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TO: BOARD OF SUPERVISORS
FROM: J. MICHAEL WALFORD, PUBLIC WORKS DIRECTOR
DATE: July 21, 1992
SUBJECT: CONTRACT AWARD RECOMMENDATION FOR TRACOR APPLIED SCIENCES, INC. AT
BUCHANAN FIELD AIRPORT FOR INSTALLATION OF AIRPORT NOISE MONITORING
SYSTEM, AIP PROJECT 3-06-0050-07 - BUCHANAN FIELD AIRPORT
SPECIFIC REQUEST(S)OR RECOMMENDATION(S) &BACKGROUND AND JUSTIFICATION
I. Recommended Action:
AWARD the contract for, installation for the subject project to Tracor Applied Sciences, Inc.,
("Vendor"), pending FAA approval, in the amount of $432,174.95.
DIRECT the Public Works Director to prepare the contract for the project.
AUTHORIZE the Public Works Director to sign the contract on behalf of the Board subject to the
Director having reviewed and found sufficient all required documents, including the contract signed
by the vendor.
U. Financial Impact:
Ninety percent (90%) of the project will be funded by the Federal Aviation Administration. The local
share (10%) will be paid out of the Airport Enterprise Fund.
III. Reasons for Recommendations and Background:
The specifications were approved by the Board of Supervisors on June 4, 1991, and subsequently
approved by the Federal Aviation Administration on March 24, 1992. A Request for Proposals from
qualified vendors was sent March 6, 1992, and closed June 8, 1992. The following proposal were
received:
Continued on Attachment: x SIGNATU
_RECOMMENDATION OF COUNTY ADMINISTRATOR 'RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S):
ACTION OF BOARD ON 2 1 1992 APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
UNANIMOUS (ABSENT )
AYES: NOES:
ABSENT: ABSTAIN: I hereby certify that this is a true and correct copy:2I
an action taken and entered on the minutes of the
Board of Supery Qrgs o the date shown.
HB021. ATTESTED. iy 9„92
c:B021.t7 �
PHIL BATCHELOR,Clerk of the Board
Orig Div:Airports of Supervisors and County Administrator
cc: County Administrator ,
Public Works Director By -,Deputy
Public Works Accounting
Auditor/Controller
Aviation Advisory Committee
Federal Aviation Administration
Tracor Applied Sciences,Inc.
SUBJECT: CONTRACT AWARD RECOMMENDATION FOR TRACOR APPLIED SCIENCES,
INC. AT BUCHANAN FIELD AIRPORT FOR INSTALLATION OF AIRPORT NOISE
MONITORING SYSTEM, AIP PROJECT 3-06-0050-07
July 21, 1992
Page 2
Company Ouote
Technology Integration, Inc.. 1) lowest cost solution . $434,240.00
2) with Larsen Davis Option 698,819.00
3) with Bruel & Kjaer Option 733,240.00
Tracor Applied Sciences, Inc. 1) as requested in the Technical Specifications 438,939.00
2) delete weather station -9,592.00
3) add QMS 810 laser printer 6,116.25
4) add HP 300 dpi postscript paintjet 10,491.25
5) delete QMS color printer -10,498.30
6) delete HP plotter -3,281.25
$432,174.95
The above proposals were reviewed on June 11, 1992,by a selection committee. The bid submittal process
was carried out in accordance with the Sponsor Review of AIP Contractor Bid Prices guidelines, and the
committee's recommendation is 'to award the contract to Tracor, at the revised bid price of $432,174.95.
The ANMS shall consist of software and hardware for eight (8) noise monitoring stations, a portable noise
monitor, and other system features described in the approved Technical Specifications.
Since the date that the Technical Specifications were prepared and approved, and the since the review of
the selection committee, Tracor has recommended a different printer setup. Justification is that a
postscript laser printer will provide cost effective black and white outputs for automatic daily reports. We
are recommending deleting the specified printers and weather station as indicated above. The new total
cost for the ANMS, pending FAA approval, is $432,174.95.
The Technology Integration, Inc., (TII) "lowest cost solution" provided no detailed specifications. In
general, the TII specifications were not responsive.