HomeMy WebLinkAboutMINUTES - 11081983 - 1.32 r
• POSITION ADJUSTMENT REQUEST No. 13/D 5
p 8/30/83
ate:
Dept. No./ SEP I " F0 ?:' '"? Copers
Department Public Works Budget Unit No. 8A " Org,- No. Agency No.
Action Requested: Reclassify Account Clerk II position #65-610 to Account Clerk III.
Proposed Effective Date: ASAP
Explain why adjustment is needed: To properly classify the duties performed
Classification Questionnaire attached: Yes [(]X No
Estimated cost of adjustment: $
Cost is within department'-s budget: Yes No [] i
If not within budget, use reverse side to explain how costs are to be fu ed,
Department must initiate necessary appropriation adjustment.
Use additional sheets for further explanations or comments.
for partment Head
Personnel Department Recommendation
Date: November 1, 1983
Reclassify person and position of Account Clerk II, position 65-610, salary level
H2 005 (1239-1506) to Account Clerk III, salary level H2 100 1362-1656).
Amend Resolution 71/17 establishing positions and resolutions allocating classes to the
Basic/Exempt Salary Schedule, as described above.
Effective: 'day following Board action,
C1
Date fokDirect&fLers=onnel
County Administrator Recommendation
Date: f83
0 Approve Recommendation of Director of Personnel
p Disappr6ve Recommendation of Director of Personnel
0 Other:
for ou ty Administrator
Board of Supervisors Action NOV 81983
Adjustment APPROVED/DTSAM7 VED on J.R. Olsson, County Clerk
N 0 V 8 1983 �IL�16�
Date: By:
1
APPROVAL 'OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL/SALARY RESOLUTION AMENDMENT.
M347 6/82
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' CONTRA COSTA COUNTY
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e CLASS I IF ICA TION QUEST CONN AI RE
Susan L. Hill Public Works
Airport
NAME DEPARTM BF UDIVISION
Account Clerk II Account Clerk III Buchanan Field Airport 8-5
OFFICIAL JOB CLASSIFICATION WORKING JOB TITLE Place of Work and Assigned Hours
Time Required Description of Work:
Identify payments and post to individual accounts. Prepare receipts,
reconcile payments and prepare regular deposits. Reconcile individual
accounts, identifying discrepancies and making adjustments where needed.
Prepare monthly statements on the Data General CRT for subsidiary accounts
45% and reconcile them to the accounts receivable control balance. Reconcile
monthly financial statement runs from deposit permit (ie: revenue,
expenditure, and fund runs) . Reconcile ledger.
Pursue delinquent accounts, following through with whatever action is
necessary to collect. Prepare action for and appear in small claims court.
Prepare all the necessary correspondence .and-make any contacts required
by phone. If a response has not been received from the tenant within':the
5% allotted time, then I recommend towing to transient parking. Determination
of cost effectiveness of various collections methods on various accounts
by researching these methods (ie: collection agency or small claims)
and deciding which would be in the best interest of the Airport. If, in
fact,pursuing the account would not be cost effective, then I would
recommend that the account be written off.
Preparation of monthly summary for the Manager indicating current month
and year to date revenues and expenditures. Preparation-of journals
necessary to transfer enterprise information to the County financial .
system. Provide information to the general public concerning charges,
availability, regulations and services provided by businesses on the
Airport. Assist in compiling information necessary to the budgeting
40% process. Do special studies for the Airport Manager relative to tenant
accounts, costs of services to certain Airport areas, revenues by type
or Airport service area. Prepare detailed quarterly financial statement
for the Airport Manager, Aviation Advisory Committee and Public Works
Director and any other accounting reports that are required for their
monthly meeting.
Prepare invoices and maintain controls on fixed base operators, tiedown
tenants and all non-aviation tenants. Keep controls on all requisitions,
10% purchase orders and contract payments. Determine if there are any
discrepancies and then make any necessary adjustments. Prepare time sheets
and supporting payroll documents.
Ax 75 183
List Machines or Equipment Operated as Port of Job:
10 Key Calculator, Word Processor, Typewriter, Data Control Terminal
Designate the name and title of the person who supervisea position
Harold E. Wight, Manager of Airports
List the names of employees supervise a w o • unit is supervise simply_n_a_m_e_W_6u_n7Tna Mote e t e number of employees,
N/A
11 public contacts are required either in person or by phone, state with whom,and in general, for what purposes
-provide information to the general public both in person and on the phone in regards to charges,
regulations, availability and any other information pertaining to the Airport in general.
Contact with tenants and fixed base operators concerning their accounts and leases. Con ura-
t^ai-inn with various County departments with regard to budget and accounting matters of the Airpor
What decisions must be made in performing the work:
If collection action is necessary, which method should be used. All bookkeeping procedures are
performed virtually without supervision, therefore; all decisions are made with regards to the
accounting process of the Airport.
What parts of the job requite the greatest skill, knowledge,and involve the greatest responsibility:
Preparing the journals to transfer information from the Airport enterprise system to the County
financial system. Prepare monthly statements on the Data Control Terminal and printer for
subsidiary accounts and reconcile them to the accounts receivable control balance. Compile
information necessary to prepare the budget. Preparation of special3��uattaghp
The above statements accurately describe this job as it a been for the p at and 9
c/� q oars Months
(Signature) { / ICY ( Date) 7-22-83
COMMENTS OF IMMEDIATE SUPERVISOR
In what way are the above statements incomplete, inaccurate or misleading:
All of the above statements areaccurate. The initial efforts of setting up the independent
accounting system and transferring it from Central Collections to the Airport was a major task
that took a considerable amount of time by Miss Hill. She worked closely with the computer
department establishing a dew computerized system designed for the Airport. This was handled
alTrnat tntallx7 without_assistance from me.
le' iasic"V°` ° ese't9�" 1f 3�Ytibn is to provide current,' accurate accounting in s�a oorrm
that it lends itself to detailed anaylsis for lease negotiations, budgeting and long rane
planning. It is also important to keep accurate tenant data as well as staying on top oy our
revenue collections.
What changes have occurred in the work of this position ?
The primary change that has occured in the work of this relatively new position is that we now
have the system fully developed and in place. Sue now will be able to concentrate her time more
fully developing a cost accounting system that will give us accurate breakdowns on the airport
to develope the costs relative to the revenues produced by these various segments (see attach #3)
What parts of this job do you check or review closely and why 7
The primary checks now are relative to Sue's preliminary analysis on costs associated with
certain portions of the Airport. Individual analysis may go through several drafts.
If the position requires typing or shorthand, are they incidental or essential ?
It is essential that this position be able to understand and easily use both the computer and
Typing: Time Required:
the word processor.
Shorthand: Time Required:
State what you believe to be the special certificates and minimum amounts of training and experience required to perform this job:
Required education: Technical college training in bookkeeping and accounting.
Required experience: No lessthan three years in responsible bookkeeping/accounting position.
Required license or<2
tale
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Signature) • (Date) 7-22-03 .
COM NTS OF DEPARTMENT HEAD
Comment on the statement of the employee and supervisor. Designate any other positions in the department which you believe are similar in duties and
responsibilities.
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(Signature) V _ (Date)
184
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WHAT PARTS OF THE JOB REQUIRE THE GREATEST SKILL, KNOWLEDGE, AND INVOLVE GREATEST RESPONSIBILITY
6. and studies for the Manager (ie: cost anaylsis of East side tiedown area) .
WHAT CHANGES HAVE OCCURRED IN THE WORK OF THIS POSITION?
3. of the airport. This requires extremely detailed information relative to the revenue
sources and conditions creating various expenses.
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