HomeMy WebLinkAboutMINUTES - 08011989 - 1.64 M
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TO: BOARD OF SUPERVISORS Contra
FROM: JAMES A. RYDINGSWORD, DIRECTOR
Costa
Social Service Department
County
DATE: July 7 , 1989
SUBJECT: APPROVAL OF WELFARE AID REVOLVING FUND
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SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATION
Authorize the County Auditor-Controller to establish a Welfare
Aid Revolving Fund which will be under the control of the
County Welfare Director for the purpose of making emergency
payments to clients receiving Aid to Families with Dependent
Children and General Assistance. The maximum amount
authorized for the revolving fund is $300 , 000 , and may be less
than that amount depending on volume of payments and frequency
of reimbursement as agreed by the County Welfare Director and
the County Auditor-Controller. The County Welfare Director is
authorized to use one or more commercial checking accounts in
making the emergency payments. Periodic replenishment of the
fund will be as determined by the County Auditor-Controller.
FINANCIAL IMPACT
There will be no significant financial impact. Costs
associated with managing the bank accounts will be offset by
an approximate savings of $7 , 500 in travel costs for clients
to travel to Martinez to pick up payments.
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CONTINUED ON ATTACHMENT: _Z_YES SIGNATURE:
-RECOMMENDATION OF COUNTY ADMINISTRATOR -RECOMMENDATION OF BOARD COMMITTEE
APPROVE _OTHER
SIGNATURE(S):
ACTION OF BOARD ON AUG APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE
UNANIMOUS(ABSENT- AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
ORIG: Social Service Dept. (Attn: Contracts) AUG 1 1989
CC: County Administrator ATTESTED
Auditor-Controller PHIL BATCHELOR,CLERK OF THE BOARD OF
Treasurer-Tax Collector SUPERVISORS AND COUNTY ADMINISTRATOR
M382 (10/88) BY �- ,DEPUTY
Approval of Welfare Aid
Revolving Fund -2- July 7 , 1989
REASONS FOR RECOMMENDATIONS/BACKGROUND
Recently adopted AFDC regulations and growth in cash aid
caseloads, homeless and emergent situations, have required
that the Social Service Department issue through the Auditor' s
Office more hand typed warrants. This growth has put a strain
on the Auditor' s Office personnel. By allowing each Social
Service District Office to hand type checks for eligible
clients, a large amount of time will be saved by the County
staff who now manually produce over one thousand ( 1,000 )
warrants each month. The new process will be automated in the
local welfare offices, saving much of the hand written listing
and telephone transfers of these lists from Social Service to
the Auditor each day.
CONSEQUENCES OF NEGATIVE ACTION
The current staff of the Auditor' s Office has been severely
strained to keep up with the growth of emergency hand issued
warrants. More staff will be needed in order to meet the
growing needs of applicants/recipients eligible and entitled
to this service. Current cut-off time frames cannot be
maintained with additional workload growth without the
addition of staff. In lieu of hiring additional staff, a
restrictive time frame would be necessary and/or a possibility
of limiting the absolute number of warrants issued each day.
The initiation of such a policy would disadvantage
applicants/recipients and perhaps violate Aid to Families with
Dependent Children regulations.
JAR/JT/dc
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ORIG: Social Service Dept. (Attn: Contracts)
cc: County Administrator
Auditor-Controller
Treasurer-Tax Collector