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HomeMy WebLinkAboutMINUTES - 09221992 - FC.1 ATO:' _: BOARD OF SUPERVISORS Contra FROM: Costa Finance Committee CSO ,`TY County DATE: vTq.cd'uK September 22, 1992 SUBJECT: PROCEDURES FORISOLICITING PROPOSALS FOR THE COMMUNITY ASSISTANCE MITIGATION PROGRAM SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATIONS: 1 . Adopt the attached procedures and application for soliciting proposals for Host Community Mitigation Program. 2 . Establish a subcommittee of members from the Community Development Block Grant Committee to review and recommend programs to the' Board of Supervisors . 3 . Approve the immediate distribution of applications to eligible applicants . BACKGROUND: On August 11, 1992jthe Board approved policies, procedures and programs for the allocation of Keller Canyon Landfill mitigation fees . The policies and procedures for Community Assistance Mitigation Trust Fund require the Finance Committee to develop recommendations on the allocation of the Community Assistance Mitigation Fees . On September 21, 1992, the Finance Committee reviewed procedures for the application of Community Assistance Mitigation monies drafted by the Growth Management and Economic Development Agency. The Committee approved the proposed procedures as proposed by GMEDA. CONTINUED ON ATTACHMENT: YES SIGNATURE: RECOMMENDATION OF COUNTY ADMINISTRATORRECOMMENDATION OF BOARD COMM APPROVE �7 Tj°Torlalson - Powers SIGNATURE(S): 7 ACTION OF BOARD ON September 22 1992 APPROVED AS RECOMMENDED X OTHER x APPROVED as recommended with the exception that Paragraph No. 1 is amended to read: ADOPT the attachd procedures and application for soliciting proposals for The Community Assistance Program of the Host Community Mitigation Trust Fund. VOTE OF SUPERVISORS X ___ I I HEREBY CERTIFY THAT THIS IS A TRUE UNANIMOUS(ABSENT ) AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN. September 22, 1992 CC: GMEDA ATTESTED County Administrator PHIL BATCHELOR,CLERK OF THE BOARD OF County Counsel SUPERVISORS AND COUNTY ADMINISTRATOR BY DEPUTY M382 (10/88) TO All INTERESTED PARTIES: Attached is an application .package for Community Assistance,,Trust Fund Projects for 1992/93 funding. This application is specifically intended for spc,risors of projects which (a) provide Youth Recreation or (b) meet other Community Needs in the area impacted by the Keller Canyon Landfill. The Keller Canyon Landfill Community Assistance Trust Fund for 1992/93 provides$160,000 in funding for Youth Recreation Projects and other Community Needs Projects. County staff will refer all iapplications to the Advisory Committee for review. The Committee will hear all applicants prior to formulating its recommendations to the Finance Committee for the Board of Supervisors. Final funding decisions will be made by the Board of Supervisors. In preparing your proposal, please note the importance of identifying alternative subsequent funding for continued operation of your project. The Trust Fund comprises mitigation fees collected from users of the Keller Canyon Landfill. Priorities for use of these funds may change from one year to the next, based on community input to the Board of Supervisors. Further, the amount available may vary considerably from year to year, based on landfill usage. Therefore, your proposed project should be developed and presented in such a manner as to ensure that the Trust Fund support it may receive will not be required in future years. A Funding Process Schedule,is attached. If you have any questions or would like to meet with staff to discuss your project or the Community Assistance Trust;Fund, call , at the above number. Very truly yours, I KELLER CANYON LANDFILL COMMUNITY ASSISTANCE MITIGATION TRUST FUND APPLICATION FOR 1992/93 FUNDS Please type or print and,return to the Contra Costa County ((department name and addresF,)), Martinez, CA 94553. You are required to submit copies of this application and_all required attachments. Attachments must be collated with the applications. Applicants are requested to limit their responses to the space on this form. Telephone inquiries may be.directed to Susan ;Griffin at (510) 646-4076. I. Project Name: R, Sponsor: Contact Person: Address: Telephone Number: Amount of Community Assistance Mitigation Trust Funds Requested:$ Describe time frame for disbursement of funds: Total Project Cost: $ Project Category: ' (Check One) Youth Recreation Other Community Need I1. Project Description: I11. Community Need/Benefit: y IV. Project Implementation: Who will be responsible for implementing this project? What is the proposed schedule for implementing this project? V. Is this a new or ongoing project? New Ongoing If this is a new project, please describe what efforts have been made to secure other funding sources for continuing operation. If this is an ongoing project, please complete the following: Will this proposal allow services to be increased? Does this proposal increase urrent funding? As Project Sponsor, describe the efforts being made to assure that other funding can be secured for operation of this project in future years. j VI. Who will be served by this project? VII. What do you expect to accomplish with this funding? VIII. Are similar services provided by another agency in your service area? If yes, what have you done to coordinate with such agency or agencies to avoid duplication of services? IX. Attachments: Please submit all Attachments described on page 3. LIST OF REQUIRED ATTACHMENTS 1. IF YOU ARE A NON-PROFIT AGENCY: Attachment A: Your agency's non-profit status papers, including organizational statement, certification from state, non-profit tax exempt status documentation, and agency by- laws. Attachment B: Evidence of your agency's efforts to obtain funding from other sources including letters of commitment. Attachment C: Current staff organization chart of your "agency, identifying those staff persons/positions'who will be directly involved with .this project. Attachment D: A detailed, line-item budget for all aspects of the ,proposed project, including all revenues and expenses. Attachment E: Your agency's last audit report, including management letter(s). Attachment F: Your agency's most recent financial statement. Attachment G: A list of your agency's current officers and Board of Directors. Attachment H: A brief history of your agency, including a discussion of all other services provided. One copy of each of the above must be attached to each copy of your application, 2. IF YOU ARE A SINGLE INDIVIDUAL OR AN INFORMAL GROUP: Attachment A: List who will be involved in the operating activity you propose. 1. Who will do the work? 2. Who will be in charge? 3. Who will keep.track of funds and work? Attachment B. Describe your experience in carrying out this type of activity. Attachment C: Provide a detailed, line item budget for aspects of'the proposed project, including all revenues and expenditures. One copy of each of the above must be attached to each copy of your application.