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HomeMy WebLinkAboutMINUTES - 08061991 - IO.8 I.O. -8 TO: BOARD OF SUPERVISORS Contra FROM: I.;.-;; •:.\,. INTERNAL OPERATIONS COMMITTEE Costa P �Z y'•wr�,Ji .'•s July 22, 1991 - County DATE: Tq ut' REPORT ON MEETING WITH CHILD CARE TASK FORCE SUBJECT: SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATIONS: 1 . Accept this report from the Internal Operations Committee on the status of planning for meeting the child care needs in Contra Costa County. BACKGROUND: The Board of Supervisors has appointed a Child Care Task Force to develop priorities for the expenditure of the new federal child care dollars which are being made available this year. The plan for the expenditure of these funds has to be forwarded to the State by August 28, . 1991. The Task Force has had five meetings to date and is planning to meet every two weeks until the middle of August. Because of the deadline for submission of the plan to the State and the fact that the Board is not scheduled to meet on August 20 and August 27, the Board has agreed to set a public hearing for 11: 00 A.M. on August 13, 1991 on the child care plan, which will be recommending priorities for the expenditure of new federal child care dollars. At the conclusion of that hearing we will suggest that any changes the Board thinks appropriate be incorporated into the priorities and that the plan be approved, subject to final approval by the Task Force at their meeting on August 19. The Task Force has available a great deal of data on available child care resources in the County and such need factors as the CONTINUED ON ATTACHMENP eS YES SIGNATURE: RECOMMENDATION OF COUNTY T OR RECOMMENDATION OF BOARD COMMITTEE APPROVE T SIGNATURE S: I . R SUNNE WRIGHT McPEAK ACTION OF BOARD ON ugust 6, 1991 APPROVED AS RECOMMENDED X OTHER VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE X UNANIMOUS(ABSENT ) AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN. CC: ATTESTED August 6, 1991 PHIL BATCHELOR,CLERK OF THE BOARD OF County Administrator Social Services Director SUPERVISORS AND COUNTY ADMINISTRATOR Community Services Director a BY0AA1 DEPUTY M382 (10/88) I .O.-8 number of children in the general population, number of children on AFDC, number of child who are receiving free or reduced-price school lunches and the number of "at-risk" and "special needs" children who have been identified that are being cared for in child care facilities currently. The Task Force is continuing to refine and broaden this data, in conjunction with Linda Moulton from the Community Development Department. At the Task Force' s meeting on July 22, 1991 agreement was reached on priorities which should be used by the State in allocating the funds which will be available to Contra Costa County.. At the Task Force's next meeting on August 5, 1991, we hope to complete work on how much of the available funds should go to each of the Task Force' s priorities. We will also conduct a public hearing designed to allow the public to comment on the recommended priorities. Any adjustments which are required as a result of the public input will be incorporated before the Board of Supervisors conducts its public hearing on the proposed priorities on August 13, 1991 at 11: 00 A.M. Attached for the Board' s information are the minutes of the Task Force' s July 22 meeting. We will continue to report to the Board following each of the Task Force' s meetings. e County Administrator Contra Board of Supervisors Tom Powers County Administration Building f"1C'} tst District dost� 651 Pine Street,lith Floor Nancy C.Fanden Martinez,California 94553 CountyRobert District (415)646-4080 Robert I.Schroder Phil Batchelor L 3rd District County Administrator ?%' A- Surma Wright McPeak r i 4th District Tom Tortakson 3 .4 5th District ,•co `ry July 26, 1991 CHILD CARE TASK FORCE MEMBERS, ALTERNATES AND OTHERS INTERESTED IN CHILD CARE IN CONTRA COSTA COUNTY Dear Child Care Advocate: This letter is intended to provide you with additional background information on the work of the Child Care Task Force and to summarize the actions which took place at the Task Force meeting. of July 22, 1991. The next meeting of the Child Care Task Force will take place as follows: Monday, August 5, 1991 7:00 P.M. - 9:00 P.M. Private Industry Council Conference Room 2425 Bisso Lane, Concord Enclosed are the following attachments: 1. The proposed agenda for the August 5, 1991 meeting of the Task Force. 2. The minutes from the July 22, 1991 meeting of the Task Force. These minutes are subject to approval or revision at the Task Force meeting on August 5, 1991. We look forward to seeing you on August 5! If you have any questions, please feel free to .call. me at 646-2602. Very truly yours, Claude L. Van Marter Assistant County Administrator Staff to the Task Force ATTACHMENT 1 CHILD CARE TASK FORCE CONTRA COSTA COUNTY AGENDA Monday, August 5, 1991 7:00 P.M. Private Industry Council Conference Room 2425 Bisso Lane, Concord 1. Call to Order and Self Introductions. . . . . . Supervisor McPeak 2. Agenda Changes, Additions or Adjustments. . .Supervisor McPeak 3. Approval of Minutes of July 22, 1991. . . . . . .Supervisor McPeak 4. Review of Draft Priorities for Use of Federal Funds. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .Supervisor McPeak 5. PUBLIC HEARING ON CHILD CARE PRIORITIES As Time Permits: 6. Latest Word from Sacramento. . . . . . . . . . . . . . . . .Kate Ertz-Berger Public Hearing on the State Plan 7. Latest Word from San Francisco. . . . . . . . . . . . . . .Jim Rydingsword HHS Hearing on the Federal Regulations APWA Meeting on the Federal Regulations 8. Adjourn to: Monday, August 12, 1991 7:00 P.M. Private Industry Council Conference Room 2425 Bisso Lane, Concord ATTACHMENT # 2 OFFICE OF THE COUNTY ADMINISTRATOR CONTRA COSTA COUNTY Administration Building 651 Pine Street, 11th Floor Martinez, California DATE: July 26, 1991 TO: MEMBERS AND ALTERNATES, CHILD CARE TASK FORCE & MAILING LIST OF INTERESTED INDIVIDUALS FROM: Claude L. Van Mart r a Assistant County A trtor SUBJECT: MINUTES OF MEETIN:6F JULY 22, 1991 AND REMINDER OF UPCOMING MEETINGS AND ASSIGNMENTS The following is a summary of the decisions which were made and the information which was shared at the fifth meeting of the Child Care Task Force. -MEETING DATE, PLACE & TIME: Monday, July 22, 1991 Private Industry Council Conference Room 2425 Bisso Lane, Concord 7:00 P.M. - 10:00 P.M. INTRODUCTIONS: Each individual introduced himself or herself. Kristen Kracke was introduced as the staff member from the Social Services Department who would be filling in in Claude Van Ma-rter's absence. AGENDA CHANGES, ADDITIONS OR ADJUSTMENTS: The agenda was amended to add a report from the Data Committee as item 3A. APPROVAL OF MINUTES OF July 8, 1991: The minutes were approved as mailed. REPORT FROM THE DATA COMMITTEE: Vivian Harper reported for the Committee. The Committee has revised their handout from the July 8 meeting to reflect some corrections to the data. ATTACHMENT # 2 Kate Ertz-Berger noted that the allocations have been released for the individual. counties and Contra Costa County is allocated only $840,000. However, only 80% of the dollars have been allocated, so there is a chance that we will receive some additional dollars. PROCESS FOR DETERMINING PRIORITIES: Kathy Tabor reminded the members of the Task Force of the ground rules which were included in the minutes of .the July 8 meeting. Ms. Tabor then led the Task Force through what is referred to as a "Nominal Group Process". The Task Force broke into three subgroups of about eight individuals each. Each individual listed his or her three priorities on a card and then shared those with the entire group. All priorities were listed and discussed. Each priority was discussed and clarified as necessary. Similar items were combined. Individuals then defended their priorities, explaining why they felt that the item was of importance. Following this the individuals in the group voted on each priority, with 5 points for a first priority, 3 points for a second priority and 1 point for a third priority. All of the scores for all priorities were totaled and then the three groups reconvened as, the full Task Force. Each subgroup reported its priority items in order with their point values. Following presentation of all of the subgroup priorities, items were combined so similar items were considered together. The end result was that the Task Force agreed to the following priorities for the expenditure of federal child care and development block grant funds: Priorities In Rank Order: 1. Infant Care Countywide 2. Child Care for Children of Teen Parents 3 . School Age Child Care 4. Child Care for At-Risk Children 5. Child Care for Special Needs Children The Task Force then turned to the issue of how much of the money should go to each priority. A good deal of- discussion followed regarding whether, it was possible to separate, for instance, "infant care" from care for "at risk children" . It was noted that "At-Risk Children" are a priority for all $9 million of funds from the Child Development Division to the extent that if a child who is defined as "at-risk" applied for a subsidized child care slot, that child will have priority over a child who may have been on the waiting list for three years. -2- ATTACHMENT # 2 It was also noted that "special needs children", "at-risk children" and "children of teen parents" would almost always be infants or school age children. They are actually subsets of either infants or school age children. It was, therefore, agreed to by consensus (with only one negative vote) that this County's priorities should be as follows: 80% of the funds should go to infant care. 20% of the funds should go to school age care. Children of teen parents, at-risk children and special needs children should be considered priority subsets of both of these groups. The Task Force next turned to the geographic distribution of the funds. After some discussion, it was suggested that the available funds would finance approximately 91 new child care infant slots. When added to the current pool of 53 infant slots in the County, there would be a total of 144 available slots. Based on the fact that roughly 56% of the total eligible infant care population is in West County, 25% is in Central County and 25% is in East County, the ideal breakdown should be: 36 slots for East County 36 slots for Central County 72 slots for West County The current distribution of infant care slots is: 25 in West County, 28 in Central County and 0 in East County. Therefore, the shortage in order to reach equity is: , 36 slots in East County (36 - 0 = 36) 8 slots in central County (36 - 28 = 8) 47 slots in West County (72 - 25 = 47) It was, therefore, agreed that the funds should be allocated in such a way as to insure that 36 slots for infant care are added in East County, 8 slots for infant care are added in Central County and 47 slots for infant care are added in West County. In addition, it was agreed that "up to 50% of the funds should go to teen parents and up to 10% of the funds should go to special needs children with the understanding that an additional bonus or priority would be provided for a contractor who was also willing to provide services to at-risk children of teen parents or special needs children." -3- ATTACMIM:`# 2 It was agreed that a Subcommittee would meet with Kristen Kracke in an effort to spell out in detail the County's response to the draft State Plan. The subcommittee is to include the following: Vivian Harper Joan Kelley-William JoAnne Aiello Wynne Osborne Judith Henderson A draft response to the State Plan will be available for the next Task Force meeting on August 5, 1991. It was suggested that the Task Force meet at 7:00 P.M. and that the Public Hearing be announced for 7:30 P.M. FUTURE TASK FORCE MEETINGS: Monday, August 5, 1991 7:00 P.M. - 9:00 P.M. TASK FORCE PUBLIC HEARING ON THE COUNTY'S PLAN Private Industry Council Conference Room 2425 Bisso Lane, Concord Monday, August 12, 1991 7:00 P.M. - 9-:00 P.M. REFLECT PUBLIC HEARING TESTIMONY IN THE COUNTY'S PLAN Private Industry Council Conference Room 2425 Bisso Lane, Concord Tuesday, August 13, 1991 11: 00 A.M. BOARD OF SUPERVISORS' PUBLIC HEARING AND APPROVAL OF THE COUNTY'S PLAN Board of Supervisors' Chambers, Room 107 County Administration Building 651 Pine Street, Martinez Monday, August 19, 1991 7:00 P.M. - 9:00 P.M. FINAL APPROVAL OF THE COUNTY'S PLAN Private Industry Council Conference Room 2425 Bisso Lane, Concord -4- ATTACEMMU # 2 CHILI) CARE TASK FORCE ATTENDANCE July 22, 1991 JoAnne Aiello Ruth M. Bolden-Mays Lisa Boonstra Paula Davis ,Wilda Davisson Kate Ertz-Berger Sue Fendley Ann Flynn Ronda Garcia Sally Garcia Vivian Harper Judith Henderson T. J. Jones Joan Kelly-Williams Kristen Kracke Sharon Krinard Don Lau Joyce Marolt Sunne Wright McPeak Wynne Osborne Cathy Roof Pamm Shaw Kathy Tabor Claude Van Marter Devon R. "Skip" Winslow Theodore Wisse Naomi Zipkin -5-