HomeMy WebLinkAboutMINUTES - 08011989 - IO.2 s t
I.O. 2
TO: Board of Supervisors
FROM: INTERNAL OPERATIONS COMMITTEE n -`
DATE: July 24, 1989 .:
O T'4 COUt1'�
SUBJECT: STATUS REPORT ON THE CAREER DEVELOPMENT PROGRAM
Specific Request(s) or Recommendations(s) & Background & Justification
RECOMMENDATIONS:
1. Request the Director of Personnel to determine an appropriate goal for each department to meet
in terms of the percentage of new employees which should be hired as a part of the Career
Development Program and return his recommendations to our Committee on October 9, 1989
at 9:30 A.M.
2. Request the Director of Personnel to provide us an additional quarterly report on the status of the
Career Development Program on October 9, 1989 at 9:30 A.M.
3. Request the County Administrator to consider an incentive program whereby a department would
be entitled to retain a portion of the salary savings from hiring employees through the Career
Development Program and report his recommendations to our Committee on October 9, 1989
at 9:30 A.M.
4. Leave this item on referral to our Committee.
BACKGROUND:
On December 20, 1988 the Board of Supervisors referred to our Committee the responsibility to
provide continuing oversight to the Career Development Program. We made a status report to the
Board of Supervisors on April 18, 1989. This is our second status report.
Continued on attachment: YES Signature:
Recommenda n of unty Ad mistrator Recommendation of Board Committee
Appy ve Other:
�Q
ature(s) TOM POWERS UNNE WRIGHT MC PEAK
Action of Bo rd on: Auqust 1, 1989 Approved as Recommended x Other
Vote of Supervisors I HEREBY CERTIFY THAT THIS IS A TRUE
AND CORRECT COPY OF AN ACTION TAKEN
x Unanimous (Absent r r z ) AND ENTERED ON THE MINUTES OF THE
Ayes: Noes: BOARD OF SUPERVISORS ON DATE SHOWN.
Absent: Abstain:
Attested A!�
Phil ddtchelor, Clerk of the Board
cc: County Administrator of Supervisors and County Administrator
Director of Personnel
All Department Heads(Via CAO) p
By - �",c�'i , Deputy Clerk
On July 24, 1989 we met with the Director of Personnel and members of his staff and reviewed the
attached report. Since the inception of the Career Development Program in December, 1986, 37
employees have been hired through the program. Of these, 18 have completed their one year training
program and have made the transition into the classified merit system. Fourteen employees are either
in training or about to enter training. Only four employees have been separated during training and
one employee has resigned. The goals which have been established for the Career Development
Program are outlined in the attached report.
We are extremely pleased to see how successful the program has been. However, we are disap-
pointed that only eleven departments have participated in the program to date. We would like to see
greater participation,particularly from the larger departments which do the bulk of hiring. We would
like to see 25% of all new employees who are hired come from the Career Development Program.
However,we also recognize that because of the varying levels of jobs which are available in various
departments it may not be realistic to expect that all departments will be able to achieve the same
level of hiring through the Career Development Program. It is not realistic, for instance, to expect
the same level of Career Development hiring from departments that hire large numbers of attorneys,
physicians and engineers as for other departments whose entry-level positions are more suited to
the Career Development Program. We have,therefore, asked the Director of Personnel to consider
a reasonable goal for each department, taking these factors into account, and report back his
recommendations to us.
In addition, in order to provide an incentive to departments to hire Career Development Program
participants we are asking the County Administrator to consider allowing departments to retain at
least a portion of the salary savings which are generated from hiring Career Development Program
participants. Career Development Program participants are paid 5% below comparable positions
during their one year training period. If department heads knew that they could hold onto a part of
this savings, we believe they would be more willing to make use of the Career Development
Program.
We will make further recommendations to the Board following our meeting on October 9, 1989.
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'Contra Personnel Department
Administration Bldg.
Costa 651 Pine Street
County Martinez, California 94553-1292
DATE: July 17, 1989
TO: Internal Operations Committee
_ IL�
FROM• Harry D. Cisterman, Director of Personnel:;)
Lloyd G. Madden, Personnel Analyst
Manuel Ramos, Personnel Analyst
SUBJECT: Career Development Employment Program Status Report
This report summarizes the accomplishments of the Career Development Employment
Program (CDEP) for the period January 1, 1989 through June 30, 1989.
Attachment #1 - Career Development Worker Appointments
Attachment #1 illustrates the number of appointments made under
the Career Development Employment Program since inception of
the program (12/5/86)
Attachment #2 - Program Goals and Objectives
Annual program goals and objectives were established by program
staff to set priorities and make commitments. The continued
accomplishment of stated goals and objectives over the next six
(6) months and thereafter will require a great deal of
ingenuity, additional funding and staff. While other new goals
may be desirable, only those with reasonable certainty have
been included. All activities resulting from these goals and
objectives will be evaluated periodically and revised as
necessary.
Attachment #3 - Targeted Recruitment and Preparation Project
Last year the Sheriff's Department agreed to utilize the
County's Career Development Employment Program to fill 25% of
the new civilian positions. As of this date five of the six
positions committed are filled. In keeping with the spirit of
committing 25% of the civilian positions at the new West County
Jail , staff has drafted a "Targeted Recruitment and
Preparation" plan for hiring at the new jail under the Career
Development Employment Program. This plan will also allow us
to target recruitment of Hispanics and Asians.
LM:af
CAREER DEVELOPMENT WORKER ATTACHMENT #1
ESTIMATED ANNUALIZED EARNINGS BY DEPARTMENT
AS OF JUNE 30, 1989
Merit System
Transition
Department Position Salary Annual Status
I . 1. Sheriff-Coroner Clerk-Exper Level $ 1,552 $18,624 Completed
2. Sheriff-Coroner Clerk-Exper Level 1,552 18,624 Completed
3. Sheriff-Coroner Clerk-Exper Level 1,552 18,624 Completed
4. Sheriff-Coroner Sheriff's Aide 1,924 23,088 07/18/89
5. Sheriff-Coroner Sheriff's Aide 1,924 23,088 07/18/89
6. Sheriff-Coroner Sheriff's Aide 1,833 21,996 11/21/89
7. Sheriff-Coroner Sheriff's Aide 1,833 21,996 11/21/89
8. Sheriff-Coroner Sheriff's Aide (Pending) 0 0 --
9. Sheriff-Coroner Sheriff's Specialist 2,228 26,736 09/06/89
II . 10. General Services Custodian Trainee -$ 0 $ 0 Separated
11. General Services Office Svcs Worker II 11373 16,476 Completed
12. General Services Custodian II 1,550 18,600 Completed
13. General Services Custodian Trainee 1,371 16,452 Completed
14. General Services Custodian Trainee 1,371 16,452 Completed
III. 15. Building Inspection Clerk-Beginning Level $ 0 $ 0 Separated
16. Building Inspection Plan Checker Trainee 1,725 20,700 Completed
17. Building Inspection Clerk-Beginning Level 1,343 16,116 Completed
18. Building Inspection Clerk-Exper Level 1,478 17,736 Completed
19. Building Inspection Abatement Specialist 1,995 23,940 05/15/90
IV. 20. Library Clerk-Beginning Level $ 0 $ 0 Separated
21. Library Driver Clerk 0 0 Separated
22. Library Library Clerk I (20/40) 671 8,052 Completed
V. 23. Personnel Clerk-Exper Level $ 1,478 $17,736 Completed
24. Personnel Clerk-Beginning Level 1,212 14,544 12/28/89
VI . 25. Health Services Inst Services Aide $ 1,371 $16,452 Completed
26. Health Services Clerk-Beginning Level 1,212 14,544 Completed
27. Health Services Inst Services Aide 1,305 15,660 01/18/90
VII . 28. Consolidated Fire Maintenance Worker $ 2,003 $24,036 Completed
VIII. 29. District Attorney Clerk-Exper Level $ 1,552 $18,624 Completed
IX. 30. County Clerk Microfilm Technician $ 1,306 $15,672 Completed
31. County Clerk Clerk-Beginning Level 1,212 14,544 12/12/89
32. County Clerk Clerk-Beginning Level 0 0 Resigned
X. 33. Public Works Laborer $ 1,943 $23,316 Completed
34. Public Works Laborer 1,671 20,052 04/28/90
35. Public Works Laborer 1,671 20,052 05/01/90
36. Public Works _ Laborer 1,671 20,052 07/20/90
XI . 37. Social Services Clerk-Beginning Level $ 1,212 $14,544 06/12/90
TOTALS $48,094 $577,128
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ATTACHMENT #2
Career Development Employment Program (CDEP)
Goals and Objectives
January 1, 1989 - December 31, 1989
Goal 1 Advertise and promote the expansion of the CDEP to Status
census tract 3120 in Pittsburg.
Objectives:
1. To send a letter to approximately 1200 project 1. Completed
area residents announcing employment opportunities
with Contra Costa County.
2. To utilize the CDEP participant video to generate 2. Completed
interest in the program.
3. To utilize non profit community-based agencies and 3. Completed
neighborhood organizations to promote and recruit
program participants.
Goal 2 Recruit, prepare and test employable residents of
census tract 3120 and individuals referred by Concerted
Services Project, Inc. and the United Council Spanish
Speaking Organization.
Objectives:
1. To recruit and process two (2) groups of program 1.
participants.
a. First group March - May a. Completed
b. Second group July - September b. In progress
2. To place on the CDEP eligible list a minimum of 50 2. Pending
program participants by the end of the Calendar year
(December 31, 1989)
Goal 3 Introduce the CDEP to the private sector.
Objectives:
1. To engage a professional video production company to 1.
produce a 6-8 minute video at a cost not to exceed
$6,500 that is designed to market the CDEP concept in
the private sector.
2. To develop a CDEP promotional brochure as part of the 2.
video production.
3. To present. the CDEP .to the. following:- 3.
a. Contra Costa. Council a. Completed
b. Five largest employers in the County b. To be
scheduled by
CAO staff
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Goal 4 Introduce the CDEP concept to cities, special Status
districts and other counties.
Objectives: Status
1. To present the CDEP to the City of Richmond and 1. Completed
encourage the City to initiate a local resident
employment opportunity program using the County's
CDEP as a model .
Goal 5 Continue to recruit, prepare and train residents of
census tract 3650 in West County.
Objectives:
1. To recruit and process three (3) groups of program
participants.
a. First group January - March a. Completed
b. Second group May - July b. In progress
c. Third group September - November c. Scheduled
Goal 6 Encourage the use of the CDEP as a temporary
employment resource pool .
Objectives:
1. To provide temporary employment opportunities 1. Ongoing
to individuals on the CDEP eligible list waiting
for a permanent employment opportunity.
Goal 7 Promote new County Department participation in
the CDEP.
Objectives:
1. To visit and encourage participation from County 1.
departments currently not participating in the CDEP.
2. To increase County departments participation from 2. Increased
ten (10) to at least twelve (12) by the end of from 10 to 11
the year.
Goal 8 Revise CDEP to accommodate program expansion and
project worker transition in a wider variety of
County occupations.
Objectives:
- 1.--To streamline existing CDEP to provide-for.:job 1.-_In progress
classification assignment to appropriate employee
organizations.
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2. To establish standard 3 step Project classification 2. In progress
for the CDEP.
3. To reallocate Career Development Workers to new 3. In progress
CDEP classes.
Goal 9 Develop action plan for hiring civilians at the
West County Justice Center (WCJC) .
Objectives:
1. Determine the number of civilian positions by class. 1.
2. Expand the CDEP activities to include job specific 2.
workshops.
3. Recruit and enroll a minimum of 100 West County 3.
residents to participate in the WCJC Career
Development' Employment Program.
4. Establish employment list for positions at the 4.
WCJC by February 1990.
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DATE: June 23, 1989
TO: Eileen K. Bitten, Manager - Employment Programs
FROM:, Lloyd G. Madden, Personnel Analyst
SUBJECT: Proposed Targeted Recruitment and Preparation Project - West
County Justice Center
This is a project proposal in connection with CDEP Goal 9, Objective #2, to
implement a targeted recruitment and preparation plan for hiring at the
West County Jail commonly referred to as the West County Justice Center,
under the Career Development and Employment Program. This project will
also allow us to target recruitment of Hispanics and Asians. -
Purpose: The purpose of this targeted recruitment and preparation project
is to prepare individuals who are in pursuit of employment in the County's
Sheriff's Department. The job specific workshops outlined in Section III
. are designed to familiarize participants with .the typical tasks performed
in specific civilian positions in the Sheriff's Department. The curriculum
of the targeted recruitment and preparation project is as follows:
I. Program Orientation
1. History of Program
2. Employment Opportunities
3. Participation Requirements & Expectations
4. Application Process
II. Personal Development Workshops
Part A. Self Awareness and Personal Planning
1. You and your attitude
2. You and your values
3. You and your plans
Part B. Job Selection
1. Elements of a completed County job application
2. Preparing a good resume
3. How to prepare for and interview well
Part C. Employee Attitude on the Job
1. Performance
_.._ 2.:. Response : -- _ _
3. Cooperation
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III. Job Specific Workshops
The first of the seven workshops in this section will cover the polygraph
test and background investigation.
Job Class Typical Tasks Facilitator
A. BEGINNING AND EXPERIENCED LEVELS: The tasks Sheriff's
Clerk below are performed at both the beginning and Department
experienced responsibility levels; however, Staff
they are performed under close supervision at
the beginning responsibility level and under
general supervision with increasing independence Personnel
at the experienced responsibility level . Posts Department
information from various reports and documents to
appropriate records; requisitions, stores ad Staff
distributes office supplies; keeps a record of
supplies needed, received and issued; compares
bills and invoices against order sheets or purchase
orders ad against receiving records; maintains
alphabetical , numerical or subject matter files;
sorts and files correspondence, bills, invoices,
requisitions, demands, contracts, permits,
applications, work orders, purchase orders,
inter-office memoranda and a wide variety of other
documents, records and similar media used in
transacting County business; pulls material from
files; discharges files upon request; answers
telephones and takes and relays messages;
furnishes routine information over the counter or
telephone on such matters as established office
procedures, the location of employees and basic
legal requirements or provisions; receives office
visitors and answers questions regarding specific
departmental procedures and practices; gives out
information over the telephone and makes
appointments; mails notices and bills; uses a
rubber stamp to mark numbers, names and other
information on bills, documents and other
materials; cuts stencils; performs basic arithmetic
calculations by hand; operates miscellaneous office
machines including mimeographs, microfiche viewers,
photo-copiers and calculators. Receives, sorts and
distributes mail ; prepares material for key
punching by coding documents and assigning record
codes and batch numbers; screens material for basic
errors such as invalid codes and incomplete
material and returns for corrections after
underscoring the errors and omissions; screens
- ..microfiche to ensure financial eligibility and : —
issues necessary billing instructions; maintains
simple records of office accounts; indexes deeds,
mortgages and other legal instruments after
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classification for expenditure posting, and codes
expenditures for distribution to proper departments
by accounts; checks funds for warrants that
have been issued to insure legality of payment;
maintains bond and interest records; computes
interest charges; checks computations on warrants;
issues warrants, expense reimbursements, public
assistance grants, etc. ; operates calculating and
other office machines.
Job Class Typical Tasks Facilitator
C. Sweeps, wet mops and vacuums floors; buffs Sheriff's
Det. floors using electrical buffing equipment; Department
Srvcs. washes and cleans bathrooms and fixtures
Wkr. washes and cleans bathrooms and fixtures; Personnel
.replenishes paper towels, toilet tissue, soap and Department
light bulbs; dusts, cleans and disinfects walls; Staff
cleans mirrors, windows and light fixtures; loads
and unloads food and supplies; stores, inventories
and issues clothing, ' forms, cleaning supplies
and linen; gathers soiled linen; instructs inmates
in proper housekeeping techniques; provides limited
direction to inmates operating laundry equipment
and inmates sewing and mending linen, bedding and
clothing; directs inmates and Work Alternative
Program workers on special details; operates dry
cleaning machines; escorts contractors visiting
facility; escorts food carts to and from inmate
modules; tests and makes minor repairs on
institutional equipment; disposes of garbage and
trash; stores, inventories and distributes inmate
commissary items; may operate a motor vehicle on an
intermittent basis for pickup of supplies; under
the conditions of a. total lock down, provides
assistance to kitchen staff.
Job Class Typical Tasks Facilitator
D. Prepares, cooks and serves a wide variety of meals Sheriff's
Lead in large quantities, cooks and carves meats; bakes Department
Cook bread, cakes and pastries; peels and prepares Staff
vegetables; makes salads; prepares special diet or
food trays when necessary, ensures that meals are
prepared and served on time; dishes food so that it Personnel
is attractive and appetizing in appearance; Department
estimates and requisitions groceries, meats and Staff
other food huff needed to prepare planned menus;
assists in receiving, checking and inspecting all
kitchen food stuff and supply deliveries; assists
in training new kitchen personnel , detained
residents and/or inmates in the performance of
their respective duties; provides work direction to
detained residents and/or inmates in the
preparation and serving of meals; provides work
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checking their numbers, names and type of action;
receives and receipts for fees and cash payments of
taxes, and proves and balances cash with receipts;
deposits and reconciles daily cash collections with
the County Treasurer; maintains records of cash
collected; distributes tax payments to proper code
area; estimates and computes payments required to
redeem delinquent property; assists in the
maintenance of property redemption records;
notifies other County offices of property
redemption; prepares and maintains County unsecured
property roll ; computes possessory interest; checks
tax delinquencies and fills out affidavits and
court summons; checks and accepts property tax
exemption forms may be periodically required to
drive a vehicle on County business.
Job Class Typical Tasks Facilitator
B. Beginning and Experienced Level (A and B Levels): Sheriff's
Account Performs a variety of clerical work in connection Department
Clerk work in connection with the assembly, sorting Staff
sorting, tabulation and recording of fiscal and
statistical data; checks, indexes and files bills,
vouchers, purchase orders, claims and other
financial papers, performs arithmetic calculations Personnel
and verifies totals and extensions; maintains Department
perpetual inventories; records maintenance and Staff
service records; maintains and checks payroll ;
computes and processes bills; accepts payments and
writes receipts and/or deposit slips; computes
replacement costs by checking scaled measurements;
makes computations of square footage and applies
the proper cost of depreciation factors selected
from standardized tables; maintains subsidiary
ledgers; assists in the preparation of accounting
and/or statistical reports; operates standard
manual , electric and electronic office equipment
including adding, calculating and bookkeeping
machines; may type vouchers, invoices, account
statements, payrolls, periodic reports and other
records; distributes material , labor, equipment and
indirect costs from demands, invoices, bills of
lading, and time and work reports, coding such
costs for proper distribution according to
predetermined functional and organizational
classifications; balances accounts and prepares
monthly statements reflection maintenance and
operating costs and showing the condition of
appropriations by districts; posts and balances
general and subsidiary ledgers; checks daily time
reports for sufficiency and accuracy of
information, and posts wage and equipment costs;
codes warrantsaccording to a predetermined
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direction to detained residents and/or inmates in
the proper methods of washing dishes, pots, pans,
utensils and kitchen equipment as well and cleaning
and washing the floors and walls of the kitchen,
dining rooms and storage areas; assists in
maintaining the kitchen facility and dining areas
in a safe condition; assists in keeping daily data
and records of kitchen operations; assists in the
inventory and ordering of kitchen food stuff,
groceries, meats, vegetables, equipment and
supplies; confers regularly with immediate
supervisor regarding dietetic services.
Job Class Typical Tasks Facilitator
E. Serves non-enforcement civil process such as Sheriff's
Sher. subpoenas, complaints and summons; serves notices Department
Aide such as those to pay rent, to vacate premises, Staff
notices of levy, notices of reading of a will and
similar legal documents; makes positive
identification of persons served; performs record
keeping and other duties associated with the Personnel
service of legal process; assists in processing Department
persons being booked into the detention facilities; Staff
observes the activities of inmates in the security
modules; monitors traffic into and out of security
modules in the County Detention Facility; assists in .
coordinating the recruitment of Deputy Sheriff
Recruits and persons who have completed the POST
Academy; assists with the preparation of recruiting
brochures and other recruitment activities; assists
with the administration of written tests, agility
tests and oral interview boards; makes presen-
tations to interested citizen groups on crime
prevention and community relations topics; provides
training to citizens on items of public interest
and encourages participation in crime prevention
activities; conducts background checks on Work
Furlough Program applicants and other persons as
directed; assists in interviewing and screening
persons eligible for the Work Alternative and Work
Furlough Programs; makes telephone and field
contacts to insure that inmates have a job and are
reporting to work; processes a variety of paperwork
and forms; as directed, gathers data and writes
reports; assists in compiling a variety of data;
answers questions received from the public both
over the telephone and in person.
Job-Class - Typical Tasks Facilitatoir
F. Receives telephone and radio messages; Sheriff's
Sher. depending on work site, uses keyboard and data Department
Disp. entry equipment or manually records and relays Staff
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information (often of an emergency nature) to
appropriate unit, such as patrol cars,. other police Personnel
agencies, ambulances,. the County Public Works Department
Department and the County Civil Defense Office; Staff
receives, transmits and records teletype and data
systems messages; answer questions from the public;
may be asked to.,operate a mobile command center;
may assist wiffi employee training programs; if
working at the Detention Facility, control passage
through security areas.
IV. Pre-testing Workshop
1. Written test taking tips
2. Math word problem exercise
3. Vocabulary building exercise
4. Spelling exercise
5. Reading comprehension exercise
6. Written test exercise
V. Career Development Worker Written Examinations
1. Clerical
2. Services
3. Technical
VI. Oral Interview Tips
1. Mock oral interview (Room B-12, 651 Pine Street, Martinez)
VII. . Oral Interviews (Official Qualifications Appraisal Board)
VIII. Employment List Promulgated
It should be noted that a similar model was used to recruit, prepare, test
and appoint four (4) Sheriff' s Aides and one (1) Sheriff's Specialist in
the County's Sheriff's Department.
LGM:af
Attach.
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