Loading...
HomeMy WebLinkAboutMINUTES - 09171991 - IO.2 I.o. -2 TO: BOARD OF SUPERVISORS } Contra FROM: •,.. f,.....\. INTERNAL OPERATIONS COMMITTEE Costa A September 9 1991 �y`''"' County DATE: syr i'oun s� STATUS REPORT ON THE IMPLEMENTATION OF THE DRUG AND ALCOHOL SUBJECT: ACTION PLAN, PLANS FOR RED RIBBON WEEK AND REPORT FROM THE REGIONAL COORDINATORS SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATIONS: 1 . Adopt as a matter of policy the theme of "The Action Plan" relating to all drug and alcohol program planning activities, specifically those relating to the SB 2599 Master Plan, OSAP Grant, and activities of the regional coordinators, so as to emphasize the comprehensive nature of the Countywide Drug and Alcohol Action Plan, and the fact that many related activities need to be coordinated under the umbrella of the Action Plan in order to insure that planning activities do not overlap or duplicate each other. 2. Reaffirm the importance the Board places on having leadership provided from the Health Services Department to coordinate and insure the implementation of the Action Plan countywide and request the Health Services Director to insure that such leadership is provided. 3 . Express the Board' s appreciation to John Gregory from the County Administrator' s Office for his efforts in coordinating the Red Ribbon Week activities among departments and request that he make a further report to our Committee on September 23, 1991. 4. ' Agree to cancel plans which had been made tentatively to have an Acknowledgment Breakfast on September 24, 1991 for those individuals in the community who have made a CONTINUED ON ATTACHMENTXe s YES SIGNATURE: RECOMMENDATION OF COUNTY AD R RECOMMENDATION OF BOARD COMMITTEE APPROVE OTH 5 SIGNATURE(S): R CH O ER UNNE WRIGHT McPEAK ACTION OF BOARD ON P e er , APPROVED AS RECOMMENDED OTHER VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE UNANIMOUS(ABSENT ) AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: ABSTAIN: OF SUPERVISORS ON THE TE SHOWN. CC: Please see Page 3 . ATTESTED 7 Z 9 PHIL BATCHELO ,CLERK OF THE BOARD OF SUPERVISORS AND COUNTY ADMINISTRATOR M382 (10/88) BY DEPUTY I .O. -2 significant contribution to the implementation of the Action Plan and instead direct the Health Services Director to include time for such a presentation at the next meeting of the Coordinating Committee. 5. Request the Health Services Director to schedule the next meeting of the Coordinating Committee for either November 21 or 22, 1991 at St. Mary' s College in Moraga. 6 . Approve the agenda for the next meeting of the Coordinating Committee as presented by the Regional Coordinators with the exception of certain changes suggested by members of our Committee designed to involve all members of the Board of Supervisors in the meeting. 7 . Approve the statement of purpose for the Coordinating Committee as follows: "In support of the implementation of the Countywide Drug & Alcohol Action Plan, the Countywide Coordinating Committee can: * Monitor and Recognize Progress * Facilitate Networking * Advise on Priority Issues * Advocate and Publicize Policy and Program initiatives" 8 . Supersede, effective October 1, 1991, the Board' s order of May 22, 1990 confirming the membership of the Countywide Coordinating Committee. 9 . Effective October 1, 1991, replace the former composition of the Countywide Coordinating Committee with a more broadly based membership along the lines of the attached, with each member serving a two-year term of office. 10. Request the Health Services Director to discuss the details of the composition of the Coordinating Committee with the Alcohol and Drug Executive Committee (ADEC) and report back to our Committee September 23, 1991 on the precise composition which is recommended for the Coordinating Committee. 11. Determine that the Board of Supervisors shall fix the size and composition of the Coordinating Committee, but shall not be required to appoint and reappoint each member of the Coordinating Committee. In this connection, direct the Health Services Director to prepare and maintain a current roster of the membership of the Coordinating Committee and forward a copy of that roster to the Board of Supervisors on a quarterly basis so the Board can monitor the geographic, ethnic, racial and organizational distribution of the membership of the Coordinating Committee. 12. Approve the attached schedule for the Contra Costa Prevention Institute, with the understanding that the numbers of individuals identified are minimums and that more can be recommended for attendance. Request the staff to each Board members to assist with recruiting and/or identifying individuals who should be invited to attend the training sessions. -2- I .O. -2 BACKGROUND: This is the most recent in our periodic effort to keep the full Board of Supervisors alerted to the activities in the Drug & Alcohol Program area and the status of the implementation of the Drug & Alcohol Action Plan. The above recommendations are the result of our meeting on September 9 , 1991 with the Drug Program Administrator, Alcohol Program Administrator, OSAP Project Coordinator, John Gregory from the County Administrator' s Office and Howard Herbert, representing the Regional Coordinators. The Regional Coordinators are recommending expanding the Coordinating Committee as is outlined in the attached abstract from their report. The precise composition has not yet been reviewed by the Health Services Department and we are, therefore, recommending that ADEC review the composition and return to our Committee with a more precise description of the proposed composition. CC: County Administrator Health Services Director Alcohol Program Administrator Drug Program Administrator Kathy Padro, Alcohol & Drug Programs, HSD Joyce White, Alcohol & Drug Programs, HSD Vic Colman, OSAP Project Coordinator, HSD -3- OFFICE OF THE COUNTY ADMINISTRATOR CONTRA COSTA COUNTY Administration Building 651 Pine Street, 11th Floor Martinez, California DATE: September 5, 1991 TO: Supv. Robert I. Schroder Supv. Sunne Wright McPeak INTERNAL OPERATIONS COMMITTEE FROM: Claude L. Van Marter by John T. Gregory SUBJECT: RED RIBBON WEEK ACTIVITIES RECOMMENDATIONS: Accept this report on the status of department efforts for Red Ribbon Week. Request the County Administrator to return to our committee on September 23, 1991 with a further status report on county activities for Red Ribbon Week. BACKGROUND: Red Ribbon Week is the outcome of a program began as the result of the death of a federal agent during drug enforcement activities. The Board of Supervisors has encouraged all County departments to provide any county employees wishing to support this endeavor with a red ribbon to be worn during the week. Beyond the wearing of the red ribbon, several departments have engaged in activities designed to publicize and celebrate the week. In order to insure coordination or avoid program duplication among those departments planning activities, an ad hoc committee was gathered by the County Administrator's staff.. On Wednesday, September 4, 1991, a meeting was held to discuss various activities. Representatives from the Social Service, Probation, Health Services, Sheriff, Public Works, Municipal Courts and. Supervisor FandenIs office attended. In that meeting the various departments highlighted their intended activities. Activities range from the Sheriff Departments' giving out of 2,000 ribbons with the Sheriff Department logo inscribed on the ribbon to the attached material outlining the Health Department's planned activities. Several departments have not yet formulated or formalized a plan but will do so in the near future. With the involvement of the aforementioned departments, it can be assumed that every employee will know of and/or have a chance to participate in the week' s activities. The ad hoc committee is looking to the Board of Supervisors to issue the necessary proclamation and hold any general public relations efforts such as press conferences. Another meeting is to be held for this ad hoc committee on Thursday, September 19, 1991, at 10:00 a.m. in the County Administrator' s office to obtain an up-to-date briefing of planned activities. The results of that meeting will be forwarded to the committee for its review. It would appear that Red Ribbon Week preparations are in progress and the result will be another successful program. JTG:nrl redribb AL _oma Health Services Department ALCOHOL/DRUG ABUSE/MENTAL HEALTH DIVISION n• = _ 595 Center Ave.,Suite 200 Martinez, CA 94553 To: Claude Van Marter From: Kathy Padro Re: Acknowledgement Breakfast and Red Ribbon Week I will be away on vacation from Aug. 23 to Sept. 10th and will miss the Public Affairs and Red Ribbon commitee meetings. I'm sending a briefing of our activities for Red Ribbon Week to assist you with your report. See attached. There's been a change of plans regarding the Breakfast. Unfortunately the initial date of Sept. 24th conflicts with committments and conferences that staff members must attend in Sacramento and the later date we spoke about (Oct 1) will not work for two of the coordinators. Additionally, they are feeling that they would like to be acknowledged along with the CASA chairs at the next Countywide Coordinating Committee meeting which is targeted for the second week of October. The meeting will have a'Celebrate Success' focus and they've asked my assistance in arranging that the press be there. They will be asking Sunne to moderate. I regret these changes but coordinating everyone's schedule has been difficult. You will receive more details regarding the developments of the up-coming CCC mtg at IO and the next open ADEC meeting scheduled for Sept. 11th. Please contact me on Sept. 10th if you have further questions. Thanks. cc: M. Finucane J. Nava C. Deutschman V. Colman Contra Costa County RED RIBBON WEEK ACTIVITIES ALCOHOL AND DRUG PROGRAM ADMINISTRATION •115 Red Ribbon Week Handbooks were compiled and distributed to various task force groups and committees •Special packets have been sent to religious organizations and many are considering special sermons for Red Ribbon Week as well as providing ribbons and resource information to congregants •The Alcohol and Drug Program Administration has responded to several requests from businesses and corporations who wish to acknowledge this national effort in their workplace environments •The next Countywide Coordinating Committee meeting is scheduled to take place in Lamorinda in early October and will have a Red Ribbon Week theme •A special letter is being drafted to be sent to police and fire departments encouraging them to place ribbons on uniforms and vehicles •6,000 ribbons will be dispersed to county employees to encourage them to take a stand and to be 'Drug Free and Proud" •The Department is currently gathering input from community task force groups regarding activities at the local level •The Department has prepared a request to the Board of Supervisors that they issue a proclamation acknowledging the week of October 19,1991 as Red Ribbon Week for Contra Costa County •The Health Services Director will present Red Ribbons to the Board of Supervisors on an appropriate date prior to Red Ribbon Week (Van, I will contact you to firm this up) 7 `•,r f � :•1 Contra The Board of Supervisors Costa Health Services Department Tom Powers,1st District County Nancy C.1.Schroder,don,2nd District ic OFFICE OF THE DIRECTOR Robed I.Schroder,3rd District Sunne Wright McPeak,4th District . Tom Torfakson,stn District '•� Mark Flnucane,Director Administrative Offices County Administrator 20 Allen street Martinez.California 94553 PhilBatchelor \� y'-�� (415)646-4416 County Administrator TO: Supervisor Robert I. Schroder Supervisor Sunne Wright McPeak INTRNAL OPERATION COMMITTEE FROM: VrAin!V-U� �V41&—, Health Services Director SUBJECT: Update on County-wide Drug and Alcohol Action Plan Implementation DATE: September 9, 1991 The following is a report from the Health Services Director on the status of the implementation of the Countywide Drug and Alcohol Action Plan. Initially, five items are highlighted based on discussion from the last IO Committee meeting, which then are followed by a number of general items. RED RIBBON WEEK: The recommendation that a County Steering Committee be convened to coordinate Red Ribbon Week activities has been accepted and established. The committee is being convened by Claude Van Marter, who will prepare a summary report for IO Committee members for the September 9, 1991 meeting. COUNTYWIDE DRUG AND ALCOHOL COORDINATING COUNCIL: IO Committee is interested in a proposed date, time, place and agenda for the next meeting of the Countywide Drug and Alcohol Coordinating Committee. The Regional Action Plan Coordinators have met several times to discuss this meeting. Howard Herbert will report to IO Committee on September 9, 1991 on the agenda and logistics. ACKNOWLEDGEMENT BREAKFAST: This public acknowledgement of the Regional Coordinators, community task force chairs, and other community members was originally scheduled for September 24, 1991 followed by a brief presentation at the Board of Supervisors meetings that same day. After discussion of this idea at the last Regional Coordinators meeting, it was recommended that this public commendation be switched to be included during the next meeting of the Countywide Coordinating Committee. INFORMATION EXCHANGE: Ongoing issues of collaboration and cooperation continue to dominate Action Plan implementation. For example,at the last ADEC and Regional Coordinators meetings,there was intensive discussion of the role of the Community Partnership Grant in the context of the Action Plan. This discussion is driven by perceptions that the various communities would be unnecessarily confused by too much formal"structure"within the Action Plan. As a result, Regional Coordinators and Health Services staff will continue, from a social marketing standpoint, to be vigilant in presenting a united front, in all of its various forms. LINKAGES WITH SCHOOLS: As the Community Partnership monies begin to flow to the regions, many of the regional task forces are revisiting their mission, goals, and objectives. Contained within this rethinking is to look at the steering committee membership, and assessing gaps. Schools currently have some representation on these various committees, but the need for their ongoing presence was cited by several steering committees. OTHER ACTION PLAN UPDATES: * The reapplication process for Year 2 of the OSAP Grant is now underway. The second year of the grant begins January 1, 1992 and ends December 31, 1992.. Health Services Department is requesting $500,000 in direct services for this coming grant year. * The five subcontracts to implement the OSAP Community Partnership grant have been approved. Hiring of OSAP staff at the regional level is now almost complete. * Prevention staff continue to host planning sessions for the Black Women's Media Project which will take place in Richmond on November 9, 1991. The target audience here are parents living in low-income areas. * Prevention stafii representing a Partnership for a Drug Free Contra Costa, will be co-sponsored a successful Labor Day event with Brookside Hospital. A social tea was provided to approximately 60 high risk pregnant females (hence the idea of 'Labor Day'). The event had a perinatal substance abuse prevention focus. The event was publicized through the print media, and represented a collaborative effort between Alcohol and Drug and Maternal, Child, and Health representatives. Followup events are now being planned to celebrate some of the upcoming holidays in alcohol and drug-free environments. Pregnant females will again be the target group. SAMPLE MEMBERSHIP Organizational Nominations ► Government Board of Supervisors (5) City/Town Councils (18) ► Education School Districts (18) Higher Education (6) PTA/Parent Clubs (3) ► Law Enforcement Police Chiefs (18) Sheriff (1) ► County Department Heads (5) ► Media (5) ► Providers (15) ► Advisory Boards (6) ► Business Chambers of Commerce (18) Contra Costa Council (1) Private Industry Council (2) ► Labor (5) ► Service Clubs (8) ► Others Community Nominations ► Regional Coordinators (5) ► OSAP Staff (6) ► Each Region (15 - 20) Individuals selected should be"grass roots"/community representative,i.e., youth, clergy, activist, senior, etc. Howard T. Herbert 2571 Via Verde s Walnut Creek, California 94598 • Bus: (415) 8304742 • Res:(415) 932-1311 September 5, 1991 To: Regional Coordinators Central County Steering Committee Central County CASA's Attached is a finalized 1991-1992 schedule of Contra Costa Prevention Institute's series of Community Workshops. I've also attached the performance objectives for each workshop. Arrangements have also been finalized with all trainers and facilitators and thanks to Gwen Briscoe we have the "A Team". While there are still many details to be managed the critical issue is meeting our commitment for participants from each Region to attend all of the workshops. For your reference the minimum number of participants committed from each Region is as follows: South 15 East 8 Lamorinda 8 West 8 Central 25 64 The names, addresses and phone numbers of citizens from your respective communities needs to be turned in as soon as possible but no later than September 18, 1991. Vic Colman will be managing the registration process Countywide and will be mailing out confirmation notices. Again, thanks for your support for the Contra Costa Prevention Institute which will benefit all of our people. Howard Herbert PARTNERSHIP FOR A DRUG-FREE CONTRA COSTA CONTRA COSTA PREVENTION INSTITUTE 1991-1992 Schedule of Community Workshops CommunityOrganizing.• Community Change Will Rogers once said;"Even if you are on the right track, you'll get run over if you just sit there." This 1 1/2 day training will coach theparticipants on the tools, techniques, and tactics for advancing a proactive, community-driven campaign to overcome obstacles,enhance opportunities,and create the changes necessary to prevent AODA. Date: November 1, 1991, 1:00pm - 5:00pm, November 2, 199.1 8:30am - 5:30pm Location: Danville Congregational Church, Danville, CA Enhancing Partnership Comnetency• Reaching Out to Community Members This 1 1/2 day seminar explores characteristics of competent community networks and the problems within existing networks. Participants identify barriers to partnership coalition building and pitfalls in the coalition building process. Strategies to enhance success in coalition development, recruitment, assessment, and planning are presented. Participants will also learn approaches for difficult-to-reach populations. Date: January 24, 1992, 1:00pm - 500pm, January 25, 1992, 8:30am - 5:30pm Location: Ambrose Community Center, Pittsburg, CA From Recipients to Resources.- Youth Involvement in Prevention The 1-day workshop exposes participants to a framework for youth involvement in prevention, allows participants to explore their own attitudes toward youth :empowerment and involvement, and gives participants well-tested strategies of ways to involve youth in.prevention. Date: February 29, 1992, 8:30am - 5:30pm Location: St. Andrews Presbyterian Church, Pleasant Hill, CA Leadership Styles Leadership Styles: Gives leaders and managers tools for meeting different needs of staff/volunteers in varying situations. Participants will, as a result of the 1-day course, be able to identify the kind of leadership an employee or volunteer needs and what the leader must ido to meet that need and improve performance. Date: March 21, 1992, 8:30am _5:30pm Location: Maple Hall Convention Center, San Pablo, CA Volunteers: The Backbone of Communitv Initiatives Focuses on ways to cultivate and activate effective volunteer resources. Participants in this 1-day.session explore strategies for identifying,recruiting,involving,and maintaining dynamic volunteers as an integral part of their AOD prevention initiative. Date: May 16, 1992, 8:30am - 5:30pm Location: St. Mary's College, Moraga, CA PARTNERSHIP FOR A DRUG-FREE CONTRA COSTA CONTRA COSTA PREVENTION INSTITUTE Community Organizing: Community Change November 1, 1991, 1:00pm - 5:00pm November 2, 1992, 8:30am - 5:30pm Danville Congregational Church, Danville, CA PURPOSE The purpose of this 1 1/2-day workshop is to coach the participants on the use of community organizing tools, techniques and tactics for advancing a pro-active community-driven campaign that creates the necessary community change to prevent AODA. OBJECTIVES Participants will be able to: 1. See themselves as community change agents. 2. Understand the elements, approaches and dynamics to community organizing. 3. Use communication strategies and personal experience to enhance their ability to reach a target audience. 4. Develop specific strategies to overcome obstacles and enhance opportunities to advance a AODA prevention campaign. 5. Learn about the stages of organizing a community. 6. Practice motivating and activating a large group. 7. Learn to target issues, supporters and opponents. 8. Explore ways to organize target supporters into an action group. 9. Learn about various types of mobilization tactics. 10. Explore ways to use mobilization tactics to create a desired change. 11. Weigh the use of different mobilization tactics to accomplish the short-term objectives and long-range goals of their AODA campaign. IMPORTANCE Community partnerships must know how to target,organize and mobilize grass-roots support to create community change. With this knowledge and the related skills members of the community partnerships will be able to advance their campaigns to prevent AODA. PARTNERSHIP FOR A DRUG-FREE CONTRA COSTA CONTRA COSTA PREVENTION INSTITUTE Enhancing Partnership Competency: Reaching Out to Community Members January 24, 1992, 1:OOpm - 5:OOpm January 25, 1992, 8:30am - 5:30pm Ambrose Community Center, Pittsburg, CA PURPOSE The purpose of this workshop is to provide new information and interpersonal skills to participants and will offer guidance in including and involving all segments of the community in collaborative AODA prevention. The workshop will also provide opportunities to link needs with resources from other participants. OBJECTIVES By the end of this training, participants will: 1. Understand the meaning of"inclusion" and "involvement" in AODA prevention. 2. Have applied concepts for including and involving all sectors. 3. Have been exposed to the barriers that keep new people from community-oriented AODA prevention, as well as those barriers to participation once people have been brought to the table. 4. Have gained the tools and techniques for getting others - to join a collaborative prevention effort, and - to be fully and actively involved in that effort 5. Have learned ways to retain the involvement of all sectors of the community. PARTNERSHIP FOR A DRUG-FREE CONTRA COSTA CONTRA COSTA PREVENTION INSTITUTE From Recipients to Resources: Youth Involvement in Prevention February 29, 1992, 8:30am - 5:30pm St. Andrews Presbyterian Church, Pleasant Hill, CA PURPOSE The purpose of this workshop is to expose participants to both theoretical and practical information regarding the involvement of young people in the prevention of alcohol and other drug problems. The workshop will also explore how youth involvement is a part of the larger framework for community prevention systems. OBJECTIVES By the end of this training, participants will: 1. Have been exposed to a theoretical framework for youth involvement/youth empowerment in prevention. 2. Explore their individual willingness to allow young people to be empowered and involved in prevention, and 3. have at least three specific ideas and/or techniques that they might utilize in involving youth in meaningful ways in prevention efforts. 4. It is also hoped that participants will enjoy themselves and have fun. IMPORTANCE There is a critical need for inclusion of ALL segments of a community in prevention. YOUTH are a critical part of our communities. While youth are often the target of prevention efforts, they have not (in many cases) been seen as resources in prevention. The view that adults hold of youth determines adult expectations of youth, as well as the types of activities/programs adults design to address alcohol and other drug problems among youth. This workshop will address theoretical and practical information regarding youth involvement in prevention. PARTNERSHIP FOR A DRUG-FREE CONTRA COSTA CONTRA COSTA PREVENTION INSTITUTE Leadership Styles March 21, 1992, 8:30am - 5:30pm Maple Hall Convention Center, San Pablo, CA PURPOSE The purpose of this workshop is to give participants new tools for leading people, both for their personal growth and for application in a partnership setting. OBJECTIVES Participants will be able to: 1. Identify their preferred leadership style and any of their weaker styles. 2. Describe how the Situational Leadership Model helps to progressively develop an individual one is leading. 3. Explain what roles leaders should play in a partnership setting; in other words, they will tailor leadership theory to what is needed in partnerships. The workshop will utilize the partnerships' needs for empowerment, inclusion, and cultural diversity to tailor the leadership concepts, and it will build on new ideas on organizational structure to identify the styles and roles needed from partnership leaders. IMPORTANCE The ability of partnerships to coordinate and include various groups is the core of an effective substance abuse approach. This can only be accomplished by skilled leadership that promotes motivated, directed followers. PARTNERSHIP FOR A DRUG-FREE CONTRA COSTA CONTRA COSTA PREVENTION INSTITUTE Volunteers: The Backbone of Community Initiatives May 16, 1992, 830am - 530pm St. Mary's College, Moraga, CA PURPOSE The purpose of this workshop is to help the participants in identifying, recruiting, involving and maintaining dynamic volunteers who will help advance their community initiatives to prevent AODA. OBJECTIVES Participants will be able to: 1. Appreciate the value of volunteers 2. Sec volunteers in the role of leadership or as un-paid staff. 3. Understand the roles, relationships, rights, and responsibilities between leadership, staff, and un-paid staff. 4. Learn how to recruit and retain effective volunteers. 5. Develop a volunteer recruitment and retention plan for a specific project of their partnership/organization. IMPORTANCE Volunteers are the backbone of any community initiative. Community partnerships need the leadership and assistance provided by volunteers. Without the involvement of volunteers, these projects would lack the credibility, support and human resources necessary to advance a community driven AODA prevention initiative.