HomeMy WebLinkAboutMINUTES - 09251990 - 1.65 1._065
TO BOARD OF SUPERVISORSAdo
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FROM: Barton J. Gilbert, Co I rB
Director of General Services
Costa
DATE: September 4, 1990 W�J�f� �
nty
SUBJECT: Authorize Increase in the Amount of the Revolving
Fund of the General Services Department
SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION
I . RECOMMENDATION:
AUTHORIZE, under. Government Code Section 29321, an increase of
$100 .00 in the amount of the Revolving Fund of. the General
Services Department to a new total of $780. 00.
II . REASON FOR RECOMMENDATION/BACKGROUND:
The increase in the petty cash fund for the General Services
Department is needed in the Building Maintenance Division located
at Shell Avenue, Martinez. Building Maintenance currently has a
$100. 00 fund which is insufficient to provide for the needs of the
Division. On many occasions, employees must await reimbursement
until the fund replenishment checks are received from the
Auditor-Controller. The requested increase would raise the
Building Maintenance fund from $100.00 to $200.00.
III . FINANCIAL IMPACT:
A saving in time and money to the Auditor-Controller and General
Services with the elimination of processing Demands for
reimbursement of low-cost expenses and frequent processing of cash
disbursement vouchers to replenish the petty cash fund.
IV. CONSEQUENCE OF NEGATIVE ACTION:
Building Maintenance employees will either need to submit Demands
for reimbursement of small expenses or wait for reimbursement
until the fund is replenished. The current General Services
Department revolving fund is not sufficient to accommodate the
increased demand, and the Department will be obliged to process
more frequent Demands and Cash Disbursement Vouchers through the
Auditor-Controller.
CONTINUED ON ATTACHMENT: --- YES SIGNATURE;
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
S1CyNATUREISI: _
ACTION OF BOARD ON �w -_ ��w —A V' ROVED AS REC OMM LNDED � OTHER
VOTE OF SUPERVISORS
1 HEREBY CERTIFY THAT THIS IS A TRUE
/1 UNAN 1 MOUS (ABSENT* - -- ) ANL) CORRECT" COPY OF AN ACTION TAKEN
AYES: -_ _ NOES. —_-_ AND ENTERED ON THE M I MJTES OF THE BOARD
ABSENT: ABSTA114: OF SUPERVISORS ON THE DATE SHOWN.
CC: General Services Department ATTSEP 2 5ESTED 1990
County Auditor-Controller PHIL BATCHELOR, CLERK OF THE BOARD OF
SUPERVISORS AND COUNTY ADMINISTRATOR
By _l/ ,DEPUTY
M382/7-83 —