HomeMy WebLinkAboutMINUTES - 08301988 - 1.32 TO:4 BOARD OF SUPERVISORS 1 '032 CN "ra
FROM: Phil Batchelor, Cosa"
County Administrator
com
DATE: August 39:I; 1988
SUBJECT: West County Justice Center
Extra Services by the Architect: Design Changes
Specific Request(s) or Recommendations(s) & Background & Justification
RECOMMENDATION
APPROVE extra design, engineering and drafting services required to make
County requested changes and AUTHORIZE the County Administrator or his
designee to order these services as an extra service in accordance with
terms and conditions of the West County Justice Center project agreement
for Architectural Services.
FINANCIAL IMPACT
The cost for these extra professional services shall be based on actual
cost not to exceed $120 ,000. Project funds are available for these
additional services.
REASONS FOR RECOMMENDATION/BACKGROUND
During the final weeks of the contract documents phase of design, the
Sheriff ' s Department requested a number of design changes. These changes
improved some of the operational aspects of design and modified a number of
security features. Because of the timing for these changes, drawings and
specifications already prepared had to be corrected, and in some cases
re-engineered.
On January 29, 1988, the Architect submitted a proposal and preliminary
estimate of at least $6&-000": : for the architectural and engineering services
required for the identified changes requested.
On February 9 , George Roemer, Director, Justice System Programs, authorized
the Architect to proceed with the requested changes up to a limit of
$25 ,000 pending receipt, negotiation and acceptance of the Architect ' s
detailed proposal.
The Architect and his subconsultants proceeded in making these changes
quickly in order to minimize any delay in issuing the project for bidding.
The work to be done was basically complete when the Architect"bmitted the
requested fee proposal cost breakdown on March 7 . The rch' e
tectIs fe
proposal increased from $66 ,000 to $130, 000 with 00 of thIs $64, 000
increase shown for the architectural effort.
CONTINUED ON ATTACHMENT: X YES Signature: ,
Recommendation of County Administrator
Recommendation of Board Committee
Approve Other
Signature(s) :
Action of Board on: Approved as Recommended X Other
Vote of Supervisors: I HEREBY CERTIFY THAT THIS IS A TRUE
AND CORRECT COPY OF AN ACTION TAKEN
X Unanimous (Absent 3 & 4 ) AND ENTERED ON THE MINUTES OF THE
Ayes: Noes: BOARD OF SUPERVISORS ON DATE SHOWN.
Absent: Abstain:
Attested: August 30 , 1988
cc: County Administrator's Office Phil Batchelor, Clerk of
CAO, Justice System Programs the Board of Supervisors
Auditor-Controller and County Administrator
County Counsel nn
GSD-Accounting By: o ��it X11' , DEPUTY
El t `=a Services by the Architect
4.uq st 23 , 1988
Page �Two
On July 26, the Architect met with the County' s Project Manager to review
the scope of work required for these changes and to explain the work effort
required to perform the necessary design, engineer, drafting and contract
document changes. As a result of this review and contract negotiation
session, the Architect and Project Manager mutually agreed that the
Architect 's maximum fee should be reduced from $90 , 000 to $80 , 000.
Consultant' s fees and miscellaneous expenses would not exceed $40 ,000 , for
a total cost of $120,000 for extra services for these design changes. The
subconsultant' s fees are limited as follows:
Structural Engineering - $ 8,000
Mechanical Engineering - $ 7,000
Electrical Engineering - $15 ,700
Communication Engineering - $ 7 , 390
Landscape Architecture - $ 1,450
$39 , 540
The extra services were originally authorized by the County in accordance
with the Contract requirements. The Architectural effort was more
extensive than originally anticipated. Due to the dollar amount of these
extra services, this action properly deserves Board of Supervisors action.
The work has been completed and the County staff believes the price is fair
and reasonable. The cost for these changes is limited to design costs,
they having no perceptible impact on construction costs. These changes will
improve future operations and security at this facility.