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HomeMy WebLinkAboutMINUTES - 09101991 - 1.77 77 r ' POSITION ADJUST!9 NT REQUEST ®� No. .a . .y 6386 Date: DE'6TfNb / _ 6388 COPERS Health Svcs/Hospital Department Budget-:Dra�t No _ Org. No.6384 Agency No. 54 r. C 6—/71.,?- S/6 ,. Action Requested: Establish the cl fuw Clinic 'Coordinator, allocate it to salary level nd, reclassifi attached list �of-positions and incumbents into the new classification. Proposed Effective Date: Explain why adjustment is needed: To recognize the specialized assignment and change in responsibility. Classification Questionnaire -attached: Yes _ No X DRAFT CLASS SPECIFICATION ATTACHED Cost is within department's budget: Yes X No +' Total One-Time Costs (non-salary) associated with this request: $ 0 Estimated Total cost of adjustment (salary/benefits/one-time): Total Annual Cost $ 7848 Net County'Cost $ 0 Total' This FY $ 5232. N.C.C. This FY $ . 0 Source of Funding to Offset Adjustment: Department must initiate necessary appropriation adjustment Lois Ellison. and submit to CAO. Use additional sheets for further ersonnel Services Assistant explanations or comments. (for) Department Head x Reviewed by CAO and Released To Personnel Department ' ' Deputy Count Administrator Date P y y --------------------------------------_--- -- ------- ----------------_ t. Personnel Department Recommendation Date: rf-- A Establish the class- of Ambulatory Care Cltntc Coordinator, Salclry Level C5 1712 ($2516-.3058) and reclassify Clerical Super' persons and posIttons #25, 34 and 238 into the nest:classification. Amend Resolution 71/17 establishing positions and .resolutions allocating classes to the Basic/Exempt Salary Schedule, .as described .above. t_ Effective: FIday followin Board action. UW Date (f r) e o ersonnel ---------- --- --_ ------___----_ County Administrator Recommendation Date: Approve Recommendation of Director of Personnel z Disapprove Recommendation of Director of Personnel t' Other: .. a2 (for) County Administrator Board _of -Su ervisors ActionPhil .Batchelor, 'Clerk of the Board of . - Adjustment APPROVED/ on SEP 1 1991 , ;Supervisors and •County.Administrator SEP 10 1991 '..Date: By: APPROVAL .OF. THIS ADJUSTMENT CONSTITUTES APE RSONNEL/SALARY RESOLUTION AMENDMENT'. P30GM347 .�.�- ) 7/89 :(Rev. ) s_. .. W........�:. 1-07 CONTRA COSTA COUNTY HEALTH SERVICES DEPARTMENT To: Fran Ward Date: August 30, 1990 Deputy County Administrator From: Lois Ellison ? Subject: AMBULATORY CARE CLINIC Personnel Services Assistant COORDINATOR Attached is a draft class specification and P-300 to create the class of Ambulatory Care Clinic Coordinator and to reallocate the individuals performing these duties, (Clerical Supervisors Joyce Stripe, Pat Davis. and Linda Eekhof) into the new class. The following background elaborates. The Ambulatory Care Administrator has full administrative responsibility for the multi-site clinic system which is. geographically wide-spread. Presently there are no on=site managers to fill this void. The Clerical Supervisor at each site, or cluster of sites, has gradually assumed the day-to-day duties of clinic administration. The role of the incumbents has evolved more into that of a unit-coordinator and away from that of a direct supervisor. The Clerical Supervisors have been acting in the expanded function. for well over 6 months now. In recognition of the increased responsibilities and the restructuring of the hospital and clinics, this department is recommending a reclassification with a salary level of C5-1658. ' The cost of .this package which will be $654 per month was anticipated in planning the budget for FY-90/91. If you need further information, please do not hesitate to call me on ext. 4157. LE:FD:lp attachments cc: Pat Godley Frank Puglisi Larry Fugazi Stephani Robideau A-41 3/81 -PRESENT CLASS INCUMBENT Pos . # COST CENTER Clerical Sup. Patricia Davis 54-0025 6386 Clerical Sup. Linda Eekhof 54-0034 6388 Clerical Sup. Joyce Stripe 54-0238 6384 I D R A F T 8/90 Proposed Salary Range C5-1658 ($2384 - 2898) Contra Costa County AMBULATORY CARE CLINIC COORDINATOR DEFINITION: Under general direction, plans, manages and coordinates the support acti- vities of one or more ambulatory care clinics within an assigned geographic area of the County; supervises subordinate staff; and performs related work as assigned. DISTINGUISHING CHARACTERISTICS: Incumbents in this class are responsible for coordinating the day to day general support activities at one or more clinic sites within an assigned geographic area of the County. This class is distinguished from Ambulatory Care Administrator which has full managerial responsibility for. the multi-site clinic system and provides direction to this class. It-is distinguished from Clerical Supervisor in that positions in the latter class typically spend the majority of time providing direct supervision to subordinates. TYPICAL TASKS: Plans, assigns and reviews the work of subordinates; oversees the day-to- day activities of clinic sites within an assigned geographic area; works closely with medical and nursing personnel ; monitors and evaluates integration of service delivery; advises the -Ambulatory Care Administrator and Regional Medical Director on clinic activities, makes recommentations regarding clinic services, scheduling of activities and improved facility utilization; interfaces with charge nurse, other clinic coordinators and with Merrithew Memorial Hospital Administration to provide effective continuity of care; consults with appropriate persons on the correct interpretation 'of administrative and personnel policies and implements as directed; participates with the Ambulatory Care Administrator in developing, implementing and evaluating clinic service plans,.. policies and procedures; Ambulatory Care Policy No. 1000 March, 1990 AMBULATORY CARE ORGANIZATION I. PURPOSE: To insure that the administrative structure of Merrithew Memor is l's Ambulatory Care is identified. 11. REFERENCES: o JCAHO, "Hospital-Sponsored Ambulatory Care Services". o Merr i thew Memor ia 7 Hospital and Clinic Policy 151, "Hospital and Clinic Organization Ill. POLICY: By authority of the Board of Supervisors, the responsibility of directing and coordinating the activities of Merrithew Memorial Hospital and Clinics is assigned to the Executive Director. Ambulatory Care is one component of the Hospital and Clinic organization. The development and implementation of Ambulatory Care System policies is the responsibility of the Ambulatory Care_gP.,q-tra 1 administrative team. The day-to-day., hea 1 th cen ter opera t ions are the responsibility of the regional administrative team. • IV. PROCEDURE: A. Centra 1 Admin istrat i ve Team The central administrative team is divided into three primary areas under the Hospital and Clinic Executive Director (see attachment 1, Organizational Chart): o Genera 1 Admin istration - Respons ib i 1 i ty of Ambulatory Care Administrator o Nursing - Respons ib i 1 i ty of Director of Ambu la tory Care Nursing o Medica 1 Staff - Respons ib i 1 i ty of Ambulatory Care/HMO Medical Director or Health Officer, as appropriate. It is the respons ib i 1 i ty of these three administrative positions to function as a team in establishing and implementing po 1 icy at all five ambulatory care centers. B. Regional Administrative Team The regional administrative team is divided into three primary areas (see attachment 2, Organizational Chart): io Overall on-site Direction - Responsibility of the Regional Medical Directors ACORG.POL Ambulatory Care Po 1 icy No. 1000 • AMBULATORY CARE ORGANIZATION March, 1990 -2- o General Administrative Support - Respons ib i l i ty of the Clinic Coordinator o Nursing - Responsibility of the Charge Nurse C. Ancillary Management Team The ancillary managers who are based at Merrithew Memorial Hospital are also responsible for their respective services at the ambulatory care health centers. Those services include: o Laboratory o Financial Counselors o Pharmacy o Medical Records o Diagnostic Imaging o Cardiopulmonary o Nutrition Services o Rehabilitation o Socia 1 Workers o Centra 1 Supp ly o Registration o Security The anc i l lary managers' respons ib i 1 i ty in ambu la tory care hea 1 th cen ters includes, but is not limited to, supervising and evaluating employee performance,• in i t is T and ongoing training for employees and providing • co verage, when poss ib le, for emp loyee absences. In add i t ion, anc i 1 Lary managers are respons ib le for a I 1 opera t iona 1 and profess iona 1 aspects of their respective departments and wi Il participate, as necessary, with other ancillary managers or with the ambulatory care administrative teams in general problem solving relative to their department operations in the c 1 in ic(s). f � . Stephan a Robideau Jean e, R.N. 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