HomeMy WebLinkAboutMINUTES - 09131988 - 1.63 1- 063
ro BOARD OF SUPERVISORS
FROM: Mark Finucane , Health Services Director yr Contra
By : Elizabeth A. Spooner , Contracts Administrator `�"" "
DATE: August 31, 1988 Costa
County
SUBJECT: Retroactive Payment to Medical Personnel Pool
of Contra Costa County, Inc .
SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION
I . RECOMMENDED ACTION :
Ratify purchase of services from Medical Personnel Pool of
Contra Costa County, Inc . in excess of the payment limit of
Contract 4426-110-12 (and Contract Amendment Agreements
412.6-110-13 , 426-110-14 , 4426-110-15 , and 26-110-16) for the
period May 1 , 1988 through June 30 , 1988 , and authorize the
County Auditor-Controller to pay the outstanding balance , not to
exceed $202000 , for said services .
II . FINANCIAL IMPACT :
The amount of $20 , 000 has been included in the 1988-89 Fiscal
Year expenditure projection for the Hospital Enterprise Fund.
III . REASONS FOR RECOMMENDATIONS/BACKGROUND :
On June 22 , 1987 , the County Administrator ' s Office approved and
the Purchasing Agent executed Contract 426-110-12 with Medical
Personnel Pool of Contra Costa County, Inc. for temporary
licensed nursing personnel to assist Merrithew Memorial Hospital
and Clinics during peak loads , temporary absences , and emergency
situations . Subsequently, the Board approved Contract Amendment
Agreements 4426-110-.13 , 425-110-14 , 426-110-15 , and 426-110-16 ,
as the hospital census increased and the Department was unable
to fill funded vacant positions . On June 289 1988 , the Board
approved a new Contract 426-110-17 with Medical Personnel of
Contra Costa County, Inc. for fiscal year 1988-89 .
During the term of the prior Contract nursing . services were
requested as needed by County staff and provided by Medical
Personnel Pool of Contra Costa , Inc. , in good faith. However .,
even though the total contract payment limit was increased from
$25 ,000 to $225 ,000 , the final amount encumbered under the
contract still did not cover the costs incurred as a . result of
unanticipated patient volume surges experienced in the out-
patient clinics and the Detention Facility . Because of admi-
nistrative oversight by both the County and Medical Personnel
Pool of Contra Costa County, Inc. , use of the nursing service
exceeded the final contract payment limit by app ximately
CONTINUED
$20 ,000 .O
NENT: YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATORRECOMMENDA ION OF BOARD COM ITTEE
APPROVE OTHER
SI r2NATURE S):
ACTION OF BOARD ON .3 APPROVED AS RECOMMENDED X
_ OTHER
VOTE OF SUPERVISORS
1 HEREBY CERTIFY THAT THIS IS A TRUE
UNANIMOUS ABSENT --� —
( � AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
CC: Health Services (Contracts) ATTESTED S E P 13 1988
County Administrator PHIL BATCHELOR, CLERK OF THE BOARD OF
Auditor-Controller (Accounts Payable) SUPERVISORS AND COUNTY ADMINISTRATOR
Contractor
BY
M382/7-53
DEPUTY
Medical Personnel Pool of
Contra Costa County, Inc.
Board Order Page 2
The Health Services Department is requesting that the amount due
Medical Personnel Pool of Contra Costa County, Inc. be paid.
This can be accomplished by the Board of Supervisors ratifying
the actions of County employees in obtaining provision of
nursing services of a value in excess of the contract payment
limit . This will create a valid obligation on the part of the
County, retroactively authorizing all payments made by the
Auditor-Controller up to now, and authorizing payment of the
balance.
Funding for these payments was considered by Health Services and
is included in the current budget .