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Home My WebLink AboutMINUTES - 07271993 - 1.4 (2) 7 • 4o TO BOARD OF SUPERVISORS FROM: Barton J. Gilbert I}}w+�,,��,,h a Director of General Services C )sta DATE: July 27, 1993 Co^. SUBJECT: Contract with Employment Development Department to Access County-owned Telephone Transmission Paths SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION I . RECOMMENDATION APPROVE and AUTHORIZE the Chair of the Board of Supervisors to execute on behalf of Contra Costa County a contract with the State of California Employment Development Department (EDD) for the purpose of providing access to up. to 100 County-owned transmission paths for the period August 1, 1993, through July 31, 1994 . II . BACKGROUND EDD requires access to County transmission paths to implement a centralized call-in center for its clients. III . FINANCIAL IMPACT The EDD will pay Contra Costa County $48 . 00 per transmission line. The total amount of the contract shall not exceed $55,200 . 00 . There is no net cost to the County. CONTINUED ON ATTACHMENT; YES SIGMATVRE; \� RECOMMENDATION OF COUNTY ADMINISTRATOR _. RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER S I GNATURE 2): p ACTION OF BOARD ON .n.pPROVED AS RECOIAMC-NDED OTHER � - _. X VOTE OF SUPERVISORS HEREBY CERTIFY THAT THIS IS A TRUE UNAN 1 MOlJS (ABSENTS—� AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES: _ AND ENTERED ON THE MItPJTES OF THE BOARD ABSENT; ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN. cc: Contact: B. Gilbert--313-7100 AT'T'ESTED General Services Department -- Administration PHIL ATCHEL R, CLERK OF THE BOARD OF Accounting SUPERVISORS AND COUNTY ADMINISTRATOR Purchasing Auditor-Controller BY ��/,� M382/7-83 %�� .DEPUTY Si ATE OF CAi4FORNIA APPROVED BY THE CONTRACT NUMBER AM.NO. STANDARD AGREEMENT— ATTORNEY GENERAL STD.z(REV.849) M400307 CONTRACTOR'S FEDERAL I.D.NUMBER THIS AGREEMENT,made and entered into this 1st day of August 1993 , in,the State of California,by and between State of California,through its duly elected or appointed,qualified and acting TITLE OF OFFICER ACTING FOR STATE AGENCY J Director Employment Development Department ,hereafter called the State and Contra Costa County Department of General Services ,hereafter called the Contrator. WITNESSETH: That the Contractor for and in consideration of the covenants,conditions,agreements,and stipulations of the State hereinafter expressed, does hereby agree to furnish to the State services and materials as follows: (Set forth service to be rendered by Contractor,amount to be paid Contractor, time for performance or completion,and attach plans and specifications,if any.) 1. This Agreement is entered into by and between the Employment Development Department, hereinafter referred to as EDD, and Contra Costa County Department of General Services, hereinafter referred to as the Contractor, for the purpose of providing access to up to 100 transmission paths for a period of one year. 2. The following exhibits, attached hereto, are incorporated as part of this Agreement. Exhibit A, Specifications Exhibit B, Nondiscrimination Clause 3. The term of this Agreement shall be August 1, 1993 through July 31, 1994. 4. In consideration of services performed, EDD agrees to pay the monthly sum of Forty Eight and No/100 Dollars ($48.00) per line. The total amount of this Agreement shall not exceed Fifty Five Thousand Two Hundred and No/100 Dollars ($55,200.00). CONTINUED ON SHEETS,EACH BEARING NAME OF CONTRACTOR AND CONTRACT NUMBER. The provisions on the reverse side hereof constitute a part of this agreement. IN WITNESS WHEREOF,this agreement has been executed by the parties hereto,upon the date first above written. STATE OF CALIFORNIA CONTRACTOR AGENCY CONTRACTOR(It other than an individua4 state whether a corporation,partnership,etc.) BY(AUTHORIZED SIGNATURE) BY AUTHOR p4eNATUR aw. PRINTED NAME OF PERSON SIGNING ORINTED NAME AND TITLE OF PERSON SIGNING Richard Holden Tom Torlakson Chair, Board of Supervisors TITLE Chief, ADDRESS 651 Pine Street, Martinez CA 94553 AMOUNT ENCUMBEREO BY THIS PROGRAMM TEGORY( O E AND TITLE) FUND TITLE Department of General Services DOCUMENT $ 55,200.W use only (OPTIONAL USE) PRIOR AMOUNT ENCUMBERED FOR THIS DOCUMENT $ ITEM CHAPTER STATUTE FISCAL YEAR TOTAL AMOUNT ENCUMBERED TO 1993 1993/94 DATE OBJECT OF EXPENDITURE(CODE AND TITLE) $ 55,200.00 _ RAq 1 hereby certify upon my own personal knowledge that budgeted funds T.B.A.NO. B.R.NO. are available for the period and purpose of the expenditure stated above. SIGNATURE OF ACCOUNTING OFFICER DATE D CONTRACTOR STATE AGENCY DEPT.OF GEN.SER. CONTROLLER 89 54245 ' P r 1 EDD Contract No. 400307 EDD/Contra Costa Co. August 1, 1993 Page 2 of 4 5. Upon satisfactory completion of the work to be performed, an invoice, in triplicate, in arrears shall be submitted monthly. The invoice must reference the EDD Contract Number and shall be forwarded to: Employment Development Department 925 L Street, Suite 690, MIC 58-7A Sacramento, CA 96814 Attn: Jackie Lopez 6. It is mutally understood between the parties that this Agreement may have been written before ascertaining the availability of congressional appropriation of funds, for the mutual benefit of both parties, in order to avoid program and fiscal delays which would occur if the Agreement were executed after that determination was made. This Agreement is valid and enforceable only if sufficient funds are made available to the State by the United States Government for the Fiscal Year(s) covered by this Agreement for the purposes of this program. In addition, this Agreement is subject to any additional restrictions, limitations, or conditions enacted by the Congress or any statute enacted by the Congress which may affect the provisions, terms or funding of this Agreement in any manner. It is mutally agreed that if the Congress does not appropriate sufficient funds for this program, this Agreement shall be amended to reflect any reduction in funds. EDD has the option to void the Agreement under the 120-day cancellation clause or to amend the Agreement to reflect any reduction of funds, which would be: mutually agreed upon by EDD and the contractor. 7. This Agreement may be amended by mutual agreement of the parties hereto, in writing. 8. This Agreement may be terminated by either of the parties by notifying the other party in writing 120 drays prior to the effective date of termination. 9. The EDD Contract Monitor shall be: Jackie Lopez Phone No. (916) 322-2457 EDD Contract No. 400307 EDD/Contra Costa Co. August 1, 1993 Page 3 of 4 9. Cont'd The Contractor's contact person shall be: Kathy Brown Phone No. (510) 313-7100 10. The conduct of the parties shall be in accordance with Title VI of the Civil Rights Act of 1964 and the rules and regulations promulgated thereunder. 11. Contractor, by signing this Agreement, does swear under penalty of perjury, that no more than one final, unappealable finding of contempt of court by a federal court has been issued against Contractor within the immediately preceding two-year period because of Contractor's failure to comply with an order of a federal court which orders the Contractor to comply with an order of the National Labor Relations Board. 12. Contractor's performance under the term and conditions herein specified shall be subject to an evaluation by EDD of the adequacy of the services performed, timeliness of response, and a general impression of the competency of the Contractor's firm and its staff. Such evaluation shall be forwarded to the State Department of General Services within 30 days of the completion of the performance as specified herein, and shall become a part of the permanent records maintained by the State of California for reference purposes. 13. This Agreement shall not be deemed effective until signed by both parties, and, if applicable, approved by the State Department of General Services. 14. Contractor or vendor agrees that the awarding department or its delegatee will have the right to review, obtain, and copy all records pertaining to performance of the contract. Contractor or vendor agrees to provide the awarding department or its delegatee with any relevant information requested and shall permit the awarding department or its delegatee access to its premises, upon reasonable notice, during normal business hours for the purpose of interviewing employees and inspecting and copying such books, records, accounts, and other material that may be relevant to a matter under investigation for the purpose of determining compliance with Public Contract Code Section 10115 et seq. and Title 2, California Code of Regulations, Section 1896.60 et seq. and Section 999.2 of the Military and Veterans Code. Contractor or vendor further agrees to maintain such records for a period of three (3)years after final payment under the contract. EDD Contract No. 400307 EDD/Contra Costa Co. August 1, 1993 Page 4 of 4 15. In contemplation of the provisions of Section 895.4, California Government Code, each party agrees to indemnify and hold the other party harmless from all liability for damage to persons or property arising out of or resulting from acts or omissions of the indemnifying party. 16. This contract is entered into under and subject to the following :legal authorities: California Government Code Sections 26227 and 31000. EDD Contract M400307 EDD/Contra Costa Co. August 1, 1993 Exhibit A Page 1 of 1 SPECIFICATIONS 1. The Contractor will provide access to 100 transmission paths, for a period of one year. 2. The Contractor will provide 50 transmission paths to EDD at the onset of this contract and, upon request, increase the number of transmission paths in increments of 10 transmission paths. 3. The EDD will pay Forty Eight and No/100 Dollars ($48.00) per transmission path, per month based on the paths in use. 4. At the end of the one year period, the Contract may be amended on a quarterly basis, by mutual agreement by both parties, not to exceed a 12 month extension. 5. EDD will provide to Contra Costa County a configuration of the use of the transmission paths. 6. The EDD will utilize the transmission paths as a "pass through" for service to the Richmond call center. EBB Contract M400307 EBB/Contra Costa Co. August 1, 1993 Exhibit B Page 1 of 1 STATE OF CALIFORNIA STD. 17A (Rev. 2/93) , NONDISCRIMINATION CLAUSE TOCP - 1) 1. During the performance of this contract, contractor and its subcontractors shall not unlawfully discriminate, harass or allow .harassment, against any employee or applicant for employment because of sex, race, color, ancestry, religious creed, national origin, physical disability (including HIV and AIDS) , mental disability, medical condition (cancer) , age (over 40) , marital status, and denial of family care leave. Contractors and subcontractors shall ensure that the evaluation and treatment of their employees and applicants for employment are free from such discrimination and harassment. Contractor and subcontractors shall comply with the provisions of the Fair Employment and Housing Act (Government Code, Section 12900 et seq.) and the applicable. regulations promulgated there- under (California Code of Regulations, Title 2, Section 7285.0 et seq.) . The applicable regulations of the Fair Employment and Housing Commission implementing Government Code, Section 12990 (a-f) , set forth in Chapter 5 of Division 4 of Title 2 of the California Code of Regulations are incorporated into this contract by reference and made a part hereof as if set forth in full. Contractor and its subcontractors shall give written notice of 'their obligations under this clause to labor organizations with which they have a collective bargaining or other agreement. 2. This contractor shall include the nondiscrimination and compliance provisions of this clause in all subcontracts to perform work under the contract. ` y / ILI 9L0 Serving the People odCalifornia ^ July 10. 1993 REFER TO: ^ Kathy Brown, Deputy Director Department ofGeneral Services Contra Costa County 1220 Morello Ave., Suite 200 , Martinez, CA 84553 SUBJECT: CONTRACT NUMBER 884O0307 _ Enclosed are six copies of the above AgnaennanL Please have five of the copies signed by an authorized officer ofyour organization and return them to this office for final processing. You may keep the sixth copy for your files. VVnwill, however, send you gfully executed Agreement. If checked, the items hn|mm have not been nomoivod in this office and MUST be submitted prior final execution ofthis Contract. Board Resolution ' Indicating that i1isthe intention oythe Board of ^' ~^ Supervisors to enter into this agreement with EDD. [l Certificate pfWorkers Compensation Insurance oracopy ofthe Certificate ofConsent toGo|Ansumo. issued toyou bythe Director of the Department ofIndustrial Relations. (We have enclosed mOE14G5. "Certificate ofInsurance"which may bocompleted and signed byyour insurance company.) [l Payment Bond tmAccompany Construction Contract (Std. 007 aKauhed).toUecompleted byyour bonding company inthe amount of Mail four copies of the signed Agreement and required attachments to this office at: Employment Development Department Contract Services Group, MIC 62-C P.O. Box 82688¢ Sacramento, CA 94380-0001 Should you anticipate any problems submitting the above documents or have any other questions, please contact nneat (S1G) G54'GD34. NJ aW.A�� Kay Overman, CONTRACT ANALYST- Enclosure CGOT Employment Development Department/PD.Box 82688O/Sacramento[A94280-0007