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HomeMy WebLinkAboutMINUTES - 07271989 - SPECIAL THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA Thursday Adopted this Order on duly 27 , 1989 by the following vote: AYES: Supervisors Powers , Fanden , Schroder, McPeak , Torlakson NOES: None ABSENT: None ABSTAIN: None SUBJECT: In the Matter of Authorizing Additional) Personnel in Certain County Departments) Resolution No. 89/511 Whereas, certain County departments have requested additional personnel for the 1989-1990 fiscal year; and Whereas, these requests have been analyzed and reviewed during budget deliberations, and provision has been made in the Final Budget for certain personnel additions; The Contra Costa County Board of Supervisors resolves that the following positions are added to County departments effective July 27, 1989. Class No. BU# Department OrRll Code Classification Added 0016 Assessor 1620 DRWB Auditor-Appraiser 1.0 0079 General Services 4012 DYWA Jr Real Prog Agent 2.0 West County Detention Facility Staffing 0300 Sheriff 2580 6XHA Lieutenant 6.0 6XTA Sergeant 14.0 6XWA Deputy Sheriff 47.0 JWXC Clerk-Senior Level 5.0 64VE Sheriff's Specialist 9.5 64HD Sheriff's Dispatcher Sr 1.0 64WM Sheriff's Dispatcher 5.5 64FA Dir. Support Svs-Detention 1.0 JDVC Account Clerk-Exp Lvl 2.0 64VF Sheriff's Aide 6.0 1KTA Lead Cook 5.5 64HA Detention Svs Supervisor 3.0 64VD Detention Services Worker 7.0 1WDB Environmental Svs Manager 1.0 JWHA Supervising Clerk 1.0 64VF Sheriff's Aide 5.5 JWXB Clerk-Experienced Level 5.5 (Inmate Records) JWXB Clerk-Experienced Level Al 1.5 (Reception) JWXA Clerk-Beginning Level (T) 2.0 0077 General Services 2276 PEWF Communications Equp. Tech 1.0 2262 GFWB Carpenter 1.0 GFWA Electrician 1.0 GFVA Steamfitter 1.0 GWVB Operating Engineer II 1.0 0620 Library 0620 3AWA Librarian 1.0 3KVA Library Assistant I .5 3KWF Library Clerk I 1.0 0301 Health Services 5700 VPW9 Physicians .5 VPWO Dentist .4 VYWA Pharmacist .8 VNTB MRT 1.0 JWXB Clerk-Experienced Level 3.0 VWXA R.N 3.5 VT7C L.V.N. II 7.0 VWSB F.N.P. 1.5 5710 VQXA MHTS C 3.0 VQXA MHTS B 1.0 TOTAL POSITIONS ADDED 161.2 The Contra Costa County Board of Supervisors resolves that the following positions are cancelled from County departments effective July 27, 1989. Class Pos No. BU# Department OrRil Code Classification _ No. Cancl 0583 P.I.C. 5623 JDVC Acct Clk-Exp Level 58-26 .5 0588 Community Services 1436 9KSB HS MH Specialist-Project 59-38 .8 9KS9 HS Speech Path.-Project 59-10 .75 1454 9KT4 Lead Weather. Hm Rpr Spec. 59-53 1.0 9KW7 Weather. Hm Rpr Spec. 59-55 2.0 91W1 Storeroom Clerk 59-44 1.0 TOTAL POSITIONS CANCELLED 6.05 NET TOTAL POSITIONS ADDED 155.15 THE BOARD FURTHER RESOLVED that the positions designated above are subject to workload and organizational review and approval by the Office of the County Administrator prior to filling, and subject to classification review by the Personnel Department if deemed necessary. FURTHER, BE IT RESOLVED that the Board expects position reductions in the Health Services and Social Services Departments in the near future. I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown: Attested: July 27 , ,1989 Phil Batchelor, Clerk of the Board of Supervisors and County Administrator By: Deputy cc: County Administrator County Departments Personnel RESOLUTION NO . 89/511 Attachment 1 1989-90 BUDGET LINE ITEM CHANGES JULY 19, 1989 * Budget Unit Name & Number Land Information System - BU# 0347 EXPENDITURES Proposed Final Line Budget Budget Item Description Amount Change Amount 5000's Expenditure Transfers $ 186,611 $ <4,157> $ 182,454 Discussion: This change decreases expenditure transfers due to a reduction in services provided to departments. * Budget Unit Name & Number Assessor - BUO 0016 REVENUE Proposed Final Line Budget Budget Item Description Amount Change Amount 9000's Revenue $ 93,747 $ <10,000> $ 83,747 Discussion: This adjustment more accurately reflects anticipated fees generated by the property characteristic information system. * Budget Unit Name & Number Personnel - BU# 0035 EXPENDITURES Proposed Final Line Budget Budget Item Description Amount Change Amount 1000's Salaries & Benefits $ 2,337,768 $ 71,000 $ 2,408,768 2000's Service & Supplies $ 1,368,064 $106,500 $ 1,474,564 Discussion: These changes adjust salaries for anticipated promotions, establish an appropriation for a Video Display Health Screening program for county employees and provide funds for the Board approved Child Care Information and Referral Service Attachment 1 1989-90 BUDGET LINE ITEM CHANGES JULY 19, 1989 * Budget Unit Name & Number Personnel - BU# 0035 REVENUE Proposed Final Line Budget Budget Item Description Amount Change Amount 9000's Revenue $ 1,358,982 $102,000 $ 1,460,982 Discussion: This increase in revenue is from charges to trust funds and employees, and offset the costs of the Video Display Health Screening program, and partially offset the costs for the Child Care program and salary adjustments. * Budget Unit Name & Number Board of Supervisors - BU# 0001 EXPENDITURES Proposed Final Line Budget Budget Item Description Amount Change Amount 1000's Salaries & Benefits $ 845,734 $ 29,370 $ 875,104 2000's Service & Supplies $ 576,350 $ 33,441 $ 609,791 Discussion: This adjustment covers the cost of increased memberships and budgets one-time funding for the Hate Violence project on behalf of the Human Relations Commission and includes an increase in salaries and benefits to fully cover costs of current positions. Membership costs for ABAG and CSAC will be reviewed in further detail at the public hearing. * Budget Unit Name & Number Revenue-General County - BUO 0005 REVENUE Proposed Final Line Budget Budget Item Description Amount Change Amount 9000's Revenue $204,128,724 $1,700,000 $205,828,724 Discussion: This increase represents the latest estimate of revenue based on the experience of fiscal year 1988-89. Attachment 1 1989-90 BUDGET LINE ITEM CHANGES JULY 19, 1989 * Budget Unit Name & Number Local Agency Formation - BU# 0356 EXPENDITURES Proposed Final Line Budget Budget Item Description Amount Change Amount 2000's Service & Supplies $ 217,930 $ 3,618 $ 221,548 Discussion: This change adjusts salaries and several services and supply accounts to more accurately reflect expected expenditures. REVENUE Proposed Final Line Budget Budget Item Description Amount Change Amount 9000's Revenue $ 62,855 $ <6,855> $ 56,000 Discussion: This adjustment represents the latest estimate of revenues. * Budget Unit Name & Number Emergency Services - BU$ 0362 EXPENDITURES Proposed Final Line Budget Budget Item Description Amount Change Amount 1000's Salaries & Benefits $ 397,431 $ <9,500> $ 387,931 2000's Service & Supplies $ 153,893 $ <19,500> $ 134,393 Discussion: This adjustment decreases salaries, based on the latest employee status changes, and reduces services and supplies due to efficiencies with radio and phone systems. ` - Attachment 1 1989-90 BUDGET LINE ITEM CHANGES JULY 19, 1989 Budget Unit Name & Number Planning Projects - BUJI 0358 EXPENDITURES Proposed Final Line Budget Budget Item Description Amount Change Amount 2000's Service & Supplies $ 42,000 $ 50,000 $ 92,000 Discussion: This adjustment rebudgets $50,000, not expended in fiscal year 1988-89, for the completion of the County's General Plan. Attachment 2 1989-1990 Budget Line Item Change July 20, 1989 Budget Unit Name & Number District Attorney-Family Support - BU# 0245 EXPENDITURES Proposed Final Line Budget Budget Item Description Amount Change Amount 1000's Salaries & Benefits $ 4,326,908 $366,225 $ 4,693,133 Discussion: Provides funding for 15 new staff positions added in 1988-89 (revenue offset). 2000's Service & Supplies $ 1,005,432 $ 11,832 $ 1,017,264 Discussion: Provide funding for increased data processing costs related to on-line access to the County's Domestic Relations System (revenue offset). REVENUE Proposed Final Line Budget Budget Item Description Amount Change Amount 9000's Revenue $ 4,767,907 $378,057 $ 5,145,964 Discussion: Revenue offsetting costs of 15 new staff positions added in 1988-89 and increased data processing costs related to on-line access to the County's Domestic Relations System. Budget Unit Name & Number Social Service - BU11 0500 REVENUE Proposed Final Line Budget Budget Item Description Amount Change Amount 9000's Revenue $ 40,290,856 0 $ 40,290,856 Discussion: This change redistributes various Social Service Administration revenues to more accurately reflect expected funding levels. Miscellaneous revenues are reduced by $4,784,709 and state and federal revenues are increased by $4,784,709. j THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA Adopted this Order on Thurs. , July 27, 1989 by the following vote: AYES: Supervisors Powers, Fanden, Schroder, McPeak, Torlakson NOES: None ABSENT: None ABSTAIN: None ------------------------------------------------------------------ SUBJECT: Hearing on the Proposed County Budget for the 1989-1990 Fiscal Year The Chair convened the hearing on the proposed County Budget for the 1989-1990 fiscal year. Phil Batchelor, County Administrator, presented a report containing seven recommendations on the 1989-1990 Final Budget for the Board to consider in its deliberations. (A copy of the report is attached and included as a part of this document. ) Kerry Harms-Taylor, Assistant County Administrator, noted that the allocation for the County Library should be increased by $195,000 to allow for additional property taxes expected, and State matching funds on the additional tax amount. The Chair opened the hearing and the following persons spoke: Henry Clarke, Contra Costa County Employees Association, Local I . commented on the need to provide county employees with a cost-of-living adjustment even though it could require reductions in services and staff levels. He advised that reductions in staff should also include administrative personnel. Mr. Clarke expressed the opinion that hiring correctional officers to staff detention facilities would be a cost effective way to maximize limited revenue. He expressed support for a higher funding level for additional staff in the Probation Department to provide counseling services to parolees to reduce the potential for further criminal activity. Mr. Clarke expressed his support for proposed legislation AB 1202 which would impose a tax to finance the retirement fund. Ronald Romo, 2240 Charlotte Avenue, Concord, spoke on the need for an increased level of security in the courthouse. He referred to the security procedures in place at the Courthouse in Sacramento and requested the Board to implement similar procedures in Contra Costa County. He repeated his offer to meet with Board members to discuss security in court facilities. Richard S. Lujan, United Council of Spanish Speaking Organizations (UCSSO) , 516 Main Street, Martinez, requested information on a proposal submitted for a contract with the county hospital to provide transportation services for patients. He referred to a letter his organization received from the Health Services Director advising that the bidding process has been stopped. He spoke of his desire to provide paratransit services to Contra Costa County in a cost efficient way. Supervisor McPeak advised that she did not have any information other than that UCSSO was the only one to submit a proposal. However, she noted that an additional $39,000 has been allocated for these paratransit services. She recommended that the County Administrator and Health Services Director review the issue presented by Mr. Lujan. She further recommended that the larger issue of coordinated paratransit services be referred to the Board' s Internal Operations Committee and Transportation Committee. 1 Supervisor Schroder concurred. He proposed using TDA funds for paratransit services. Supervisor Powers noted that no bids were submitted for the initial proposal and of the action of the Health Services Director on this matter. He spoke of the many people who use the county clinics for their health care and who require paratransit services. Supervisor Powers advised that Measure C does provide for some funding for paratransit services. Board members being in agreement, IT IS BY THE BOARD ORDERED that the recommendations of Supervisor McPeak are APPROVED. Gloria J. Sandoval, Rape Crisis Center, 2023 Vale Road, Suite 2, San Pablo 94806, expressed appreciation to the Board for its support and continued funding of rape crisis programs. She spoke on the scope of the services provided and of training programs proposed for the coming year. Ms. Sandoval requested the Board to fund the District Attorney' s Sexual Prosecution Unit. Machrina Blasdell, Council of Churches of Contra Costa County and the Greater Richmond Interfaith Program, 1545 Sunnyvale Avenue, Walnut Creek, requested that the Sheriff ' s Department assume the entire cost of the existing chaplaincy position and that funding be approved for a second chaplaincy position for the West County Justice Center. She proposed that monies from the Inmate Welfare Fund be used to fund these positions. She requested the Board to maintain its current level of funding for institutional chaplaincy programs with the Council of Churches maintaining its current level of financial support for its share of the institutional chaplaincy programs which include related administrative costs. Supervisor Powers suggested that the churches and their memberships contribute more to this endeavor. Supervisor Schroder spoke on the counseling services provided by the chaplains to the many individuals in detention facilities. He spoke of the need to garner public support to fund the chaplaincy program. Supervisor Fanden recommended that funding for the chaplaincy position be referred to the County Administrator and added as Item No. 24 under the section, "Study and Work Plan Items. " The Chair noted that written comments were received from Scott Seymore, Concord Convention Bureau and Sheraton Hotel, on the success of the Bureau' s activities. Supervisor McPeak suggested that the Convention Bureau' s program be expanded to include a larger geographical area and that consideration be given to including this in the Bureau' s contract with the County. All persons desiring to speak were heard. Supervisor Torlakson advised of his willingness to meet with Mr. Romo and the Sheriff to discuss Courthouse security. Supervisor Schroder spoke of his concern for security in county buildings as did Supervisor Powers. Supervisor Fanden commented on security problems in the hospital parking lot. Mr. Batchelor referred to security programs implemented and concurred with Mr. Romo that more needs to be done in this area. He advised that staff is reviewing the Courthouse Construction fund to finance some security measures. In response to Mr. Torlakson' s question on reductions in management staff, Mr. Batchelor advised that all positions, both represented and unrepresented, will be subject to review. 2 Referring to the increased demands for services with diminishing revenue sources and compounded by the County' s limited ability to raise taxes or develop new revenue sources, Supervisor Powers suggested that the County Administrator prepare a proposal with the goal of acquiring legislative support to allow the County to develop revenue sources for financing certain programs, such as the County' s Retirement System. He gave as examples a bond measure or a 1/4 cent sales tax increase. Supervisor McPeak commented on the need to develop an action plan to promote an initiative measure scheduled for presentation to the state electorate on the June 1990 ballot that, if approved, would impose a tax on alcoholic beverages. She spoke on the need to solicit citizen involvement to secure passage of the measure. Supervisor McPeak advised that the tax collected would provide needed funds to finance alcohol and drug abuse programs. Board members discussed the issue and agreed that the development of the action plan be referred to the Internal Operations Committee with referral of the revenue issues to the Finance Committee ( Item No. 25 under Study and Work Plan Items) . There being no further discussion, IT IS ORDERED BY THE BOARD that the hearing is CLOSED. IT IS FURTHER ORDERED that Recommendation Nos. 1 though 7 as set forth on the attached report with the inclusion of Study and Work Plan Items Nos. 24 and 25 as referenced above are hereby APPROVED. The Chair then announced the adoption of the 1989-1990 Final Budget for Contra Costa County and the adoption of Resolution 89/511 amending the number of personnel in certain County Departments. cc: County Administrator Auditor-Controller Finance Committee Internal Operations Committee Transportation Committee I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of SuPerl"S on the date shown. ATTESTED: a 1, /9aa9 PHIL TCM H,Clerk of the Board Of SupeMaors and County Adminletratm 3 ro: BOARD OF SUPERVISORS s Contra FROM: Phil Batchelor, County Administrator Costa o. 5 DATE: July 27, 1989 °' F J County SUBJECT: RECOMMENDATIONS ON THE 1989-1990 FINAL BUDGET SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATIONS: 1. Review items referred for additional consideration by one or more members of the Board during Budget Committee hearings. 2. Direct the County Administrator' s Office to pursue the study and work items referred by the Board during Budget Committee deliberations, as discussed below. 3 . Direct the County Administrator' s Office to prepare by August 15 , 1989, necessary adjustments to the final budget as adopted, which reflect changes that have resulted due to last minute decisions made by the State Legislature, decisions made by the County Retirement Board, notifications from health carriers regarding rate increases, and adjustments necessary to provide for cost of living adjustments. 4. Approve changes to the proposed budget as outlined by staff during the budget committee hearings, as shown on Attachments 1 and 2 . 5. Authorize the Auditor-Controller to make technical adjustments to the budget when actual amounts are known. 6. Open the hearings on the 1989-90 Final Budget, receive public testimony on the Proposed Budget and make changes as appropriate. 7. Adopt the 1989-90 Final Budget and position resolution, as shown on Attachment 3 . CONTINUED ON ATTACHMENT: X—YES SIGNATURE: —RECOMMENDATION OF COUNTY ADMINISTRATOR _RECOMMENDATION OF BOARD COMMITTEE APPROVE —OTHER SIGNATURE(S): A ON OF BOARD ON APPROVED AS RECOMMENDED _ OTHER _ VOTE OF SUPERVISORS I HERE CERTIFY THAT THIS IS A TRUE. UNANIMOUS(ABSENT AND CORRE COPY OF AN ACTION TAKEN AYES: NOES: AND ENTERED ON E MINUTES OF THE BOARD ABSENT: ABSTAIN: OF SUPERVISORS ON T ATE SHOWN. CC: ATTESTED PHIL BATCHELOR,CLERK OF BOARD OF SUPERVISORS AND COUNTY ADMIN ATOR BY UTY M382 (10/88) -2- FINANCIAL IMPACT: The general fund expenditure level currently stands at $488,255, 984, and all funds expenditure stands at $547,422,611. Changes made to the budget as a result of today' s public hearings will alter the numbers above. BACKGROUND: The Budget Committee hearings and Final Budget hearings were scheduled for completion prior to the end of July 1989 . This results in many decisions having to be made regarding the budget before complete information is available. The final impact on the 1989-90 budget will probably not be known entirely until approximately the end of September when the State Legislature has completed their work for the session and the Governor has had ample time to consider the thousands of bills that are passing across his desk. Any number of these bills can impact the County positively or negatively and may require additional budget adjustments. Other information that has just recently been received which will require further analysis includes the impact of the Assessment Roll on the budget once delinquencies and redevelopment are factored out. Information on revenue to be generated from the utility roll has just recently been forwarded by the State Board of Equalization and is still being analyzed. Final fund balance factors for the various funds are only known when all the books can be closed. Decisions recently made by the Contra Costa .County Retirement Board regarding the amount of subsidy which will be paid to the County and employees and what rates will be required for 1989-90 have not been factored into all budget units at this time and will still need attention. Finally, information that will impact salary adjustments for County employees will also need to be factored into the budget. This work will commence over the next few weeks and a report will be prepared indicating what adjustments will be required in the various budget units as a result of these factors. That report will be brought back to the Board on August 15, 1989. It is anticipated at that time that significant adjustments to the Final Budget may have to be made. The August 15 Board meeting will be the last Board meeting where all members of the Board are available until September 12. 1. ADDITIONAL ITEMS Each year during Budget Committee deliberations, a number of items are brought to the Board' s attention by the County Administrator, by departments, by members of the public, and by other Board members. Frequently, a referral is made to the County Administrator or the department to obtain more information. This memorandum outlines and highlights the major items which were referred by the Board to the public hearing process. A. Code Enforcement Program Up to $150,000 Discussion: Code Enforcement has long been a priority of the Board of Supervisors. By 1991-92, solid waste fees could offset the total cost of a substantial Code Enforcement Program. This means that in 89-90 and 90-91 other funding sources are needed. Staff has reviewed a number of funding sources and believes that a combination of the following can be used to provide a startup program. If approved by the Board, startup would be approximately January 1, 1990 . -3- Special District Augmentation Fund for Fire Abatement Activity • Community Development Block Grant for Code Enforcement in low income areas • Redevelopment area funding for programs within redevelopment areas • Restricted fines from litter violations can be used for litter clean up activities • Abandoned Vehicle legislation, now pending in the Legislature, could be used to augment the County' s abandoned vehicle program. Recommendation: It is recommended that the Board direct the County Administrator to proceed to develop a program using non-general fund sources of revenue and return to the Board by December 1st with a specific program recommendation. B. DARE Program Up to $175 ,000 The Sheriff requested four deputy sheriffs, vehicles and operational costs to support the County' s share of the DARE Program. This program provides education to elementary-age school children about the dangers of drugs and provides support for the alternative to "giving in" to peer pressure. During Budget Committee deliberations, the Board indicated that this was a high priority. Recommendation: It is recommended that the Board authorize the Sheriff to explore the feasibility of using newly authorized staff for the new West County Justice Center until that staff is needed for the new facility. Operational costs can be absorbed by the department. C. Literacy Project (Project Second Chance) $54,000 Discussion: The Library Director informed the Board earlier this year that State funding for the County's literacy project has been reduced by ' $54,000 . He has requested that additional funding from the Special District Augmentation fund be provided to allow this program to continue at the same level as it was provided in 1988-89. Recommendation: Sufficient funding is available to fund this request through the Special District Augmentation fund. The hearing related to the distribution of these funds is on August 15th. D. Clean Street Program Up to $150,000 Discussion: When the Board approved the Sheriff ' s staffing plan for the new West County Justice Center, a reorganization was proposed which included consolidating the County' s Clean Streets and J Team Drug Operations. The Board brought this up during the Budget Committee deliberations, and had some discussion about whether this is what they intended in approving the West County Justice Center staffing. The Board asked that this item be brought back for further consideration. Recommendation: It is recommended that the County Administrator' s Office work with the Sheriff to determine a way that the Clean Streets program be retained. This will mean the -.re-direction of other staff from the patrol or detention divisions, or utilization of newly authorized staff for the West County detention facility. E. Career Development Expansion $77 ,000 Discussion: During Budget Committee deliberations, the Director of Personnel reported on the success of the Career Development -4- Program. During the past year, the program has expanded from Richmond into additional geographical areas, and has been asked to approach the private sector about a program within the private sector. In order to provide the same level of staff support to the program expansion, the Personnel Director requested additional staff. Recommendation: Although the program is a worthy one, Board members expressed their desire to have existing staffing and financing be used to generate additional public and private funding sources, rather than having the General Fund supply the "upfront" money for a program expansion. F. Sick and Emergency Child Care $60,000 Discussion: The Internal Operations Committee has been dealing with the issue of sick and emergency child care for County employees. Earlier this year, the Personnel Department was directed to develop a program which was presented to the Internal Operations Committee in late June. During Budget Committee deliberations, the Personnel Director indicated that a minimum of $60,000 would be needed to start the program. This included additional staffing, training, and hiring of up to 15 aides who would go to the homes of County employees to provide care. Recommendation: Although this program is an important one, funds are not available to provide for more than the highest priority items. Additionally, since this matter is a potential item for negotiations with employee groups, it is recommended that it be referred to the County' s negotiators for possible inclusion in a negotiated funding package. G. Ground Squirrel Control Program Up to $92,000 Several Board members have been concerned for a number of years about the proliferation of ground squirrels. Data has been presented which indicate crops are damaged or ruined and levies are being undermined as a result of the increasing number of ground squirrels. The amount requested would pay for personnel, equipment, and supplies. Recommendation: It is recommended that the Director of Agriculture pursue other possible funding sources and return to the County once a substantial portion of the requested program funding has been raised from other sources. Possibilities include Water Districts and Reclamation Districts. H. Memberships Discussion: The Boards asked that consideration be given to whether memberships in local and national organizations are of sufficient priority to continue funding for next fiscal year. Recommendation: Funding is included in the proposed budget for the same memberships as the Board has had in prior years. However, staff will review with the various agencies the degree of benefit which is derived by the County and will report back by August 15 on this item. I. Wellness Center Discussion: The Board expressed interest determining the progress of the Wellness Center and in determining whether County funding would be necessary. From the beginning, the Wellness Center has been developed on a premise of no County General Fund support. Currently, CAO staff is working with the Personnel Director, to accomplish the goal of General Fund support. When this proposal is fully developed, a recommendation will be brought back to the Board. Recommendation: It is recommended that this item be held for the development of further information. J. West Cat/Z Line Additional Funding $7,080 Discussion: Additional funding was requested for West Cat/Z Line to provide for the expected level of activity in 1989-90. Due to County budget constraints, no additional funding was provided in the proposed budget. Instead, the same level as was provided in in 1989-90, $18,035, is included in the proposed budget. Recommendation: Additional funding for this service may be available through the Transportation Commission via Measure C funding. Therefore, it is recommended that no additional funding be provided at this time. K. Court Security Up to $441,323 Discussion: The Sheriff ' s Department and Courts jointly requested funding for increased court security. A recent Grand Jury report also recommended that action be taken on this issue. During Budget Committee hearings, the sheriff reported on significant improvements in security which have been made during the last year. Recommendation: It is recommended that alternative funding sources, such as the Criminal Justice Construction fund or Courthouse Construction fund, be pursued to fund the highest priority items, and that those items remaining be given additional consideration as funding becomes available. L. Strategic Planning Discussion: The Board recently referred the issue of providing additional funding for strategic planning to . the Budget Committee. The Grand Jury Report for 1988-89 recommended that the Board fund this item. Recommendation: Funding has not been identified to pursue the Grand Jury' s recommendations at this time. If funding should become available, strong consideration should be given for implementing the approach suggested by the Grand Jury. 2 . STUDY AND WORK PLAN ITEMS During Budget Committee deliberations, a number of ideas and questions were generated which the County Administrator was asked to follow up on or coordinate with others to study. Additionally, the Board members asked for follow up on specific items not necessarily requiring study. A listing of these items and referral to the appropriate department is indicated below. DEPARTMENT ITEM 1. Finance Committee Study ways and means of enhancing the County' s economic base. 2. CAO Insure that future redevelopment agreements and land use fees include reimbursement provisions for allowable administrative and legal costs borne by County departments. 3 . CAO/Community Development/ Review the inmate/general Sheriff assistance client work and litter programs operated by the County departments in terms of expansion through various revenue streams, including landfill sites. 4. Transportation Committee Review the Tri-Delta Transit Authority subsidy proposal for funding through the affected cities. -6- 5. Water Committee Study the control of ground squirrels and possible funding sources. 6. Internal Operations Study additional joint venture programs . for the Probation Department, ' such as the painting program. 7. DA/Sheriff/CAO Report the amount and percentage of funds distributed to County agencies from property confiscated in drug arrests. 8. CAO/Health Services Review contracting out services in Health Services and Data Processing as proposed by the Taxpayers Association. 9 . CAO Review further consolidation of services as proposed by the Taxpayers Association. 10. CAO/Social Services Study the Welfare Fraud Bounty Program. 11. Various Departments Provide the Board with list of state laws imposing additional requirements on departments (time/cost) . 12. CAO Provide information on memberships for Board of Supervisors. 13 . Community Development/CAO Determine amount of budgets of planning departments in cities. 14. CAO Review and report on personnel turnover in Public Works and Community Development Departments, 15. Superior Court Determine Superior Court backlog. of civil filings compared to prior periods. 16. CAO/Public Works Review Time magazine article on airport development. 17. Community Development Provide the Board with a report updating the carpool usage of County employees. 18. CAO Determine the amount of restricted court fine revenue allocated to litter fines. 19. CAO/Board of Supervisors Provide certificate of appreciation to persons involved in the painting program for Juvenile Hall. 20. CAO Allocate $20,000 of Challenge Grant dollars. to Senior Tutor Program and have that program report to HSAC how much new money has been generated as a result of their efforts. -7- 21. CAO Review request to use $214,000 allocated previously for Juvenile Hall debt service to maintain juvenile facilities in future years. 22 . CAO Consider pursuing legislation to allow Probation to receive a portion of seizures from drug arrests/convictions. 23 . Sheriff/CAO Provide the Board with details on savings to Sheriff ' s Department from civilization. 3 . BUDGET SAVINGS NECESSARY AS A RESULT OF STATE BUDGET OUTCOME, REVENUE AND EXPENDITURE UPDATES During Budget Committee deliberations, the Board asked the County Administrator to return on July 27 with a proposed plan and implementation time line for departments to absorb necessary adjustments. In summary, the plan calls for the County Administrator to work with each department to develop a savings plan. This will be discussed with departments at a department heads meeting on July 27 . This number will be distributed to departments at a department head meeting on July 27. Departments will present their savings plans to the CAO by August 3rd. These plans will be discussed with County Administrator staff between August 3 and 10. On August 10 and 11, the County Administrator will finalize recommendations and prepare the Board Order which will be presented to the Board on August 14, for adoption on August 15. Board members indicated it was critical to adopt the reduction plan on August 15, due to the absence of several Board members for the following two weeks and the lack of a Board meeting the first week in September. To wait until the next full Board is available would delay savings plan implementation by nearly four weeks. Since it is likely that departments will have to absorb full year costs in only nine or ten months, the impact can be lessened by early Board action. 4. TECHNICAL ADJUSTMENTS On July 19th and 20th, staff brought to the Board' s attention a number of changes to the recommended budget. All the changes were to General Fund revenues and expenditures. The total expenditure increases as a result of all of the recommendations brought forth to the Board during the two days is $647, 143. Revenue increases total $2,163 ,172. Attachments 1 and 2 provide details and explanations for each of the changes recommended during the Budget Committee deliberations. 5. AUTHORIZE THE AUDITOR-CONTROLLER TO MAKE TECHNICAL ADJUSTMENTS TO THE BUDGET WHEN ACTUAL AMOUNTS ARE KNOWN The Auditor is developing final figures related to property tax revenues, fund balance and reserves. By the end of August each year, the Auditor-Controller returns to the Board with final numbers, and these numbers are used in the final budget document that is produced by the Auditor-Controller' s Office. This authorization would allow the Auditor-Controller to balance out accounts and achieve the Board' s direction on the budget. These changes would be presented to the Board formally for adoption when they are available. 6. ADOPT THE 1989 FINAL BUDGET AND POSITION RESOLUTION State law requires that the Board adopt a resolution approving the budget. This Board Order meets that requirement. Attachment 3 includes the changes to the proposed position allocation. Included in the resolution are positions approved related to the West County Justice Center. ATTACHMENTS THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA Adopted this Order on July 27, 1989 , by the following vote: AYES: Supervisors Powers, Fanden, Schroder, McPeak, Torlakson NOES: None ABSENT: None ABSTAIN: None ------------------------------------------------------------------ ------------------------------------------------------------------ SUBJECT: Adjournment IT IS BY THE BOARD ORDERED that its meeting this date is ADJOURNED in honor of the memory of Eric Schaefer, former Mayor of Martinez , who died in a fire in his home. cc: County Administrator I hereby certify that this Is a true and correct copy of an action taken and entered on the minutes of the Board of SWmJqm r the date shown. ATTEST@ a17 /fXf PHIL&TCHIEoR,Cierk of the Board Of SuyaMuxa and County Administrator er 4� .Do"