HomeMy WebLinkAboutMINUTES - 08041992 - 2.5 REVISED 2.5 '
TO: BOARD OF SUPERVISORS _-
Contra
FROM: Supervisor Tom Torlakson
Supervisor Tom Powers Costao:
Finance Committee � ,, ` ` �.�� County
Phil Batchelor
rq covK
County Administrator
DATE: August 4, 1992
SUBJECT: Partial Restoration of Funding for Community-Based Agency Contracts
SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION
FINANCE COMMITTEE RECOMMENDATIONS:
1. AUTHORIZE and DIRECT the Auditor to borrow $250,000 from the Child Care-Affordability Fund
(Transient Occupancy Tax Fund) and deposit it quarterly into the County General Fund for fiscal year
1992-93, as revenues are deposited in the Child Care Affordability Fund.
2. RECOGNIZE that the $250,000 is a loan that is available for fiscal year 1992-93 only.
3. ALLOCATE the borrowed $250,000 to community-based organization contracts as recommended by the
Finance Committee, and as determined by the Board.
4. DIRECT the Social Service Department to execute contracts with community-based organizations, in the
amounts determined by the Board, and to begin th:e process to select a community-based agency to
assume the RSVP program (with the County to provide the required $5,800 match).
5. AUTHORIZE and DIRECT an adjustment to the Social Service Department's budget, as contained in the
"Recommended Amendments to the 1992-93 Proposed Budget," to include the borrowed $250,000 for
community-based agency contracts.
CONTINUED ON ATTACHMENT: YES SIG NATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S):
_ACTION OF BOARD-ON _ A„a„g r 4 , 1QP2 APPROVED AS RECOMMENDED X OTHER X
The Board approved the recommendations set, forth above as amended to reduce
the $79,000 allocation to the Contra Costa Food Bank by $4,500 and to reduce the
$49,200 allocation to the Child Abuse Prevention Council of Contra Costa by $4,500
and use the $9,000 to fund the Contra Costa Ssociation of Retarded Citizens'
Transportation Program.
I
VOTE OF SUPERVISORS
1 HEREBY CERTIFY THAT THIS IS A
X UNANIMOUS (ABSENT I ) TRUE AND CORRECT COPY OF AN
AYES: NOES: ACTION TAKEN AND ENTERED ON THE
ABSENT: ABSTAIN: MINUTES OF THE BOARD OF
SUPERVISORS ON THE DATE SHOWN.
ATTESTED August 4 , 1992
PHIL BATCHELOR, CLERK OF
THE BOARD OF SUPERVISORS
Contact: Sara Hoffman AND COUNTY ADMINISTRATOR
cc: CAO
BY J , DEPUTY
6. DIRECT the Health Services Department to execute 1 month contracts with the Battered Women's
Alternative in the amount of $8,532 and the Rape Crisis Center in the amount of $6,726 with a
commensurate reduction in COLA payments to Health Department community-based agency contracts.
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7 DECLARE the intent of the Board of Supervisors to repay the $250,000 to the CCAF and to provide
additional restoration funding for community-based, agency contracts upon approval of a parcel tax by
the Board and the electorate during the November,;1992 election.
8. RECOGNIZE that if the parcel tax is not approved by the Board and the electorate and no other source
of funding is identified, there may not be an ability to continue funding for the contracts with community-
based organizations in fiscal year 1993-94. i
County Administrator Recommendation
9. CONSIDER the offer of the Contra Costa Association of Retarded Citizens (CCARC) to continue to
provide services to the 2 retarded adults at no costs to the County (contract was $9,550/year) and their
statement on the need for the County to re-institute the Mayflower contract ($9,000/year) which
transports these individuals to/from CCARC. j
BACKGROUND:
At its July 28, 1992 meeting, the Board of Supervisors requested that the Finance Committee examine the
feasibility of borrowing $250,000 from the Child Care Affordability Fund to finance Social Service Department's
contracts with community-based organizations and, in addition, to provide $5,800 for the RSVP program match.
As part of the Board's effort to more fully fund these community-based agency contracts, the Board is also
considering placing a parcel tax measure on the November ballot. Parcel tax funding would have the added
advantage of increasing the stability of funding for community-based agencies.
The $250,000 from the Child Care Affordability Fund is not sufficient to completely restore all contracts, which
total $438,330 (excluding Mayflower, which did not respond to the survey questionnaire). In making their
recommendations to the Board, the Finance Committee considered several ways to allocate the revenue,
including an across-the-board restoration by 55.71% (the percentage derived when $250,000 is divided by
$438,330); prorating the relative impact of the contract termination on the overall agency budget; and assessing
not only the relative fiscal impact of the contract terminations on each agency, but also the urgency of the need
for restoration and the balance between various agencies' needs.
The Finance Committee first agreed on the need to provide $5,800 to a community-based agency for the
required 10% match for the RSVP program.
Next, the Committee heard from the community-based agencies who attended the meeting on the programmatic
impact of various levels of funding (attached for the Board's information is a copy of the survey results). The
Committee did not consider funding the Mayflower contract ($9,000/year) since staff reported that Mayflower
had neither responded to the survey nor indicated great interest in the consideration of the restoration (please
see next page for an update on this issue).
The Committee recommends funding for the following agencies at the indicated levels:
Family and Community Services (Meals on Wheels) $ 15,000
Contra Costa Child Care Council $ 17,000
Family Stress Center - CPS Counseling $ 31,000
Family Stress Center - Parent Aide $ 29,000
Contra Costa Food Bank $ 79,000
Child Abuse Prevention Council of CC $ 49,200
West Coast Children's Center $ 24,000
10% match for RSVP program 5,800
TOTAL $250,000*
*Note: Amounts adjusted slightly by staff so that total equalled $250,000.
In addition, the Committee considered the request of the Battered Women's Alternative and Rape Crisis Center
for a "bridge" contract, pending Board consideration of their contracts during Phase II budget hearings. The
Committee recommends that the contracts be transferred to the Health Department and funded at a 75% level
for 1 month to be paid for out of the Department's budget for contractor COLA's.
Contra Costa Association for Retarded Citizens
Following the Finance Committee meeting, staff spoke to Barbara Maizey of the Contra Costa Association of
Retarded Citizens (CCACC). She stated that the CCARC Board of Directors had decided to continue to provide
workshop services to the 2 retarded individuals at no cost to the County. However, these individuals are
transported to/from CCARC by Mayflower under a separate$9,000 contract to the County. (Mayflower, a private
sector business did not respond to the survey.) CCARC is concerned that loss of the Mayflower contract could
preclude the 2 retarded individuals from receiving their services.
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COMMUNITY-BASED AGENCY CONTRACT SURVEY
Service Level Impacts
Contra Costa Assn for Retarded Adults - Sheltered Workshop Services for Developmentally Disabled Adults.
Description of Service: Service to 2 adults since 1980.
• Contract amount $9,550/year - .3% of agency budget.
• 25% contract Discontinue service.
• 50%contract Serve one person only.
• 75% contract Serve both people part time or one full and one part time;
Family & Community Services of Contra Costa - Meals on Wheels.
Description of Service: Serves hot dinner meals to homebound clients. Any cost to client based on sliding
scale. CCC contract used for staff costs, loss would reduce current subsidies to
meals.
• Contract amount $15,312/year - 1% of agency budget.
• 25% contract Continue to provide 1500 meals/year.
• 50% contract Continue to provide 3000 meals/year.
• 75% contract Continue to provide 4500 meals/year.
Contra Costa Child Care Council - Child Care Resource and Referral.
Description of Service: Contra Costa contract supplements State contract for resource and referral
services including telephone response, licensing orientation, training workshops,
coordination of public education, planning and other activities
• Contract amount $68,088/year - 2% of agency budget.
• 25% contract Approximately 70% of current service levels. (16,500 referrals, 125 orientations,
workshops); 25% reduction in other activities..
• 50% contract 80%of current service levels (17,600 referrals, 130 workshops and conferences);
20% of other activities.
• 75% contract 85%of current service levels (18,700 referrals, 140 workshops and conferences);
15% reduction in other activities.
Family Stress Center - Child Protective Services Counseling Program.
Description of Service: Provides low or no fee counseling to individuals, couples, children and families
mandated by the court into counseling.
• Contract amount $56,928/year - 4% of agency budget.
• 25% contract Serve approximately 240 clients per year.
• 50% contract Serve approximately 480 clients per year.
• 75% contract Serve approximately 715 clients per year.
Family Stress Center - Parent Aides.
Description of Service: Provides parent education classes and in-service training for parent aides. Three
FTE parent aides currently provide services to families reported to Children's
Protective Services for child abuse.
• Contract amount $75,408/year - 5% of agency budget.
• 1/3 contract 1 FTE Parent Aide.
• 50% contract 1.5 FTE Parent Aides.
• 2/3contract 2 FTE Parent Aides.
Contra Costa Food Bank: Countywide Emergency Food Services.
Description of Service: Collects and distributes food for approximately 33,500 people per month through
emergency food pantries, soup kitchens and "brown bags"for low income seniors
and other programs.
• Contract amount $119,280/year - 13% of agency budget.
• 25% contract Fewer deliveries to food pantries and soup kitchens; 50%reduction of"brown bag"
project and elimination of backyard harvests.
• 50% contract Continued support of food pantries and soup kitchens, reduction of other
programs.
0 75% contract Maintain programs but will not meet expected increased demand.
Crisis and Suicide Intervention - Crisis Intervention
Description of Services: Crisis intervention hotline, grief counseling and community education
• Contract amount $74,515/year ($38,000 cut) - 13% of agency budget.
• 25% contract Eliminate hotline, maintain grief counseling and community education.
• 50% contract Same as 25% level.
• 75% contract Hotline "doubtful," maintain grief counseling and community education.
Battered Women's Alternative - Shelter and Support Services.
Description of Service: Provides emergency shelter, safe home program (volunteer homes), transitional
housing, employment counseling, 24-hour crisis hotline, counseling, children's
advocacy and legal assistance:
• Contract amount $207,914/year ($133,624 cut) - 23% of agency budget.
• 25% contract Close shelter and focus on crisis counseling, empowerment service and legal
advocacy; continue safe home program.
• 50% contract Maintain the shelter and eliminate the safe home, children's advocacy and
employment assistance programs.
• 75% contract Maintain all services at minimal levels, probably closing the safe home program
on weekends and reducing children's programs at the shelter.
Rape Crisis Center - Rape victim assistance.
Description of Service: Provides crisis intervention, counseling, accompaniment services, advocacy,
education and legal advocacy for victims of rape assault. CCC contract loss will
eliminate 41 education programs (1,225 per year) and legal advocacy (136
victims; 27,000 hours)
• Contract amount $117,620/year ($107,620 cut) - 25% of agency budget.
• 25% contract Crisis intervention at 25% level, eliminate legal advocacy and community
education, curtail in-person services.
• 50% contract Maintain crisis intervention, counsel on the legal process but do not accompany
or transport victims to court, eliminate community education.
• 75% contract Maintain crisis intervention, provide some transportation accompaniment to court
and provide some community education services.
Child Abuse Prevention Council of Contra Costa - Child Abuse Prevention Services.
Description of Service: Provides information and referral (7000 calls last year, 350 visits last year), public
education and training (4,500/year), development and distribution of brochures
and booklets (32,000/year), coordination of services and advocacy (335
children/year).
• Contract amount $68,772/year - 53% of agency budget
The agency maintains that cuts greater than 31%would seriously jeopardize their
ability to maintain the organization. The Council recommends that it be given time
to develop a transitional plan to develop new funding sources.
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