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Home My WebLink AboutMINUTES - 08041992 - IO.7 To: BOARD OF SUPERVISORS I .O.-7 Contra FROM: INTERNAL OPERATIONS COMMITTEE - � = Costa County V DATE: July 27, 1992 SUBJECT: STATUS REPORT ON THE IMPLEMENTATION OF THE DRUG AND ALCOHOL ACTION PLAN IN CONTRA COSTA COUNTY SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATIONS: 1 . Acknowledge receipt of the attached report from the Health Services Director on the status of the implementation of the Drug & Alcohol Action Plan in Contra Costa County., 2 . Concur with plans to hold the 1993 Alcohol and Other Drug Summit at the Richmond Auditorium on February 6, 1993 . 3 . Approve the Evaluation Plan Outline as contained in Attachment A to the attached report from the Health Services Director. Request the Health Services Director to forward the final survey instrument to the members of the Internal Operations Committee for their review before it is distributed. 4 . Concur with plans for the next Countywide Coordinating Committee meeting to be held September 30, 1992 in Pittsburg on the theme "Law Enforcement and the Action Plan" , as outlined in the attached report. 5 . Direct the County Administrator to add representatives from the Substance Abuse Board (The combined Alcohol Advisory Board and Drug Abuse Advisory Board) to the Council of Chairs and the Expanded Budget Advisory Committee. 6 . Request the Health Services Director to plan and conduct annual Countywide Interfaith Symposiums, one in East County and one in West County, in order to insure that all areas of the County have the opportunity to host such a conference. 1 l l CONTINUED ON ATTACHMENT: X YES SIGNATURE: RECOMMENDATION OF COU N BATOR RECOMMENDATION OF BOARD COMMITTEE APPROVE SIGNATUREM: ACTION OF BOARD ON August 4 , 19912 APPROVED AS RECOMMENDED X OTHER VOTE OF SUPERVISORS 1 HEREBY CERTIFY THAT THIS IS A TRUE X UNANIMOUS(ABSENT 1 ) AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN. CC: County Administrator ATTESTED August 4, 1992 Health Services Director PHIL BATCHELOR,CLERK OF THE BOARD OF Substance Abuse Program Administrator SUPERVISORS AND COUNTY ADMINISTRATOR Vic Colman, OSAP Project Coordinator M382 (10/88) 3Y DEPUTY I .O.-7 7 . Request the Health Services Director to make a further status report on all aspects of the implementation of the Drug & Alcohol Action Plan in Contra Costa County to our Committee on October 12, 1992 . BACKGROUND: On May 12 , 1992 the Board of Supervisors received and approved our last status report on this subject. On July 27, 1992 our Committee met with Mark Finucane, Health Services Director; Chuck Deutschman, Substance Abuse Program Administrator; and Vic Colman, OSAP Project Coordinator. We reviewed the attached status report with Mr. Finucane. We continue to be very pleased with the local community- based activity which is going on and with the significant changes in attitudes which have taken place over the past few years regarding the use of alcohol and other drugs . We plan to continue to receive periodic status reports and will share them with the full Board of Supervisors . -2- Contra The Board of Supervisors Costa Health Services Department Tom Powers,1st District County Nancy C.Fanden,2nd District OFFICE OF THE DIRECTOR Robert I.Schroder,3rd District ��,........ o Sunne Wright McPeak,4th District � `- . 9 _ Mark FinuCane, Director Tom Toriakson,5th District n1 s Administrative Offices _ 20 Allen Street County Administrator Martinez,California 94553 co �r"� (415)646-4416 Phil Batchelor srq'couis`- County Administrator TO: Supervisor Robert I. Schroder Supervisor Sunne Wri t McPeak INTERNAL ERAT NSOMMITTEE FROM: Mark Fin a Health Services irector SUBJECT: Update on Countywide Drug and Alcohol Action Plan DATE: July 23 , 1992 The following is a report from the Health Services Director on the status of the implementation of the Countywide Drug and Alcohol Action Plan, with a specific focus on the membership of the County- wide Coordinating Committee. ♦ Planning for the 1993 Alcohol and Other Drug Summit is well underway. Monthly planning meetings are being held in West County on the third Wednesday of the month, from 10 a.m. to noon at Sup. Powers office in Richmond. Location will be the Richmond Auditorium. A committee structure for Summit planning is established, including: Program; Funding; Youth; Logistics; and Public Relations. The Program Committee has developed a theme for the day, which will be more of a fair / festival approach (to be held on a Saturday) rather than a weekday workshop / conference theme. The rationale for the change in approach is based on the notion that the success of the Action Plan is predicated on volunteer efforts, and that a week-day summit would not be the most accessible way to recruit new volunteers into the effort. ♦ The staff are. currently finishing the development of instruments for an evaluation of the Action Plan. The comments received by the IO Committee on March 23 , 1992 have been incorporated into the overall evaluation plan. [See Attachment A for copy of the evaluation plan outline] A-345. (11/87) ♦ COUNTYWIDE COORDINATING COMMITTEE (CCC) : Following the CCC mini-conference in Lamorinda last Fall (which focused on Prevention) , Department staff assisted South County regional Action Plan leaders in hosting a mini-conference called "TreatmentWORRS" which took place in May in Danville. The conference was attended by over 100 people and was designed to link Treatment providers with Action Plan representatives and activities. Several treatment representatives agreed to continue the work following the conference and many were enthusiastic about continued involvement in the Action Plan in general. . .a huge success! ! The next Countywide Coordinating Committee meeting will take place on September 30, 1992 in Pittsburg. The theme of the meeting will be focused on "Law Enforcement and the Action Plan. " The planning team includes the East County OSAP staff coordinator, Alcohol and Drug Program staff, County law enforcement officials and private citizens. [See Attachment B for copy of draft agenda] This is a collaborative effort to plan a day that will both attract law enforcement officials from around the County and motivate them to increase their participation in both the regional and county levels of the Action Plan. ♦ Members of the Tobacco Prevention Program met with the Department's Prevention Coordinator to learn about the history and structure of the Action Plan and to discuss possible collaboration of efforts, particularly during Red Ribbon Week. ♦ The Professional Development Committee of the Department's Merger Planning Group hosted the first combined All Staff training on "HIV AND SUBSTANCE ABUSE COUNSELING" ON July 10th. The training was attended by 65 staff members and was met with a very positive response. ♦ April 29, 1992 : The Department's Prevention Coordinator worked with local clergy members to host the 2nd Annual Interfaith Symposium on Substance Abuse which took place April 29th at the Concord Sheraton. The conference included religious leaders, church members, treatment providers, and the recovering community. Activities focused not just on education but on 'policy implementation' and ended in a Public Proclamation to create and Alcohol and Drug Awareness week-end in each church or synagogue. ♦ May 16, 1992 : Final Prevention Institute training was held in Walnut Creek, titled " Volunteers: The Backbone of Community Initiatives". ♦ Health Services Department staff are working with two Action Plan regions (Central and West) to develop RFP processes to seek fiscal agents to manage their segment of the OSAP Community Partnership project. These RFP's will be finalized this month and distributed shortly after. In both regions it is anticipated that the fiscal agents will begin project management on October 1, 1992 . ♦ Master Plan Update: Department staff have been working closely with the Master Plan Advisory Committee in coordinating the direction, organization, and planning strategies of the Master Plan with the Action Plan. Joint meetings of the Leadership Council of the CCC and the Master Plan Advisory Committee are continuing. The first draft of the Five Year Master Plan report is being finalized. Department staff worked with members of four systems: Health Dept. , Criminal Justice, Social Services, and Education in order to complete the report which addresses collaboration around alcohol and drug issues. This first draft will be made available to the combined Substance Abuse Advisory Board at their July 22 , 1992 meeting. On that same day, a copy of the draft will be mailed to the Master Plan Advisory Committee. Each group will have one month to review the document and make suggested changes. The Department will finalize the document in late August and present a final draft for approval by the Board of Supervisors in early September, 1992. The approved draft will then be presented to the state Department of Alcohol and Drug Programs on or before September 30, 1992 . REGIONAL HIGHLIGHTS ♦ May - June, 1992: West -- sponsored "safe and sober rides" for three local high schools. ♦ June, 1992 : Second newsletter published by West County OSAP Partnership. ♦ May 3 , 1992: Aca lanes/Lamor inda hosts a day of music as an alcohol and drug-free event for youth. ♦ May 14, 1992 : East -- Youth Media Project public screening in Antioch. ♦ May 17, 1992: Central -- Walnut Creek CASA fundraiser nets around $3 ,000. ♦ May 20, 1992 : East -- Youth Gang Prevention Consortia grant submitted to federal Department of Health and Human Services. ♦ May 28, 1992: Central -- County Supervisor for Central hosts "Town Hall" meeting; three representatives from regional steering committee participate. ♦ June 11, 1992 : South County holds second facilitated planning meeting of its regional steering committee to tighten mission and structure. ATTACHMENT ' A P EVALUATION PLAN OUTLINE 1. Purposes of Evaluation • conduct evaluation of the Action Plan • increase awareness of the Action Plan • institutionalize ongoing evaluation efforts at county level and encourage the same at the regional and local level • help de-mystify evaluation processes 2 . Possible Outcomes After the data has been analyzed and interpreted we are confident that the results will assist us in: • revising and updating the Action Plan • future fund raising efforts • developing a targeted media/marketing plan that will include a historical video document of the Action Plan • increase community awareness and involvement in the Action Plan. 3 . Timeline for 1992 - 93 COMPLETED: March 23 ♦ Draft of Evaluation Plan to IO Committee April 30 ♦ Draft Instrument(s) April ♦ Present Plan to County / Regional groups for buy-in ♦ Assess resource needs IMPENDING: August ♦ Pilot Survey Instruments (10 -15 people) September ♦ Finalize Instruments September - November ♦ Disseminate Survey December 192 - January 193 ♦ Tabulation and Analysis February - March ♦ Report back to Action Plan community 4 . Description of Evaluation A. Study Design After determining the various questions that needed answering staff considered and chose one evaluation design: Posttest only design. We will survey all three tiers of the Action Plan (local, regional, and countywide) . If resources are available in the future perhaps we would be able to engage in a time series analysis design. B. Define Sample Because the intent of the Action Plan has always been inclusive of the entire County population we would want to conduct a "population study" . However, without additional resources a true population sample is not achievable. Thus, we need to sample a portion of the Action Plan population, in effect a subset of the general population. Surveys can be conducted at three tiers of the Action Plan (local, regional, and countywide) . 5. Evaluation Instruments Formal evaluation instruments are now being completed by Health Services Department (HSD) staff. The developed instruments will be pilot-tested with various Action Plan volunteers next month. 6. Data Collection Once the evaluation instrument has been finalized it will be distributed to all the identified groups and committees within the Action Plan framework. 7 . Tabulation, Analysis, Summary and Feedback The data gathered from all of the various evaluation efforts must be collected, compiled and organized. The data can then provide information on how the Action Plan community perceives Action Plan processes, activities, and outcomes. The data must be packaged and presented in accessible ways to the various Action Plan groups. Revised July 16, 1992 Community Planning Team, Alcohol and Drug Abuse Administration ATTACHMENT B e 2000 Working toward the well-being of a growing and changing East Counts, Law Enforcement Conference September 30, 1992 East County Boys and Girls Club 8 : 00 a.m. Registration/Continental Breakfast 8 :45 a.m. Welcome by Supervisor Torlakson and Pittsburg Mayor Ron Currie 9 : 00 a.m. Panel Discussion: How Does Someone Go Through The System A. Investigation/Incarceration 1 ) Programs in jails 2 ) Investigation 3 ) Juvenile 4 ) Laboratory 5) CHP 6 ) NETS B. Prosecution: Jack Waddell C. Court 1 ) Municipal 2 ) Superior D. Probation: Simon Vasquez , Jr. 1) Adult 2 ) Juvenile 3 ) Institutional 10 :00 a.m. Questions from the audience 10 : 30 a.m. Break 10 : 45 a.m. Regional Groups with facilitators A. How can criminal justice and the community interface more effectively? B. What are the key issues in our community/region? C. How do we prioritize these issues; what can we do to address these issues? 12: 15 p.m. Lunch - Diablo Valley Catering 1 :00 p.m. Regional Reports 2:00 p.m. Close 7 United VVay of rhe Bay Area A United Way Sponsored Project 2400 Sycamore Drive, Suite 16 • Antioch, CA 94509 * (510) 779-1404