HomeMy WebLinkAboutMINUTES - 09121989 - 1.71 17
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1-071
ro; BOARD OF SUPERVISORS
Mark Finucane , Health Services Director
FROM; By : Elizabeth A. Spooner , Contracts Admnistrator Contra
DATE: August 31, 1989 Costa
Count/
Retroactive Payment to Floyd L. Smith ( dba
SUBJECT: Martinez Taxicab Company)
SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION
I . RECOMMENDED ACTION :
Ratify purchase of services from Floyd L. Smith (dba Martinez
Taxicab Company) in excess of the payment limit of Contract
#26-053-12 (as amended by Contract Amendment Agreement
#26-053-13 ) for the month of June 1989 , and authorize the County
Auditor-Controller to pay the outstanding balance , not to exceed
$500. 00 for said services .
II . FINANCIAL IMPACT:
The twelve-month payment limit of Contract #26-053-12, effective
July 1 , 1988 through June 30 , 1989 , (as amended by Contract
Amendment Agreement #26-053-13 ) was $26, 500. Approval of
this Board order will increase the Contract Payment Limit to
$27 , 000. The additional $500 has been included in the
Department ' s Fiscal Year expenditure projection for the Hospital
Enterprise Fund .
III . REASONS FOR RECOMMENDATIONS/BACKGROUND :
In July 1988 , the County Administrator approved , and the
Purchasing Agent executed , Contract #26-053-12 with Floyd L.
Smith , effective July 1 , 1988 - June 30 , 1989 (with provision
for an automatic three-month extension through September 30,
1989) for taxicab transportation service for Merrithew Memorial
Hospital patients . On April 4 , 1989 , the Board approved
Contract Amendment Agreement #26-053-13 which increased the
contract payment limit by $8 , 500, from $ 18 , 000 to a new total
payment limit of $26 , 500.
The payment limit of Contract #26-053-12 (as amended by Contract
Amendment Agreement #26-053-13) was based on the volume of
patient services rendered in 1987-88 projected to 1988-89.
However , the actual amount of inpatient and outpatient services
increased more than anticipated with a corresponding
increase in non-emergency patient transportation services .
CONTINUED ON ATTACHMENT: YES SIGNATURE: r
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDA 90
OF BOARD COMMITTEE -
APPROVE OTHER
SIGNATURE(S):
ACTION OF BOARD ON APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
1 HEREBY CERTIFY THAT THIS IS A TRUE
UNANIMOUS (ABSENT ) AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
SEP 12 1989
ATTESTED _
CC'. Health Services (Contracts)
Risk Management PHIL BATCHELOR, CLERK OF THE BOARD OF
Auditor-Controller SUPERVISORS AND COUNTY ADMINISTRATOR
Contractor
BY Le h4m� DEPUTY
M382/7-83
Floyd L. Smith (dba Martinez Taxicab Company)
Board Order
Page 2
During the term of the Contract , patient transportation services
were requested as needed . by County staff and provided by the
Contractor in good faith. Because of administrative oversight
by both the County and Floyd L. Smith (dba Martinez Taxicab
Company) use of the taxicab service exceeded the final contract
payment limit by $500. 00.
The Health Services Department is requesting that the amount due
Floyd L. Smith (dba Martinez Taxicab Company) be paid . This can
be accomplished by the Board of Supervisors ratifying the
actions of County employees in obtaining provision of taxicab
transportation services of a value in excess of the contract
payment limit . This will create a valid obligation on the part
of the County , retroactively authorizing all payments made by
the Auditor-Controller up to now, and authorizing payment of the
balance .
Funding for this payment was considered by Health Services and
is included in the current budget .