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HomeMy WebLinkAboutMINUTES - 08131991 - 2.2 TO: BOARD OF SUPERVISORS Ccfl FROM: TRANSPORTATION COMMITTEE Costa DATE: August 5, 1991 Tq ~`` County SUBJECT: ACCEPT ANNUAL TSM REPORT FOR PLEASANT HILL BART STATION AREA AND APPROVE AGREEMENT WITH CONTRA COSTA CENTRE ASSOCIATION FOR 1991-92 TSM PROGRAM SPECIFIC REQUEST(S) OR RECOMMENDATIONS) & BACKGROUND AND JUSTIFICATION RECOMMENDATIONS 1. Accept the Annual Report of the Pleasant Hill BART Station Area TSM Program; 2. Approve, in substantially the form presented together with any changes approved by County Counsel, an agreement with the Contra Costa Centre Association, in the amount of $123 , 580, for the TSM Program for the Pleasant Hill BART Station Area, and authorize its signature by the Chair of the Board; 3 . Direct the Community Development Director to charge up to $20, 000 to the Pleasant Hill BART Station Area TSM Fee account for costs related to monitoring the TSM Program, providing staff services to its TSM Advisory Committee, and performing an audit. 4 . Direct the Auditor-Controller to establish an interest-bearing fixed asset reserve account within the Pleasant Hill BART Station Area TSM Fee Account to provide funds for the replacement of the vans used in the Contra Costa Centre Association's vanpool program and to deposit in that account $17, 500 for van depreciation costs for the 1991-92 fiscal year. FISCAL IMPACT None to the County General Fund. The Pleasant Hill BART Station Area TSM Program for 1991-92 would require the appropriation of up to $143 , 580 from the Pleasant Hill BART Station Area TSM Fee Account. These funds were derived from Assessment District 1983-1, which was formed as a funding mechanism to allow developers of the Pleasant Hill BART station area to "prepay" required development fees, including the costs of implementing a transportation system management program for the area. CONTINUED ON ATTACHMENT: X YES SIGNATURE RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER �.. .... ^ SIGNATURE (S) : /an ACTION OF BOARD ON APPROVED AS RECOMMENDED >< OTHER _T VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A _X UNANIMOUS (ABSENT �� TRUE AND CORRECT COPY OF AN AYES: NOES: ACTION TAKEN AND ENTERED ON THE ABSENT: ABSTAIN: MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE SHOWN. Orig: Community Development Department ATTESTED �� PC: Contra Costa Centre Association PHIL B TCHELOR, CLERK OF THE BOARD OF SUPERVISORS AND COUNTY ADMINISTRATOR ltrns/cm/CCCA.bos BY , DEPUTY BACKGROUND/REASONS FOR RECOMMENDATIONS In May 1989, the County adopted a revised Transportation System Management (TSM) Ordinance for the Pleasant Hill BART Station Area which was intended to encourage the use of alternative modes of transportation by employees in order to mitigate the traffic impacts related to development in the area. The ordinance requires submittal to the County .of .an annual report, including an employee transportation survey. The Contra Costa Centre Association was formed to allow area developers to jointly plan and carry out a TSM program. In 1990 your Board authorized the expenditure of up to $48, 500 of the Pleasant Hill BART Station Area TSM Fee Account by the Contra Costa Centre Association as the 30% local share for the purchase of five vans for an employee vanpool program. On August 10, 1990, your Board approved an agreement with the Centre Association for up to $160, 000 of the Station Area TSM Fee Account to fund the TSM Program for the Station Area for one year. Included in this amount was $33 , 000 for the County for program monitoring and an audit. During the. past year, the Centre Association implemented a very successful vanpool program and completed other TSM activities as outlined in the annual report. Actual costs for acquisition of the vans and for marketing were lower than expected. In addition, a procedure to provide for replacement of the vans had not been developed. Revenues from the vanpool program totaled approximately $16, 000. Accordingly, the Association had an unexpended fund balance of approximately $92, 000 as of July 31. The agreement provides that $16, 000 of this surplus be deposited in a special account for depreciation expenses. This would reduce the surplus to $76, 000. Annual TSM Report The Contra Costa Centre Association's 1991 Annual TSM Report is transmitted to your Board with this report (Exhibit A) . This is the second annual report under the revised County Ordinance, and the results reflect the award-winning efforts of the Centre Association's TSM Program. While the ordinance set an objective of a 25% rate of non-single occupant vehicle commuting by the second year, the survey indicates that this rate increased from 23% in 1990 to 30% in 1991. Ten percent of the responding employees used BART, 12% carpooled, and 4% used vanpools. The vanpool program has been successful in attracting long-distance commuters. Staff believes that during the next fiscal year, efforts should be directed to carpooling and transit, as well as the vanpool program, so that the 35% goal required by the ordinance by the fourth year of the program will be attained. Agreement for 1991-92 An agreement to continue funding the Centre Association's TSM program during 1991-92 from the Pleasant Hill BART Station Area TSM Fee Account is included in Exhibit B. Activities for this year will include TSM information and promotion, assistance in forming carpools, vanpool marketing, vanpool operations and maintenance, TSM events, the annual TSM survey, and updating of the Centre Association's TSM Program. The proposed TSM budget for 1991-92 totals $199, 580. $76, 000 from the 1990-91 agreement that was not expended will be carried over, resulting in the 1991-92 agreement total of $123 , 580. A separate account would be established by the County for depreciation expenses associated with the operation on the vanpools so that the vehicles can be replaced when they reach 125, 000 miles, considered by Caltrans to be their useful life. The agreement provides for a review of expenditures following each calendar quarter and for reimbursement to the Centre Association for actual expenditures. Last year's agreement ran from September 18, 1990 to July 31, 1991. Since the County's TSM Ordinance requires completion of an employee survey by July of each year and the submittal of an annual report BACKGROUND/REASONS FOR RECOMMENDATIONS - Continued thereafter, the new agreement covers 14 months (August 1 1991 through September 30 1992) . This will allow sufficient time for compilation and review of .. the 1992 Annual Report prior to the approval of a new agreement. County. Monitorinq:''and. Staff-_:Lia'ison Activities . County_. monitoring and ._staff liaison_ activities related to this program include staf:fingc. ;:the Pleasant..:.Hill: Station Area TSM Advisory Committee, which meets every two months, and conducting quarterly reviews of the expenditures of the TSM program. In addition, an audit may be performed at the discretion of the County. The total costs for these activities are estimated to be $20, 000 for the 14-month term of the agreement. Status of Pleasant Hill BART Station Area TSM Fee Account The Pleasant Hill BART Station Area TSM Fee Account was created in 1984 when bonds were sold by the County in Assessment District 1983-1. The assessment included $ 1, 026, 000 to fund measures that would mitigate the traffic impacts of office and commercial development in the area. In November 1984, $1, 000, 000 of those funds were loaned to the County Redevelopment Agency, since they would not be required until development occurred. In December 1989, the Redevelopment Agency repaid $500, 000 to the TSM Fee Account and owes the remaining balance of $500, 000 plus accrued interest. As of January 1991, the available balance in the Pleasant Hill BART Station Area TSM Fee Account was approximately $682, 000, excluding the funds held by the Redevelopment Agency. Based on the proposed budget, these funds could fund the TSM program for approximately three additional years.