HomeMy WebLinkAboutMINUTES - 09251990 - 1.67 File: 270-8903(F)/A. 1. 11-067
BOARD OF SUPERVISORS AS EX OFFICIO THE GOVERNING BODY OF THE
CONTRA COSTA COUNTY FIRE PROTECTION DISTRICT }
FRCIW BARTON J. GILBERT, DIRECTOR OF GENERAL SERVICES nw��,,}t,r�
Costa
DATE: September 25 , 1990 c"i" ty
SUBJECT: APPROVING CONSULTING SERVICES AGREEMENT FOR ARCHITECTURAL
SERVICES FOR FIRE STATION NO. 21, PLEASANT HILL
(Authorization No. 0928-WH821B)
SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION
I. RECOMMENDED ACTION:
A. APPROVE a consulting services agreement with Jerry
Loving, Architect & Associates, Inc. , 255 Ygnacio Valley
Road, Walnut Creek, for architectural services for Fire
Station No. 21, 90 Devon Avenue, Pleasant Hill .
B. AUTHORIZE the Director of General Services to execute the
agreement and to issue written authorizations for extra
work, provided that the cumulative total extra cost for
all such authorizations shall not exceed $25,000 . 00 . The
agreement will be effective August 14, 1990 and will
provide for full architectural services, with a total fee
of ten percent of the fixed limit of initial construction
contract cost or ten percent of the actual initial
construction contract price, whichever is less, which
amount shall not be exceeded without prior, written
authorization by the Director of General Services . Ten
percent of the fixed limit of initial construction
contract cost is $80, 000 . 00 .
II . FINANCIAL IMPACT:
This agreement will encumber funds from a capital budget
which has been established for the fire station.
III . REASONS FOR RECOMMENDATIONS/BACKGROUND:
A. On September 29 , 1987 , the Board considered a report from
the County Administrator on additional fire stations and
firefighters for Contra Costa County Fire Protection
District.
CONTINUED ON ATTACHMENT: X� YES SIGNATURE;
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATIONS OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE 5 :
ACTION OF BOARD ON , 5EP 25 - APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
1 HERE13Y CERTIFY THAT THIS IS A TRUE
X UNANIMOUS (ABSENT AND CORRECT COPY OF AN ACTION TAKEN
AYES; NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS 044 THE DATE SHOWN.
CC: General Services Department ATTESTED SEP 2 5 1990
Architectural Division PHIL BATCHELOR, CLERK OF THE BOARD OF
Accounting SUPERVISORS AND.COUNTY ADMINISTRATOR
County Administrator
Auditor-Controller
Architect (Via A.D. ) BY JJ ,DEPUTY
M382/7-83 Contra Costa County Fire Protection Dist.
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APPROVING CONSULTING SERVICES -2-. 270-8903(F) /A. 1 . 1 .
AGREEMENT FOR ARCHITECTURAL September 25, 1990
SERVICES FOR FIRE STATION. NO. 21,
-PLEASANT HILL
B. Subsequently, on instructions from the County
Administrator, the Fire District and the General Services
Department began the process for design and construction
of three new fire stations; Fire Station No. 7 and Fire
Station No. 3 in the, Walnut Creek area, and Fire Station
No. 21 in Pleasant Hill . They invited six architectural
firms to interviews with . an architectural selection
committee. The firms were invited after consideration of
various factors, including ( 1) expressions of interest
submitted to the Fire District, (2 ) office location and
( 3) experience with, fire station projects . The
interviews were held on October 13, 1987 .
C. On October 27, 1987, The Board authorized the Director of
General Services to negotiate an appropriate agreement
for architectural services with the candidate ranked
first by the selection committee, and on Decemberl 8,
1987 , the Board approved a consulting services agreement
for Fire Station No. 7 in Walnut Creek, with Jerry
. .. Loving, Architect & Associates, Inc . , the candidate
ranked first by the interview committee.
D. Fire . Station No. 7 in Walnut Creek was completed and
operational in July, 1990, and the District wishes to
proceed with design and construction documents for the
second new station, in Pleasant Hill . The District
wishes to use the same architect because ( 1) the
architect was ranked first by the interview committee,
(2 ), the District is satisfied with the architect' s design .
and . services provided for Station No. 7 in Walnut Creek
and ( 3 ) the .architect can apply experience obtained on
Fire Station No. 7 to Fire Station No. 21 .
E . The Consultant is 45% owned by minorities, 52% of the
total staff is minority; 30% is female. The Consultant
will spend approximately 20% of the total fee on minority
subconsultants .
F. The full architectural services covered in this agreement
include schematic design, design development,
construction documents, bidding and construction support
services .
G. The County must proceed with an agreement for
architectural services because it does not have
sufficient staff to provide the services .
IV. CONSEQUENCES OF NEGATIVE ACTION:
If this recommendation is not approved, the County will risk
delay of a project which will be designed to increase fire
protection in areas of Pleasant Hill .
27003B081.21A
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