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Home My WebLink AboutMINUTES - 09121989 - 1.9 (2) 1-090 104 ; Board of Supervisors � -FROM: Phil Batchelor, County Administrator O -�+7��i9P11 DATE: August 28, 1989 `• _ y~ SpA,couIt►'t SUBJECT: REPORT FROM O'BRIEN-KREITZBERG & ASSOCIATES ON COUNTY DETENTION FACILITIES Specific Request(s) or Recommendations(s) & Background & Justification RECOMMENDATION: Acknowledge receipt of the attached Report#10 from O'Brien-Kreitzbeig&Associates for the month of May 1989 on the status of construction work at the County's detention facilities. BACKGROUND: The attached Report#10 outlines the status of work at the West County Justice Center which is on schedule and within budget with a projected completion date of May 2, 1990,Marsh Creek Detention Facility which was completed and certified for occupancy April 21,1989 and actually occupied April 23,1989 within budget and on the Main Detention Facility which is behind schedule due to contract negotiation problems but is forecast to remain within budget. A new project schedule is being developed for the MDF which will call for vacating M and F modules,one at a time, and for construction to occur in December and January,when the inmate population is at its lowest. There are still .problems with the fire flow at Marsh Creek which does not meet minimum requirements. The most cost-effective solution to this problem is being sought. Continued on attachment: yes Signature: Recommendation of County Administrator Recommendation of Board Committee Approve Other: Signature(s): _&VY6_6 >"� Action of Board on: September 12 1989 Approved as Recommended _ Other Vote of Supervisors I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT COPY OF AN ACTION TAKEN _,X Unanimous (Absent ) AND ENTERED ON THE MINUTES OF THE Ayes: Noes: BOARD OF SUPERVISORS ON DATE SHOWN. Absent: Abstain. Attested SEP 12 1989 cc: County Administrator Phil Batchelor, Clerk of the Board Sheriff-Coroner of Supervisors and County Administrator By «� , Deputy Clerk CI vvl 60ailbo) /I M f�• L :O �i• i �e e .mos` _ - •�;�' T,9 COUSi't't• CONTRA COSTA COUNTY JUSTICE PROGRAM PROGRESS REPORT NO. 10 MAY 1989 WEST COUNTY JUSTICE CENTER MARSH CREEK DETENTION FACILITY MARTINEZ DETENTION FACILITY O'BRIEN-KREITZBERG & ASSOCIATES, INC. Project and Construction Managers Professional Construction Managers July 12, 1989 Mr. George Roemer Director, Justice System Programs Office of the County Administrator County Administration Building Martinez, CA 94553 Subject: CONTRA COSTA COUNTY JUSTICE PROGRAM Progress Report No. 10 Dear Mr. Roemer: Enclosed for your information is the Contra Costa County Justice Program Progress Report for May 1989. Sincerely, O'BRIEN-KRBITMM ASSOCIATES, INC. ` Rob L. Rbbinso AIA-- tru tion Manag r Enclosure O'Brien-Kreitzberg&Associates.Inc. Ba%.side Plaza Telephone (415)777-0188 188 The Embarcadero San Francisco,CA 9410 'CONTRA COSTA COUNTY JUSTICE PROGRAM PROGRESS REPORT NO. 10 MAY 1989 DISTRIBUTION LIST CONTRA COSTA COUNTY P. Batchelor - County Administrator G. Roemer - Director, Justice System Programs R. Rainey - Sheriff-Coroner J. _Mitosinka - Sheriff's Department L. Ard - Sheriff's Department J. Robinson - Sheriff's Department (2) C. Dean - Sheriff's Department W. Schmidt - Sheriff's Department C. Kizziah - Criminal Justice Programs R. Rygh - General Services Department T. Mann - General Services Department S. Marchesi - County Counsel's Office DWORSKY-DESIGN PARTNERSHIP J. Smith - Los Angeles J. Kibre - San Francisco O'BRIEN-K JU[ ZBERG & ASSOCIATES L. Togashi R. Robinson (4) L. Stoll G. MacClelland * CONTRA COSTA COUNTY JUSTICE PROGRAM PROGRESS REPORT NO. 10 MAY 1989 C O N T E N T S Page I. FM CUTIVE BRIEF A SUMMARY 1 II. DETAILED PROJECT INFORMATION 11 A. SCHEDULE ANALYSIS 13 B. FINANCIAL ANALYSIS 23 III. ATTACHMENTS 36 A. COST SUMMARY 38 B. POTENTIAL CHANGE ORDER LOGS 42 C. POTENTIAL CLAIM LOG 50 D. SCHEDULE 52 C O N T R A COSTA COUNTY JUSTICE PROGRAM PROGRESS REPORT NO. 10 MAY 1989 S E C T I O N I EXECUTIVE BRIEF & SUMMARY -1- CONTRA COSTA COUNTY JUSTICE PROGRAM PROGRESS REPORT NO. 10 MAY 1989 EXECUTIVE BRIEF WEST COUNTY JUSTICE CENTER, A. SCHEDULE STATUS: Project B ON SCHEDULE (X) AHEAD ( ) BEHIBID ( ) Progress Extensions Slippage Completion Forecast 41.17 23 calendar days N.A. 5/2/90 5/2/90 Comment: 1. 23-day time extension is for rain delay and contract changes to date. B. COST STATUS: WITHIN BUDGET (X) UNDER ( ) OVER ( ) Estimate Encumbrances Forecast Remaining Contingency $48,760,695 $42,930,082 $46,500,000 $ 959,920 (66.37), Project B Comment: 1. Changes and Potential Changes equal 33.77 of the $1.45 .million contingency. C. ISSUES: GENERAL ( ) D(PORTANT (X) CRITICAL ( ) Comment: 1. Conflicts in the roof framing and curb details may result in a claim by the Contractor. Work continues on this critical schedule work while the dispute is resolved. 2. Typical air duct openings, not shown on all housing building drawings is in dispute. The Contractor's claimed extra cost for providing 104 additional openings has been denied. MARSH CREEK DETENTION FACILITY A. SCHEDULE STATUS: ON SCHEDULE ( ) AHEAD ( ) BEHIND (X) Progress* Extensions* Slippage* Completion* Actual* 1007 25 calendar days 37 C.D. 3/15/89 4/21/89 Comment: 1. Dorm project 37 calendar days behind approved completion date, partially due o weather. A time extension is due the contractor. Dorm project only B. COST STATUS: WITHIN BUDGET (X) UNDER ( ) OVER ( ) Estimate Encumbrances Forecast Remaining Contingency* $6,870,000 $4,999,997 $6,870,000 $ 9,140 (7.57) Comment: Dorm project only C. ISSUES: GENERAL (X) IMPORTANT ( ) CRITICAL ( ) Comment: 1. Occupancy of the dorms occurred on April 23. MARTINEZ DETENTION FACILITY A. SCHEDULE STATUS: ON SCHEDULE ( ) AHEAD ( ) BEMM (X) Comment: 1. Contract Documents Phase began in April. A new project schedule being developed. The two modules will be phased sequentially. B. COST STATUS: WITHIN BUDGET (X) UNDER-( ) OVER ( ) ESTIMATE ENCUMBRANCES FORECAST REMAINING CONTINGENCY $740,000 $263,175 $810,000 N/A -2- CONTRA COSTA COUNTY JUSTICE PROGRAM PROGRBSS REPORT NO. 10 MAY 1989 EXECUTIVE SUMMARY A. INTRODUCTION: This report is subdivided into three major sections: 1) Executive Brief and Summary, 2) Detailed Schedule and Financial Information and 3) Attachments. It describes the design and construction progress for the West County Justice Center, Marsh Creek Detention Facility and Martinez Detention Facility achieved during the period of May 1989 as well as Areas of Concern. B. GENERAL: 1. West County Justice Center a. Environmental Lawsuit The County has selected the consulting firm of Jones and Stokes Associates, Inc. to prepare the Court mandated revised EIR. The Board of Supervisors will be asked to approve the consultant's contract on June 1. A preliminary meeting with the consultant is scheduled for June 13. 2. harsh Creek Detention Facility a. Masterplan The plan, presented to the Board of Supervisors on May 23, was approved. -3- CONTRAA COSTA COUNTY JUSTICE PROGRAM PROGRESS REPORT NO. 10 MAY 1989 C. SCHEDULE: 1. West County Justice Center a. Design: The 507 Contract Documents Phase submission for furniture, equipment and signage was received on May 12. The Transition Team and Project Manager are currently reviewing the submittal. b. Construction: 1) Contract A: Substantially complete. 2) Contract B: Construction contract critical activity , were construction of the second floor slab at the Administration Building and second floor exterior concrete block walls at Housing Buildings No. 6, 7 and 8. Schedule status was as follows: Construction Approved Contractor Legal Forecasted Progress Extension Slippage Completion Completion ------------ --------- ---------- ---------- ---------- 44.117 23 days* - 0 5/02/90 5/02/90** A fifteen calendar day extension has been granted for the plumbing/structural footing conflict and December and March rain delays. Another eight calendar day extension is being recommended for outstanding rain delays and for the *x electrical room equipment clearance claim. Based on Contractor's CPM schedule update including adjustments for rain delays and other contract time extensions. 2. Marsh Creek Detention Facility a. Construction ♦ Wastewater Treatment Facility The Contractor completed construction of the interim wastewater treatment facility on February 17. Pavement patching is the only outstanding construction item remaining which is scheduled to be done by June 1, concurrent with the dorms' pavement patching. -4- CONTRA COSTA COUNTY JUSTICE PROGRAM PROGRBSS REPORT NO. 10 MAY 1989 ♦ Modular Dormitories The Contractor continues to correct "punch list" and warranty items. 3. Martinez Detention Facility a. Design The start 'of the M- and F-Module remodel project's Contract Documents phase began the first week of April. The Architect met with the Sheriff's Department to review the scope of work on May 9 and 12. As a result of this meeting, the scope was somewhat expanded. D. FINANCIAL: 1. Program Budget Original ; Budget „ ; Recorded ; Current ;Under(Over) Description; Estimate ; Allocation ; Encumbrances; Expenses ; Forecast ; Estimate WCJC ;$48,760,695 ;$45,636,548 ; $42,930,082 1$14,906,437 ;$46,500,000 ;$2,260,695 MCDF ; 6,870,000 ; 2,348,667 ; 5,522,384*; 5,243,203 ; 6,870,000 ; 0 MDF ; 740,000 225,000 263,175 ; 123,814 ; 810,000 (701000) TOTAL ;$56,370,695 ;$48,210,215 ; $48,715,641 ;$20,273,454 ;$54,180,000 ;$2,190,695 Encumbrance will exceed County allocation until contract with Board of Corrections for modular dormitory construction is executed. 2. {Test County Justice Center Construction Contracts A & B: A. Encumbered for Construction: $31,898,554 B. Change Order Allowance: 1,583,169 C. Approved Change Orders: 292,780 D. Changes in Progress: 332,623 E. Balance of Change Order Allowance: 957,766 Includes Change Order Allowances. 3. Marsh Creek Detention Facility Program Budget: $6,870,000 Encumbered: 5,522,384 Professional services: $ 573,183 Construction: 4,808,872 Miscellaneous: 140,329 Budget Remaining: $1,347,616 -5- * CONTRA COSTA COUNTY JUSTICE PROGRAM PROGRESS REPORT NO. 10 MAY 1989 4. Martinez Detention Facility Professional Services Budget: $200,000 Encumbered to Date: 166,440 Expenses Reported: 31,296 E. MAJOR AREAS OF CONCERN: 1. West County Justice Center: ♦ Contract B: Walsh Construction Company a. Letter of Credit: Issue: Contractor has proposed an irrevocable letter of credit (LC) as A substitution for the retention from the monthly progress payment. Action: Due to irreconcilable LC language differences, the Contractor has now decided to establish an escrow account for security deposits in lieu of retention per a contract option. This account becomes effective for the May 1989 Progress Payment. b. Stop Notice Against the Glazier Subcontractors: Issue: A Stop Notice was filed by the Glaziers, Architectural Metal and Glass Workers' Trust Funds against the glazier subcontractor, Gaffney, for Gaffney's failure to pay glazier's fringe benefits to the Fund. Action: The CM has instructed the general contractor to enforce payment immediately. The amount claimed in the stop notice will be withheld from the May 1989 Month Progress Payment. C. Toilet Accessories Claim: Issue: The Contractor submitted a manufacturer which was not approved. AE rejected the proposed manufacturer until the Contractor provided substitution data. The Contractor has indicated a $17,000 - $19,000 claim if the specified brand must be used. Action: The AE rejected some of the alternative manufacturer's items. The CM issued a decision rejecting the alternative manufacturer's items disapproved by the AE. The contractor's detailed claim submittal is due in June 1989. -6- CONTRA COSTA COUNTY JUSTICE PROGRAM PROGRESS REPORT NO. 10 MAY 1989 Contract B: Walsh Construction Company d. Toilet Accessory Changes Issue: Based on input from the Sheriff's Department's Transition Team, the AE has issued a number of toilet accessory changes. Action: A price quotation is pending from the Contractor. e. Perimeter Security System: Issue: The Perimeter Security System in the original contract design inadvertently fails to cover all slope areas around the tunnel entrances. Action: The AE provided a design recommending the use of microwave systems to cover the slope areas. AE estimates the addition will cost approximately $13,000. A lump sum price quotation is pending from the Contractor. In the interim, to avoid delay, CM has directed the Contractor to proceed on a time-and-material basis in order not to delay the Contractor. f. Phone Cables to Site by Pacific Bell: Issue: Pacific Bell informed the County that its new phone cables to the site will terminate at the northeast corner of the site. The contract design shows connection at the southeast corner of the site. The Pacific Bell cables must be extended to the southeast corner. Action: Two options are available. The overhead-cable-on-poles option will cost $22,000 to $25,000 according the Pacific Bell. The alternate design of underground-conduit-and-cables will cost $56,000 to $64,900 according to Walsh. The CM has initiated contract with Pacific Bell to- pursue the overhead option. g. Kitchen Carts: Issue: The cart dimension revised design changes have still not been finalized. Impact of cart delivery is unknown but is becoming critical since the AE has not responded in over 84 days. Action: The CM has directed the Architect to expedite this change. h. Central Control Room Equipment Panels: Issue: The Contractor stated the Central Control Room will not accommodate all the equipment panels per the layout shown in the contract drawings. -7- ' CONT RA COSTA COUNTY JUSTICE PROGRAM PROGRESS REPORT NO. 10 MAY 1989 Contract B: Walsh Construction Company(Cont'd) Action: The AE has provided a design showing the relocation of the panels to fit into the room. The Contractor's price quotation of $7,080 for the relocation was found to be reasonable and accepted by the CM. i. Roof Curbs: Issue: The Contractor contends that (1) the contract structural drawings fail to show all openings required for mechanical penetrations; and (2) curb framing around HVAC units are not shown. Action: The Contractor's contention regarding the openings was rejected by the CM and AE; the Contractor has stated his intention to claim. The curb framing was determined to not be shown on the contract drawings. The CM has directed the Contractor to provide the framing on a time and material basis in order not to delay the work. j. Additional Quick Chill Unit: Issue: The County has requested the addition of one (1) quick chill unit. Action: The Contractor submitted a price quotation of $19,384. The CM is reviewing the price. k. Weed Claim: Issue: The Contractor has claimed the weeds growing on site are the responsibility of the County. Action: The CM has rejected the claim. 1. Duress Alarms: Issue: The County has requested additional duress alarms. Action: CM has issued a request for pricing. M. Strike Plates: Issue: The County has requested strike guard plates be added. Action: CM has issued a request for pricing. n. Telephones: Issue: Concern was expressed to the County that the telephone system needs to be procured to meet the legal completion date. -8- CONTRA COSTA COUNTY JUSTICE PROGRAM PROGRESS REPORT NO. 10 MAY 1989 Contract B: Walsh Construction Company(Cont'd) Action: The County's communication department assured the CM that with 90 days' notice installation would meet the contract completion date. o. Sewage Pump Station: Issue: The County needs to initiate an agreement with the district. Action: The County will follow through with this action. p. Fence Fabric: Issue: The County questioned if the non-climbable fabric was according to contract. Action: It was confirmed that materials and installation is per spec. q. Key Switch Claim: Issue: The contractor claims the key switches are not shown on the drawings. Action: CM decision was issued denying claim. r. Beam Slope Claim: Issue: The Contractor is requesting a change claiming that there is a conflict between the roof-ridge line and the top of roof steel beam elevation at Buildings 1, 2, 3 and 4. The AE states the beam slope can be determined by the base contract requirements. Action: After a meeting between the CM, the AE and the subcontractor to discuss the claim, the CM rejected the claim. S. Duct Openings in Slabs: Issue: Contract drawings show Ib-inch diameter air duct openings only at one wing of each housing building but not at the other three wings. The Contractor claims extra cost for providing 104 additional openings at the other wings. Action: The CM's and the AE's preliminary evaluation and response suggest that the claim is without merit since the openings are typical. The Contractor disagrees with the CM's and AE's rejection and requests compensation. -9- 'CONTRA COSTA COUNTY JUSTICE PROGRAM PROGRESS REPORT NO. 10 MAY 1989 Contract B: Walsh Construction Company(Cont'd) 2. Marsh Creek Detention Facility ♦ Modular Dormitories a. Unavoidable Delays Issue: The original contract completion date was February 18; however, rain delays and unforeseen site conditions have affected the critical path activities from meeting the scheduled completion date. Action: The extended contract completion date to March 15, 1989. Rains since February 13 will further extend this date pending a detailed schedule review. The dorms were occupied on April 23. b. Fire Service Issue: A new 8" fire main and two new fire hydrants were installed as required by code; however, fire flow does not meet minimum requirements. Action: The fire district, water district, design engineer and CM met on May '2 to review engineering options. A follow up meeting with Water District will be held before the most cost effective solution can be identified. 3. Martinez Detention Facility - Construction Impact on Facility Operations: Issue: Construction within M- and F-Module will adversely impact facility operations and the delivery of health services. Action: The Sheriff's Department has agreed to vacate the modules, one at a time, to reduce operational impacts and shorten the construction period in each module. Construction is planned to occur in December and January, a period when inmate population is at its annual low. -10- CONTRA COSTA COUNTY JUSTICE PROGRAM PROGRESS REPORT NO. 10 MAY 1989 S E C T I O N I I DETAILED PROJECT INFORMATION -li- CONTRA COSTA COUNTY JUSTICE PROGRAM PROGRESS REPORT NO. 10 MAY 1989 S E C T I O N I I DETAILED PROJECT INFORMATION CONTENTS: A. Schedule Analysis: 1. General 2. West County Justice Center a. Design b. Construction 3. Marsh Creek Detention Facility a. Construction 4. Martinez Detention Facility a. Design B. Financial Analysis: 1. General 2. West County Justice Center a. Design b. Construction 3. Marsh Creek Detention Facility a. Design b. Construction 4. Martinez Detention Facility a. Design -12- ' CONTRA COSTA COUNTY JUSTICE PROGRAM PROGRESS REPORT NO. 10 MAY 1989 Y SECTION II/PART A SCHEDULE ANALYSIS -13- CONTRA COSTA COUNTY JUSTICE PROGRAM PROGRESS REPORT NO. 10 MAY 1989 SCHEDULE ANALYSIS 1. GENERAL: The detailed schedule report is subdivided by three projects: 1) West County Justice Center, 2) Marsh Creek Detention Facility and 3) Martinez Detention Facility. The three projects are further divided into the design and construction phases. The design portion will include general design data and a progress narrative. The construction section will be subdivided by each contract and will provide contract data, a progress narrative, plus a bar chart. 2. West County Justice Center a. Design: The 507 complete furniture, equipment and signage Contract Documents were submitted on May 12, approximately 10 weeks behind the original schedule. The schedule slippage should not impact the furnishings, equipment and signage procurement schedule. b. Construction: The West County Justice Center project includes two contracts: 1) The first contract was for the rough grading of the project site (Contract A), which is substantially complete. 2) The second is for the construction of the detention facility (Contract B). The detailed reports for each contract follow: -14- CONTRA COSTA COUNTY JUSTICE PROGRAM PROGRESS REPORT NO. 10 MAY 1989 SCHEDULE ANALYSIS West County Justice Center Site Grading Contract CONTRACT A: Oliver de Silva Report Date: May 25, 1989 1. SCHEDULE STATUS: PROGRESS TO DATE: PLANNED: 987 ACTUAL: 987 INITIAL CONTRACTUAL DURATION: 180 CALENDAR DAYS TIME EXTENSION REQUESTED: 84 CALENDAR DAYS TIME EXTENSION APPROVED: 84 CALENDAR DAYS CONTRACTOR'S SCHEDULE SLIPPAGE: 0 CALENDAR DAYS NOTICE TO PROCEED: 10/12/87 INITIAL CONTRACTUAL COMPLETION: 4/8/88 REVISED CONTRACTUAL COMPLETION: 7/2/88 SUBSTANTIAL COMPLETION: 7/2/88 COMPLETION VARIANCE: 0 CALENDAR DAYS 2. PROGRESS NARRATIVE: As of July 2, 1988, Contract A was substantially complete except for pump station equipment, which is scheduled for installation in June. Punch list work is complete. -15- CONTRA COSTA COUNTY J UST .I C E PROGRAM PRQGRESS REPORT NO. 10 MAY 1989 SCHEDULE ANALYSIS West County Justice Center Construction Contract CONTRACT B: Walsh Construction Company Report Date: May 25, 1989 1. SCHEDULE STATUS: PROGRESS TO DATE Planned: 43.97 Actual: 41.17 INITIAL CONTRACTUAL DURATION: 640 CALENDAR DAYS TIME EXTENSION REQUESTED: 23 CALENDAR DAYS TIME EXTENSION APPROVED: 17 CALENDAR DAYS TIME EXTENSION PENDING: 6 CALENDAR DAYS CONTRACTOR'S SCHEDULE SLIPPAGE: 0 CALENDAR DAYS NOTICE TO PROCEED: 7/8/88 INITIAL CONTRACTUAL COMPLETION: 4/9/90 REVISED CONTRACTUAL COMPLETION: 5/2/90 FORECASTED COMPLETION: 5/2/90 COMPLETION VARIANCE: 23 CALENDAR DAY (Forecasted vs Initial Completion) x Time extensions for 23 days were recommended, of which fifteen days were confirmed and eight days are pending County formal approval. -16- . CONTRA COSTA COUNTY JUSTICE PROGRAM PROGRESS REPORT NO. 10 MAY1989 2. PROGRESS NARRATIVE a. Building One (Administration Building): East side, first floor concrete block walls, second floor metal decking, deck embeds and slab concrete pour constituted the critical path work in May. On 5/25/89, east side second floor slab was poured as scheduled. Taking all contract time extensions into consideration, Building 1 is considered to be on schedule. b. Building Two (Medical/Dental/Library/Classroom Building): Very little progress this period. c. Building Three (Multi-purpose Building): No progress during this period except for the installation of the concrete columns. d. Building Four (Intake Housing/Central Visiting): Structural steel for the second floor of the north half and roof of the south half were in progress. This building was ahead of schedule. e. Building Five (Inmate Housing): Roof structural steel was in progress. This building was on schedule. f. Building Six (Inmate Housing): Second floor exterior concrete block walls were close to completion. This building was on schedule. g. Building Seven (Inmate Housing): Second floor exterior concrete block walls were in progress. This building was on schedule. h. Building Eight (Inmate Housing): No progress during this report period. Second floor exterior concrete block walls to start in June. i. Site Utilities: No progress during this period. j. Site Work: Perimeter Security Fence fabric installation at the north and east sides were substantially complete. 3. PROGRESS BAR CHART: A progress bar chart is included to this report (Attachment D). It compares the actual physical progress of field activities to their scheduled progress. Procurement items are not included. As of the end of May, field activities are about 42.62% complete. When the progress of procurement items are included, the overall progress of the project becomes 41.1%. -17- CONTRA COSTA COUNTY JUSTICE PROGRAM PROGRESS REPORT NO. 10 MAY 1989 4. AREAS OF CONCERN: a. Security/Communication Submittals: Issue: The Contractor's technical submittals for the communication systems are behind schedule. Action: The CM directed the Contractor to expedite submittals. The CM also requested that the security subcontractor attend weekly meetings to facilitate communications. The submittals are now back on schedule. b. Baseline CPM Schedule: Issue: The baseline CPM schedule was rejected due to questionable activity durations and logic, crew loading and cost loading. Action: The Contractor submitted a revised baseline schedule with cost and manpower loading . The CM reviewed and discussed it with the Contractor in late January and mid-March. A second revision of the revised schedule was submitted by the Contractor in April. It was reviewed by the CM and generally found to be in order, with a few minor changes required. -18- . C O N T R A COSTA COUNTY JUSTICE PROGRAM PROGRESS REPORT NO. 10 MAY 1989 3. Marsh Creek Detention Facility a. Construction Currently the Marsh Creek Detention Facility program includes two contracts for the construction and installation of the modular dormitories and the construction of the wastewater treatment facility. Reports for each project follow: -19- • CONTRAA COSTA COUNTY JUSTICE PROGRAM PROGRESS REPORT NO. 10 MAY 1989 SCHEDULE ANALYSIS Marsh Creek Detention Facility Modular Dormitories CONTRACTOR: Meehleis Modular Buildings, Inc. Report Date: May 25, 1989 1. SCHEDULE STATUS: PROGRESS TO DATE Planned:100% Actual: 99% INITIAL CONTRACTUAL DURATION: 200 CALENDAR DAYS TIME EXTENSION REQUESTED: 25 CALENDAR DAYS TIME EXTENSION APPROVED: 25 CALENDAR DAYS CONTRACTOR'S SCHEDULE SLIPPAGE: 54 CALENDAR DAYS NOTICE TO PROCEED: 8/2/88 INITIAL CONTRACTUAL COMPLETION: 2/18/89 REVISED CONTRACTUAL COMPLETION: 3/15/89 ACTUAL COMPLETION: 4/21/89 COMPLETION VARIANCE: 37 CALENDAR DAYS Punch list work continues. 2. PROGRESS NARRATIVE: a. The Contractor has not yet requested a time extension for additional rain delays in February and March. -20- Y CONTRAA COSTA COUNTY JUSTICE PROGRAM PROGRESS REPORT NO. 10 MAY 1989 SCHEDULE ANALYSIS Marsh Creek Detention Facility Wastewater Treatment Facility CONTRACTOR: Pacific Mechanical Corporation Report Date: May 25, 1989 1. SCHEDULE STATUS: PROGRESS TO DATE Planned: NA Actual: 100% INITIAL CONTRACTUAL DURATION: 180 CALENDAR DAYS TIME EXTENSION REQUESTED: 90 CALENDAR DAYS TIME EXTENSION APPROVED: 90 CALENDAR DAYS CONTRACTOR'S SCHEDULE SLIPPAGE:- -- 0 NOTICE TO PROCEED: 8/24/88 INITIAL CONTRACTUAL COMPLETION: 1/15/89 REVISED CONTRACTUAL COMPLETION: 4/15/89 FORECASTED COMPLETION: 2/14/89 COMPLETION VARIANCE: NA Punch list work continues. 2. PROGRESS NARRATIVE: The pavement patching work is ongoing with completion expected by May 31. -21- C O N T R A COSTA COUNTY JUSTICE PROGRAM PROGRESS REPORT NO. 10 MAY 1989 4. Martinez Detention Facility a. Design The Architect's schedule submitted on May 23 was based on each module being bid separately. The Architect is reevaluating the design schedule so that both modules will be bid as one contract, although the construction will be phased by module. A revised schedule is due in early June. -22- • CONTRA COSTA COUNTY JUSTICE PROGRAN PROGRESS REPORT NO. 10 MAY 1989 SECTION II/PART B FINANCIAL ANALYSIS -23- CONTRA COSTA COUNTY JUSTICE PROGRAM PROGRESS REPORT NO. 10 MAY 1989 SECTION II/PART B FINANCIAL ANALYSIS 1. General: The detailed financial report is divided into three projects: 1) West County Justice Center, 2) Marsh Creek Detention Facility and 3) Martinez Detention Facility. The projects are further divided into the Design and Construction phases. The Design portion will include a narrative. The Construction section will be subdivided by each contract and will provide contract data, where available, narratives and cost -curves. 2. West County Justice Center a. Design: The Architect's basic fee is $2,705,923 of which $2,424,163 (90%) has been paid. In addition, the Architect has been authorized $376,020 for extra services, of which $255,472 (68%) has been paid. b. Construction: The West County Justice Center financial report includes two contracts: 1) The first contract was for the rough grading of the project site (Contract "A") which is substantially complete. The remaining contingency for Contract "A" is <$2,150. 2) The second contract is for the construction of the detention facility (Contract "B"). The remaining contingency for Contract "B" is $959,920. The detailed report for each contract follows: -24- CONTRA COSTA COUNTY JUSTICE PROGRAM PROGRESS REPORT NO. 10 MAY 1989 FINANCIAL ANALYSIS West County Justice Center Site Grading Contract CONTRACT A: Oliver de Silva Report Date: April 25, 1989 1. FINANCIAL STATUS: A. CONTRACT AWARD $1,367,785 B. CONTINGENCY $ 136,389 C. BUDGET (A + B) $1,504,174 D. APPROVED CHANGE ORDERS $ 127,319 E. NUMBER OF CHANGE ORDERS 29 F. CHANGES IN PROGRESS $ 11,224 G. CONTINGENCY BALANCE (B - D - F) $ <2,154> H. CLAIMS $ 0 a I. POTENTIAL EXPOSURE (A+D+F+H) $1,506,328 J.. VARIANCE $ <2,154> K. PAYMENTS PROCESSED TO DATE (May 12 report) $1,469,725 L. PAYMENT REQUESTED (Work thru May) $1,469,725 Includes the 5% Supplemental Work Allowance ($68,389), the $48,000 right-of-way delay negotiated settlement and $20,000 approved by the Board of Supervisors in April for pending change orders. ^'* Includes executed Change Orders Nos. 1 through 29. Pending change orders are in addition to this amount. -25- CONTRA COSTA COUNTY JUSTICE PROGRAM PROGRESS REPORT NO. 10 MAY 1989 2. NARRATIVE: A. In May 1989, the Contractor completed essentially all punch list work for the grading phase and has requested a partial release of retention. The request is being evaluated by the CM. B. A discrepancy in the contract documents between the date when power will be required by the Contract A Contractor for the testing of the pump station equipment and the date when permanent power will be supplied by the Contract Contractor to the pump station has resulted in the issuance of a proposed change (PCO) for temporary power supply. -26- • 'C O N T R A COSTA COUNTY JUSTICE PROGRAM PROGRESS REPORT NO. 10 MAY 1989 FINANCIAL ANALYSIS West County Justice Center Construction Contract CONTRACT B: Walsh Construction Co. Report Date: May 25, 1989 1. FINANCIAL STATUS: A. CONTRACT AWARD $28,947,600 B. CONTINGENCY $ 1,446,780 C. BUDGET (A + B) $30,394,380 D. APPROVED CHANGE ORDERS $ 165,461 E. NUMBER OF CHANGE ORDERS 45 F. CHANGES IN PROGRESS $ 321,399 G. CONTINGENCY BALANCE (B - D -- -F) $ 959,920 H. CLAIMS $ 25,000 I. POTENTIAL EXPOSURE (A+D+F) $29,434,460 J. VARIANCE $ 959,920 K. PAYMENTS PROCESSED TO DATE (May 12 report) $ 9,845,515 L. PAYMENTS REQUESTED (Work thru May) $12,027,097 Claims not included in Item I. -27- CONTRA COSTA COUNTY JUSTICE PROGRAM PROGRESS REPORT NO. 10 MAY 1989 CONTRACT B: WALSH CONSTRUCTION COMPANY (continued) A. PC's issued or initiated for pricing this period: 110 PROJECTION SCREEN @ ROOM 12036 111 RELOCATED BOILER ROOM VENT 112 WEATHER DELAYS 2/9 AND 4/24 113 TOILET ACC. REVISIONS 114 DEPUTY KEY SWITCHES 115 REVISE BLDG. 1 ELEC./COMM. ROOM 116 METAL DETECTOR REVISION 117 UNDERGROUND TELEPHONE B. The status of the 117 PC's issued/initiated to date is as follows: 1. Change Orders fully executed: 45 PC's (Nos. 1, 2, 3, 4, 6, 8, 10, 11, 13, 14, 16, 17, 18, 20, 21, 22, 23, 24, 26, 31, 35, 38, 40, 41, 42, 44, 45, 46, 49, 50, 54, 56, 57, 58, 59, 73, 84, 85, 86, 87, 89, 91' 94, 98 and 99) 2. Negotiation completed, change order documents being prepared/routed for signature: 14 PC's (Nos. 12, 15, 37, 52, 66, - 74, 75, 78, 90, 92, 95, 102, 103 and 112) 3. Pricing received/ negotiation underway: 20 PC's (Nos. 30, 33, 62, 64, 65, 67, 76, 77, 79, 80, 82, 83, 88, 93, 96, 97, 107, 108, 109 and 110). 4. Voided/not issued/ no cost change: 11 PC's (Nos. 5, 7, 53, 71, 81, 100, 111, 113, 114, 115 and 116). 5. Pricing needed from Contractor: 27 PC's (Nos. 9, 19, 25, 27, 28, 29, 32, 34, 36, 39, 43, 47, 48, 51, 55, 60, 61, 63, 68, 69, 70, 72, 101, 104, 105, 106 and 117) -28- * CONTRA COSTA COUNTY JUSTICE PROGRAM PROGRESS REPORT NO. 10 MAY 1989 3. COST CURVES: (see attached) A cost curve is attached, comparing the actual progress (cumulative actual value of work completed and permanent materials delivered to site) as of the report date (5/25/89) to the Contractor's forecast progress. The Contractor's forecasts (early start forecast and late start forecast) are based on the values assigned to individual activities in the Contractor's 12/23/88 revised baseline schedule. The actual value of base contract work completed to date is $11,899,675; for change orders, it is $131,438. The total value to date becomes $12,031,113. The actual amount of payment to the Contractor is the actual value of work less retention. 4. AREAS OF CONCERN A. Fire Protection System Design: Issue: The contract design provides a dry standpipe for sprinkler system whereas the fire code requires a separate wet standpipe system to service additional (wet) hose reels. Therefore, the Contractor's shop drawings were rejected by the Fire Marshal. Action: The AE proposed using fire extinguishers as a substitution for the hose reels. AE's proposal was approved by the Fire Marshal. Design details have been issued to the Contractor. A price quotation is pending from the Contractor. B. Kettle: Issue: The specific manufacturer can not make the 80 gallon gas kettle as specified. Action: The AE issued a design change, instructing the Contractor to provide two 80 gallon electric kettles. -29- rZ >4 dfP a U co 0 (d CY) cv co �4 -r-i C: r. 0 �4 CN 41 0 0 1-. u ".4 u CN 0 V-4 In r-4 v 0 to 0 p 14 (z - r-i co U u H N H 0) CN 0 0 0 E-4 co 04 E-4 z M KC N > 0) z (D co to Ca Lj 0 to C4 z 04 LLJ LLJ in + E-4 LA_ co z u w0 LAJ < ro C4 0 Of (4 0 ro 00 44-4 0 rn u Crl ti GO tn 0 00 Q0 d N Q co C co lD 't CN s ij 0 1 i •C O N T R A COSTA COUNTY JUSTICE PROGRAM PROGRESS REPORT NO. 10 MAY 1989 3. Marsh Creek Detention Facility a. Design: $573,183 has been encumbered for the planning, design and management of the various projects at the MCDF. To date, $515,169 of the total encumbrance has been paid to professional consultants. b. Construction: The Marsh Creek Detention Facility financial report includes two contracts: 1) The first contract is for the design, fabrication and installation of two 120-bed modular dormitories. The contract award was $2,571,450 of which $122,450 is a supplemental work allowance for change orders. 2) The second contract is for the construction of a Wastewater Treatment Facility and related infrastructure. This work is being executed on a time and materials basis with a current contract limit of $975,000. -31- CONTRA COSTA COUNTY JUSTICE PROGRAM PROGRESS REPORT NO. 10 MAY 1989 FINANCIAL ANALYSIS Marsh Creek Detention Facility Modular Dormitories Construction Contract CONTRACT Meehleis Modular Buildings, Inc. Report Date: May 25, 1989 1. FINANCIAL STATUS: A. CONTRACT AWARD $ 2,449,000 B. CONTINGENCY $ 122,450 C. BUDGET (A + B) $2,571,450 D. APPROVED CHANGE ORDERS $ 105,814 E. NUMBER OF CHANGE ORDERS 29 F. CHANGES IN PROGRESS $ 7,496 G. CONTINGENCY BALANCE (B - D - F) $ 9,140 H. CLAIMS $ 0 I. POTENTIAL EXPOSURE (A+D+F) $ 2,562,310 J. VARIANCE $ 9,140 K. PAYMENTS PROCESSED TO DATE (May 12 report) $ 2,415,541 L. PAYMENTS REQUESTED (Work thru May) $ 2,554,609 2. NARRATIVE: A. PC's Issued or Initiated for Pricing This Period PCO 32 ADDED ELECTRICAL SPLICE BOX 33 MISC. ELECTRICAL FIELD CHANGES -32- 'CONTRA COSTA COUNTY JUSTICE PROGRAM PROGRESS REPORT NO. 10 MAY 1989 B. Status of 33 PCO's issued/initiated to date is as follows: 1. Awarded (26): PC 1, 3, 4, 5, 6, 7, 8, 10, 11, 12, 14, 15, 16, 17, 18, 19, 20, 21, 23, 24, 25, 27, 28, 29, 30 and 31 2. Voided (3): PC 2, 13, 26 3. Negotiation underway (2): PC 32, 33 4. Authorized as T&M work(2): PC 9, 22 -33- • CONTRA COSTA COUNTY JUSTICE PROGRAM PROGRESS REPORT NO. 10 MAY 1989 FINANCIAL ANALYSIS Marsh Creek Detention Facility Wastewater Treatment Facility Construction Contract CONTRACT: Pacific Mechanical Corporation Report Date: May 25, 1989 1. FINANCIAL STATUS: A. CONTRACT AWARD $ 975,000 B. CONTINGENCY $ 0 C. BUDGET (A + B) .Yg; $ 975,000 D. APPROVED CHANGE ORDERS $ 0 E. NUMBER OF CHANGE ORDERS 0 F. CHANGES IN PROGRESS $ 0 G. CONTINGENCY BALANCE (B - D - F) $ 0 H. CLAIMS $ 0 I. POTENTIAL EXPOSURE (A+D+F) $ 975,000 J. VARIANCE $ 0 K. PAYMENTS PROCESSED TO DATE (Apr. 12 report) $ 947,877 L. PAYMENTS REQUESTED (work thru May) $ 973,894 r 2. NARRATIVE: Time and Material contract. -34 'CONTRA COSTA COUNTY JUSTICE PROGRAM PROGRESS REPORT NO. 10 MAY1989 4. Martinez Detention Facility a. Design: $483 in design phase project management expenses. recorded during the month. -35- CONTRACOSTA COUNTY JUSTICE PROGRAM PROGRESS REPORT NO. 9 APRIL 1989 S E C T I O N III ATTACHMENTS -36- CONTRA COSTA COUNTY JUSTICE PROGRAM PROGRESS REPORT NO. 10 MAY 1989 S E C T I O N I I I C O N T E N T S: 1. Attachment A . . . . . . . . . . . . . . . . . . . . . . . . . Cost Summary a. West County Justice Center b. Marsh Creek Detention Facility c. Martinez Detention Facility 2. Attachment B . . . . . . . . . . . . . . . . . Potential Change Order Logs a. West County Justice Center, Project A .b. West County Justice Center, Project B c. Marsh Creek Detention Facility, Modular Dormitory Project 3. Attachment C . . . . . . . . . . . . . . . . . . . . . Potential Claim Log a. West County Justice Center, Project B 4. Attachment D . . . . . . . . . . . . . . . . . . . . . . . . . . Schedule a. West County Justice Center. Project B -37- CONTRA COSTA COUNTY JUSTICE PROGRAM PROGRESS REPORT NO. 10 MAY 19$9 A T T A C H M E N T A -38- 0) O N 00 O O O O O V1 Vl /-1 4J O M O O O N O N .-+ Q• A 14 11 O O 1 O t!) nO O N O O 00 lO lO O b Vl I� CT O O N O C\ CT O U C VS Q N Ul V) O V1 r� O N kp �7 v Vl v1 N •--4 110 ko •1 N 1-1 N w c0 Ctl v w �U -a N. H O N U O O O O C) O O O O O o ►+ 41 O O O O O O O O O O Q 4W 4r. q1 Vl O O O O O O O O O O O co O 01 V O O O O O O O O O O O Q U W d N O O O O O O O 00 O O 67 O O •-i N �l %O Ln M 1.0 O\ til U pa M N T M d n T T T I" O '' d �O V7 00 00 T T V1 4J 4-J i R7 �-mi q ON .coo N � � Lr) o r� N T O\ CT M 41 1-4 N N O\ \.O %.O lI1 OO In II C4 00 00 % Lr) 00 Ow Gri V P \ U') % O 4) 00 N E•+ O T 00 OT O N ^O Vl 00 ti V 4� I- CT M V1 O O 1 H 4J M e0 Ow E-4 �Uj t0 $4 A rn .-4 00 .o N 00 O M O U aO �1 O O '-' O . I -�T -7 ao N Ln O� U Ei >4. 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H A O+ A 11 U 11 H �G?i�+ H H H SCA (4 (A U (HQ� U En rz, 'T-. H W W Q H H A cn U cn u u N II O II n r-1 00 O+ O 1-1 N Min In 10 00 O, - r- U . 1 r-1 N N N N 1 N N N N N it II II H II M II (z.1 11 11 it H 0.' II 11 N M .7 In 10 O1 d O II H II ri 1--1 10 00 'A r-I 1-1 ri O H II G. 11 O O N N O O O O U II PG 11 r 1 rl -4 N [1) II 11 0�0 d II O ii 00 OI O ri N M In %0 n 00 ON O ri N Cl) P. C/I OU II P+ II H ri N N N N N N N N N N Cl) M M M CONTRA COSTA COUNTY JUSTICE PROGRAM PROGRESS REPORT NO. 10 MAY 1989 ti A T T A C H M E N T C -50- 1 Z I 1 ve 1 / m 1 • D I 1d 1 Z i 1 V U • OD 1 V U ! U I OC 1 Z U S O U Z 1 1 V P- In 1 1 m s v m o 1 1 y U CC 1 t < Z D = Z F 1 1 S L10 = ow 101 OC H oD OS 1 1 -3d m D m • 1 F S U CO m 1 F F O O F 1 Cao 1 to Z d c0 Z F Z t I fA 1 m rn 1 U I m m 1 • C10 I \\ 1 O 1 � m 1 O 6 1 J 1 • Z 1 -+ O 1 1 tr. 1 F r I CJ] 1 I 1 = 1 tT 01 tT Vf ' 1 O 1 m m m m 1 OC 1 •A 1+^a N C)•f 1 I N O O 1 1 i 1 O N 1!7 1 1 f� • t 1 1 Z t 1 O m oo m os oa v. or rn as rn I m oo m m m co m m m m 1 F 1 U .-z CIO 1 � 1 L7 1 O .-w ILf 10 r• 4' i0 t0 t0 1 1 Mc 1 1 1 U 1 1 t m I o I 1 m m m m rn rn rn a oa as rn rn o, F 1 1 O 1 m m m m OC m m m m m m m m m 1 1 / N [O -- .--� O <D C �• I:p <CJ O I;p -r Ri • 1 I - • 1 I 1 -___-_.--------------- m - H 1 1 I C7Z 1 • / m m Cal m m m b0 m Of Q. O. CT A Of CTf O. 01 Q m l 1 Oo I m m m m qp GD CO aD 00 00 m W OD m m m m 1 I 1 1� �. -- c'> « �' t• O to m <D .-� O M �' -+ �"'>' VJ m / 1 H 1 �• O ^� N O .--1 O s"a 0 0 0 .r N .--1 .r N F-1 H- I 1 Z 1 m �--� rt N N �--� N r+ N N � �• •A l^Y -r .L) J C/] 1 I 1 • 1 F I I 1 O O Z 1 C/1 O O O � O 1 i 1 01 a U 1 S J 1 M F 1 O i rn 0-'C' ! t ! ! -IC -IC -C -C -C -Ct--� i < i I I O 1 Z t Z Z Z Z Z Z Z Z Z Z Z Z Z Z 1 1 1 1 t 1 1 t I 1 F P- / / 1 a Z 1 J p0 P- pLl O_ I Ce. U i CA G cm I Z Z J Af O Cm V F O ,t m N H a-'a — Z D Z U Q' O \ h \ m -4 • s F .--+ m N m of m P- 1 01 / . pp .� Z .--. O �. CL O L1. C1c. Z m i U 1 F J m m O F ca O m G. J • 1%) 1 U U F S F m F H J O O m • c 1 nlH yO PA--3 w mZ m mm —C i UU -C ~ J 1 • = = —C - s S m 1 I y O h Z O 9C 0 i t fA O cd r oG 1 I \ of F I--1 ! m H m C=. m w Z � F 1 1 V y Cld o: i- Od O H m f- C 1 7C U m J m •r C+G 7� .� d+ C7 D y Oc. 1 O Q7 m L11 .-r01C, Z .-• Z nr O Li0 ! O1 i O 1 00 G. no M. 0. N F o. F ad F �-s Z ti H V c44 1 1 1 - IP- 01 . 1 / 1 1 U 1 U -- N C-1 C> t0 F IiD A 1 1 1 V V V U U U U U V V V V U U V U CONTRA COSTA COUNTY JUSTICE PROGRAM PROGRESS REPORT NO. 10 MAY 1989 A T T A C H M E N T D -52- cl! Z Z Zw S o c.7 zo ff It: If 13 ig