedent had no known heirs or will or had
appointed no executor, investigates cases to locate a will, heirs or relatives; if none, continues
to locate and protect assets, arranges for burial, and administers estate (filing all legal process, ,
selling property, paying debts, preparing and filing tax returns, etc.).
FTE: 2
Summary of County Administrator's Recommendation ,
It is recommended that the Proposed Budget be adopted as amended by the Phase II revision. The
Phase II revision allocates the District Attorney's share ($3,313,964) of the estimated first six months ,
of Sales Tax Revenue ($19,091,500 ), within the District Attorney's budget (budget unit 0242). The
Sales Tax Revenue is guaranteed for the first six months of FY 1993-94 and will be held in the Public
Safety Augmentation Fund created within the County for the receipt of sales tax collected for the
period July 1, 1993 to December 31, 1993 and deposited initially in the State's Interim Public Safety
Account. This fund and account are created by Senate Bill 509 and sales tax deposited therein must ,
be used for public safety purposes only. This recommendation complies with the letter and spirit of
the sales tax extension legislation.
This revision has the affect of lowering the District Attorney's net county cost from $9,948,772 to
$6,634,808 in FY 1993-94 and to $3,320,900 if the tax is approved by the voters.
96
i
' LAW AND JUSTICE SYSTEM DEVELOPMENT
Approved Recommended
Approved Proposed Recommended Final
rReductions 1993-94 Reductions 1993-94
Program Phase I Budget Phase II Budget
Systems Development $50,686 $343,119 $28,000 $315,119
--------- --------- ---------- ----------
TOTAL $50,686 $343,119 $28,000 $315,119
Expenditure Transfers: $41,483 $41,483
Revenues: $67,972 $67,972
Net County Cost: $233,664 $28,000 $205,664
FTE: 0 2 0 2
Summary of Approved Phase I Reductions
Programming was reduced by $50,686. This cut reduced the unit's ability to respond to
departmental requests for system modifications. It also reduced the unit's ability to update and
maintain existing automation systems, which will decrease agency effectiveness.
Recommended Phase II Reductions
Systems Development
Description: To develop and install automated information systems for justice departments
in Contra Costa County.
' a. Training and Technical Assistance - Designs information systems for various
elements of the justice system; provides technical assistance and training to user
agencies.
b. Municipal Courts/Superior Courts - Oversees and monitors programming for the
Municipal Courts on-line criminal case tracking, traffic, and parking systems.
Monitors and maintains on-line criminal calendar system.
C. Law Enforcement- Provides programming for PIN/CLETS, alpha file, and networking
' with the city police agencies.
97
d. District Attorney - Oversees and monitors programming for the on-line criminal '
calendar and case management systems as well as an interface with the County
Clerk's Juvenile System.
e. Probation - Provides programming for an interface between the on-line Juvenile
Management Information System and the County Clerk's Juvenile System.
f. Public Defender - Oversees and monitors programming for the on-line criminal
calendar and case management system as well as an interface with the County
Clerk's Juvenile System.
FTE: 2 ,
Adjustment: Reduce programming by an additional $28,000. ,
Impact: This cut will reduce the unit's ability to respond to departmental requests for system
modifications. It will also reduce the unit's ability to update and maintain existing automation
systems, which will decrease agency effectiveness.
Summary of County Administrator's Recommendation
It is recommended that the Proposed Budget be amended by the Phase II reduction listed
above.
98 ,
1
MUNICIPAL COURTS
iApproved Recommended
Approved Proposed Recommended Final
Reductions 1993-94 Reductions 1993-94
Phase l Budget Phase Il Budget
Program
tCourt Operations $12,005,575 $1,080,180 $10,925,395
' Court Probation Officers 245,280 245,280
Collections/Compliance 207,100 207,100
Court Reporter Services 1,138,765 1,138,765
Interpreter Services 143,900 143,900
Juror Services 147,000 147,000
Court Records Automation 151,102 151,102
--------- --------- --------- ---------
--------- --------- --------- ---------
TOTAL $14,038,722 $1,080,180 $12,958,542
Expenditure Transfers:
Revenues: $13,130,938 <$1,080,180> $12,050,758
1 Net Count Cost: $907,784 $907,784
FTE: 211 211
iSummary of Approved Phase I Reductions
' Due to uncertainties in state trial court funding and the maintenance of effort requirement
of the Trial Court Funding Agreement between the County and the Courts, the Municipal
Courts indicated that they were not in a position to submit a reduction plan for Phase I.
The budget reduction plan and retirement credit ($207,450) were suspended until Phase
II when more would be known about trial court funding. The Courts,.however, continue
to review their operations to ensure that mandated services are fulfilled in the most cost
efficient manner possible.
' 99
Recommended Phase II Reductions ,
1. Court Operations
Description: To provide mandated services to the public in criminal felony, misdemeanor
and infraction cases (including local ordinances), moving traffic offenses, parking violation,
and in all civil cases where the amount claimed in $25,000 or less and small claims cases
in amounts of $5,000 or less.
FTE: 192.0
Adjustment: $1,080,180 (Gross Expenditures); $0 (Net County Cost)
Impact: Due to anticipated reductions in trial court funding of $2,280,380 in FY 1993-94,
gross expenditures and revenues are reduced by the pro-rata share based upon the
number of authorized judicial positions in the Municipal and Superior Courts. Pending ,
further review of the reduction plan submitted by the Courts to meet this objective, specific
program impacts in the Municipal Courts are not known.
2. Court Probation Officer Program
Description: To interview defendants, make sentencing recommendations, monitor
participation in treatment programs, determine restitution amounts and gather collections
information, screen defendants for diversion programs and perform other court-related
duties.
FTE: 0.0 (Positions are located in the Probation Department Budget)
3. Collections/Compliance Program '
Description: Monitor compliance with all conditions of probation including payment of ,
fines, fees and restitution.
FTE: 4.0
4. Court Reporter Program
Description: To provide reporting and transcript services as required by the courts.
FTE: 15.0
5. Court Interpreter Program
Description: Interpreter services for defendants in criminal and other trials.
FTE: Varies; fill in from court operations clerical staff and contracted staff.
6. Juror Services
Description: Per diem and mileage expense for sworn and unsworn furors.
FTE: 0.0 ,
100
' 7. Court Records Automation
' Description: To provide funds for development or transferal of an information system to
automate the small claims and civil functions of the municipal courts.
FTE: 0.0
'
Adjustment: None recommended non-General Fund).
�u ( )
' Administrator's Recommendation
Summary_of County d
' AB 392 - Trial Court Funding, which allocates monies appropriated in the State Budget for trial
courts, is awaiting the Governor's signature. Based upon the language contained in AB 392,
the estimated loss in this County's trial court funding revenue will range between $2,280,380
to $2,675,000. The precise loss depends upon the final distribution of trial court funding
revenue from the State for FY 1992-93 (the base year), which may not occur until September
or October. Therefore, as a first step in developing a budget reduction plan to mitigate trial
court funding losses, it is recommended that the Municipal and Superior Courts' expenditures
and revenues be reduced by $2,280,380. Based on the number of authorized judicial positions
in each court, trial court funding losses at this level equate to $1,080,180 for Municipal Courts
and $1,200,200 for Superior Court.
' The Municipal Courts have submitted a plan consisting of expenditure reductions and revenue
increases which include, among other proposals, the following net County cost reductions:
increased amnesty program revenue - $109,000; retirement cost savings - $207,450; reduction
in juror fee costs - $80,000; Automated Legal Research - $7,330; Paperless Warrant System
- $56,000. The overall plan, submitted as a package and contingent upon approval of an
internal reorganization, requires further analysis before it can be recommended by the County
' Administrator. As a interim plan to offset the Municipal Courts' share of the projected trial
court funding loss, the County Administrator recommends applying the retirement credit
reserved from Phase I of $207,450, and reducing salaries and benefits expense by $872,730.
The County Administrator will continue to meet with the Municipal Courts to refine the reduction
package and will return to the Board with revised recommendations.
' 101
PROBATION ,
Approved Recommended ,
Approved Proposed Recommended Final
Reductions 1993-94 Reductions 1993-94
Phase I Budget Phase II Budget
Program
Juvenile Hall $298,360 $5,943,060 <$46,700> $5,989,760 '
Byron Boys' Ranch 1,730,200 1,730,200 '
Juvenile Probation Services 40,720 4,746,605 <15,435> 4,762,040
Adult Probation Services 127,220 3,942,265 <48 225> 3,990,490
'
Special Services 454,030 454,030 '
Administration/Unalloc. _ 678,100 -_ 540,570 _ 232,790- 307,780
TOTAL $1,144,400 $17,356,730 $122,430 $17,234,300
Expenditure Transfers: $4,000 $4,000 ,
Revenues: $50,000 $2,642,580 $1,936,275 $4,578,855 '
Net County Cost: $1,194,400 $14,710,150 $2,058,705 $12,651,445
FTE: 10.7' 270.1 270.1 ,
Summary of Approved Phase I Reductions
The Probation Department identified several line item reductions which were achieved without
negative impact to any program areas. In addition, a proposal was submitted to transfer
nursing services to the Health Services Department achieving cost savings. The Department
also eliminated 5.3 full-time equivalent (FTE) vacant positions in Juvenile Hall support services '
and in both adult and juvenile probation services, however 3.3 (FTE) of these positions were
maintained by the Board until Phase II budget deliberations. Adult supervision fees were also
1 Includes 5.4 positions from the Juvenile Hall nursing unit. The Health Services Department is
scheduled to assume responsibility for nursing services effective August 1, however, we are
recommending that the transfer of responsibility be postponed until September 1.
102 '
increased to mitigate further staff reductions. The Probate/Civil Unit and the Juvenile
Community (Weekend Work) Services Program were saved through the application of
' retirement credit.
Recommended Phase II Reductions
' The Probation Department has identified several new potential revenue sources facilitated
through new legislation and a cooperative effort among the State Department of Social Service
(SDSS), chief probation officers and their staff, the County of Los Angeles and a consultant.
' It is recommended that revenues be increased and retirement credit remaining after the Phase
I cuts be applied in lieu of Phase II program cuts. A discussion of the new revenues follows:
' Title IV-A. In April, 1993, Title IV-A was identified as a potential source of Federal funds to
partially offset the cost of Probation camps, ranches and schools in order to prevent further loss
of camps due to county budget shortfalls. Title IV-A, also known as Emergency Assistance,
refers to the Social Security Act. Emergency Assistance (EA) was incorporated into Welfare
services at the Federal level in 1986 as a means of providing temporary assistance to families
in need who were not otherwise eligible for assistance. States must gain Federal approval over
' how EA funds will be used and for what purpose. Currently 32 states have EA programs in
effect which provide a wide range of services, including some probation services.
At the request of county probation officers, the SDSS agreed to pursue an amendment to
California's State Plan to provide emergency assistance related to children referred to Probation
and detained in juvenile facilities. A cooperative effort among SDSS, Chief Probation Officers
' and their staff, a coordinator from the Los Angeles CAO and a consultant resulted in a
comprehensive EA Plan for probation services which is unprecedented in the United States.
' Title IV-A EA is a case specific entitlement for all children and families who are eligible.
Assistance is defined as 50% of the cost to the county for the child's care while detained in a
juvenile facility for eligible children. The primary eligibility criteria are that an emergency exists
' because the child has been removed from his/her home because of behavior which has
resulted in Juvenile Court proceedings, the child must have lived with a relative within the past
' six months, the family's gross annual income does not exceed $89,200, and the child of the
family has not received EA within the past 12 months. The "emergency" status commences
at the time a child is admitted to juvenile hall and is validated when he/she is ordered further
-' detained by the Court at the detention hearing. To receive funding, the duration of the
emergency episode may not exceed six months from he date the child was first removed from
the home.
' Title IV-A funds will be provided through submission of a quarterly claim prepared by the
Probation Department and submitted to SDSS via the County's Social Service Department.
' This process necessitates an inter-agency agreement between the County's Probation and
Social Service Departments in both the areas of claiming and eligibility certification which must
be performed by the Social Service Department. Retroactive eligibility is not permitted. New
cases eligible will be claimable after July 1, 1993.
' 103
SDSS intends to submit a plan modification which will call for the use of EA to offset costs for '
non-federally eligible foster care and for Family Preservation Services. These EA revenues will
accrue to the local Social Services Department and will take precedence over a Probation '
Department EA claim for services for the same family within a 12-month period.
We will be returning to the Board with refinements to this revenue program as soon as an inter- '
agency agreement is finalized between the Probation and Social Service Departments.
AB 799 - Juvenile Offenders. This bill was introduced because of the financial threat to local '
law enforcement and probation departments statewide and the adverse impacts to the State
which would occur if cuts were made to these local programs. The County Justice System
Subvention Program (AB 90) was intended to avoid costly state commitments of juvenile
offenders by helping counties maintain and improve local correctional systems and facilities.
A recent cut of 50% in AB 90 subvention under Program Realignment made maintaining
correctional programs and facilities impossible. '
This bill would require the Department of the Youth Authority to establish and implement the
Juvenile Offender Local Prevention and Corrections Program, to coordinate state and local '
efforts to confine, discipline, treat, and prevent juvenile offenders, and to provide partnership
funding for county juvenile ranches, camps and forestry camps. The bill would also authorize '
eligible participating counties to receive state financial participation for the administration of
county juvenile ranches, camps and forestry camps.
Studies have shown that camp programs continue to be the state's single most effective ,
institutional program for reducing juvenile recidivism. Approximately 60% of camp graduates
are not rearrested. Closure of such camp/ranch programs would result in a permanent shift of '
fiscal responsibility for juveniles to the state at a higher cost per commitment. In recognition
of this problem, the legislature recommends the formation of a partnership for provision and
funding of local juvenile offender programs. The funding for AB 799 was adopted in the State '
budget. AB 799, which includes the mechanism for distribution of these funds, is currently on
the Governor's desk.
Placement Diversion Program. The Probation Department has been exploring, in conjunction
with the Social Service Department and the County Administrator, a proposal to reduce County
costs for board and care of court wards placed in expensive group homes, private institutions
and foster family homes by enriching probation services and diverting placements. As was
discussed briefly at the budget committee hearings on April 20, this program, if successful, has
significant revenue potential.
To insure success of the program, part of any savings achieved must be used to enrich
alternative programs. The remainder may be used to mitigate reductions elsewhere in the ,
Probation Department. The Department has submitted a detailed multi-year plan and has, via
a series of meetings with key staff, coordinated the plan with the Social Service Department to
ensure proper accounting of the savings to each department. Early implementation of the ,
proposal was suspended pending approval from the State. This approval came in a letter from
SDSS received on July 7, 1993. We will be returning to the Board with an implementation plan
104 '
' for this proposal as soon as an inter-agency agreement is finalized between the Probation and
Social Service Departments.
' 1. Juvenile Hall
Description: Provides mandated detention services for youth before and after court
hearings.
' FTE: 94.2
Adjustment: $1,014,375; Increase estimated Title IV-A revenues to mitigate staff
' reductions and to offset additional occupancy cost for Sherman House (budgeted in the
General Services Department) - $1,141,075; decrease salaries and benefits to reflect the
elimination of nursing services effective September 1 - $358,000; decrease revenues for
nursing services - $80,000; increase salaries and benefits to fund nursing services
through August 31 - $26,700; increase services and supplies for the purchase of nursing
services from the Health Services Department - $378,000.
' Impact: Since the majority of the adjustment will be achieved through new revenues,
no negative impact is anticipated.
2. Byron Boys' Ranch
Description: 74-bed correctional facility for serious delinquent boys committed by the
courts.
FTE: 23.1
' Adjustment: $875,200; Increase estimated Title IV-A revenues - $332,200; recognize
new revenues to subsidize California juvenile correctional camps and ranches (AB 799) -
$543,000.
Impact: Since the adjustment will be achieved through new revenues, no negative
' impact is anticipated.
' 3. Juvenile Probation Services
Description: Investigation and supervision of juveniles referred for delinquency.
Services are provided for both detained and released juveniles.
FTE: 75.3
Adjustment: <$15,435>
Impact: Increase in salaries and benefits (offset by application of retirement credit) will
' extend a 32/40 DPO position, slated for elimination on July 31, through November 30.
' 105
4. Adult Probation Services ,
Description: Investigation and supervision of criminal offenders referred by the courts. '
Investigation, evaluation and recommendations are also provided for probate matters.
FTE: 68.0
Adjustment: <$48,225>
Impact: Increase in salaries and benefits (offset by application of retirement credit) will '
extend 2.5 DPO positions, slated for elimination on July 31, through November 30.
5. Special Services ,
Description: Includes Victim/Witness Program, STC Training Program, affirmative
action, volunteer coordination and public information services. ,
FTE: 7.5
6. Administration '
Description: Includes fiscal, personnel and contract management, central records, '
employee and facility safety, purchasing and payroll, automated systems, facility and
office management, and resource development.
FTE: 7.0
Summary of Count Administrator's Recommendation
It is recommended that the Probation Department budget be approved as amended by Phase '
II adjustments. As a result of aggressive pursuance of several new revenue sources, the
Probation Department-was able to achieve significant net County cost reductions without impact '
to existing programs or services levels. However, budget reduction plans for the Superior and
Municipal Courts are still being developed and at this time, the extent to which reductions in
the Superior Court may affect the Probation Department is not known. '
106
' PUBLIC DEFENDER/CONFLICT DEFENSE
Approved Recommended
Approved Proposed Recommended Final
Reductions 1993-94 Reductions 1993-94
Program Phase I Budget Phase II Budget
' Conflict Defense $982,000 $2,068,000 $2,068,000
' Public Defender 0 8,365,904 8,365,904
--------- --------- ---------- ----------
--------- --------- ---------- ----------
' TOTAL $982,000 $10,433,904 $10,433,904
Expenditure Transfers: $0 $0 $0
Revenues: $0 $42,125 $42,125
' Net County Cost: $982,000 $10,391,779 $10,391,779
FTE: 0 95 95
Summary of Approved Phase I Reductions
Phase I cuts reduced the appointed counsel budget b $982,000; additionally, savings will be
p Y Y 9
achieved when the active cases now in the system are closed. In FY 1991-92 there were
' 2,463 referrals to the Bar Association. In FY 1992-93, as of May 1993, there were 427 referrals
to the Bar. The Public Defender estimated that between 500 and 600 will be referred on an
' annual basis. The active caseload has dropped from 4,409 going into the fiscal year to 2,513
in May 1993.
Recommended Phase II Reductions
1. Conflict Defense (Budget Unit 0248)
Description: The legal representation of indigents in conflict cases is provided by
appointed private attorneys. In fiscal year 1983-1984 and before, such counsel had been
appointed directly by a judge. Since July 1, 1984, appointment of counsel has been made
by the Contra Costa County Bar Association under contract with the County. In addition,
selected cases require the appointment of counsel directly by the judges which also
represent a mandated County cost.
FTE: 0
' 107
2. Public Defender (Budget Unit 0243) '
a. Main Office
Description: Provides counsel, advice, and investigative work as needed in
mandated legal representation of indigent adult defendants in criminal '
proceedings; of juveniles in Superior Court upon appointment by the Court or
request of the juvenile; and of persons involved in mental illness proceedings and
probate guardianships. '
FTE: 81
b. Alternate Defender Office
Description: The alternate defense unit handles cases which would otherwise ,
be assigned to outside attorneys at a significantly higher cost. In FY 1991-92
there were 2,463 referrals to the Bar Association's Conflict Program. It is '
estimated that in FY 1993-94 this will be reduced to 500 - 600 cases.
FTE: 14 ,
Summary of County Administrator's Recommendations ,
It is recommended that the Proposed Budget be adopted as approved. The Public Defender
has made substantial savings in the area of conflict defense since establishing the Alternate
Defense Office in 1991. In FY 1991-92 there were 2,463 referrals to the Bar Association. In
FY 1992-93, as of May 31, 1993, there were 427 referrals to the Bar. The Public Defender ,
estimated that between 500 and 600 will be referred on an annual basis. The active caseload
has dropped from 4,409 going into the fiscal year to 2,513 in May 1993. Based upon current
caseload, it is estimated that, once active cases are paid off, that the annual savings in indigent '
defense due to the ADO will exceed $1 million.
108 '
SHERIFF-CORONER DEPARTMENT
Approved Recommended Public
Approved Proposed Recommended Final Safety
Reductions 1993-94 Reductions 1993-94 Budget
Program Phase I Bud et Phase II Budget Protection
Controlled Sub. $ 0 $ 38,931 $ 38,931 $ 0
Coroner 0 990,939 990,939
Detention 668,500 27,634,386 27,634,386 12,294,257
Field Enforcement 1,935,000 35,067,258 35,067,258 19,260,871
Narcotic Forfeiture 523,755 523,755
TOTAL $2,708,787* $64,255,269 $ 0 $64,255,269 $31,555,128
Expenditure Transfers: $75,745 0 $75,745
Revenues: $16,814,142 $15,777,536 $32,591,678
Net County Cost: $47,365,382 $15,777,536 $31,587,846
FTE: 30 821 0 821
* Includes $105,287 transfer from Public Works
...
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If the h.. I cent;sales tax:extens►o.n>; asses on; No ember;2 1993..:.:.$........4.......7.....A...774 09 5 ok 7.5.1% of
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the Sheriffs entire budget will be protected. This guaranteed revenue source will reduce
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s o 15 810 254 ;;>
Public Safety Budget Protection
In an effort to soften the fiscal impact on the counties of the property tax transfer, and at the
urging of the Sheriffs and District Attorneys throughout the State, the Governor agreed to extend
the one-half cent sales tax which was due to expire June 30, 1993. The extension, which is
contained in SB 509 (Chapter 73, Statutes of 1993), lasts only through December 31, 1993. The
' proceeds of this six months must be spent on "public safety" as defined in SB 509. This includes,
but is not limited to sheriffs and county district attorneys. The Legislature has placed a permanent
one-half cent sales tax extension on the ballot on November 2, 1993 (Senate Constitutional
Amendment 1 [SCA 1], Resolution Chapter 41. Statutes of 1993). If approved by the voters, this
109
permanent extension of the sales tax must also be spent on "public safety" services. The County
Administrator's Phase II budget recommendations adhere to the spirit of the Legislature's actions
as well as the letter of the law by exempting the Sheriff from any reductions at this time, except
for those reductions which may be required by the abolition of the Special District Augmentation
Fund.
It is estimated that the extension of the one-half cent sales tax will net the County revenue of '
$38,183,000 on an annual basis. The County Administrator's Phase II budget
recommendations recognize the law's intent to protect public safety, particularly sheriffs and
district attorneys. Based on the ratio of net County cost between the Sheriffs Department and
the, District Attorney's Office in the approved Proposed FY 93/94 budget ($47,365,382 and
$9,948,772 respectively), the County Administrator's Phase II recommendations protect
$31,555,128 in the Sheriffs Department at this time, pending the people's vote on November
2, 1993 to extend the one-half cent sales tax beyond December 31, 1993. The programs
protected include patrol and criminal investigation services, jails, anti-drug enforcement
activities, and other law enforcement programs.
Summary of Approved Phase I Reductions '
The Sheriffs Detention cut included a combination of reductions in the Detention Division which
combine work-rule changes with changes in the classification level of inmates held at the Marsh
Creek facility. Changes in minimum staffing at Marsh Creek and changes in Custody
Alternative Bureau (CAB) staffing are the primary basis for savings. These proposed staffing ,
changes require that the Department meet and confer with the Deputy Sheriffs' Association
(DSA), which is currently on-going. The department eliminated 10 deputies, one Aide, and two
Specialists for a total of 13 positions ($668,500). ,
The Sheriffs Field Enforcement cut included $543,500 in services and supplies, a $105,287
transfer from Public Works, and positions cuts of$1,391,500 (17 positions). The reductions will '
not result in decreased response to criminal activity and criminal investigations. None of the
four patrol stations were cut. Cuts to the Crime Lab were limited to two vacant positions due
to City police agencies agreeing to pay for cases generated by their own police departments. '
Services and supply accounts were reduced to reflect the decrease in staffing. In addition a
transfer from Public Works was agreed to, which was used to save patrol positions.
Recommended Phase II Reductions
1. Controlled Substance Analysis (Budget Unit 0256) '
Description: Provide criminalistics laboratory analysis of controlled substance in a timely
fashion in order to increase the effectiveness of criminal investigation and prosecution.
FTE: 0
2. Coroner (Budget Unit 0359)
Description: Investigates those deaths in the County which are not due to natural causes,
' or which are reportable to the Coroner pursuant to the Government Code. The cause of
death is determined by autopsy, investigation, and medical history. Autopsies are preformed
' through a contract with the County. The Coroner is responsible for the operation of the
County Morgue, the functions of which are mandated by state law.
FTE: 10
3. Detention (Budget Unit 0300)
Description: Operates three facilities for the incarceration of adult inmates:
a. Martinez Detention Facility - A maximum security institution that houses many of the
1 County's unsentenced inmates while they are awaiting trial. It also serves as the
booking and intake center for all law enforcement agencies within the County. FTE:
178;
b. West County Detention Facility - A medium security institution that also houses the
County's unsentenced inmates. FTE: 112;
c. Marsh Creek Detention Facility - Houses largely sentenced prisoners who have been
convicted of criminal offenses. FTE: 35;
d. Work Alternative Program - Operated for those inmates sentenced to jail for 30 days
or less. Inmates accepted into the program provide public service labor at no cost
' to the County, while relieving housing costs associated with incarceration. FTE: 22.
FTE: 347
' Y Adjustment: Increase Care of Prisoner revenue b $350,000.
,
Impact: No negative impact, Department received this increased level of revenues
during the 1992-93 fiscal year. This adjustment has no impact on net County cost as
' it simply replaces lost Special District Augmentation revenue.
4. Field Enforcement (Budget Unit 0255)
' Description: Supports the basic law enforcement functions of the Sheriff's department:
patrol, investigations, criminalistics, communications, support services and administrative
' control.
a. Patrol Division - 24-hour a day law enforcement and emergency assistance services
1 to the unincorporated areas of the County. The Sheriffs department also operates,
under contract, the police departments of the cities of Lafayette, Orinda, San Ramon
and Danville. These services are paid for by those cities. The Division is broken into
two general areas: County Patrol (132 FTE) and Cities/Districts/Grants/Contracts (94
FTE). Total FTE: 226;
b. Investigations Division - Investigation of reported crimes. Emphasis is given to major i
felonies, such as murder, robberies, and burglaries, narcotics and vice offenses, and
child sexual assault cases. FTE: 35; '
c. Criminalistics Laboratory - Physical evidence analysis for governmental agencies in
the County, including city police agencies. The Lab analyzes, identifies, and ,
interprets physical evidence developed in criminal investigations and its criminalists
testify in court regarding such evidence. FTE: 41;
d. Support Services Division- Responds to citizens' requests for police, ambulance, and
other emergency services. Such calls for service are dispatched to patrol units,
ambulance companies, and other services providers. Indexing, storage, and retrieval
of all department records, processing permits required by County Ordinance or state
law, and keeping crime statistics and warrants of arrest. The division is broken into
three general areas: Communications (48 FTE); Civil Bureau (12 FTE); and Records ,
(16 FTE). Total FTE 76;
e. Court Services Division - Reflects the consolidation of the marshal's office into the ,
sheriffs department in 1988. Provides bailiffing and court security services for both
the municipal and superior courts and for the service of civil papers. FTE: 58;
f. Administration Division - Leadership and management of the department, including
personnel matters, budgetary control, enforcement of operational standards, crime
prevention services, and the analysis of crime trends. FTE: 25.
FTE: 461
Adjustment: Reduced vehicle depreciation by $200,000, credit department with
$600,000 fund balance ($100,000 from P-6 and $500,000 from Department), and '
increased the following revenues: Communications and Dispatching ($137,000), Keller
Canyon Mitigation ($100,000), Equipment Replacement Charges ($21,000), and Crime
Lab ($511,000). ,
Impact: These adjustments will not negatively impact patrol. Although the vehicle
depreciation account was reduced during the FY 1992-93 fiscal year, the department ,
was still able to purchase new vehicles. The account, which has a balance after this
reduction of $229,000, will have accumulated an additional $274,972 during the fiscal
year. The P-6 fund balance is restricted and must be used for this or a similar use. The '
Departmental fund balance is due in part to managers waiving their cost of living
increases and taking voluntary furlough. The increased communication/dispatch charges
reflect actual costs and use and are currently being discussed with affected operating '
agencies such as Contract cities. The Sheriff was allocated $210,000 of Keller Canyon
Mitigation funds for 1993-94, of which only $110,000 was included in the salary
projection. The equipment replacement revenue has been billed to the liable city. Crime '
Lab revenues represent the balance of net County cost not attributable to County
functions. This revenue increase brings the Crime Lab to a complete fee for service
112
level. All Net Count Cost of the Crime Lab is attributable to Count specific services.
Y Y P
This action follows Board of Supervisor direction of June 22, 1993, which included taking
initial steps to initiate the process of putting the Crime Lab on a fee for service basis.
That report acknowledged the following service costs: Crime Lab Costs $3,015,400;
Miscellaneous Revenues $489,000; County Contribution $654,100; City Contribution
$1,190,100; unfunded Balance $511,000. These adjustment have no impact on net
County cost as they simply replace lost Special District Augmentation revenue.
' 5. Narcotic Forfeiture (Budget unit 0253)
Description: Provide the necessary clerical support, and District Attorney/court
liaison, in addition to ongoing narcotics enforcement efforts, to maximize forfeited
assets to augment traditional law enforcement programs.
FTE: 3
Summary of County Administrator's Recommendations
' It is recommended that the Proposed Budget be adopted as amended by the Phase Two
reductions. Phase Two cuts in the amount of $1,919,000 are as a result of the State's
' abolishment of the Special District Augmentation Fund (SDAF) for Police Districts such
as P-6. These special Police Districts did not receive the protection which the fire
districts enjoyed. The County is currently trying to introduce language which would give
' the same protected status to Police Districts. The Governor has said that it is
inconsistent to protect fire and not police. Since it is uncertain that this effort will
succeed, the entire P-6 revenue loss of$1,919,000 must be covered. This is being done
' by identifying revenue sources and fund balances (see Impact Statement above).
Saving patrol in P-6 involved the use of some one time revenue, such as vehicle
depreciation, which will have to be revisited in FY 1994-95.
In addition, the Phase Two revision allocates the Sheriffs share ($15,777,536) of the
' estimated first six months of Sales Tax Revenue ($19,091,500 ), within Budget Unit 0255
and 0300 for those programs listed above. The Sales Tax Revenue is guaranteed for
the first six months of FY 1993-94 and will be held in the Public Safety Augmentation
Fund created within the County for the receipt of sales tax collected for the period July
1, 1993 to December 31, 1993 and deposited initially in the State's Interim Public Safety
Account. This fund and account are created by Senate Bill 509 and sales tax deposited
therein must be used for public safety purposes only. This recommendation complies
with the letter and spirit of the sales tax extension legislation. This revision has the
affect of lowering the Sheriffs net county cost from $47,365,382 to $31,587,846 for FY
1993-94 and $15,810,254 if the tax is approved by the voters.
See comments under Public Safety Budget Protection above.
113
SUPERIOR COURT '
Approved Recommended
Approved Proposed Recommended Final
Reductions 1993-94 Reductions 1993-94
Program Phase I Budget Phase 11 Budge '
Superior Court Services $7,001,262 $1,200,200 $5,801,062
Change of Venue 0 0 '
Criminal Grand Jury 69,411 69,411
Grand Jury 55,429 55,429
TOTAL $7,126,102 $1,200,200 $5,925,902
Expenditure Transfers: $74,411 $74,411
Revenues: $6,756,923 <$1,200,200> $5,556,723
Net County Cost: $294,768 0 $294,768
FTE: 87 4 83
Summary of Approved Phase I Reductions
It was recommended that the budget reduction plan and retirement credit ($93,954) be held '
during Phase I. Due to the uncertainties in state trial court funding and the requirement of the
Trial Court Funding Agreement between the County and the Court, the Court was not in a
position to submit a plan at that time.
Recommended Phase 11 Reductions ,
1. Superior Court Services (Budget Unit 0200) '
Description: Adjudicate all civil, criminal, and juvenile cases under its jurisdiction;
provides jury services to all courts in the County, including the Municipal Courts; ,
operates an arbitration program and a conciliation court; provides calendar services;
provides secretarial and administrative support to judges, commissioners and referees '
of the Superior Court, the Grand Jury, and the Criminal Grand Jury.
FTE: 83
114
Adjustment: Reduce gross expenditures and revenues in the amount of $1,200,000,
this adjustment does not affect net County cost.
Impact: Due to anticipated reductions in trial court funding of$1,200,000 in FY 1993-94,
gross expenditures and revenues are reduced by the pro-rata share based upon the
number of judicial positions in the Municipal (18) and Superior Courts (20).
' 2. Change of Venue in County (Budget Unit 0231)
Description: Provides for Contra Costa County costs incurred because of cases
transferred from another county to this County for trial.
' FTE: 0
3. Criminal Grand Jury (Budget Unit 0239)
Description: Examines evidence presented by the District Attorney and returns criminal
indictments directly to the Superior Court.
FTE: 0
4. Grand Jury (Budget Unit 0238)
Description: Examines County accounts, reviews management of County departments,
publishes its findings in an annual report. The Grand Jury may order special audits or
investigations.
FTE: 0
Summary of County Administrator's Recommendation
f AB 392 - Trial Court Funding, which allocates monies appropriated in the State Budget for trial
courts, is awaiting the Governor's signature. Based upon the language contained in AB 392,
the estimated loss in this County's trial court funding revenue will range between $2,280,380
and $2,675,000. The precise loss depends upon the final distribution of trial court funding
revenue from the State for FY 1992-93 (the base year), which may not occur until September
or October. Therefore, as a first step in developing a budget reduction plan to mitigate trial
' court funding losses, it is recommended that the Municipal and Superior Courts' expenditures
and revenues be reduced by $2,280,380. Based on the number of authorized judicial positions
' in each court, trial court funding losses at this level equate to $1,080,180 for Municipal Courts
and $1,200,200 for Superior Court.
In the spirit of cooperation, the Superior Court has submitted a plan which includes the following
' reductions: Jury Fees ($150,000), Arbitration Fees ($90,000), retirement credit ($93,954 -
Superior Court and $118,395 - County Clerk), and the funding of four vacant positions - two
' Court Reporters, one Court Secretary and the Administrative Services Manager ($220,000).
County Administrator staff will continue to work with the Court to refine the plan and close the
remaining gap as judiciously as possible.
115
-
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Speak Out for Contra Costa's libraries:
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Contra Costa County Libraries Change Lives
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Contra Costa County Libraries Change Lives
IWIeve Contra Costa's libraries play a vital role in empowering people of all ages to team and grow and to
case their right to know in a democratic society. I believe our nation and county's libraries must be fully
supported in the Information Age.
Help celebrate libraries. Tell us in 100 words or less how the library, a library service, or a
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Speak Out for Contra Costa's Libraries:
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Ircise their right to know In a democratic society. I believe our nation and county's libraries must be fully
sops pported in the Information Age.
Help celebrate libraries. Tell us In 100 words or less how the library, a library service, or a
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Speak Out for Contra Costa's Ubraries:
Contra Costa County Libraries Change Lives
lieve Contra Costa's libraries play a vital role in empowering people of all ages to learn and grow and to
rcise their right to know in a democratic society. I believe our nation and county's libraries must be fully
supported in the Information Age.
Help celebrate libraries. Tell us In 100 words or less how the library, a library service, or a
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Speak Out for Contra Costa's Libraries:
Contra Costa County Libraries Change Lives
JkIleve Contra Costa's libraries play a vital role In empowering people of all ages to learn and grow and to
rcise their right to know in a democratic society. I believe our nation and county's libraries must be fully
supported In the Information Age.
Help celebrate libraries. Tell us In 100 words or less how the library, a library service, or a
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Speak Out for Contra Costa's Libraries:
Contra Costa County Libraries Change Lives
Jklieve Contra Costa's libraries play a vital role in empowering people of all ages to learn and grow and to
case their right to know In a democratic society. I believe our nation and county's libraries must be fully
supported in the Information Age.
Help celebrate libraries. Tell us In 100 words or less how the library, a library service, or a
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Speak Out for Contra Costa's Libraries:
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lieve Contra Costa's libraries play a vital role in empowering people of all ages to learn and grow and to
rcise their right to know in a democratic society. I believe our nation and county's libraries must be fully
supported in the Information Age.
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Speak Out for Contra Costa's Libraries:
Contra Costa County Libraries Change Lives
WIleve Contra Costa's libraries play a vital role in empowering people of all ages to learn and grow and to
case their right to know In a democratic society. I believe our nation and county's libraries must be fully
supported in the Information Age.
Help celebrate libraries. Tell us in 100 words or less how the library, a library service, or a
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Speak Out for Contra Costa's Libraries:
Contra Costa County Libraries Change Lives
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e2rcise their right to know In a democratic society. I believe our nation and county's libraries must be fully
supported in the Information Age.
Help celebrate libraries. Tell us In 100 words or less how the library, a library service, or a
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