HomeMy WebLinkAboutMINUTES - 08121991 - H.2 Attachment H 9-
TO; BOARD OF SUPERVISORS COntrC
FROM: Phil Batchelor, County Administrator Costa
Count
DATE: August 12, 1991
SUBJECT: ORDINANCE ESTABLISHING A FEE AND SERVICE CHARGE REVENUE/COST
COMPARISON SYSTEM
SPECIFIC REQUEST($)OR RECOMMENDATION(S)i BACKGROUND AND JUSTIFICATION
RECOMMENDATION
Adopt ordinance to establish a fee and service charge
revenue/cost comparison system, as recommended by County
Administrator and Auditor-Controller's Office.
FISCAL IMPACT
Adoption of this ordinance will probably result in higher user
fees more in line with the actual cost of service provision. As
a consequence, General Fund expenditures on land development
services should decrease.
BACKGROUND
Ordinance was introduced and reading waived on August 6, 1991.
Adoption of the ordinance is being requested in conjunction with
adoption of the 1991-92 Final Budget.
The first phase of the three year, Countywide, fee study is
complete. The study concentrates on the costs and revenues
associated with County services and identifies the extent to
which the General Fund subsidizes these services. With this
information, the County will be able to develop fees at a
level sufficient enough to cover actual costs and eliminate
General , Fund subsidies. The attached ordinance is the first
step in .the implementation of the study.
CONTINUED ON ATTACHMENT: X YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
$IGNATUREIS1:
ACTION OF BOARD ON APPROVED AS RECOMMENDED OTHER �-
VOTE OF SUPERVISORS
1 HEREBY CERTIFY THAT THIS IS A TRUE
UNANIMOUS(ABSENT AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
CC: ATTESTED
PHIL BATCHELOR,CLERK OF THE BOARD OF
SUPERVISORS AND COUNTY ADMINISTRATOR
PY_ ,DEPU
implement its rerein---enumerateu—pux-.LcY
to recover the percentage of costs reasonably borne as established
-1-
ORDINANCE No. 91-
Q
-2-
During the first phage, land development services in the
Community Development, Building Inspection, and Public Works
,departments were reviewed. Management Services Institute,
the consultant performing the study, focused their first
recommendations on these services over which the Board has
fee setting authority.
The purpose of the ordinance is to:
1) Set policy guidelines for determining land development
fees based on revenue/cost comparisons and;
2) Change the procedures used in adopting fee schedules.
T*►*t,A ,mast.___the.__Board—of—Supervisors was forced to review
hereby, in providing the regulation, product or service enumerated
in this Chapter in the percentage of costs reasonably borne and on
the schedule of rate review and revision as hereinafter established
in this Chapter.
(b) The County Administrator is hereby delegated authority to
issue Executive Orders defining terms, setting out administrative,
fee collection, and financial procedures, definitions, and
establishing effective dates of all fees set by the Board of
Supervisors by resolution. All Executive Orders shall be
originated and signed by the affected department head, signed by
the Auditor-Controller certifying that the financial requirements
of this Chapter are complied with, and signed by the County
Administrator connoting the effective date of the Executive Order
and new or revised rate structure, procedure or definition.
(c) "Costs reasonably borne" shall be as .defined in Section
66-2.006. In adjusting fees and charges, the County Administrator
shall act in an administrative and ministerial capacity and shall
consider only the standards and criteria established by this
Chapter, and the procedures set hereby and by applicable State law.
All Executive Orders issued hereunder shall comply in all respects
with this -Chapter, and the several schedules of fees and rates as
set by the Board of Supervisors by resolution.
(Ord. 91-_ §2. )
66-2.006 "Costs Reasonably Borne" Defined. "Costs reasonably
borne, " as used and ordered to be applied in this Chapter, are to
consist of the following elements:
(a) All applicable direct costs including, but not limited to
salaries, wages, overtime, employee fringe benefits, services and
supplies, maintenance and operation expenses, contracted services,
special supplies, and any other- direct expense incurred.
(b) All applicable indirect costs including, but not
restricted to, building maintenance and operations, equipment
maintenance and operations, communications expenses, computer
costs, printing and reproduction, vehicle expenses, insurance, debt
service, and like expenses when distributed on an accounted and
documented rational proration system.
(c) Fixed asset recovery expenses, consisting of depreciation
of fixed assets, and additional fixed asset expense recovery
charges calculated on the current estimated cost of replacement,
divided by the approximate life expectancy of the fixed asset. A
further additional charge to make up the difference between book
value depreciation not previously recovered and reserved in cash
and the .full cost of replacement, shall . also be calculated and
considered a cost so as to recover such unrecovered costs between
-2-
ORDINANCE No. 91-
book value and cost of replacement over the remaining life of the
asset.
(d) General overhead, expressed as a percentage, -distributing
and charging and expenses of the Board of Supervisors, County
Counsel, County Administrator, Clerk of the Board, County
Treasurer, Auditor-Controller, Personnel, and all other staff and
support services provided to the entire County organization.
Overhead shall be prorated between tax-financed services and fee-
financed services on the basis of said percentage so that each of
taxes and - fees and charges shall proportionately defray such
overhead costs .
(e) Departmental overhead, expressed as a percentage,
distributing and charging the co*st of each department head and his
or her supporting expenses as enumerated in subsections (a) , (b) ,
(c) , and (f) of this Section.
(f) Debt service costs, consisting of repayment of principal,
payment of interest, and trustee fees and administrative expenses
for all applicable bond, certificate, or securities issues or loans
of whatever nature or kind. Any required coverage factors or
required or established reserves beyond basic debt service costs
also shall be considered a cost
t if required by covenant within any
securities ordinance, resolution, indenture or general law
applicable to the County.
(Ord. 91-_ §2 . )
66-2.008 Schedule of Fees and Service Chartres. (a) The
County Administrator, Auditor-Controller and each County department
head, under the direction of the County Administrator, shall review
annually the fees and service charges listed following, and provide
an adjusted fee or charge schedule to the Board of Supervisors for
its consideration so as to recover the listed percentage of costs
reasonably borne necessary to provide the listed regulation,
product or service.
111
-3-
ORDINANCE No. 91-
Percentage of Costs
Reasonably Borne
Regulation, Product or Service To Be Recovered
Land D Vel onment •t ry is•
t SUIiA1N<i PLAN CAMMG t
t. OONSfOXMN MSPS=M
S. aRAOWOPLANCHBt'>IC '
4. 8tpLOWNd 06XXM0N REVIEW
6• MOmLENOMEPARKARIM&W.
#. M08M.EHOME PERMIT INSP.E3CtKNi ' .
y
0'. PG MRANElii7uMOA HOME MV.
t. R4V1MI00MKANTV V Sn"'TK>N '
i R-FOIW SmE1NVESTIQATION '
40. OOUMTOOOECOMMM E '
m ewwwmRFPAOOucnoN{C!Tj '
U. *MTMATECFCAIYtPLUNC.EREMEW '
14• OM MJM REV.OA L,T FAMA2M '
If- OEV.PLAN REV.(W.CHANO '
t0. OEit.PLAN REV. O EXT.iNiAN3Ey '
tZ TNQOQEN810MOLX I1N8iRA=14 '
is, E%r8* mf"j8w!n!R1N • '
tt! 6OOK PLAN AMMONEM'MEW JIWA QENE'PLAN MAINTENANCE�& LJR7'. AKM U08LE HOME)W.P. YMEMBERMAA0 LALP. CARE FAC7►. Ct .Ok LAQOIPATWO
47l.L",fMOW REMENCEAMM � t
♦.M. LAMMOMAPMOff PLANi
0M. L/NO U8E PEftpT 1
t0A WASOU0WASMOIBPOMOMWEW t
so W,P. tN.PERMR�6J1C I �
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4
ORDINANCE NO. 91-
Percentage of Costs
Reasonably Borne
Regulation, Product or Service To Be Recovered
Land
D�velopm n Services (Continued)
43 ZONE VANA"CE-Pt"W HEAM0
too
44- ZONEVARIMM-ADIANM ATTiIE
. 1
45 SIGN REVIEW , 1
46 WATVER REVIEW 1
K7 PLANNING CONMISUM AP"M REN. t
'a APPEALS TO TM BOARD
+ro RGOONstOMMON REVMW
6o PANCULTURAL PRE&REZONING REV f
61 AQRICMrJMPRM CAMEL REV. 1
52 PLANNINQ SURCHARGE 1
U COUNTY SERVICE AREAS t
54 R6=M41 PROGRAM REVIEW
55 SOUR WASTE UMAQ UB(T PLAN t
66 HAZARDOUS WASTE APPMAWN M. f
57 ENVIRONMENTAL SAPACT REVEEW
as soup WASTEE0101U GaFAANM
6i1 OOUHTY WATER WETLAND AQEWY REV. 1
t0 pDNSUt.TING tiER1[IOES
41 . GROWTH HANAGSAW TAW FORCE REV. 1
100
e2 MEASURE'C'GROWTH NANAGEM'T PLAN 100
43 NON-ELR.CALENVOUALACT+OOidMM 100
I" EJR POR COUNTY PROACT>t
100
06 CHMO CARE APPLMTION REVIEW �
64 . COOE E r-ORCE#JENT t
67 C4XMTER WORK 1
6i PINAL MAP OMK(NAMFO 1
00 PAWMMAPCHECK
70 NAP CHMQM00RDSf O !
Soto
71 MAPCVAM(LOTLMADJU9TM8M
1
72 PUStJO•APROVENENT MAN CHM
7i PUSUO iMPROVEN9i'T PLAN CHt3dC 1
74 mox imP.PLAN CHMKTLA OU t
75 PUSUCIMP:PLANGt6tRCC�DlVELJ?lMB1T
Ti t?RNNAOE RtYle1N MP PLAlq
�f7 PUSt 0APROVMMM RO OCTM
r7i PUOLIIiMTP'AOV9+T@ITNfSI�lICT10N
41 PUSIJO MP.TNSPGCTMOtt US[
SO Pt>s1.iCrt+p�:MwQP�dfiOlfAI'MEIiT
St APM!RL'VIEW POR PQGIT I .
5
ORDINANCE NO. 9-'1=
Percentage of Costs
Regulation, Product or Service Reasonably Borne
To Be Recovered
• Lind
L , D 'Vel opmgnf Services [Con i nugd) •
92. INSPECTION OP ENCROAACHMENT i6Zi .. _
a3. FLOOD CONTAOLDISTRICT ENCROACIWFNT too
i4 STORM WWN EASEMENT ENCAOACHIOfT 1
ek HOUSE MOVM REVIEW 100
46- STREETVACATION REVIEW 1 100
167 TEMPORARY STREET CLOSURE REVIEW 1
W COUMATE OF CORRECTION REVIEW t
1
(b) A minimum fee of $10 .00 shall be charged in all instances
except where noted.
(c) All fees and charges set pursuant to this Chapter and
Section shall take effect ten (10) days after the County
Administrator signs an Executive Order stipulating that all
provisions of this Chapter have been met.
(d) The schedule of frequency of rate adjustments may be
varied by the County Administrator to adjust revenues sufficient to
meet debt service coverage. requirements of any bond, certificate,
or ordinance, resolution, indenture, contract, or action under
which securities have been issued by the County which contain any
coverage factor requirement.
(e) The County Administrator may vary the review schedule
listed in this Section if, in the judgement of the County
Administrator and a directly affected and requesting department
head, a gross inequity would be perpetrated by not revising the
rate schedule. Any such rate revision which deviates from the
review schedule' as set herein shall be reported to the Board of
Supervisors at its next succeeding meeting.
(Ord. 91- §2. )
66-2. 010 Statutory Public Meeting. Pursuant to Government
Code Sections 66016 and 66018, for fees subject thereto, the Clerk
of the Board shall cause notice to be provided as set out in
Government Code Sections 66016, 66018 and 6062a, and the Board-of
Supervisors periodically, at least annually, shall receive at a
regularly scheduled meeting oral and written presentations:
concerning fees and charges proposed to be increased or added.
Such notice, oral and written presentation, and public meeting
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ORDINANCE No. 91-
shall be provided prior to the Board of Supervisors taking any
action on any new or increased fees or charges. At least one such
public hearing shall be held annually, in conjunction with the
County annual budget process and hearing.
(Ord. 91-_ §2. )
SECTION III . SEVERABILITY. If any portion of this Chapter is
found to be unconstitutional or invalid the Board of Supervisors
hereby declares that it would have enacted the remainder of this
Chapter regardless of the absence of any such invalid part.
SECTION IV. PRIORITY. In the case of any conflicts, the
provisions of this ordinance shall prevail over all prior
ordinances, resolutions; Board of Supervisors orders, and all
actions of all County Boards and Commissions concerning fees and
charges . Any fees and charges established pursuant to this Chapter
shall supersede all previously established fees or charges for the
same regulation,, product or service, and all such previous fees and
charges are hereby repealed on the effective date of the fees and
charges established pursuant hereto.
SECTION V. EFFECTIVE DATE. This ordinance becomes effective 30
days after passage, and within 15 days after passage shall be
published once with the name of the Supervisors voting for and
against it in the a newspaper published in
this County.
PASSED on 1991 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST: PHIL BATCHELOR,
Clerk of the Board of
Supervisors and County
Administrator
BY:
Deputy Board Chair
(Seal]
LTF:CT:df
CT1A:\mge. ltf
-7-
ORDINANCE No. 91-
v
THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA
Monday
Adopted this Order on August 12, 1991 by the following vote:
AYES: Supervisors Fanden, McPeak, Torlakson, Powers
NOES: Supervisor Schroder
ABSENT: None
ABSTAIN: None
SUBJECT: Abolishing and Adding Positions ) RESOLUTION NO. 91/ 552
and Laying-Off Employees )
The . Contra Costa Board of Supervisors in all of its capacities as the
governing body of this County and of the Districts and Agencies of which it is
the governing body, RESOLVES THAT:
1. The Board has considered the financial impact of reductions in
funding due to reduced state and federal funding and reduced property tax
receipts, and the impact of increased funding requirements, and has considered
the budget reduction plans submitted by the various Districts and County
departments.
2. In order to keep expenditures within available funding, it is
necessary to make some departmental reorganizations, abolish and add' the
positions described in the lists attached hereto in the interest of economy or
because the necessity for the position(s) involved no longer exists, and to
lay off employees accordingly. Said lists are incorporated herein by
reference, and said positions are hereby abolished and added effective on the
dates indicated thereon.
3. The Director of Personnel shall prepare lists showing the order of
lay off of affected employees.
4. The heads of the departments in which such positions are abolished
shall issue layoff or displacement notices, as the case may be, and give
notice to the affected employees of the Board's action.
5. The Employee Relations Officer shall give notice of this Resolution
to all recognized employee organizations.
6. To the extent that the subjects of this Resolution are within the
scope of representation under the Meyers-Mil ias-Brown Act (Government Code
Section 3500 et seq. ), this Board offers to meet with any recognized employee
organization upon request concerning this Resolution.
7. Recognized employee organizations may submit to the Employee
Relations Officer written requests to meet and confer on specific proposals
with respect to this Resolution or any resulting layoffs. This authorization
and direction is given without prejudice to the Board's right to reduce or
terminate the operations and services of the County. and of Districts governed
by this Board and to eliminate classes of employees or positions as involving
the merits, necessity, or organization of services or activities of the County
of districts governed by the Board and not within the scope of representgtion.
8. This action is taken without prejudice to pending consulting, meeting
and conferring with employee organizations.
1 hereby certify that this is a true and correct copy of
an action taken and entered on the minutes of the
Board of Supervisors on the date shown.
ATTESTED: Monday, August 12, 1991
PHIL BATCHELOR,Clerk of the Board
cc: County Administrator of Supervisors and County Administrator
Distribution
Personnel DirectorQJ0 ����17 -
Auditor-Controller 'Deputy
RESOLUTION 91/552
BE IT BY THE BOARD RESOLVED that the following vacant and filled positions be cancelle,
effective close of business on September 30, 1991:
Class Filled
BU# Department Org# Code Classification Pos# Tie Vacant
0016 Assessor 0016 JWXB Clerk Exp Lev 16-00165 P/I V
" JWXB Clerk Exp Lev 16-00173 P/I V
1647 J4VA Data Entry Operator- 16-00110 F/T V
1610 JWXB Clerk Exp Lev 16-00120 F/T V
of DAWA Jr. Appraiser 16-00192 F/T V
" JWXC Clerk-Exp Lev 16-00122 F/T V
" DAWA Jr. Appraiser 16-00179 F/T V
" JWXC Clerk Sr. Lev 16-00174 F/T V
1630 DAWA Jr. Appraiser 16-00070 F/T V
1605 JWXC Clerk Sr. Lev 16-00183 F/T V
1610 DATA Jr. Appraiser 16-00038 F/T V
of DAHC Supervisor Appraiser 16-00013 F/T V
0003 CAO 1200 ADTD MA III 03-00100 F/T V
0357 Community Development 0357 JWXA Clerk-Beginning 20-00071 F/T V
0301 Hlth Svs-Det Inmates 5710 VQSB Ment Hlth C1in Spec 54-01253 P/T V
5710 VQTB Clinical Psychol 54-00385 F/T V
0450 Public Health 5779 VMW5 Sr Hlth Ed Spec-Prj 54-02745 F/T V
0467 Mental Health Services 5901 VQSB Ment Hlth Clin Spec 54-02301 P/T F
5914 VEVB Alcohol Rehab Wrk 54-02198 F/T V
5933 VHW5 Discvy Couns I-Prj 54-02838 F/T V
5934 VHHB Facility Director 54-00281 F/T F
5953 JWXC Clerk-Sr. Lvl 54-00035 P/T V
5976 VQVA Ment Hlth Spec II 54-01148 F/T V
0540 Hospital Enterprise 6537 VFWC Bio-Med Equip Tech 54-02248 F/T V
0860 Contra Costa Hlth Plan 6117 VCSG Hlth Pln Med E Anlst 54-02875 F/T V
0035 Personnel 1325 JWXC Clerk Sr Level 05-00041 F/T V
1351 AGTA Personnel Anal III 05-00040 F/T V
1355 AGTA Personnel Anal III 05-00097 F/T V
1300 JWXB Clerk Exp Lev 05-00134 F/T V
to it It 05-00035 F/T V
1315 AGDB Employee Rel.Mgr 05-00003 F/T V
0300 Probation 3060 7AHA Prob Sup I 30-00095 F/T F
" " is 30-00107 " F
to " it 30-00532 " F
3060 TATA Dep Prob Off. III 30-00465 F/T V
It 30-00170 " V
30-00148 " V
30-00111 " V
30-00571 F
30-00515 . " F
30-00525 " F
30-00180 " F
" 30-00415 " F
30-00235 F
3049 7KTA Group Counsellor III 30-00445 F/T V
3049 7KVA Group Counsellor II 30-00538 F/T V
of " " 30-00541 F/T V
3120 6KHA Custodial Svs Sup 30-00278 F/T V
3120 91WC Storeroom Clerk 30-00358 F/T V
3060 JWXB Clerk-Exp Lvl 30-00050 F/T V
0362 OES 0362 9GSA Emcy Svs Tech Asst 03-00087 F/T V
Class Filled
BU# Department Org# Code Classification Pos# Type Vacant
0355 Recorder 0355 9XTA Microfilm Tech III 24-00099 F/T F
" JWHF Clerical Supervisor 24-00110 F/T F
" JWXB Clerk-Beg Lvl 24-00141 F/T V
0255 Sheriff 2515 6DTB D.S. Criminalist 25-00060 F/T V
2505 6XWA Deputy Sheriff 25-01136 F/T V
25-01135 F/T V
25-00656 F/T V
2548 6XWA Deputy Sheriff 25-00956 F/T V
2535 6XTA Sergeant 25-00118 F/T V
11 it of 25-00121 F/T V
it of of 25-00110 F/T V
it it it 25-00103 F/T V
2548 6XDA Captain 25-00071 F/T F
0300 Sheriff-Detention 2578 6XWA Deputy Sheriff 25-00674 F/T V
11 to it 25-00695 F/T V
2580 6XWA Deputy Sheriff 25-00746 F/T V
2578 6XWA Deputy Sheriff 25-00389 F/T V
2580 64VE Sheriff's Specialist 25-01070 F/T V
2580 1KTA Lead Cook 25-00316 F/T V
25-01045 F/T V
0015 Tax-Collector 0015 JDTD Acct Clerk Adv. 15-00011 F/T V
TOTAL POSITIONS CANCELLED 72
THE BOARD ALSO RESOLVES that the following positions are cancelled effective close of
business on 3/31/92:
Class Filled
BU# Department Org# Code Classification Pos# Type Vacant
0308 Probation 3000 7AB1 Asst Co Prob Officer 30-00076 F/T V
3060 7AGA Prob Sup II 30-00082 F/T V
3000 V2HA Sup Psy-Probation 30-00072 F/T V
TOTAL POSITIONS CANCELLBD 3
THE BOARD ALSO RESOLVES that the following positions are added to County department:
effective September 30, 1991:
Class
BU# Department Org# Code Classification Pos# Type
0353 Recorder Micro/Mod 0353 ALAA County Records Mgr 24- F/T
0355 Recorder 0355 JWXC Clerk-Senior Lvl 24- F/T
TOTAL POSITIONS ADDED 2
NET TOTAL POSITIONS CANC®'T 73
THE BOARD ALSO RESOLVES that the following positions are . reduced from full-time tc
part-time effective close of business on September 30, 1991:
Class Filled
BU# Department Org# Code Classification Pos# Type Vacant
0450 Public Health 5852 VWSB Family Nurse Pract 54-01950 20/40 F
0540 Hospital Enterprise 6463 VWSB Family Nurse Pract 54-01231 32/40 F
THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA
Adopted this Order on Monday, August 12, 1991 by the
following vote:
AYES: Supervisors Fanden, McPeak, Torlakson, Powers
NOES: Supervisor Schroder
ABSENT: None
ABSTAIN: None
In the Matter of Amending )
Resolution 89/684 Regarding ) RESOLUTION NO. 91/551
Executive Auto Allowance )
The Contra Costa County Board of Supervisors in its capacity as
governing Board of the County of Contra Costa and all districts
of which it is ex-officio governing, Board Resolves That:
1. Effective August 1, 1991, Section V E Executive Automobile
Allowance of Resolution 89/684 Management Compensation
Resolution is amended to delete reference to
portal-to-portal mileage allowance as follows: "Mileage
computation shall include 160ttAUtO� lWtAj travel for
work-related activities" .
I hereby certify that this Is a true and correct copy of
an action taken and entered on the minutes of the
Board of Supervisors on the date shown.
ATTESTED:Mondav, Auaust 12 199
PHIL BATCHELOR,Clerk of the Board
of Supervisors and County Administrator
BY r ,Deputy
cc: All Department Heads
All Board Members
County Administrator
Auditor-Payroll
County Counsel - Walenta
Personnel Records
RESOLUTION NO. 81/551
Yl L.
J
ORDINANCE NO. 91 -40
(Fee and Service Charge Revenue/Cost Comparison System)
The Board of Supervisors of Contra Costa County ordains as follows
(omitting the parenthetical footnotes from the official text of the
enacted or amended provisions of the County Ordinance Code) :
SECTION I . SUMMARY. Division 66 and Chapter 66-2 are added to the
County Ordinance Code, to establish a fee and service charge
revenue/cost comparison system.
SECTION II . Division 66 and Chapter 66-2 are added to the County
Ordinance Code, to read:
DIVISION 66
FEES AND CHARGES
CHAPTER 66-2
FEE AND SERVICE CHARGE REVENUE/COST
COMPARISON SYSTEM
66-2 . 002 Findings and Intent . ( a ) Pursuant to Article XTIIB
of the California Constitution, it is the intent of the Board of
Supervisors to` require the ascertainment and recovery of costs
reasonably borne from fees , charges and regulatory license fees
levied therefor in providing the regulation, products or services
hereinafter enumerated in this Chapter.
(b) The fee and service charge revenue/cost comparison system
set forth in this Chapter provides a mechanism for ensuring that
fees adopted by the County for services rendered do not exceed the
reasonable estimated cost for providing the services for which the
fees are charged .
( c ) The adoption of this Chapter is exempt from the
California Environmental Quality Act (Public Resources Code, §21000
et seq . ) , because it approves and sets forth a procedure for
determining fees for the purpose of meeting the operating expenses
of County departments , as set forth in Public Resources Code
Section 2.1080 (b) ( 8 ) ( 1 ) .
(Ord . 91- 40 §2 . )
66-2 . 004 Delegation of Authority and Direction to Manager.
(a ) The County Administrator is hereby delegated the authority and
directed to provide documents to the Board of Supervisors to
implement its herein enumerated policy to adjust fees and charges
to recover the percentage of costs reasonably borne as established
--1-
ORDINANCE No . 9] - 40
ti
hereby, in providing the regulation , product or service enumerated
in this Chapter in the percentage of costs reasonably borne and' on
the schedule of rate review and revision as hereinafter established
in this Chapter .
(b) The County Administrator is hereby delegated authority to
issue Executive Orders defining terms , setting out administrative,
fee collection, and financial procedures , definitions ,' and
establishing effective dates of all fees set by the Board of
Supervisors by resolution . ' All Executive Orders shall be
originated and signed by the affected department head, signed by
the Auditor-Controller certifying thatthe financial requirements
of this Chapter are complied with, and signed by the County
Administrator connoting the effective date of the Executive .Order
and new or revised rate structure, procedure or definition .
,(c ) ',Costs reasonably borne" shall be as defined in Section
66-2 ..006 . In adjusting fees and charges , the County Administrator
shall act in an administrative and ministerial capacity and shall,
consider only the standards and criteria established by this
Chapter, and the procedures set hereby and by applicable State law.
All Executive Orders issued hereunder shall comply in all respects
with this Chapter, and the several schedules of fees and rates as
set by the Board of Supervisors by resolution .
(Ord . 91-.40 §2 . )
66-2 . 006 'Costs Reasonably Borne" Defined. "Costs reasonably
borne as . used_ and orderedto be applied in this Chcipter, are to
consist of the following elements :
�
(a) All applicable direct costs inciuding, but not limited to
' L_
salaries , wages , overtime, employee fringe benefits , services and .
supplies , maintenance and operation expenses , contracted services ,
special supplies , and any other direct expense incurred.
(b) All applicable indirect costs including, but not
restricted to, building maintenance and operations , , equipment
maintenance and operations , communications expenses , . computer
costs , printing and reproduction, vehicle expenses , insurance, debt
service, and like - expenses when distributed on an accounted and
documented rational proration system.
-(c ) Fixed asset recovery expenses , consisting of depreciation
of fixed assets , and additional fixed asset expense recovery
charges calculated on the current estimated cost of replacement,
divided by the approximate life expectancy of the fixed asset . A
further additional charge to make up the difference between book
value depreciation not previously recovered and reserved in cash
and the full cost of replacement, shall also be calculated and-
considered a cost so as to recover such unrecovered costs between
-2-
ORDINANCE No . 91- 40
book value and cost of replacement over the remaining life of the
E asset .
(d ) General overhead, expressed as a percentage, distributing
and charging and expenses of the Board of Supervisors , County
Counsel , County Administrator, Clerk of the Board, County
Treasurer, Auditor-Controller, Personnel , and all other staff and
support services provided to the entire County organization .
Overhead shall be prorated between tax-financed services and fee-
financed services on the basis of said percentage so that each of
taxes and fees and charges shall proportionately defray such
overhead costs .
(e ) Departmental overhead, expressed as a percentage,
distributing and charging the cost of each department head and his
or her supporting expenses as enumerated in subsections (a ) , (b) ,
(c ) , and ( f ) of this Section .
( f ) Debt service costs , consisting of repayment of principal ,
payment of interest, and trustee fees and administrative expenses
for all applicable bond, certificate, or securities issues or loans
of whatever nature or kind . Any required coverage factors or
required or established reserves beyond basic debt service costs
also shall. be considered a cost if required by covenant within any
securities ordinance, resolution, indenture or general law
applicabl to the County.
(Ord . 91-40 §2 . )
66-2 . 008 Schedule of Fees and Service Charges . (a ) The
County Administrator, Auditor-Control.ler and each County department
head , under the direction of the County Administrator, shall_ review
annually the fees and service charges listed following, and provide
an adjusted fee or charge schedule to the Board of Supervisors for
its consideration so as to recover the listed percentage of costs
reasonably borne necessary to provide the lasted regulation,
product or service .
-3—
ORDINANCE No . 91_-_4,0
,
.a
.y
Percentage of Costs
Reasonably Borne
Regulation, Product or Service To Be Recovered
Land Development Services:
I BUILDING PLAN CHECKJNG
11110o 2. CONSTRUCTION INSPECTION
3. GRADING PLAN CHECK
4. BUILDING DEMOLITION REVIEWa. MOBILE HOME PARK ANNUAL INSP.
a. MOBILE HOME PERMIT INSPECTION
1
0, PERMANENT MOBILE HOME INSP. 1
Y. R-FORM COMPLAINT INVEVnGATION
1
0, Pr-FORM SITE INVESTIGATION
1
110. COUNTY CODE COMPLIANCE
t
+t I. . RECORDS INFORMATION RESEARCH 100
12, EVIDENCE REPRODUCTION(D-TJ 1
13, OERTIFICATE OF COMPUANCE REVIEW
1
14• DEV,PLAN REV.(MULT FAMICOMM) 100
16• DEV.PLAN REV.(EXT.CHANGE) 1
i/. DEV.PLAN REV.(NO EXT.CHANGE) 1
17. TIME EXTENSION(ADMINISTRATIM 100
It. TIME EXTENSION(PUBLIC HEARING) '
I"
ti. GENERAL PLAN AMENDMENT REVIEW
100
20 GENERAL PLAN MAINTENANCE
i too
di. LAND USE PERMIT(QUARRY) 1
22, L.U.P.(QUARRY RECLAMATION PLAN) 1
0. L.U.P.(CARETAKER MOBILE HOME) 1
U LU.P.(FAMILY MEMBER M.H.)
t
26 LU.P.(RESIDENTIAL CARE FAC4 t
ill. L.U.P.(HOME OCCUPATION 1
127 LU.P.(SECOND RESIDENCElUNM 1
0. LU.P.(DEVELOPMENT PLAN COMBO
I 100
20. LAND USE PERMIT(OTHERS) 1
20A L.U.P.SOLID,WASTE DISPOSAL REVIEW
1
t0 L.U.P.(ADMIN.PERMR-CCAS WELL
. j 1
31, L.U.P.("$WELL ORDINANCQ
i
32. LOT UNI ADA)STMENT REVIEW
1
43 TENT.SUBD.MAP REVIEW-MAJOR
1
K TENT.$U80.MAPREVIEW-MINOR
35 CONDO CONVERSION TENTATIVE MAP /
1
a• LAT$PUT
a7 P.UA.REZONING REV.-REE.
1
ai P.U.D.REZONING REV.-COMMAND.
i
a0 P.I.I.D.FWAL DEV.PLAN REVIEW
10 P.UA.TENT.V JSD.MAP REVIEW
1
41 I REZONING REVIEW-OOMMAV ,
42 p1mDW0REMEW-OTHERS
4
ORDINANCE NO. 91-40
Percentage of Costs
Reasonably Borne
Regulation, Product or Service To Be Recovered
Land
I . oeve?onment Services (Continued) ;
43 ZONE VARIANCE-PUBLIC HEARING I--
44 ZONE VARIANCE-ADMINISTRATIVE
1
46 SKIN REVIEW 10014
46 WAIVER REVIEW 100
47 PLANNING COMMISSION APPEAL REV. 1
W APPEALS TO THE BOARD 100
40 RECONSIDERATION REVIEW 1
0004
60 AGRICULTURAL PRES.REZONING REV. I
61 AGRICULTURAL PRES.CANCEL.REV. III 00-4
62 PLANNING SURCHARGE
63 COUNTY SERVICE AREAS
64 RECYCLING PROGRAM REVIEW
66 SOLID WASTE MANAGEMENT PLAN
6E HAZARDOUS WASTE APPLICATION REV.
57 ENVIRONMENTAL IMPACT REVIEW
69 SOLID WASTE EXPORTING S FRANCH.
60 COUNTY WATER WETLAND AGENCY REV.
00 CONSULTING SERVICES 100
41 GROWTH MANAGEMENT TASK FORCE REV. 100
162 MEASURE'C'GROWTH MANAGEM-T PLAN 100
43 NON-E.I.R.CAL ENV QUAL ACT COMPL REV 100
04 E.I.R.FOR COUNTY PROJECTS
100
46 CHILD CARE APPLICATION REVIEW
100
00 ^"E ENFORCEMENT
t
67 COUNTER WORK
' 1
ft FINAL MAP CHECK(MAJOR)
00 PARCEL MAP CHECK 1
toolp
70 MAP CHECK(RECORDS OF SURVEY) 100%
71 MAP CHECK(LOT UNE ADJUSTMeM 100
72 PUBLIC IMPROVEMENT PLAN CHECK
73 PUBLIC IMPROVEMENT PLAN CHECK(MOM 1
74 PUBUC IMP.PLAN CHECK(LAND USE PERMI
t
7S PUBLIC IMP.PLAN CHECK(DEVELOPMEM 1
76 DRAIN"E REVIEW SRP PIAN)
(77 PUBLIC*APROVEM9XT 10WWTM 0AAXM 1
in PUBLIC DAPROYBAENT 048POMIM 1
?Rl PUBLIC 8/P.itiSPECT1m(LAND t1EE PmAm
$0 PUBLIC DAP.INSPECTION(DEVB.OPMW A*
81 APP.REVIEW FOR ENC 0ACHMW PWA r
5
ORDINANCE NO. 91-40
M1
Percentage of Costa
Reauonably Borne
Regulation, Product or Service To Be Recovered
Lind
Z• ' Deye 2 opmentServs Iles (Cont,I ed
s
a2, IHSPEt=N Of ENCROACHMENT PEfAArr
&3, FLOOD?CONTROL 010'MICT EMCROACHUENT
44 STORM ORAJN EASEMENT ENCAOAC WENT 1
4k HOUSE MOV1NQ REMEW 104
46, STREET VACATION REVIEW � 100
uftT TEMPORARY STREET CLOSURE REWEW i
W CERTimcATE OF CORAE+CTFON REVIEW 140
1
(b) A minimum fee of $10 . 00 shall be charged in all instances
except where noted.
(c ) All fees and charges set pursuant to this Chapter and
Section shall take effect ten ( 10 ) days after the County
Administrator signs an Executive Order stipulating that all
provisions of this Chapter have been met
(d ) The schedule of frequency of rate adjustments may be
varied by the County Administrator to adjust revenues sufficient to
meet debt service coverage requirements of any bond, certificate ,
or ordinance , resolution, indenture, contract, or action under
which securities have been .issued by the County which contain any
coverage factor. requirement.
(e ) The County Administrator may vary the review schedule
listed in this Section if , in the judgement of the County
Administrator and a directly affected and requesting department
head, a gross inequity would be perpetrated by not revising the
rate schedule . Any such rate revision which deviates from the
review schedule as set herein shall be reported. to the Board of
Supervisors at its next succeeding meeting .
(Ord . 91- 40 §2 . )
66-2 . 010 Statutory Public Meeting . Pursuant to Government
Code Sections 66016 and 66018 , for fees subject thereto, the Clerk
of the Board shall cause notice to be provided as set out in
Government Code Sections 66016 , 66018 and 6062a, 'and the Board of
Supervisors periodically, at least annually, shall receive at a
regularly scheduled meeting oral and written presentations
concerning fees and charges proposed to be increased or added.
Such notice, oral and written presentation, and public meeting
-6-
ORDINANCE No . 91-40.
shall be provided prior to the Board of Supervisors taking any
action on any new or increased fees or charges . At least one such
public hearing shall be held annually, in conjunction with the
County annual budget process and hearing .
(Ord . 91- !_p §2 . )
SECTION III . SEVERABILITY . If any portion of this Chapter is
found to be unconstitutional or invalid the Board of Supervisors
hereby declares that it would have enacted the remainder of this
.Chapter regardless of the absence of any such invalid part .
SECTION IV . PRIORITY. In the case of any conflicts , the
provisions of this ordinance shall prevail over all prior
ordinances , resolutions , Board of Supervisors orders, and all
actions of all County Boards and Commissions concerning fees and
charges . .Any fees and charges established pursuant to this Chapter
shall supersede all previously established fees or charges for the
same regulation, product or service, and all such previous fees and
charges are hereby repealed on the effective date of the fees and
charges established pursuant hereto .
SECTION V. EFFECTIVE DATE . This ordinance becomes effective 30
days after passage, and within 15 days after passage shall be
published once with the name of the Supervisors voting for and
against it in the Contra Costa Times a newspaper published in
this County.
PASSED on August 12 , 1981 , 1991 by the following vote :
AYES : Supervisors Fanden, McPeak, Torlakson, Powers
NOES : None
ABSENT: Supervisor Schroder
ABSTAIN: None
ATTEST: PHIL BATCHELOR,
Clerk of the Board of
Supervisors and County
Administrator
Deputy Board Chair
[ Seal ]
ILTF :CT:df
CT1A: �mge . ltf
-7-
ORDINANCE No . 91-40
AA
TO: BOARD OF SUPERVISORS sE L
Contra
FROM: Phil Batchelor, County Administrator ! Costa
DATE: :y,4oS l✓
Au g us t 12, 19 91 moo. = �r County
s'q'ccioK ^
SUBJECT: ORDINANCE ESTABLISHING A FEE AND SERVICE CHARGE REVENUE/COST
COMPARISON SYSTEM
SPECIFIC REOUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATION
Adopt ordinance to establish a fee and service charge
revenue/cost comparison system, as recommended by County
Administrator and Auditor-Controller's Office.
FISCAL IMPACT
Adoption of this ordinance will probably result in higher user
fees more in line with the actual cost of service provision. As
a consequence, General Fund expenditures on land development
services should decrease.
BACKGROUND
Ordinance was introduced and reading waived on August 6 , 1991.
Adoption of the ordinance is being requested in conjunction with
adoption of the 1991-92 Final Budget.
The first phase of the three year, Countywide, fee study is
complete. The study concentrates on the costs and revenues
associated with County services and identifies the extent to
which the General Fund subsidizes these services. With this
information, the County will be able to develop fees at a
level sufficient enough to cover actual costsand eliminate
General Fund subsidies. The attached ordinance is the first
step in the implementation of the study.
CONTINUED ON ATTACHMENT: YES SIGNATURE: -�2VV�(
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURES:
ACTION OF BOARD ON APPROVED AS RECOMMENDED _, OTHER
VOTE OF SUPERVISORS i
I HEREBY CERTIFY THAT THIS IS A TRUE
UNANIMOUS(ABSENT ) AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN. ✓j
CC: ATTESTED
PHIL BATCHELOR, ERK OF THE BOARD OF
SUPERVISORS AND COUNTY ADMINISTRATOR
M382 (10/88) BY-- DEPUTY
-2-
During the first phase, land development services in the
Community Development, Building Inspection, and Public Works
departments were reviewed. Management Services Institute,
the consultant performing the study, focused their first
recommendations on these services over which the Board has
fee setting authority.
The purpose of the ordinance is to:
1) Set policy guidelines for determining land development
fees based on revenue/cost comparisons and;
2 ) Change the procedures used in adopting fee schedules.
In the past, the Board of ' Supervisors was forced to review
. land development fees at random and usually at three
different times, because each department submitted separate
schedules. This ordinance would require one comprehensive
land development fee schedule to be adopted annually. The
proposed ordinance lists most land development fees,
excluding 'area of benefit and other developer impact fees.
The ordinance could be expanded in the future to include
these and other fees.
The ordinance is a policy document. It lists each land
development service along with the percentage of costs to be
recovered in fees. The Board of Supervisors is being asked
to set the percentage at which service costs are offset with
fees versus subsidized with General Fund revenue. Management
Services Institute (MSI) , the author of the fee study, is
recommending that all services be reimbursed with fees set.
at 1000 of service cost. The percentage chosen will act as
a policy guideline for determining actual fees.
Adoption of the fee schedule for land development services
will occur in mid-September. A report detailing the study' s
findings f,or Phase I will be available prior to that date.
THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA
Adopted this Order on . August 12, 1991 by -the following vote:
AYES: Supervisors Fanden, McPeak, Torlakson, Powers
NOES: None
ABSENT: Supervisor Schroder
ABSTAIN: None
--------------------------------------------------------------------
--------------------------------------------------------------------
SUBJECT: Adjournment
As recommended by Supervisor Powers, the Board hereby ADJOURNS
its official meeting of August 12, 1991, in honor of the memory of
Lo Maczolla, an esteemed employee in the Sheriff' s Department.
I hereby certify that this Is a true and correct Copy of
an action taken and entered on the minutes of the
Board of Supervisors on the date shown.
ATTESTED:
cc: Sheriff-Coroner PHIL BATgAELOR,Clerk of the Board
of Supervisors and County Administrator
By Deputy
CC '
dw
00-/
This concludes the Budget Hearings for Monday,
August 12 , 1991 .
The Board adjourns to meet in Regular Session
on Tuesday, August 13 , 1991 , in the Board Chambers ,
Room 107 , County Administration Building, Martinez ,
California.