HomeMy WebLinkAboutMINUTES - 08151989 - 2.3 � . o?�3
TO: BOARD OF SUPERVISORS Contra
FROM: Phil Batchelor, County Administrator
Costa
County
DATE: August 15 , 1989 °`Tq�o� `T -
SUBJECT: BUDGET ADJUSTMENTS
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)8 BACKGROUND AND JUSTIFICATION
RECOMMENDATIONS:
1. Adopt the attached resolution which eliminates certain vacant
positions in various County departments, (Attachment A) .
2. Authorize the Personnel Director to consult with departments on
layoff plans, to meet and confer with employee groups related to
positions affected by layoff, and to return to the Board no later
than September 12 with a resolution eliminating certain filled
positions.
3 . Authorize the Health Services Director to initiate planning for
service reductions and fix September 12, 1989 to review and adopt
the Health Services Director' s report detailing specific program
reductions subject to Beilenson hearings and fixing October 17 as
the Beilenson public hearing date.
4. Review, modify as appropriate, and approve the following
departmental reduction plans and direct the County Administrator
to coordinate development of appropriation expenditure
adjustments, fee resolutions and ordinances and program changes
for report back to the Board on September 12, 1989.
5 . Authorize the Personnel Director and County Administrator to work
with departments to develop early retirement programs for
appropriate classifications and encourage job sharing and
voluntary reduced work hours as methods to lessen the impact of
the budget reductions.
6. Adopt the attached resolution which authorizes, effective January
1, 1990, a surcharge on Municipal Court traffic cases for
administrative and clerical costs related to maintaining records
on prior convictions of vehicle code viola ,_ (Attachment B) .
CONTINUED ON ATTACHMENT: _X_YES SIGNATURE: 4E2
RECOMMENDATION OF COUNTY ADMINISTRATOR —RECOMMENDATION OF BOARD COMMITTEE
APPROVE _OTHER
SIGNATURE(S):
ACTION OF BOARD ON August 15, 1989 APPROVED AS RECOMMENDED _ OTHER _X
The County Administrator presented the recommendations of his office with respect to the
above budget adjustments.
The Board heard all persons who desired to speak with respect to the proposed budget
adjustments.
The Board unanimously approved the above recommendations No. 1 through 7. Recommendation No.
8 dealing with the mental health contractor's COLA's funding was separated out,-.add discussed
and voted on separately, with Supervisors Schroder and McPeak voting auainst the recommendation.
VOTE OF SUPERVISORS see above
All Board Members were pre�ant. I HEREBY CERTIFY THAT THIS IS A TRUE
—� AND CORRECT COPY OF AN ACTION TAKEN
AND ENTERED ON THE MINUTES OF THE BOARD
I OF SUPERVISORS ON THE DATE SHOWN.
CC: distribution via County Administrator ATTESTED August 15, 1989
PHIL BATCHELOR,CLERK OF THE BOARD OF
SUPERVISORS AND COUNTY ADMINISTRATOR
M382 (10/88) BY ,DEPUTY
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7 . Direct the County Administrator and Community Development
Director to initiate the process to request Measure C funding for
transit and paratransit services now subsidized by the General
Fund.
8. Approve mental health contractor COLA'S funding in the same
proportion as the average funding received by all County
departments for COLA' S.
FINANCIAL IMPLICATIONS:
Approval of the recommended actions will result in the maintenance of
a balanced budget for fiscal year 1989-90, while recognizing increased
costs for retirement, health and salaries, as well as State funding
impacts on County operations.
BACKGROUND:
When the Board of Supervisors adopted the 1989-90 Final Budget on July
27, the County Administrator was directed to return to the Board with
a plan for addressing all of the additional factors with budget
impacts which were discussed with the Board during Budget Committee
deliberations. Those factors were:
♦ State Budget Outcome: A number of budget decisions
affecting Contra Costa County were made ' in the waning
moments of the legislation session in late June. While
funding was restored for the Juvenile Justice Program
(AB90) , no COLA was given and most of the Medically Indigent
Adult Program cuts remained in place. The impact on the
Health Services Department is $2. 55 million per year. A
statewide total of $27 million was added to offset this
reduction in counties which have limited numbers of refugee
clients. Federal funding for refugees was provided this
year, so the State reduced its general fund contribution for
this population. Unfortunately, Contra Costa County serves
few of these clients. It is unknown whether the statewide
$27 million will be sufficient to make up the shortfall for
Contra Costa County.
♦ Retirement Cost* Increases: Due to a reduction in the
unallocated retirement fund reserve, the Retirement Board
reduced the subsidy for employees and employers, resulting
in increased costs for both groups. Some of the increase
was planned for in the budget, but a sizable portion was
not. The Board asked that a plan be developed to cover
these cost increases.
♦ Health Plan Cost Increases: The high cost of health care as
well as the significant annual rate increases experienced
for the last few years have long been a concern. A 15%
increase in rates over the budget amount was planned, but
actual increases averaged 200 over the budgeted amounts.
This had to be factored into the balancing plan proposed to
the Board.
♦ Cost-of-Living Adjustments: Negotiations are progressing
with all employee groups at this time. No new money was
identified to factor this potential cost into the budget.
As a result, the Board asked that each department develop a
plan for absorbing a majority of the potential cost
increases.
The following plans address the concerns identified above and will
result in the budget remaining precariously balanced. The plan calls
for some one-time sources of revenue to be used for one-time
expenditures in the current year. Program and personnel reductions
are proposed for almost every department, as discussed in the
narratives below. Extraordinary effort was made to reduce the number
of position reductions and layoffs. Unless additional funding can be
obtained, deeper cuts will be necessary next year. If additional cuts
are required this fiscal year, programs being considered for reduction
include those on the attached list, (Attachment C) .
• • • M
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The resolutions attached would help the departments implement the
recommended plans by eliminating vacant positions, authorizing meet
and confer on positions involving layoffs, allowing early retirements
and other voluntary reduction options to avoid layoffs where possible,
implementing fee changes, and selecting appropriate hearing dates for
those actions requiring public hearings.
DEPARTMENT: Agriculture-Weights and Measures - 0335
*Final Budget Amount: $ 703, 946
Adjusted Final Budget: $ 709,946
SUMMARY OF THE PLAN:
The recommended plan for the Department of Agriculture will provide
cost reductions of $76, 000.
PROGRAM REDUCTIONS PROPOSED:
The recommended plan includes: cancellation of the USDA Animal Damage
Control contract (coyote trapper) , the annual cost of this program is
$36,720 ; retirement of 1 Agricultural Biologist; a combination of
parental .leave and leave without pay of a Weights & Measures
Inspector; and additional revenue in the amount of $9,750.
Additional revenue, and additional savings from the cancellation of
the Agricultural Biologist position, will provide funding for the
Weights & Measures Inspector for 1990-91 and possibly allow for a new
Agricultural Biologist position.
PERSONNEL REDUCTIONS PROPOSED:
Retirement of 1 Agricultural Biologist.
DEPARTMENT: Animal Services - 0366
Final Budget Amount: $807, 525
Adjusted Final Budget: $821, 525
SUMMARY OF THE PLAN:
The Animal Services Department' s budget reduction plan is for
$127 ,000. All existing programs will be retained. The department is
proposing increases in the following revenues: Dog Impound fee, $25
to $30; Cat Impound fee, $15 to $20 ; Dog Board fee, $6 to $7 ; Cat
Board fee, $4 to $5; Neuter fee, $25 to $30; Spay fee, $50 to $55 . An
Animal Control Supervisor position will be held vacant for two months,
this year, to cover an additional $7 , 000 which will be needed since
new fee start dates will be delayed.
PROGRAM REDUCTIONS PROPOSED:
None.
PERSONNEL REDUCTIONS PROPOSED:
None.
* All figures are net county costs
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DEPARTMENT: Assessor - 0016
Final Budget Amount: $7 , 623 ,160
Adjusted Final Budget: $7, 664,160
SUMMARY OF THE PLAN:
The Assessor' s 1989-90 reduction plan eliminates two positions,
cancels data processing development projects and recognizes the
department' s one-time savings due to current vacancies.
PROGRAM REDUCTIONS PROPOSED:
Amount
Data Base Reorganization $ 75, 000
BPS Rewrite 100 ,000
Absorb through various accounts 41,233
PERSONNEL REDUCTION PROPOSED
Eliminate one Junior Drafter - (vacant) $ 26 ,705
Eliminate one Appraiser Aide - (vacant) 26,782
One-time salary savings 64, 280
Amount Mos. Vacant
Auditor Appraiser $ 5,274 2
Auditor Appraiser 7,911 3
Appraiser Analyst 21, 375 6
Junior Appraiser 29,700 6
The one time savings in personnel will be offset by full year savings
in positions and increased revenues.
DEPARTMENT: Auditor-Controller - 0010
Final Budget Amount: $3 , 183 ,651
Adjusted Final Budget: $3 , 205 ,651
SUMMARY OF THE PLAN:
The Auditor is eliminating services and supplies in the area of data
processing system development and increasing revenues by $32,000 by
charging special revenue funds for services provided. In addition,
the Land Information System will reduce fixed assets in order to cover
increased salary costs.
PROGRAM REDUCTIONS PROPOSED:
Property Tax System rewrite $ 77 ,755
Business Property System rewrite 54 ,973
Payroll System Study 33 ,000
PERSONNEL REDUCTION PROPOSED:
None.
DEPARTMENT: Board of Supervisors - 0001
Final Budget Amount $1,484, 669
Adjusted Final Budget: $1,438 , 916
SUMMARY OF THE PLAN:
The Board' s reduction plan includes a reduction in the Human Services
Challenge Grant program by $90,000 and reduced memberships. The
remaining Challenge Grant funds will be transferred to the Community
Services department effective September 1.
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DEPARTMENT: Board of supervisors - 0001 continued
PROGRAM REDUCTIONS PROPOSED:
Reduction in Challenge Grant Program $90,000
Cancel Membership to National Association of Counties 9,009
Not meeting increased cost of Association of 2,744
Bay Area Government' s Membership
PERSONNEL REDUCTION PROPOSED
None.
DEPARTMENT: Building Inspection - 0340
Final Budget Amount: $ 0
Adjusted Final Budget: $ 0
SUMMARY OF THE PLAN:
The Building Inspection department will cover increased costs
with anticipated revenues. The Housing Rehabilitation unit of
the department will fund additional expenses by use of 20% new
State funding provided for the Administration of a Housing loan
program under the 1989-90 Community Development Block Grant
program.
PROGRAM REDUCTIONS PROPOSED:
None.
PERSONNEL REDUCTION PROPOSED:
None.
DEPARTMENT: CLERK-RECORDER - 0043, 0237, 0240, 0353, 0355
Final Budget Amount: $ 3 ,319 ,897
0043 0237 0240 0353 0355
$1,983 , 047 0 $1,867 , 846 0 $530,996
Adjusted Final Budget: $ 31346, 897
0043 0237 0240 0353 0355
$1, 983 ,047 0 $1, 867 ,846 0 $530,996
SUMMARY OF THE PLAN:
The Clerk-•Recorder' s budget reduction plan is for reduction of
expenditures of $246 ,000 and revenue increases of $67 ,000. Both
the Recorder and Recorder Micrographics will achieve their
planned reductions through increased revenues.
The department is proposing cuts or increased fees in four of
their five budget units. Elections will increase fees for
Candidate Statements and reimbursable fees and will eliminate one
position. The Clerk will increase fees, reorganize the Richmond
office, and reduce staff. The Recorder will increase fees, add.
new fees and eliminate one position. In addition, the department
will utilize General Services for their postage service and cut
travel dramatically.
PROGRAM REDUCTIONS PROPOSED:
Reorganize services at the Richmond office. Several alternatives
are being discussed/analyzed with regards to the Richmond office
and its services.
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DEPARTMENT: CLERK-RECORDER - 0043, 0237, 0240, 03530, 0355 continued
PERSONNEL REDUCTIONS PROPOSED:
Early retirement will be offered in a limited manner to certain
classes and the following positions will be cancelled: one Assistant
Clerk-Recorder/Data Processing Supervisor (or equivalent position) ,
three Clerks-Experienced Level, one Microfilm Technician.
DEPARTMENT: Community Development - 0357
Final Budget Amount $968,920
Adjusted Final Budget: $987 , 920
SUMMARY OF THE PLAN:
Community Development will increase building permit process
application fees by 100. In addition, the department will increase
charges to other agencies such as the water agency, housing and HUD,
and other conservation programs by 100.
PROGRAM REDUCTIONS PROPOSED:
None.
PERSONNEL REDUCTION PROPOSED:
None.
DEPARTMENT: Community Services - 0588
Final Budget Amount: $102, 479
Adjusted Final Budget: $102,479
SUMMARY OF THE PLAN:
The Community Services Department' s budget reduction plan is for
$83 ,000. All existing programs will be retained.
PROGRAM REDUCTIONS PROPOSED:
1. Vacating the second floor space at their Concord office. This
plan would save the department $24,000 per year; this County
leased space will be leased to a revenue generating department.
2. Eliminating the Pre-Audit System through the Auditor-Controller' s
Office. This plan, which includes hiring a program monitor,
would save the department $20,000 per year.
3. Holding some unfilled positions vacant for a few months and
cancelling positions.
PERSONNEL REDUCTIONS PROPOSED:
One vacant weatherization specialist position will be eliminated, and
budgeted temporary help will be reduced.-
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DEPARTMENT: Cooperative Extension Services - 0630
Final Budget Amount: $107 ,772
Adjusted Final Budget: $108 ,772
SUMMARY OF THE PLAN:
All existing programs provided by Cooperative Extension Services will
be retained. The Department is planning to generate the required
reduction by reducing a 40/40 secretary position to 36/40 and by using
periodic days off without pay for the other two secretaries.
PROGRAM REDUCTIONS PROPOSED:
None.
PERSONNEL REDUCTIONS PROPOSED:
None.
DEPARTMENT: County Administrator - 0003
Final Budget Amount $2,972.,596
0002 0003 0026 0036 0145 0147
$357 , 681 $1 ,777 ,465 $100 ,800 $84,964 0 0
0235 0362
$307 ,117 $344, 569
Adjusted Final Budget: $2, 995, 596
0002 0003 0026 0036 0145 0147 .
$359,681 $1,7891465 $100 , 800 $89 , 964 0 0
0235 0362
$308 ,117 $347 , 569
SUMMARY OF THE PLAN:
The County Administrator' s reduction plan includes; elimination and
transfer of positions; (one retirement, 7 vacancies and 3 transfers to
other departments) . Two of the transferred positions will go to the
Health Services department' s Hazardous Materials section. and one will
go to the Community Services department along with the funding and the
function of the Human Services Challenge Grant program.
Other savings will come from reductions in hours of full-time staff,
temporary help, student workers, data processing projects and services
and supplies. Additional revenue will come from Senate Bill 90 claims
and increased work in revenue generating programs such as public
defense repayments, returned check charges, and other collection
programs.
PROGRAM REDUCTIONS PROPOSED:
1. Elimination of data processing projects designed to update and
improve the Property Tax collection and distribution system and
freezing up to six positions and reducing contract services.
Project funding is included in, other budgets, but personnel are
allocated to Data Processing services.
2. Reduction of other data processing development projects in the
Law and Justice Systems Development division.
3 . Reduction in professional specialized services and other
operating expenses.
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DEPARTMENT: County Administrator - 0003 continued
PERSONNEL REDUCTION PROPOSED
1. Eliminate 2 Management Analyst III positions $ 640503
(one-vacant 20/40 position and one-early retirement)
2. Eliminate 1 filled 40/40 Clerk Senior Level 20, 000
position (transferring to the Sheriff' s
department effective August 16) .
3 . Eliminate 2 vacant Data Processing Analyst 102,989
positions (one senior and one programmer)
4. Eliminate 1 vacant Programmer II position 42, 579
5. Transfer 1 vacant Hazardous Material Executive 3 , 448
Assistant position and funding of $42, 000 to Health
Services department effective September 1.
6. Eliminate one vacant 20/40 secretary deep class
position.
7. Transfer one 20/40 secretary deep class and funding 0
of $17,000 to Community Services Department
effective 9-1-89 .
8. Reduction in hours for 40/40 Experienced Level 7 ,829
Clerk and Educational Training Coordinator
9. Reduction in Temporary Salaries for Clerical 190000
support.
DEPARTMENT: County Counsel - 0030
Final Budget Amount $1,180, 020
Adjusted Final Budget: $102190020
SUMMARY OF THE PLAN:
County Counsel proposes an increase in revenue from Planning
( $70,000) , Building Inspection ( $16,000) and Solid Waste fees
( $16 ,000) . Building Inspection and Community Development were
consulted and agree with the increases. In response to fiscal
year 1989-90 Budget hearings, County Counsel will charge
Community Development a flat fee for legal work related to
rezoning permits, subdivision matters, general plan amendments
etc. Community Development will add this cost to their planning
application fees. Building Inspection permit fees and Solid
Waste fees which are collected from solid waste disposal will be
increased to reflect the cost of increased legal services
provided. No programs or personnel will be reduced.
PROGRAM REDUCTIONS PROPOSED:
None.
PERSONNEL REDUCTION PROPOSED
None.
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DEPARTMENT: District Attorney - 0242
Final Budget Amount: $8,908,011
0242 0245 0364
$8,829,394 0 $78,617
Adjusted Final Budget: $9, 215,011
0242 0245 0364
$9 ,135 , 394 0 $79 ,617
SUMMARY OF THE PLAN:
The recommended cost reduction plan for each of the District
Attorney' s three budget units is met with revenue increases. The
prosecution budget ( 0242) anticipates increases of $377,000.
Additional revenues are projected for the Family Support Unit at
$304,000 and the Public Administrator at $6 , 000. This plan
leaves all existing programs intact and retains the positions
authorized under the trial court funding agreement for the added
judicial department in the Delta Court and the Municipal Court' s new
early disposition program.
PROGRAM REDUCTIONS PROPOSED:
None.
PERSONNEL REDUCTIONS PROPOSED:
None
DEPARTMENT: General Services - 0077
Final Budget Amount: $12 ,752,941
0077 0063 0060 0148 0149 0020
$11, 830,330 310,748 <21,761> 321, 243 0 312, 381
Adjusted Final Budget: $12,265,941
0077 0063 0060 0148 0149 0020
$11, 538 , 330 115,748 <21,761> 321, 243 0 312, 381
SUMMARY OF THE PLAN:
This budget plan was formulated to absorb $791,000 in reductions. To
accomplish this plan, the following is proposed:
Net County Cost
1. Eliminating 2 supervisory positions $ 40 ,710
2. Reducing building maintenance and 455,290
deferring or deleting building repairs
3. Increasing revenues for building and 100,000
grounds maintenance and communication
services by redirecting work from
General funded Departments to Depart-
ments and agencies which pay for services
4. Reducing the automobile replacement 195 ,000
program and vehicle maintenance and
repair program
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DEPARTMENT: General Services - 0077 continued
PROGRAM REDUCTIONS PROPOSED:
Anticipated program reductions are as follows:
1. Reducing supervisory staff will place additional responsibility
on existing staff with little impact on services.
2. Cutting the preventative maintenance and building repair program
will probably increase future maintenance costs and the frequency
and severity of building repairs in the future.
3. Redirecting work from General Fund ' Departments to revenue
producing Departments ' and agencies means that building and ground
maintenance services will decline for most Justice Departments.
4. Reducing the automobile replacement program will cause increases
in vehicle repair, maintenance and downtime in future years and
reduce the Department' s flexibility to deploy autos between
Departments.
PERSONNEL REDUCTION PROPOSED:
Two supervisory positions are targeted for elimination, but employees
in those positions can "bump" into vacant positions.
DEPARTMENT: Health Services - 0301, 0450, 0452, 0453, 0460,
0465, 0467, 0470, 0480, 0540, 0853, 0860, 0863
Final Budget Amount: $39 ,963 ,931
Adjusted Final Budget: $43 ,863 ,931
SUMMARY OF THE PLAN:
The Health Services Department is facing three significant funding
problems for fiscal year 1989-90 . The reduction in the Medically
Indigent Adult Program of $2 . 5 million due to the Governor' s reduction
of this program is to be debated when the Legislature reconvenes. The
Department has identified a $2. 4 million shortfall caused by inflation
and increased utilization that may be remedied by Tobacco Tax
revenues. The third problem is funding benefit and salary increases
for fiscal year 1989-90. The reduction plan has been prepared to
address this issue.
Included in the reduction plan is the elimination of finance and
administrative positions ( $440,000) , salary savings resulting from
delays in hiring ( $145,000) , and program reduction or elimination
( $1 . 3 million) . Some program reductions are subject to the Beilenson
process. Consistent with prior practice, specific details related to
these reductions or eliminations will be provided for the Beilenson
notices and hearings.
This plan addresses $2. 5 million annual savings with a net reduction
of $1. 9 million for fiscal year 1989-90. One time funding sources
will be used to offset the lack of full year savings.
PROGRAM REDUCTIONS PROPOSED:
1. Occupational Health and. Family Planning and clinic $206 , 000
reductions due to elimination of State funding.
•2. Reduce smoking prevention programs, recognizing $ 27 ,000
that Proposition 99 funding is available for
this purpose.
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DEPARTMENT: Health Services continued_
3 . Reduce County share of AIDS program cost, reducing $ 70,000
two positions and leaving 24 in this program.
4. Increase number of children kept in-house in $125, 000
mental health residential programs.
5. Reduce Mental Health overmatch to the extent of $300 , 000
state augmentation:
6. Increase operational efficiencies in jail program. $200,000
7 . Modify Hospice program. $ 30 , 000
8. Reduce transportation subsidy. $ 50,000
PERSONNEL REDUCTION PROPOSED:
1. 12 (filled) Finance and Administrative positions
2. 1 Occupational Health Specialist (Retirement)
3 . Other reductions subject to Beilenson hearings
DEPARTMENT: Library - 0620
Final Budget Amount: $ 80386,300
Adjusted Final Budget: $ 8 , 386,300
SUMMARY OF THE PLAN-
The Library' s budget reduction plan is for $393 , 000 . All existing
programs will be retained. The department has already budgeted for
$233 , 600 of the $393 , 000. The remainder of the reduction, $159, 400,
will be covered by additional revenue based upon an estimate of
property tax and state funds.
PROGRAM REDUCTIONS PROPOSED:
None.
PERSONNEL REDUCTIONS PROPOSED:
None.
DEPARTMENT: Municipal Courts - 0220
Final Budget Amount: $ 6,755 , 221
Adjusted Final Budget: $ , 6 , 843, 221
SUMMARY OF THE PLAN:
The recommended net county cost reduction for the Municipal Court is
based on revenue increases estimated at $500,000 for 1989-90. New
legislation (SB 358) permits collection of a records assessment fee.
Proposed implementation on January 1 , 1990, would impose a $10 . 00
assessment for all traffic cases. Estimated revenue for full 12-month
period is approximately $1, 000,000 . The recommended plan will
provide a continuing source of revenue for the county.
PROGRAM REDUCTIONS PROPOSED:
None.
PERSONNEL REDUCTIONS PROPOSED:
None.
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DEPARTMENT: Personnel - 0035
Final Budget Amount: $1,809,474
Adjusted Final Budget: $1,825,474
SUMMARY OF THE PLAN:
The Personnel department' s reduction plan replaces the Information and
Referral Service contract with existing in-house staff, reduces
coordination of volunteer services, eliminates two vacant positions
and one filled position, assigned to employment programs, benefits and
pay equity. Other savings will come from a reduction in temporary
salaries.
PROGRAM REDUCTIONS PROPOSED:
The proposal would replace the Information and Referral Services
contract with in-house staff or would change the contract to a
performance based contract with savings anticipated.
Volunteer Program effort will also be reduced.
PERSONNEL REDUCTION PROPOSED:
1 vacant Administrative Analyst Project position. $32 , 925
1 filled Administrative Analyst Project position 34, 053
1 vacant Intermediate Typist Clerk 27, 375
Reduction in temporary salaries 2, 000
DEPARTMENT: Plant Acquisition - 0111
Final Budget Amount: $2,000 , 000
Adjusted Final Budget: $1,200 , 000
SUMMARY OF THE PLAN:
The 40% reduction in capital funding requires deferral of a variety of
maintenance, repair, improvement and alteration projects. Remaining
funds are targeted for specific repair and improvement needs as well
as for high priority needs which may require attention during the
year.
PROGRAM REDUCTIONS PROPOSED:
The areas where reduction will occur are various mechanical systems
roofing and improvements of $385,000 various exterior repairs and
maintenance projects of $163 ,000 and programmed alterations of
$252,000 .
A 40% reduction in programmed capital improvements further impacts the
efforts to maintain, improve and repair the hundreds of county
facilities. Unexpected breakdowns or system failures during the year
will require diversion of funds to copy with the emergency situation.
Maximum flexibility in the use of the remaining funds is essential to
deal with the unanticipated needs.
PERSONNEL REDUCTION PROPOSED:
None.
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DEPARTMENT: Private Industry Council - 0583
Final Budget Amount: $8,865
Adjusted Final Budget: $8, 865
SUMMARY OF THE PLAN:
The Private Industry Council' s budget reduction plan is for $39,000 .
All existing programs will be retained. The department has already
budgeted for $27 , 200 of the $39,000 . The remainder of the reduction,
$11, 800, will be generated from additional state allocations.
PROGRAM REDUCTIONS PROPOSED:
None.
PERSONNEL REDUCTIONS PROPOSED:
None.
DEPARTMENT: Probation - 0308
Final Budget Amount: $17 , 500, 400
Adjusted Final Budget: $17, 859, 400
SUMMARY OF THE PLAN:
The Probation Department' s budget reduction plan is for $ 1, 161,000 .
The recommended plan includes $396,000 to address overcrowding at
Juvenile Hall. Because the plan includes program reductions which will
not begin immediately, the department will need to achieve savings for
1989-90 through additional vacancies.
PROGRAM REDUCTIONS PROPOSED:
The reduction plan includes the cancellation of the La Cheim contract,
closure of the Boys ' Treatment Center, and reduction in the
department' s capacity to provide Municipal Court investigations. The
department will look into uses for the space at the Boys' Treatment
Center. Possible uses include private pre-placement which may be
eligible for Medi-Cal reimbursement.
PERSONNEL REDUCTIONS PROPOSED:
The following personnel reductions will be required by the plan:
1 Institutional Supervisor III , 3 Institutional Supervisor I, 2
Probation Supervisor I , 5. 4 Group Counselor II, 13 Deputy Probation
Officers, 0 . 5 Senior Clerk, and 1 Clerk - Experienced Level.
DEPARTMENT: Public Defender - 0243
Final Budget Amount: $5,764, 584
. Adjusted Final Budget: $6,113 ,584
SUMMARY OF THE PLAN:
The recommended plan dedicates salary savings from leaves of absence
and eliminates one half-time clerical position to lower net county
cost. This plan preserves the staffing .added under the trial court
funding agreement for the Municipal Court' s early disposition program
and the additional judicial department in the Delta Court.
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DEPARTMENT: Public Defender - 0243 continued
PROGRAM REDUCTIONS PROPOSED:
None.
PERSONNEL REDUCTIONS PROPOSED:
One vacant half-time clerical position will be eliminated.
DEPARTMENT: Public Works - 0650
Final Budget Amount: $597 , 836
Adjusted Final Budget: $601,836
SUMMARY OF THE PLAN:
Public Works will reduce service level for the base mapping and
precise surveys programs. Reduction in service will be temporary
while the programs are being automated. Additional savings will
come from automation of the information desk which will allow the
public to obtain information from a computer rather than from an
employee at the information desk. No personnel reductions will be
necessary because employees ' workload will be shifted to programs
funded by restricted revenues.
PROGRAM REDUCTIONS PROPOSED:
No permanent program reductions are proposed.
PERSONNEL REDUCTION PROPOSED:
None.
DEPARTMENT: Sheriff - 0255, 0257, 0300, 0359
Final Budget Amount: $40 ,171, 548
0255 0257 0300 0359
$21,045, 599 $224,010 $18,168, 539 $733 , 400
Adjusted Budget Amount: $41,222, 548
0255 0257 0300 0359
$22, 296 , 597 $224 , 010 $18,168, 539 $7330400
SUMMARY OF THE PLAN
The adjustment in budget unit 0255 covers the entire department and
consists of expenditure reductions, revenue enhancements, and
additional general funds. Reductions are proposed in Marine
Patrol, the Crime Lab, and the Investigations Division for a
total of $850, 000 and 15 positions to be eliminated.
PROGRAM REDUCTIONS PROPOSED:
1. The Marine Patrol will be reduced by $500 , 000 and 8 deputy
sheriff positions. This will permit enforcement to continue on a
seasonal basis.
2. The Crime Lab will be reduced by $100,000 and two criminalists.
The Department is encouraged to review priority requests and
reduce those which are of a discretionary nature.
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DEPARTMENT: Sheriff - 0255, 0257, 0300, 0359 continued
3 . Revenue additions are proposed in both the contract cities and
communications accounts to reflect the required charging out of
these services to user agencies.
4. In the Administration and Investigation Divisions, a reduction of
$300,000 and 5 deputies is proposed. This will require the
Division to prioritize tasks and eliminate some non-mandated
activities. $50,000 of this savings is to be applied to preserve
the Clean Street program. Additional resources will be
transferred from West Net to maintain the Board' s priority for a
Clean Street program.
PERSONNEL REDUCTIONS PROPOSED:
A total of fifteen positions are proposed for elimination: Marine
Patrol - 8 deputy sheriffs; Crime Lab - 2 criminalists; and
Investigations - 5 positions, with the classifications to be
determined.
DEPARTMENT: Social Services - 0500, 0515, 0532, 0533
Final Budget Amount: $31, 271,179
0500 0515 0532 0533
$14,950,000 $6,698, 624 $9, 544, 555 $78,000
Adjusted Final Budget: $31, 271,179
0500 0515 0532 0533
$14,950, 000 $6,698 ,624 $9, 544,555 $78,000
SUMMARY OF THE PLAN:
The budget reduction proposal for the Social Services department
combines revenue increases and expenditure reductions to absorb the
anticipated increases in expenditures. On the revenue side, the
department realized approximately $1,600 ,000 in unanticipated child
welfare services revenue. On the expenditure side, the department
will: 1) reassign five Social Worker positions within Social Services
programs, with targeted savings of $430, 000; 2) eliminate 13 . 8
administrative, management and clerical support positions resulting in
a savings of $47 ,000; and 3 ) continue the countywide freeze on
personnel additions, resulting in $100,000 in savings.
PROGRAM REDUCTIONS PROPOSED:
The Social Services department budget reductions will affect two
functions within the department. First, it will request transfer of
Social Worker positions in order to reduce overall continuing
overmatch in Social Service Programs with the department. It is
the intent of the department and the County Administrator' s
office to achieve reassignments with.:.__ a minimum impact on
Department' s ability to deliver services in all parts of the
County. Second, the elimination of administrative, management
and clerical support will allow the department to organize along
program functions and will enhance their ability to focus on
individual programs in each part of the County. The department
has undertaken the effort with the primary goal of continuing the
delivery of services through line staff.
PERSONNEL REDUCTIONS PROPOSED
The plan proposes the elimination or reassignment of 18.8 positions in
two areas: reassignment of five social work staff positions within
the department, and elimination of 13 . 8 administrative, management and
clerical support positions. Of this total, four administrative
positions and one management position are vacant.
-16-
DEPARTMENT: Superior Court - 0200
Final Budget Amount: $ 41209,094
Adjusted Final Budget: $ 41231, 094
SUMMARY OF THE PLAN:
The recommended cost reduction plan for the Superior Court relies on a
commitment to manage fiscal resources for cost reductions. Some
salary savings from vacant positions are anticipated. Additional
revenues totalling $47 ,000 from the State have been received and will
be applied towards addressing this plan.
PROGRAM REDUCTIONS PROPOSED:
None.
PERSONNEL REDUCTIONS PROPOSED:
None.
DEPARTMENT: Treasurer Tax-Collector - 0015
Final Budget Amount: $1, 450,950
Adjusted Final Budget: $1,458,950
SUMMARY OF THE PLAN:
The Tax Collector' s proposed reduction of $73 ,000 will be met by
reducing data processing system development projects.
PROGRAM REDUCTIONS PROPOSED:
Business Property System rewrite $52, 506
PTS rewrite phase I $20,494
PERSONNEL REDUCTION PROPOSED:
None.
DEPARTMENT: Veterans' Resources Center - 0579
Final Budget Amount: $ 221, 221
Adjusted Final Budget: $ 221,221
SUMMARY OF THE PLAN:
The Veterans' Resources Center' s budget reduction plan is for $15,000.
All existing programs will be retained. The department will generate
the $15,000 through unbudgeted revenue from the medi-cal cost
avoidance program (AB1807) . This program will be the source of
funding for this budget adjustment in the future also.
PROGRAM REDUCTIONS PROPOSED:
None.
PERSONNEL REDUCTIONS PROPOSED:
None.
Attachments
Attadhment A
In the Matter of Abolishing Resolution 89/
Positions for FY 1989-90
WHEREAS the Board of Supervisors, in all of its capacities as the governing body
of this County, and of the Districts and Agencies of which it is the governing
body, has considered the staffing necessary for efficiency of County government
operations and has considered the staff retention plans submitted by County
departments, and
WHEREAS, in order to keep expenditures within available funding, it is necessary
to abolish positions in a number of County departments, and
WHEREAS this is the first in a series of budget reduction measures, with
additional positions to be abolished with resulting layoffs in a number of
County departments,
BE IT BY THE BOARD RESOLVED that the following positions be cancelled effective
August 16, 1989:
Department Pos. No. Class Title
Administrator 03-0015 20/40 Management Analyst -III
03-0098 Clerk - Senior Level
03-0269 20/40 Secretary (Deep Cfass)
DP -- 03-0153 Programmer II
03-0176 Program Analyst - EDP
03-0284 Sr Program Analyst - EDP
Assessor 16-0151 Junior Drafter
16-0191 Appraiser Aide
Clerk-Recorder 24-0139 Clerk - Experienced Level
24-0140 Clerk - Experienced Level
Comty Svcs 59-0055 Weath Home Repair Spec - Project
Personnel 05-0131 Pers Analyst III - Project
05-0137 Int Typist Clerk - Project
05-0140 Admin Aide - Project
Public Defender 43-0100 20/40 Clerk - Exp Level
Sheriff 25-1091 Deputy Sheriff
thru 25-1103 (13 total positions)
* Additional positions will be added as department reduction
plans are refined.
Attachment B
THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA
Adopted this Order on by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN•-
SUBJECT: Resolution of the Board of )
�, Supervisors of Contra Costa )
County Establishing Assessment ) RESOLUTION NO. 89/
for Court Administrative Costs )
Pursuant to Government Code )
Section 72062 as Amended by )
SB 358 )
)
WHEREAS, pursuant to Government Code section 72062, as amended by
Senate Bill 358 (Statutes of 1989 ) , a county upon adoption of a resolution
by its Board of Supervisors may authorize a program establishing
administrative assessments for clerical and administrative costs incurred
for recording and maintaining a record of the defendant's prior convictions
for violations of the Vehicle Code.
NOW, THEREFORE, BE IT RESOLVED, pursuant to section 72062 of the
Government Code, the Board of Supervisors establishes the following
program, effective January 1, 1990, with respect to the Municipal Court
Districts in Contra Costa County. The Board sets the following
administrative assessments for the clerical and administrative costs
incurred for recording and maintaining a record of prior convictions:
1. In those traffic cases in which a defendant is assigned
to traffic school, the assessment is $10 . 00 .
2. For all other dispositions in traffic cases, including
but not limited to imposition of a fine, forfeiture of
bail and alternative community service, the assessment
is $10 .00.
I HEREBY CERTIFY THAT THIS IS A TRUE
AND CORRECT COPY OF AN ACTION TAKEN
AND ENTERED ON THE MINUTES OF THE
BOARD OF SUPERVISORS ON DATE SHOWN.
Attested:
Phil Batchelor, Clerk of the Board
of Supervisors and County
Administrator
By: , Deputy
RESOLUTION NO. 89/
T-1 A:\AWW\reso1ut\72062.F
Attachment C
Some programs considered to be of sufficient priority that funding is
recommended for 1989-90.
Teen Program
Child Health Screening
Adult/Geriatric Services
Developmental Disability Council
Center for Human Development
We Care/Lynn Day Contract*
Discovery Center
Brentwood Health Clinic
Richmond Health Clinic
Pittsburg Health Clinic
Sherman House
Sheriff ' s Patrol
Court Services
District Attorney Misdemeanor Prosecution
Staffing for Public Defender
Concord Health Clinic
Rape Crisis and Battered Women Program
* State funding vetoed by Governor
2.3
THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA
DATE: August 15, 1989
MATTER OF RECORD
---------------------------------------------------------------------
SUBJECT: Budget Adjustments
The Board this day had before it for consideration a report and
recommendations of the County Administrator relating to the
elimination of certain vacant positions in various County Departments.
Supervisor Schroder inquired as to the status of the Board' s
previous commitment to mental health contractors relative to receiving
cost of living adjustments (COLA' S) of the same percentages as County
employees.
The County Administrator explained the recommendation with
respect to COLA' s for the mental health contractors (Recommendation
No. 8) .
Supervisor McPeak declared that she wanted the record to show
that she did not want to have Sherman House put up for continuous
consideration for budget cuts.
Supervisor Powers commented he believed there is a need for an
administrative approach for health programs and commented on the
recommendation to eliminate one regional administrator position tieing
together human services programs provided by Mental Health, Social
Services, Drug Abuse and Health. He requested staff to review that
and come back to the Board with a recommendation on addressing local
programs in a holistic sort of way.
Supervisor McPeak commented on the process of reaching the
recommendation to eliminate administrative positions, commenting that
continuing cuts are making it impossible to get reports out and that
there is a substantial challenge facing the Board again next year.
She complimented the Department Heads for their cooperation in
adjusting their budgets.
Supervisor Torlakson commented that County employees deserve to
have a decent benefit and wage package and that was an important
aspect in reaching budget decisions.
Supervisor Schroder advised that the Finance Committee had met
for several hours endeavoring to identify innovative ways to develop
new sources of revenues for the County that would not be placed upon
the general public, and will be coming to the Board with some
recommendations very shortly.
Supervisor McPeak requested that with respect to the matter of
seeking revenues that the Finance Committee once again review claiming
procedures for SSI and SDI and medical claiming.
The Chair invited members of the public to comment and the
following persons appeared:
Doris Copperman, 3 Penrith Walk, Pleasant Hill, representing
Family Planning Network.
Virginia Rohne, 395 Summit Drive, Pinole, representing Familias
Unidas.
Howard T. Herbert, 2571 Via Verde, Walnut Creek, a member of the
Steering Committee on the Drug Summit.
Nancy Barnes, 15 Kenilworth, Kensington, representing parents and
the community.
Dick Coleman, P. O. Box 231034 , Pleasant Hill, representing
Sherman House.
Carisa Foster, 2651 Crescent Drive, Concord, a former resident of
Sherman House.
JoAnne Aiello, 66 Emerson, Crockett, spoke for advisory boards
and requested more notice to advisory boards of proposed cuts.
David Shaw, 1732 A. Francisco, Berkeley, speaking for the Mental
Health Advisory Committee in West County.
Benita Harris, 269 Sequoyah View Drive, Oakland, speaking for the
West Contra Costa County Community Mental Health Committee.
Barbara Alexander, 2324 Virginia Avenue, Richmond,
Phil Bertenthal, Contra Costa County Legal Services Foundation.
Taalia Hasan, 4237 Florida Avenue, Richmond, representing West
Contra Costa Youth Service Bureau.
Joseph Goglio, 525 Green Street, Martinez, Human Services
Advisory Commission member.
Jacque Salvador, 2222 Golf Club Road, Pittsburg, President of
Probation Unit of Local 1.
Henry L. Clarke, P. 0. Box 222, Martinez, Public Employees '
Union, Local 1.
Chairman Torlakson read remarks submitted by Allen Patten, 3649
Citrus Avenue, Walnut Creek.
Benn Burger, 256 -24th St. , Richmond, speaking for West County
Mental Health programs.
Cheryl Roberts, 1535 San Joaquin Ave. , Richmond.
The Board members then discussed the recommendations before them
as well as the testimony just received.
Mark Finucane, Director of Health Services, responded to
questions relating to staffing of Mental Health Administrators and the
elimination of Regional Administrators.
Supervisor McPeak commented that in response to JoAnne Aiello' s
testimony, she felt it was important to seek as much feed back as
possible, and requested that in the future, advisory boards and
committees be informed of the budget cut impacts and asked for any
input or recommendations they might have.
Supervisor Torlakson commented that one of the problems in
getting feed back from advisory committees is the cumbersome process
and the fact that there are so many committees. He suggested
streamlining the process by combining or consolidating committees
dealing with like subjects such as alcohol and drugs.
Supervisor McPeak voiced her objections to the change in policy
relating to COLA' S for mental health contractors and requested that
action be deferred on Recommendation No. 8 until further review.
Supervisor Fanden requested that the County Administrator respond
to issues raised by Henry Clarke relative to use of LVN' s at Merrithew
Memorial Hospital and the ratio of administrative staff to represented
staff.
The Board thereupon approved the recommendations of the County
Administrator listed on today' s Agenda Item 2 .3 , and adopted
Resolution No. 89/576 abolishing positions for fiscal year 1989-90 and
Resolution No. 89/577 establishing assessment for court administrative
costs.
2.3 a
THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA
Adopted this Order on August 15, 1989 , by the following vote:
AYES: Supervisors Powers, Fanden, Schroder, McPeak and Torlakson
NOES: None
ABSENT: None
ABSTAIN: None RESOLUTION NO. 89/576
SUBJECT: Abolishing Positions for Fiscal Year 1989-90
WHEREAS the Board of Supervisors, in all of its capacities as the governing body
of this County, and of the Districts and Agencies of which it is the governing
body, has considered the staffing necessary for efficiency of County government
operations and has considered the staff retention plans submitted by County
departments, and
WHEREAS, in order to keep expenditures within available funding, it is necessary
to abolish positions in a number of County departments, and
WHEREAS this is the first in a series of budget reduction measures, with
additional positions to be abolished with resulting layoffs in a number of
County departments,
BE IT BY THE BOARD RESOLVED that the following positions be cancelled effective
August 16, 1989:
Department Pos. No. Class Title
Administrator 03-0015 20/40 Management Analyst III
03-0098 Clerk - Senior Level
03-0269 20/40 Secretary (Deep Class)
DP -- 03-0153 Programmer II
03-0176 Program Analyst - EDP
03-0284 Sr Program Analyst - EDP
Assessor 16-0151 Junior Drafter
16-0191 Appraiser Aide
Clerk-Recorder 24-0139 Clerk - Experienced Level
24-0140 Clerk - Experienced Level
Comty Svcs 59-0055 Weath Home Repair Spec - Project
Personnel 05-0131 Pers Analyst III - Project
05-0137 Int Typist Clerk - Project
05-0140 Admin Aide - Project
Public Defender 43-0100 20/40 Clerk - Exp Level
Sheriff 25-1091 Deputy Sheriff
thru 25-1103 (13 total positions)
cc: County Administrator
Data Processing I tweby aenity that of Is a eros and am am of
Assessor
an sawn esker and entered on ma mMa n of Ow
Ann rd of 8upenAeae an as date atwwn
Clerk Recorder AWES=' 14 /5,_/„p 'f 9
Community Services PHIL err .C**ofgoBMW
Personnel of SupeMeore snd County AdMW*Uetor
Public Defender
Sheriff By Dom,
RESOLUTION No. 89/576
w 2.3 b \
THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA
Adopted this Order on August 15, 1989 , by the following vote:
AYES: Supervisors Powers, Fanden, Schroder, McPeak and Torlakson
NOES: None
ABSENT: None
ABSTAIN: None
SUBJECT: Resolution of the Board of )
Supervisors of Contra Costa )
County Establishing Assessment ) RESOLUTION NO. 89/ 577
for Court Administrative Costs )
Pursuant to Government Code )
Section 72062 as Amended by )
SB 358 )
WHEREAS, pursuant to Government Code section 72062, as amended by
Senate Bill 358 (Statutes of 1989 ) , a county upon adoption of a resolution
by its Board of Supervisors may authorize a program establishing
administrative assessments for clerical and administrative costs incurred
for recording and maintaining a record of the defendant's prior convictions
for violations of the Vehicle Code.
NOW, THEREFORE, BE IT RESOLVED, pursuant to section 72062 of the
Government Code, the Board of Supervisors establishes the following
program, effective January 1, 1990, with respect to the Municipal Court
Districts in Contra Costa County. The Board sets the following
administrative assessments for the clerical and administrative costs
incurred for recording and maintaining a record of prior convictions:
1 . In those traffic cases in which a defendant is assigned
to traffic school, the assessment is $10 .00.
2 . For all other dispositions in traffic cases, including
but not limited to imposition of a fine, forfeiture of
bail and alternative community service, the assessment
is $10 .00.
I HEREBY CERTIFY THAT THIS IS A TRUE
AND CORRECT COPY OF AN ACTION TAKEN
AND ENTERED ON THE MINUTES OF THE
BOARD OF SUPERVISORS ON DATE SHOWN.
Attested: August 15, 1989
Phil Batchelor, Clerk of the Board
of Supervisors and County
Administrator
By: �_, Deputy
cc':. County Administrator
Court Administrator
County Clerk
RESOLUTION NO. 89/ 577
T-1 As\AWW\reao1ut\72062.F
Some programs considered to be of sufficient priority that funding is
recommended for 1989-90.
Teen Program
Child Health Screening
Adult/Geriatric Services
Developmental Disability Council
Center for Human Development
We Care/Lynn Day Contract*
Discovery Center
Brentwood Health Clinic
Richmond Health Clinic
Pittsburg Health Clinic
Sherman House
Sheriff 's Patrol
Court Services
District Attorney Misdemeanor Prosecution
Staffing for Public Defender
Concord Health Clinic
Rape Crisis and Battered Women Program
* State funding vetoed by Governor