HomeMy WebLinkAboutMINUTES - 08021988 - T.3 THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA
Adopted this Order on _August 2, 1988 by the following vote:
AYES: Supervisors Powers, Fanden, McPeak, Torlakson, Schroder
NOES: None
ABSENT: None
ABSTAIN: None
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SUBJECT: Adoption of the County Budget for the 1988-1989
Fiscal Year
The Board on August 1, 1988, .closed the public hearing on the
proposed Budget for Contra Costa County for the 1988-1989 fiscal
year and fixed this day for deliberation on the seven recommenda-
tions of the County Administrator as set forth in the attached
report, which is incorporated into this document.
Phil Batchelor, County Administrator, commented briefly on the
recommendations. In response to inquiry of Supervisor McPeak, he
advised that $15 ,000 has been targeted from the Challenge Grant to
fund transportation services for the Senior Youth Tutoring Program.
Supervisor Powers requested that consideration also be given
to targeting Challenge Grant funds for the Prenatal Referral
Services Program. He spoke of the need for this program.
Supervisor McPeak referred to an earlier action of the Board
today in which it agreed to a cash payoff of $69,318 on the Weimar
Institute mortgage note. She proposed allocating $10,000 from the
proceeds of the note to fund the Prenatal Referral service, and if
that is not possible to use Challenge Grant funding.
Supervisor Torlakson expressed his support for the recommen-
dations of Supervisors McPeak and Powers. In the case of the
Tutorial Program, Supervisor Torlakson advised that he would
contact Chambers of Commerce and the Brentwood Senior Citizens
Organization who are looking for programs to dedicate monies
collected through their fund raising efforts.
Supervisor McPeak advised of a meeting with representatives of
the Decorators ' Association and the Painters' Union in which she
suggested a joint venture project to paint Juvenile Hall. She
proposed using the $65,000 budgeted for the purchase of paint and
utilization of professionals from these organizations to provide
supervision and training either through an apprenticeship program
or to juvenile hall detainees who might be able to provide some
labor. She advised that she would donate the $100 she received for
speaking before this group for this endeavor if county staff would
develop a program for this type of joint venturing..
Board members commented on the need for county services, the
mandated programs imposed on local governments without adequate
compensation or reimbursement by the State, and the eroding revenue
base to fund local mandates. The Board agreed that there is a need
to look at the distribution of taxable income to local governments.
There being no further discussion, IT IS ORDERED BY THE BOARD
.that the recommendations of the County Administrator are APPROVED
with the 1988-1989 County Budget being adopted.
IT IS FURTHER ORDERED that $15,000 from the Challenge Grant is
targeted for the Senior Youth Tutorial Program and $10, 000 from
revenues received from payoff of the Weimar note is targeted for
the Prenatal Referral Service, and if this source is not available,
that funding is to also come from the Challenge Grant source.
IT IS FURTHER ORDERED that Resolution No. 88/494 implementing
a personnel and spending freeze (Attachment 2) and Resolution
88/495 providing for additional personnel in certain County De-
partments (Attachment 13 ) are hereby ADOPTED.
IT IS FURTHER ORDERED that the County Administrator is RE-
QUESTED to develop a joint venture program with the represen-
tatives of the Decorators' Association and Painters' Union to paint
Juvenile Hall.
1 hereby certify that this Is a true and correctcops of
an action taken and entered on the minutes of the
Board of Supervisors on the date shown►.
ATTESTIED:
cc: County Departments PHIL BATCHE pia,Clerk of the Board
of Supervisors and County Administrator
By - .Deputy
TO- BOARD OF SUPERVISORS
PROM: Phil Batchelor, VIJI itra
County Administrator CJxJJICi
DATE: August 2, 1988 C
SUBJECT: RECOMMENDATIONS ON THE 1988-1989 FINAL BUDGET
SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION
RECOMMENDATIONS:
1. Adopt the five-point budget reduction plan as discussed below.
2. Direct the County Administrator' s Office to pursue the study and work
plan items discussed in this report during 1988-89 . (See Item B, Page
2)
3 . Explore further the long term funding items which the Board believes
have potential for future financial benefit.
4. Consider funding for several items referred to the Public Hearing on
the budget by one or more members of the Board.
5 . Adopt technical changes to the budget as discussed during the Budget
Committee process and as shown on Page 7 and Attachments 10 and 11.
6. Authorize the Auditor-Controller to make technical adjustments to the
budget when actual amounts are known.
7: Adopt the 1988-89 Final Budget.
BACKGROUND:
A. FIVE-POINT PLAN TO BALANCE BUDGET. ,.
During Budget Committee deliberations, the Board of Supervisors was told
about an expected deficit of $3 to $5 million in the County' s Proposed
Budget. The County Administrator proposed that immediate actions be taken
to balance the budget and asked the Board of Supervisors to approve the
plans. The anticipated deficit is due to many factors, such as:
* The Governor vetoed many cost-of=living adjustments which had been
included by the legislature. This would have assisted the Health
Services Department and other departments in meeting their budget
goals.
* Annexations and redevelopment decreased the amount of property taxes
expected for 1988-89 .
* The jail population has grown at a, rate of 35% since last year,
consuming additional resources.
CONTINUED ON ATTACHMENT: _ YES SIGNATURE; 944W4 J441vlk
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION F BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S1:
A .ION OF BOARD ON APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
I EBY CERTIFY THAT THIS IS A TRUE
UNANIMOUS (ABSENT ) AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: ERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPE S ON THE DATE SHOWN.
CC: ATTESTED
PHIL BATCHELOR, CLE F THE BOARD OF
SUPERVISORS AND COUNTY INISTRATOR
82/7-83 �� BY ,DEPUTY
A range in the deficit number was given because there' are several
outstanding potentially positive items, the outcome being unknown at this
time, that might assist the County as follows:
* In the Governor' s veto message, enough funding was deleted to provide
for a half-year of trial court funding, should the legislature be so
inclined. Although the County could not opt in under the current
language due to the no-and-low property tax issue, there is still some
chance that the language could be worked out to the County's benefit.
* The Governor has also proposed that a portion of the money freed up by
vetos be allocated to counties on a block grant basis. If adopted,
Contra Costa County would receive $955,000 from this source.
* There is an initiative on the November ballot which would increase the
tax on tobacco. The County would be a beneficiary of the increased
taxes that would result from this initiative, if passed. The amount
is unknown, but cannot be overlooked as a potential source of funding
some time in 1988-89 .
* Final fund balance numbers are not known. To the extent they meet or
exceed the budget plan, the: deficit would be less. To the extent they
are less than the budget plan, the deficit would be increased.
The County Administrator proposed an immediate reduction of departmental
operating budgets by 1. 50, which would equal the low end of the projected
deficit. Other measures could make up the remaining amount during the
course of the year, once the amounts are known from the State and the
initiative process. However, it is felt that the earliest the County would
know the final outcome of most outstanding issues would be September. In
some cases (i.e. initiative) , the County would not know until November, and
funding would not be immediate even if the measure passed.
The five-point plan that is recommended is as follows:
1. Approve a 1 1/2a net County cost expenditure reduction as shown on
Attachment 1 and give the Administrative Office the authority to
approve revenue offsets to diminish the impact of the recommended
expenditure decreases. Periodic reports would be brought back to the
Board with specific revenue changes recommended. If these and other
amounts are not sufficient to balance the budget, direct the
Administrator' s Office to explore other revenue enhancements or
expenditure reductions. This could include a further across-the-board
reduction.
2. Approve an immediate countywide freeze on personnel and large purchase
items, as shown on the attached resolution, Attachment 2.
3 . Direct the County Administrator to explore and implement where
feasible countywide early retirement. Such an offering would normally
be offered where the alternative would be layoff without replacement
of the positions being deleted.
4. Direct the County Administrator to work with departments to identify
non-mandated programs and projects, and their costs, for assistance in
preparing the 1989-90 budget.
5. Investigate and pursue the feasibility of a permanent funding source
for the County' s future expenditures, such as the new jail operating
cost and new hospital, through initiation of legislation to allow the
County to implement a tax override for retirement or assessment
districts for certain services.
B. 1988-89 WORKPLAN
During the Budget Committee deliberations, a number of items were referred
to the Administrator's Office and departments for further review and report
back. A listing of those items, the departments affected, and a brief
description of each follows. :Those items whose number is followed by an
asterisk are those items which are reported back as an attachment to this
Committee report.
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Department Item
CAO 1. Bring back the funding and revenue offsets for the
Family Court Services Program when final outcome of
Senate Bill 709 is known, and Senate Bill 90 revenue
ramifications are understood. The Family Court
Services Program provides conciliation services and
avoids court time.
CAO/Auditor 2. Refer Land Information Systems Committee supplemental
Productivity request for Geographic Information System to
Investment Fund Productivity Investment Fund and request that they
provide more information to that Board on the revenue
generating potential of the project. The Geographic
Information System is a multifaceted automated mapping
system which would be of benefit to Public Works,
Community Development, Building Inspection, and other
departments and agencies.
CAO/ 3. Juvenile Hall Placement Diversion. Request more
Probation information about the benefits of the placement
diversion program.
CAO/Sheriff 4. Explore the feasibility of charging fees to offset the
cost of a Maximum Supervision Parole Program.
CAO/ 5. Explore increasing drug counseling and education
A/DA/MH/ program in Juvenile Hall with savings from the drug
Probation program reorganization.
CAO 6. Develop procedures for identifying staff costs for
Board referrals.
CAO 7. * Develop list of Board memberships in the Board of
Supervisors ' budget (Attachment 3 )
Human 8.* Director of HRC requested to develop written outline
Relations justifying need for additional $14,400 for clerical
Commission staff for Human Relations Commission (Attachment 4) .
CAO/General 9. Identify administrative support cost for the MBE/WBE
Services contract compliance program.
CAO/County 10. Explore increased use of County Counsel for Risk
Counsel Management activities.
CAO 11. * Identify capital project request not recommended for
funding included in the "All Other" category.
(Attachment 5)
CAO 12. Examine whether the Criminal Justice Construction Fund
can be used for the jail' s hospital needs.
CAO 13 .* Prepare an accounting of requests for expenditures from
the Criminal Justice Construction Fund. (Attachment 6)
CAO 14. * Prepare a progress report on renovations at the Delta
Municipal Court. (Attachment 7 )
CAO/ 15. Explore whether the County can obtain authorization to
Building recover costs for disposing of abandoned vehicles, and
Inspection secure update on McCorquodale Bill.
Superior 16. * Prepare statistics on Superior Court filings. Court
(Attachment 8)
CAO/Public 17. Study second Public Defender' s Office concept in order
Defender to reduce costs (being integrated with current project
in progress) .
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Sheriff 18. Explore extending Work Alternative Program eligibility
from 30 to 60 days.
Sheriff 19. * Prepare list of pledged contributions from cities and
the State for the E-Net Program. (Attachment 9)
CAO/HSD/ 20. File claims" and prepare lawsuit as necessary against
County the State arising from the lack of funding for mandated
Counsel programs in the Health Services Department.
C. LONG TERM FUNDING ITEMS
The Board asked County departments to explore the long term funding or
savings possibilities of the following:
1. Airport Profits. The airport has been paying for itself for a
number of years, and additional projects are coming on line which
could prove to be lucrative. The Board has asked that the County
Counsel and County Administrator work with the Public Works Department
to identify which profits could be returned to the General Fund and
used to enhance County services.
2. BART Project Debt. The Board has asked for an accounting of the
debt owed to the General Fund from the BART Project, expected payback
dates, and the potential for sales and transient occupancy tax from
the area that could be used in the future to help allay some of the
County' s financial problems.
3 . Contract Services to Other Agencies. The Board has asked that
the County review all current contracts for services provided to other
agencies to be sure that all allowable County charges are being
recovered and requested that the County Administrator make a report
back to the Board after such a survey has been completed in order that
the Board may give further policy direction.
4. Delta Regional Communication Center. Since the new County
communication center on Glacier Drive can be a countywide dispatch
center, the Board has asked that the County Administrator and Sheriff
review the possibility of centralizing all dispatch services at the
Glacier Drive facility. It is felt that this measure has potential to
save a great deal of money without reducing services.
5. Inventory Surplus. The Board has asked that the General Services
Department update the list of all County property and identify any
surplus property which could be rented or sold at some point in the
future.
6. Special Tax Areas. The Board has asked for additional
information on funding which could come from special tax areas for
specified services such as police services. It is felt that
additional police coverage in the future could be dependent on this
special funding vehicle.
D. ITEMS FOR FINAL CONSIDERATION
During the course of Budget Committee deliberations, a number of items were
identified by the Board as worthy of further consideration. A brief
discussion of each of those items, the amounts requested, and the amount
recommended., if any, is included in the following section.
1. J-Team Requested: $277,000 Recommended: $277 , 000
For the second year in a row, the Sheriff requested a Countywide
J-Team consisting of six deputies and one sergeant to respond to a
variety of law enforcement problems anywhere in the County. This
year, with drug issues becoming more critical than ever, it is
recommended that the J-Team be funded for 10 months. Full year costs
-4-
for 1989-90 could possibly be offset by .a parcel tax, which should be
pursued by the Sheriff ' s Department. The J-Team would be a roving,
specialized team that would address problems in specific priority
areas as determined by the Sheriff in working with other law
enforcement officials.
2. E-Net Requested: $125 ,000 Recommended: $ 60,000
The Sheriff requested two deputies and associated costs for County
participation in the Eastern Contra Costa County Narcotics Enforcement
Team. The County would be participating with the cities in East
Contra Costa County. It is felt that, with drug issues being one of
the Board' s top priorities, one deputy working in conjunction with
staff from the East County cities could do a great deal to address the
drug problems in East County. The amount recommended would fund one
deputy and associated expenses.
3 . Juvenile Hall Home Release Requested: $111, 681 Recommended: 0
The Probation Department, has requested funding for three Group
Counselors to supervise a home release program for a selected group of
juveniles. The home release program reduces overcrowding in the
Juvenile Hall by up to 30 children and helps address the health and
safety issues related to overcrowding. Although this appears to be a
worthy alternative to keeping children in Juvenile Hall, funding has
not been identified for this program. The Administrative Office is
working with the Probation Department on the issue of overcrowding and
may return with a recommendation to supplement the existing services
later this year.
4. Intergenerational . Requested: $ 15,000 Recommended: 0
Volunteer Education Program
This year, the Probation Department pursued a grant to help transport
senior volunteers to Byron Boys Ranch to tutor the young men at the
ranch. The grant was terminated and the department picked up this
program from its existing budget in 1987-88. It is asking for a
supplement of $15 ,000 for 1988-89 . Although the program is worthy,
additional funding has not been identified to pay for the additional
cost. The department is encouraged to pursue grant funding or use of
a volunteer driver and/or a contributed van.
5. Child Abuse Vertical Requested: $163 ,000 Recommended: $ 0
Prosecution Program
The District Attorney has requested $163,000 for two attorneys and one
clerk to continue the vertical prosecution of suspected child abusers.
Vertical prosecution means that one attorney follows the process from
arrangement through final outcome. 1987-88 was the last year of a
grant used to fund this program. Although it is seen as worthwhile,
sufficient funding has not been identified to fund it.
6 . Juvenile Intensive Requested: $ 26,134 Recommended: $ 26,134
Aftercare/Phase Down of Grant
The Probation Department has a grant which terminates February 1, 1989
and the County is not eligible for extension. The grant funding
provides for special supervision to those youths with the highest risk
of re-offending after they return to . the community. The requested
amount would help the department complete the fiscal year. It is
recommended that the amount requested be approved, but only on the
condition that the grant be phased out at the end of fiscal year
1988-89. The department should be strongly encouraged to pursue
alternative funding and/or realign existing staff priorities so that
this program can be continued without General Fund supplement next
year.
-5-
7 . Prenatal Referral Requested: $ 10,000 Recommended: $ 0
Service
The County was requested to participate in a program with Alameda
County to provide a referral service for at risk pregnant females.
The amount contributed by Contra Costa, along with the amount from
Alameda, $20,000, would be used as a match to obtain a grant and
foundation funding for a two-county program. Although this program is
seen as extremely worthy, it is not recommended for funding at this
time due to the overall funding constraints and base service problems
within the Health Services Department.
8. Lindsay Museum Requested: $ 5 ,000 Recommended: 0
Each year, the County gives $5,000 from its Fish and Game Fund to the
Lindsay Museum for its outstanding work with wild animals. The
remaining amount in the fund goes to the Sheriff' s Department for the
marine patrol program. Although the efforts of the museum are worthy,
the County is not in a position to increase the funding at the present
time. It is felt that with recent oil spills and the assistance given
by the museum, that other funding sources may be forthcoming.
9 . Knowland Park Zoo Requested: $ 32,500 Recommended: 0
For the second year, the Knowland Park Zoo has requested funding to
continue to provide programs on a regional basis. Although some
Contra Costa County residents undoubtedly use the zoo, the funding
supplement is beyond the County' s current capacities to fund.
10 . Membership in Calif. Requested: $ 1,980 Recommended: $ 1,980
Marine Affairs and Navigation
Conference (CMANC)
A membership contract with CMANC would enable the County to obtain
information and consultation services related to flood control
activities. As such, it is appropriate that a membership contract be
approved out of the County' s flood control budget rather than the
General Fund. With this thought in mind, the requested amount is
recommended, with funding to come from the flood control budget,
Budget Unit 0330.
11. Oakley General Plan Review Requested: $ 5 ,000 Recommended: $ 5 ,000
This amount would complete the contract for the General Plan Review in
the Oakley area. It is felt that special funding can be obtained for
this review and that no additional General Fund dollars would be
required. Since the amount ' is needed to complete the project, it is
recommended for funding with the Oakley Fire Protection District
contributing that amount as their share of the benefit from this
project.
12 . Juvenile Court Referee Requested: $ 15 ,000 Recommended: $ 15,000
The Superior Court has asked for funding to increase the days of the
Juvenile Court Referee from three a week to four a week. This action
has already been accomplished by the Superior Court and backup funding
is now needed and is recommended.
13 . Human Relations Requested: $ 14,500 Recommended: 0
Commission
The Human Relations Commission has requested supplemental funding in
the amount of $14, 500 to provide backup clerical support. The Board
of Supervisors asked for supplemental materials regarding the workload
and work program of the Human Relations Commission, a copy of which is
attached to this report. Although the request may have merit, the
County does not have the sufficient financial resources to supplement
the Human Relations Commission at this time. Instead, it is
recommended that the current clerical support be continued.
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14. Transition Team Requested: $592,000 Recommended: 0
The Sheriff has requested funding for 12 positions to begin planning
and implementing the programs related the West County Justice Center.
The Sheriff points out that many problems were caused by the lack of a
transition team when the last jail was built and wants to avoid those
problems with the new jail by having a planning and action staff in
1988-89.
The impact of the above actions if approved by the Board, would be an
increase in the budget of $413 ,214, of which the General Fund share would
be $406,234 . In order to fund the General Fund increase, reductions are
recommended in the capital projects budget for specific projects as
outlined below:
Reduction of Following Capital Projects in BU# 0111*:
Civic Center Directories . $ 18,000
Juvenile Hall Paint $ 65, 000
Elevator Improvements $ 75 ,000
Civic Center Master Plan $ 50,000
Marsh Creek Module $198,234
Total $406; 234
Sources of Funding Other Fund Share:
Oakley Fire District $ 5,000
Flood Control District $ 1,980
Total $ 6, 980
*The Board also directed that the California Conservation Corps billing for
$10,000 be paid from this budget but that an additional $3 ,800 be rejected.
E. OTHER TECHNICAL CHANGES
Included as Attachments 10 and 11 are reports from the Budget Committee
related to actions taken on July 20 and 21, including changes for which
numbers were not known specifically for the Personnel benefits programs,
which are revenue offset. These actions are necessary in order to
accurately reflect the current budget situation, and are taken in
conjunction with the reduction plans outlined on Attachment 1.
As was presented at the Budget Committee hearings, an additional $1,900,000
appropriation is necessary to supplement the Health Services Budget.
Therefore, it is recommended that Budget Unit - 0465 , Account 3000 , be
increased by $1, 900,000 and that the Hospital Enterprise Fund receive this
supplement in Budget Unit 0540, Account 1011 and Account 8981.
As of August 1st, it appears that sufficient funding is available to fund
the changes outlined above, as well as to increase the amount for retiree
benefits in Budget Unit 0145 by $293 , 538 to address cost increases not
anticipated in the Proposed Budget.
It should be noted that as of August 1 , final fund balance numbers will not
be known. If the fund balance amount included in the budget proves to be
too high, the difference will be made up as a result of the freeze imposed
by the Board in today' s action, as a result of increased revenues from the
State, or as a result of increasing other sources of funding as the year
progresses. if the fund balance estimates proves to be low, it is
recommended that the additional funds used first to fund retiree health
benefits in Budget Unit 0145 and next to reduce the impact of the budget
reduction plan on operating departments. Cancellations and additions to
reserves will also be necessary and the Auditor will bring the actual
amounts to the Board when they are determined.
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Listing of Attachments
1. Department and budget unit charges to meet net County cost reduction
of 1. 5%.
2. Resolution implementing hiring and major purchase freeze.
3. Memberships included in Board of Supervisors ' budget.
4. Information on activities of the Human Relations Commission.
5. Projects included in "All Other" capital projects category (not
funded) .
6 . Requests and expenditures from the Criminal Justice Construction Fund.
7. Progress report on Delta Court Remodel Project.
8. Superior Court Civil filings information.
9. List of pledged contributions for E-Net.
10. Changes from Budget Committee deliberations on July 20.
11 . Changes from Budget Committee deliberations on July 21.
12. Memo regarding animal food purchases.
13 . Resolution adding and cancelling positions for 1988-89.
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j
RECOWIENDED ''1. 5% NET COUNTY COST REDUCTION
FROM PROPOSED 1988-89 BUDGET
- - - -- BY BUDGET UNIT
�- �- :1988-89 BUDGET. REDUCTI4NS�;-
. i
i EXPENDITURE REDUCTIONS
Lre erfinent N..t
P ^�___-- a Net C.oun %of Total 1 112% Bud et
k�trcf U enditures Revenue Cost rt: NK; 'educton ; Amount
335 1,423,015• 700,000: 723,015: 0.37°,6 10,84 1000s ^!
i
Anitrisl�e� �----
366 1 2:510,588: 1,821,000 689,588: 0.36°0 10 344 _ 1000s
Asses-sat I
16 7,293,991; 63,800'•. 7,230,191: - 3.74%; 108,453 10006
'Atd#ar
_ ig i 4,400, 35? 1.282,843: 3,1-17,89 - 1.61:0 46.768 10006
�sdof_s -er -- - - - --- - - _- --�---
_ 1 1,303,313: _ 4,500; 1,298,811 0.67..x- 19,482t 1000-
r.ierk- ecrcl
3 t 992,852: `165.000: 1,727,852: 25,9181 1QOQs
L- - = - :---- --
17,273 - 1000s -
?�,1 3.090.658: .. 1.939.102 1,151,5.,5 6;
�_-_--X3.1-9-!----- �
!Toast 5,083,510: 2,204,102: 2,879,408:_ 1.49°,61 j
�t:trtrrtrr Leet! fi-
_ 35: 2,906,632; _,1,768_469:_-- 1,138,163_ - 1 17,072! 1000s i
3581 650,000 650,000_ 0: 0. nra
--30,000: 0: 30,000: 050 2000s--�
--- 4473' 464,796: 447,896: 16,9000 : 254 2000s
�...__._._.� 59 350,000: 35Q000' 0 0 n%'a.
- --- -... ti Ek _-i
Tong! 4,401,428: 3,216,365: 1,185,063: 0.61°-,6i 17,776~ �
�Gotnrrr�en� �_--- -
- _-__.._.----v-----------.._...._._._.._.. -1,53 -----
`._.._....._.__.__.-388 2,337,4$[ 2,235.003: 102,479: 0.053 1,5371 10006
_._._.._�...-- - -._...- - -....__- -... .. ---......... ---
1-
_��
1
9391 113.610: 0 113,1710 0.0630 1,7014 20003 !
C:4r?
f 341,751: 1,700: 340,051; 5,101 1000s
.__..... 3 3,340,256 1,579,009' 1,761,247 26,419! 1000s
I- ---------------.. _..........-- .................... -. ....
5 0 0 0! nfy
I 25 - 600,000: 600,000 9,6001 20006 I
t 261 762,493' 607,058 155,435 2,3321 1000- i
[-ATTACH"rtEMT 1 -
1
1_ FIC(ln!TM.ENDET) 1. 5% TITET COUNTY COST REDUC T'TO N
FROM PROPOSED 1988-89 BUDGET
BY BUDGET U'dTT
'PACE 2
j
:1988-89 BUDGET REDUCTIONS ��--
_ 2
1
i
EXPENDITURE REDUCTIONS
z��F�rimenl Net __ Net Caen °a of Total 1 1!2° Budget
i surf B. U Cvenditures Revenue Cost(NC Q-) NCC= Reduction Account
35 104,241:-�- __-Q - 104,241: ._ 1,564 1000.
_.�.... - 1 yy-1
111 2,300,000: o 2_,300,000: 34,500, 1
13566,000: _ 0 66,000: _ _ _ _ 990 2000s
(,^_-1451 _ 2,482,920 12,000__ 2,470,920 _ ___- 37,0_64 1000s
147 160,036; : 0
160,0360 n!a 1
�_....._.-...--
151._.. -3,700,000:___.._._.-_ 0: ...__._�3,700,000 55,500 2000s
235! 321,51T _ 0 321,517: 4,823 100f
245 _ 1,562,000: 0 1,562,000 __.__ 23,430 2000s
325 594,784: 146,674: 448,110: _ 6,722 3000.
!
35,6 _ 223,569: 60,0411 163,528: 2,453 2000s
32 1 -+^ 583.967: 270,241 i 313,726? _ _ 4,706 1000s
799 - 1,747,500: 1,747,500 - _� 26,213 2000s
T011 18,891,034: 2,836,759: 16,054,275: 8.310.'0' 240,8141 _
30 1696,677 505,500;~ 1,1911177:- 0.62% 17,868 10004
i DA
- -
242, .._.__ 9
241,991: 1,101,464: 8,140,527: 3 122,108 T 1000s ,1
394; _ 107,569: 34,176: 73,391 1,101__ 1000.
!lTctlali_ -- -- -9,349,560T1,135,640 ----8,213,92Q4,25123,209
_ _.-.
1
G Senr i I
f -- n+._.....-----... -_ - _--_-� -----
L5 423,12r 140,587: _ 282,540: 4_23811000s
742.893_..__-742,893:. 0 _ _-._ - =-QI n!a
6.000 6,000:
2: _0_- - 0r nia.
5� 419,91109,164: 310,748: - 4,661 2000
rr1 12,122,493: °1,417,010: 10,705,483: 160,5821 2000s
7
....____.__.__ '. _ 3,_72,891 3,272,891 Q: D
__.._.....-- -...... -- - --- -----_ . ------- a.
14 236,6701 80,000: 156,670: t -----2,3501 1000. ;
T13ttr1 i 1'(7,223,986:; .5,768,545: 11,455,441: 5.930i'0 171,832
...... --...._... -- -----...................
'tilm Seta
..-._....--_._.....____..._......._..._-..__...._..___..._.....-__..__......_.._._.-_._.__.._._...........M...._..._..._..__-_-.__._•-.--_..:_.--.-------------I._......._.....
..............� 2,694,095 149,164: 2,544,931: 38,174 1000.
45-x. ._:._._._13,073,437: --'6,280,571: 6,792,866: 101 893` 1000s
Y52 2,965,555: 1,848,283:-- 1,117,272:: -- -_.._.....__.}...._._..._ -
�...__._..........______463� 3,226,537: 2,188,040: 1,0_38,497; 15,577 1000s i
465........ 19,913.480: ..---- _-- --- -19,913:480: --- __........ - 298 7021 3000s
...._.._ .. __ _ 1 ._ ..__-
_ I24,894,237: 4,735,_863 -------- - ---- 71,038- - 1000. ---
4s + ._ .. _.._ _ 005, ._..._... �......---- _..:..� 3000-s
- -..._
tvtai 4r5� ....._ 1,005,091.
08 295... ._.- 35,360,295;.._.-.._-3710 .000- -19 23°oi. 557_220 --�
I
ATTACHMENT 1
RECO1`. ENDED 1.5% NET COUNTY COST REDUC"'ION
FROM PROPI19ED 1988,-89 BUDGET
BY- BUDGE'T' UNIT
'PAGE 3
:1988-89 BUDGET REDUCTIONS
X11 EXPENDITt 1P.E REDUCTIONS
�.---Der,
--rlrrren
_.a.— —t� Net—._^—.y _ — _ Net Count _ _2°o_ i Bud of
_ - _ = ,o
and fl C(- Expenditures Revenue Cost Nt-Co: of Tote! 1 1 NCC- -Reduction -Account-i
i P9urtr t=�ct�rrfs � i i__
2201 10.283,568' 4,862,935. 5,420,633 2.81. 81,309 1000s --
3511— 2,998,840: 1,230,239_." 1,768,601:: 0.92°53 26,529 1000s
RC
7266,845' 9,GM 0.00°�a -- 135 10QQs
58� 4,235.845; 4.
Probation _
3Z87,151 18,946,0_46: 2,343,025116,603,021: 8.59% 249,0451 1000s
1 Pub De#ndr -
243� 5,296,710: 84,425: 5,212,285` - 2.70%._--- 78,184 --100.0_s
i
Ufa Works :
33111 367,253: 29.640: 337,613: 53,064 2000s
A19, 43,470: 43.470: 6521 2000s '
-,676,478; 5,161,187: 515,291: _ —7,799 1000S- I
—_- _
971 912,600: 912,600: —_— 0- Oi nJa.
1 To:trl_ -_ ,69.,9,$01: 6,103,427: :e 896,374: 0.4,a13,446
t -'- 6,902----' ---� — —_-------__
sheriff
... r_ .......1.......... .......
1 i
25.5 27,880,415: 7,856,125: 20,024,290_—— _-- 300.3641 1000s j
257; 1,196,367: 971,450 224,91 r 3,3r 41 1000s
350 f 17,727.557: 987,480: 16,740,071'9251,101 1000s
3 1_ 740,654: 12,009: 728,654: 10,930 1000s t
47,544,993:_X9,827,055:_. 37,717,938- 19.53.0, 565,7691 '
._._�.._.__.. _ ....._.............._.._._—�._._.___.._n _'-----._..__...........__......_ ._.._.._...... _.__._-.------........._ .......
solo!uer�• i - - t
ON i 51,934,794: 36,984,060: 14,950,734: 224,261 1000s 1
515; 102,355,992 96,3?9A04: 5,9?6,588: 89:649' 3000s ;i
- --_......_..._.._.......;..- -- - ---..........,- -- -- --'- --- --'---._..—... -._._._.._.....---... -- --- . .__..__..._._..._._....._._........,
{-jam' 9,188,000: 9,188,000: 1 137 8201 3000:
-' ................. - — '- ---- -_ ---. _- - -- - - ---...................._,...........
- '�'--.. ._....-_fi
- i 78,000 : 78,000.: I 1,1701 701 2000
t._..__...__....___......_..._.._......_.-__.,________.._..__-- ;........_._...._-_-.____.__.____.__.....___...___....._,_..___..__..._..___._._..._.__...____._.__...__.....__..__._...._...._.........._......1 i
Tot91 1 163:556,786 133,363,464 30,193,322: 15-63%j 452,9001
_...........
--... -- ' -----._......
200 3,.794,768 1,465:704: 2,329:064 34:9361 1000 1
- .... ... --_- ... -- ._.... ......... ....................
- ----
f38 79,423: 0' 79,423:. 1,191 2GQOs
Tat�sl _ I 3,874,191 1,465,704' 2,408........... ....... ..__...........a.... ....... .
Treasurer i
ATTACHMENT 1
R
TZF COnL^1ETTDED 1'. 5% TNTET Cr?U?`T`.?.'Y COST REDUCTTON
FROM PROPOSED 1988-89 MIDGET
BY BUDGET 171IT
PAGE 4
:1988'89 BUDGET REDUCTIONS
EXRENGITUP.E REDUCTIONS
t
G�ep�.rtrnent Net Net County ; °a of Total 1 1,2% Budget_
_. - ofTot .. ..._._. _
t and Er. t-1 i Expenditure.
Revenue Cost(NC.,Q NCC: Reductirn Account ! I
! t 1,778,210: 465,550: 1,31 2,660: 0.68°0 19,690 1000-
_.—._..,...__...._._.._......._._......._.._.__.._..... -- -._._..... --- ---.._.. --- .._..._...._.
I F'et�esrce I '
' Sl9 261,514: 30,247: 231,267: 0.12°4_ 3.4691 1000s I
TOTAL 414;313,728: 221,137,268: 193,176,460: 100.00% 2,897,647 1
— — (2) REVENUE AGGBAr=SCS
i Depmtrnenl Net Net Cou* %of Total Revenue Budget
and B. Ll 1 Expenditures Revenue Revenue NCC: Addition Account `
Aud 34;` 1 18,302: 32,400: 14,098: 2111 9875 1
------------
.�_.�.._______.. '
34�I� 3.614,328: 3,846,468: 232,140: 250.0001 9090
_..._.._,
--.---__—_ , _
_
5-91 i 218,841: 218,841 0: 0 — nia
T01.91, - 3.833,169 4,065:309: 232,140: 250,000f
--_..__....... _.._._____i._......_.__.----____:_-------_.. .- --_______-_.__
r+_'lr-k-'ec353 ' ;:116:7'35: 1,600,000: 483,265: 7:249 9745
I
L�. ------------
145 ' 4,559,861: 4,564,749: 4,888 73 9556
!TOTAL 9,528,067' 10,262,458: 734,391: 257,5341 !
eve.ave Addh_arks)
.__.._......._..__...._.... --......__.._._?....._..._...._..- ----.._._._..._..._..-----.._.....__.i
�3ADD E,,PENGITURE REDUCTIONS
................
_._
and REVENUE AGGBACKS !
GRAND iNCC YMh Expend.-Reduction '
(TOTAL Iglus NC Re,.fenLie Addback-- 193,910,851: 3.155.181
{4) ADJUSTMENT FQR HEALTH SERVICES
i.. .._..._._.._._..._..._.. --._...._._.._.._
i. .._.._.._.........:_......_....... _.._...._..:_:_......
- -- _..... ........_..................................:._......... ..._._....--------
' Re
i - .......... duction -- ,
Etr549-E-yperrrlrttrres , 298,702 1000- i
EW-1 540 Resenue
298,702. 8981 j
_> - --. _ ..:......._._ . ...._.._ - ___._..._ --- ... —_._..... .....
BOARD OF SUPERVISORS +
FROM: Phil Batchelor, Contra
County Administrator
Costa .
DATE: July 29 , 1988 . . . . IJVu�
SUBJECT: Implementation of Expenditure
Reduction Measures for FY 88/89 '
SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION
RESOLUTION NO.
Whereas the County Administrator has advised that financial projections for FY
1988/1989 indicate' a County wide budget shortfall of $3-5 million and that a
comprehensive strategy is being developed for necessary budget actions to
increase revenue and reduce expenditures.; and
Whereas pending the implementa'tio'n of these actions, it is necessary that
immediate steps be. taken to curtail expenditures in all departments; now
-therefore
The Contra Costa County Board of Supervisors in all of its capacities as the
governing body of this .County and of the districts and agencies of which it is
the governing body RESOLVES THAT:
A. The following personnel :transactions are frozen effective close of
business at 5:00 p.m. on Tuesday, July 19, 1988:
1. The freeze shall restrict the following personnel transactions
which result in the filling of a vacant position by permanent,
temporary or provisional appointment. The transactions listed
below are frozen for all classified, project and exempt posi-
tions:
a. New hires
b. Rehires from layoff and reemployment lists
C. Provisional appointments
d. Temporary appointments
e. Temporary contract employments
f. Short-term/temporary higher .skill level .,reassignments
within deep classes
g. Increase in hours
CONTINUED ON ATTACHMENT: YES SIGNATURE: A 'Id
"' 01,
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S)
ACTION OF BOARD ON APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
UNANIMOUS (ABSENT ) I HEREBY CERTIFY THAT THIS IS A TRUE
AYES: NOES: CORRECT COPY OF AN ACTION TAKEN
ABSENT: BSTAIN: AND EIVT.ERED ON THE MINUTES OF THE BOARD
OF SUPERVI 9O.RS ON THE DATE SHOWN.
CC: ATTESTED
Phil Batchelor,Clerk of the :oa d-_of
Supervisors and County Administrator
ATTACHMENT -2 .
M3e2/7-e3 BY- DEPUTY
-2-
2. For 'the duration of this freeze, departments shall plan their
staffing coverage for vacation, sick leave and other vacancies
to avoid incurring higher pay for work in a higher class
obligations under various Memorandums of Understanding by
rotating a number of staff through a vacant assignment or
splitting the responsibilities of a vacant assignment among
several employees.
3. Personnel transactions listed in Section 1 above which are
delayed by imposiyion of this freeze will not be made retro-
active after the freeze is lifted.'
4. Subject to review of individual actions by the Director of
Personnel and final determination by the County Administrator,
the following personnel transactions are not restricted by this
freeze:
a. Actions necessary to effectuate departmental layoff and
retention plans, voluntary reductions in hours or status,
voluntary demotions or transfers taken to reduce the
impact of layoffs, or other related actions.
b. Appointments from outside County service only for which an
appointment commitment has been made prior to July 19,
1988 and documented by the appointing authority.
C. Merit increments as approved by the ,appointing authority,
including outstanding performance increments provided for
in deep classes.
d. Individual promotions, flexibly staffed promotions,
promotional or upward level skill reassignments within
deep classes and reallocations, transfers or
reclassifications by P-300 or other resolution.
e. Extensions of current temporary, provisional , and pay for
work in a higher class appointments/reassignments and
contracts for temporary help which were in effect on
July 19, 1988 and which are continuations of status quo
staffing for a specific purpose and assignment already
staffed in the same or similar manner and for which the
appointing authority has provided documentation of that
situation.
f. Personnel actions agreed to or committed as a part of a
dispute settlement, court order, lawsuit, grievance or
appeal .
g. Job related differentials including bilingual pay, word
processing differential and video display termitnal
operator differential , as approved by the Director of
Personnel , and other differentials and incentives for
management employees as provided in Resolution No. 87/687.
h. Specific personnel actions . required by law, based on
public health and safety requirements or in consideration
of emergency operational consequences, if supported by
appropriate written documentation from the requesting
department.
i . Positions financed fully by revenue production or which
are 100% funded from non-County sources, if supported by
appropriate written documentation from the requesting
department.
ATTACHMENT 2
-3-
B The Board additionally directs a freeze on contracts for services,
building acquisition and alterations, and acquisition of capital items
and new equipment effective close of business July 19, 1988. Exceptions
to this freeze may be authorized by the County Administrator based on
health, safety or legal requirements, revenue production and proposed use
of other financial resources available for payment or outstanding con-
tractual commitments with documentation and reasons submitted by the
department head.
C. This freeze may be terminated on a departmental basis by the County
Administrator for personnel transactions and/or other expenditures as
noted in B above.
D. The Employee Relations Officer shall give notice of this Resolution to
all recognized employee organizations.
1. To the extent that the subjects of this Resolution are within
the scope of representation under the Meyers-Mi 1 i as-Brown Act
(Government Code Section 3500 et seq. ) , the County offers to
meet with any recognized employee organization upon request
concerning this Resolution.
2. Recognized employee organizations may submit to the Employee
Relations Officer written requests to meet and confer on
specific proposals with respect to this Resolution. This
authorization and direction is given without prejudice to the
Board's right to implement a personnel freeze or reduce or
terminate operations or services of the County"and of Districts
governed by this Board and to eliminate classes of employees or
positions, as involving the merits, necessity, or organization
of services or activities of the County or of Districts
governed by the Board, and not within the scope of
representation.
E. Last minute vetoes by the Governor of items in the state budget has
negatively impacted County revenues. Without this freeze on
personnel transactions, ongoing unfunded expenditures could result
in an unbalanced budget, which would not be legal under the County
Budget Act. Therefore, this resolution is enacted without prior
notice, as an emergency measure pursuant to Government Code 3504.5,
effective immediately.
ATTACHN EN'T' 2
OFFICE OF COUNTY ADMINISTRATOR
CONTRA COSTA COUNTY
Administration Building
Martinez, California
Robert I . Schroder, July 28 , 1988
To: Supervisor Date:
Phil Batchelor, MEMBERSHIPS IN BOARD
From: County Administrator Subject: OF SUPERVISORS BUDGET
As requested at the Budget Hearing July 20, 1988, the following is an
updated list of memberships in the Board of Supervisors Budget..
Information relating to the services that ABAG provides to Contra
Costa County is attached. Information regarding the benefits of the
County' s support to the California Marine Affairs and Navigation
conference has been requested. Based upon Board action on July 21,
the CMANC membership twill be included in the Final Budget, to be
reimbursed from the Flood Control Budget.
Included
In
Proposed
1987-88 1988-89 1988-89
Name of Organization Amount Requested Budget
CSAC County Supervisors Association $ 63, 841 $ 66,689 $ 66,689
of California
CSAC SB90 Services for 1988-89 3 ,500 3, 500 3,500
NACO National Association of Counties 9, 009 9,009 9,009
ABAG Association of Bay Area Gov' t 40,281 42,529 42,529
CMANC California Marine Affairs and 0 1,980 0
Navigation Conference
ARTS Arts Council - Contra Costa 0 6,000 0
County Arts Commission
TOTALS $116, 631 $129,707 $121,727
SR:cm
Attachment
ATTACHMENT 3
ABAG Information
i
During 1987 courses will also be offered for upgrading secretarial, clerical and
administrative support skills. Registration fees and a portion of ABAG's insurance
liability program revenues jointly cover the costs of the Training Institute.
Hazardous Spills Training Center(3) - A series of courses on hazardous materials response
for local emergency personnel, initially funded by a federal Resource Conservation and
Recovery Act grant and continued under contract with the State Department of Health
Services, will be offering advanced level spill response training for local governments in
FY 1987-88.
HAZMACON(2) - ABAG's fourth annual Hazardous Materials Management Conference and
Exposition held in Disneyland in April 1986, will return to the Bay Area, at Santa Clara's
Convention Center in 1987; then back to Disneyland in April of 1988. This three-day,
four-tiered event includes simultaneous technical workshops, exhibits, demonstrations and
training sessions. HAZMACON brings together the most knowledgeable professionals in the
Western United States and decision makers with authority and responsibility to specify and
buy equipment and services. Benefitting from the program are 1) industry leaders from many
disciplines who come to exchange information on all aspects of hazardous materials
management in order to solve the industry's problems; and 2)government representatives as
users of hazardous materials, generators of hazardous wastes, and providers of emergency
services.
LOCAL GOVERNMENT SERVICES
Data Center(2) - In this continuing program, Data Center staff undertake small area
studies under contract and provide Census and other .data and analytic services on a cost
reimbursement basis.
Technical Assistance(2) - Drawing on capabilities developed in ABAG's planning programs,
technical assistance is made available to local and state governments and the private
sector in accord with ABAG's policies on cost reimbursement. Services have included:
data development and analysis; assistance in developing plans and plan elements;
conducting special studies and demonstrations; applications of the Cost Revenue Impact
System (CRIS) Model; and preparing reports.
Financial Services(2) - In FY 1983-84, through its Joint Exercise of Powers authority,
ABAG initiated a cooperative credit pooling program for member governments. The program
enables a group of cities to finance new equipment and real estate purchases through tax-
exempt Certificates of Participation. Through this program public agencies are able to
avoid high interest rates of individually borrowed funds or paying large cash sums for
needed new equipment. They also save by sharing, on a pro rata basis, costs associated
with issuing the certificates, such as bond counseling and financial advice. A master
leasing program was initiated in FY 1985-86.
In addition to publicizing and expanding these services, ABAG is looking into other ways
in which joint action will mean cost savings in meeting local needs.
Insurance Pooling(2) - A self-funded health and life insurance benefits plan, operated
through the ABAG Benefits Trust, was established in FY 1985-86. The plan offers
additional choices in health, dental, vision and life insurance benefits to employees of
member governments joining the Trust. In 1986 the ABAG Pooled Liability Assurance Network
(PLAN) program was established. Additional insurance pooling programs are being developed
for consideration.
ATTACHMENT 3
f
!t
ABAG Information
AGENCY MANAGEMENT
Public Information/Regional Liaison(') - ABAG recognizes the need to involve elecu_J
officials, citizens, technicians, the private sector and special interest groups in the
planning process and to inform these same groups of the services ABAG can provide. The
Public Affairs staff conducts a coordinated communications program which includes- fly_
production and distribution of a government directory, bibliographies, newsl��t�:ers,
rosters, informational brochures, fact sheets, and slide-tape presentations; liaison 'Mn
the news and electronic media; keeping regional issues information files and rnai ling
lists; organization of General Assemblies, public hearings, workshops, conferences, atld
meetings of the Executive Board and standing committees; menzber government haison,;
educatibnal programs in cooperation with community organizations and other public:
agencies; and responses to requests for information from the general public, educational
institutions, and other organizations and agencies. The staff is also responsible for the
ABAG Associates program, advertising and recruiting new private sector members and giving
staff support to the Corporate Advisory Council.
Intergovernmental Coordination( ) - Improved coordination with MTC, throughout the year as
well as in preparation of the Overall Work Program (OWP) continuCs as a major focus. This
close working relationship is essential to avoid duplication of effort in the use of
transportation funds. It also helps ensure that ABAG's comprehensive planning program
contributes substantially to making regional transportation planning more cost-effective,
efficient and responsive to the needs of the region's commuters, industries and the
transit dependent. Coordination with and among local governments and regional agencies,
the private sector and special interest groups will continue, both directly and through
support of ABAG's standing committees, joint policy committees, task forces and advisory
committees.
Legislation(') - ABAG's legislative program will continue emphasis on strengthening local
government service delivery and financing capability; improving ABAG's financial status;
and fostering more effective regionalplanning. ABAG will sponsor legislation to fund
local programs to handle abandoned vehicles; revise the airport land use planning law; and
fund environmental planning activities by the State's councils of governments. ABAG will
also review and comment on other legislation affecting the Bay Area..
Agency Management(1) - To make most efficient use of reduced resources in meeting
requirements of funding sources and augmenting ABAG's helpfulness to member governments,
the monitoring and coordination of local services, special projects, interagency
relations, regional planning, training, legislation and public affairs are centralized in
the office of the Executive Director. In addition to basic functions of annual budget
preparation and General Assembly, Executive Board, Finance & Personnel and Administrative
Committee support, activities include management of the regional planning program.
(i)Priority programs for ABAG dues and MTC comprehensive planning funds
(2)Programs expected to be primarily self-supporting
(3)Federally or State funded programs
?ATTACHMENT 3
Contra Human Relations Commission E°a"�JePe°eary
(415)646-2013
Costa ,;s Administration Building.
County �� g° 651 Pine Street,Room 103 .
�'�., ct� Martinez,California 94553
�S>A COVT�
CONTRA COSTA HUMAN RELATIONS COMMISSION
SUMMARY OF ACTIVITIES
DECEMBER 15, 1987-JULY 25, 1988
Promoting Harmony
Cosponsored multicultural festival with the Center for New Americans.
Developing exhibit celebrating the Constitution.
Actively planning, participating in, and promoting the "World of
Difference" program that will involve KGO-TV, the SF Chronicle,
Safeway Stores and schools in major campaign coordinated by the
Antidefam' ation League to encourage an appreciation of human diversity.
Working with schools throughout Contra Costa County to ensure that
each has a human relations officer whose duty it is to promote
appreciation for diversity.
Preventing Conflict
Developed a project to plan county wide coordinated system to prevent
and respond to hate/violence. Funded by the San Francisco
Foundation.
Mediating conflict between residents of Clyde and protesters at the
Concord Naval Weapons Station.
Conducted 3 day training in conflict management for police, school,
human relations, and public health personnel as well as relevant
community organizations.
ATTACHMENT 4_
Responding to Hate Incidents
Name City Complaint Action Taken
R------ Antioch Ethnic harassment" Commission met with City
by neighbor Manager and mayor. As a
result of consultation city
considered declaring harass-
ment a public nuisance and
took action to resolve issue.
T-- Lafayette Racial graffiti and Contacted businesses and
death threats public agencies to get
written on streets, graffiti removed. Counseled
businesses, school, victims.
home, etc.
N--- Pittsburg Racial harrassment Counseled family and
by neighbors. assisted in arranging for
investigation by Attorney
General.
P----- Rodeo Racial assault in Took report. Complainant
bar and mistreatment wanted no further action.
by .police.
K------ Rodeo Racial harrassment Negotiated agreement'
by neighbor. between neighbors.
S------ Pittsburg Death threats because Arranged for victim support.
of sexual orientation.
F--- -- San Pablo San Pablo Neighbor Currently responding at
dispute. ' request of S.0.
Issues
Should the Commission be considered an integral part of county
government?
Implications
a. The director's position would be converted to a staff position.
b. Clerical support would be budgeted.
Considerations:
a. The addition of the MBE/WBE program will result in complaints of
discrimination against county contractors and purchasers being
directed to the County. The Contract Compliance Officer will
attempt to resolve the complaints, but the Commission could serve
ATTACHMENT 4
as an advisory panel designed to hear appeals from the decision
of the Contract Compliance Officer and make recommendations to the
Board when necessary. This process would not be unique,
adaptations of it are used in Richmond and San. Francisco.
b. The commission currently reponds to "hate incidents"as they are
reported. The number has been limited because it has not
publicized this activity. The number can be expected to increase
as the county develops its capabilities as part of the funded
"Anti-Hate Violence Project".
c. The Commission will continue to be involved in appropriate activities
to promote harmony and appreciation for diversity.
Recommendations
1. Assign the Commission the responsiblity for hearing appeals from
decisions of the Contract Compliance Office regarding complaints of
discriminiation. _The decisions would be advisory and transmitted to
the Board of Supervisors for disposition.
2. Establish a Director's staff position for the Commission. The
position would report to the. Affirmative Action Officer.
3. Provide the Commission witha full-time staff clerical position.
IMMEDIATE NEEDS
THE COMMISSION. HAS BEEN DEPENDENT ON THE MERIT BOARD FOR
.SHARING .CLERICAL SUPPORT. HOWEVER, THE EXECUTIVE
SECRETARY OF THE MERIT BOARD AND THE CHAIR .OF THE MERIT
BOARD HAVE INDICATED THAT THEY ARE UNABLE TO PROVIDE THE
ADDITIONAL CLERICAL ASSISTANCE NEEDED BY THE HUMAN RELA-
TIONS COMMISSION. AN ASSESSMENT OF THE WORK LOAD OF THE
COMMISSION WAS CONDUCTED BY THE EXECUTIVE SECRETARY AND
SHE DETERMINED THAT THE COMMISSION NEEDED APPROXIMATELY
TWENTY FOUR HOURS A WEEK OF ADDITIONAL CLERICAL SUPPORT.
IN; FISCAL YEAR 1987-1988 THE COUNTY ADMINSTRATOR'S OFFICE
ALLOCATED FUNDS TO MEET THE ADDITIONAL NEEDS FOR CLERICAL
SUPPORT FOR THE MONTHS OF APRIL, MAY AND JUNE. THE
COMMISSION NEEDS THIS SUPPORT TO CONTINUE FOR FISCAL YEAR
1988-1989 IF IT IS TO FUNCTION. THE TOTAL ALLOCATION
NECESSARY FOR CLERICAL SUPPORT FOR FISCAL YEAR 1988-1989 IS
$14,800. :
ATTACHMENT 4
Capital Projects Not Approved
In "All Other" Category
1. Fence Repair-Richmond Corp. Yard $ 4,500
2. Finish Grading, Site Drainage, Visitor Parking 117 ,000
40 & 50 Glacier Drive, Martinez
3. Water Line Replacement-Juvenile Hall 10, 000
4. Gutter and Downspout Replacement-Juvenile Hall 4,000
5. Roof Gutter and Parking-Wheel Stop Replacement 5, 500
1619 Shell Avenue, Martinez
6. Sewer Line Replacement-1619 Shell Avenue, Martinez 20, 000
7. Fenced Storage Area-Main St. Fleet Service Center 5,500
8. Toilet Room Plumbing Improvements-North Wing 5,000
651 Pine Street, Martinez
9. First Floor Terrazzo Surfacing-651 Pine St. , Mtz. 20,000
10. Exterior Caulking Replacement-651 Pine St. , Mtz. 450,000
11. Parapet Restoration-Finance Building, Mtz. 1401000
12. Water Line Replacement-725 Court Street, Mtz. 130,000
13 . Third Floor Shower-1020 Ward Street, Mtz. 11,500
14. Roof Deck-1020 Ward Street, Martinez 99,000
15. Skylight-MDF Superior Court Annex, Martinez 20 ,000
16. Carpet-2020 N. Broadway, Walnut Creek 6,545
17 . Gas Line for Water Pump-Byron Boys Ranch 4 ,500
18 . Concrete Slab Replacement-Byron Boys Ranch 40, 500
19. Concrete Flat Work Repair & Toilet Room Painting $ 14,500
45 Civic Avenue, Pittsburg
TOTAL $1, 108, 045
ATTACHMENT 5
OFFICE OF COUNTY ADMINISTRATOR
CONTRA COSTA COUNTY
Administration Building
Martinez, California
To: Board of Supervisors Date: July 22 , 1988
From: Phil Batchelor,/W� Subject: Criminal Justice Funds
County Administrator
The Board asked, during the review of the Capital Budget, for a detail
of the uses for the penalty assessment funds levied upon court fines.
There are two funds, Criminal Justice Construction which is restricted
to criminal justice facilities construction and maintenance and
systems development, and the Courthouse Construction fund which is
restricted to courthouse construction and maintenance. The following
schedule indicates the recommended uses for the funds for 1988-1989:
Courthouse Construction Fund:
Maintain A.F. Bray Building $100,000
Debt Service, A. F. Bray Building 665 ,000
Delta Court Planning and Improvements 135,000
Total $900,000
Criminal Justice Facilities Construction Fund:
Justice System Automation ;$ 50, 000
Debt Service, A. F. Bray Building 725 ,000
Total $775,000
All of the Municipal Court Judges have declared that a project to
assist the Delta Municipal Court is the highest priority for use of
the available funds derived from the penalty assessments. The
consolidation of the Mt. Diablo and Walnut Creek-Danville Municipal
Courts is also a high priority.
The Funds have been used in the past to provide new Superior Court
courtrooms using 15 year, bonds, double-bunk the Martinez Detention
Facility at a cost of $100,000 , construct 60-bed modules at the Marsh
Creek Center for $460,000, construct a new Dispatch Center. for
$650 ,000 as well as $2,000,000 for remodeling and upgrading at all of
the municipal court facilities.
A criminal justice activity that is very high on the priority list
with the Sheriff and my office is the replacement of the inadequate,
ATTACHMENT 6
Board of Supervisors -2- July 29, 1988
overcrowded Drug Testing Lab located in leased space in Martinez. The
facility is small, and is overwhelmingly occupied with staff,
equipment, materials and evidence. The physical conditions create a
very hazardous working environment for the laboratory staff due to the
lack of hoods and other safety equipment which the facility cannot
accommodate. The emphasis on drug enforcement by County, State and
City agencies has vastly increased the responsibility placed upon the
Sheriff ' s drug testing staff. It is essential that actions be taken
to improve the conditions for the staff working in this important
function.
There is an opportunity to correct the conditions for this program in
conjuction with replacement of the County Morgue. Kaiser in Martinez
needs the current Morgue property and is willing to pay for
construction of a new Morgue. It has been proposed to add the Drug
Testing Lab to the project to take advantage of the economies of scale
for a larger project.
The funding for both of the penalty assessment funds is expected to
increase for 1988-1989 as a result of legislation effective late in
1987-1988. Since collections lag far behind the assessment of the
fines and higher rates tend. to increase delinquencies, the recommended
budget is a conservative estimate of 1988-1989 revenues for the two
funds.
PB: lmj
ATTACHMENT 6
OFFICE OF COUNTY ADMINISTRATOR
CONTRA COSTA COUNTY
Administration Building
Martinez, California
Board of Supervisors Date: August 2, 1988
To:
Phil Batchelor, STATUS REPORT ON
From: County Administrator w� Subject: DELTA COURT REMODEL
The project to upgrade the facilities at the Delta Court is underway.
The area in the Pittsburg building at 45 Civic Drive formerly occupied
by the Social Service Department has been cleared of the old
partitions in preparation for the renovation. An asbestos clean-up
specialist contractor is currently working to remove all existing
asbestos from the area in an approved manner.
Bids for the alterations for the court are due to be received by the
General Services Department on August 18, 1988 and will be presented
to the Board for approval on August 23 , 1988. The contract specifies
four months for construction. Funding for the project was approved in
the prior year and is sufficient for the present phase of the project.
A recent proposal by the City of Pittsburg to improve in-custody
inmate security is being studied for possible addition to the project
currently out to bid. Security improvements are needed at the
facility and will be incorporated into the project to the extent that
technical and financial consideration permit.
The long-term proposal for the Delta Court is to locate a new site and
construct a building to meet the court needs for the future. The
present building and site limit the potential for expansion to less
then the present needs of the court without regard to future growth
demands. All of the municipal court judges in the County have
declared the replacement of the Delta Court facility as the highest
priority use for a portion of the new revenues from the penalty
assessments going into the Criminal Justice Facilities and Courthouse
Construction Funds. The General Services Department has identified
several sites in the East " County for consideration. Each identified
site will be given detailed analysis to provide information with which
to make recommendations for future site selection. The new building
option is being considered in parallel with the phase I remodel of the
old facility since site selection, design and construction of a new
facility can take from three to five years.
db:gm
ATTACHMENT 7
P
OFFICE OF SUPERIOR COURT ADMINISTRATOR - JURY COMMISSIONER
CONTRA COSTA COUNTY
Room 124 - Courthouse, Martinez
DATE: July 27 , 1988
TO: Contra Costa County Board
woof Supervisors
o
FROM: , Esther Luterman°'Margolis, Assistant Court Administrator
SUBJECT: CONTRA COSTA COUNTY SUPERIOR COURT STATISTICS
In response to Supervisor Powers' request for data regarding
civil filings, we are enclosing the filing data prepared by
the California Judicial Council.
If further information is required, feel free to contact me
at extension 2356.
ELM:cb
cc: Kerry Harms-Taylor
Sherry Dorfman
Contra Costa County
Encls. RECEIVED
JUL 271988
Office of
County Administrator
ATTACHMENT 8
r -
Table I
CONTRA COSTA SUPERIOR COURT
PROJECTED CASELOAOS AND JUDICIAL POSITIONS REQUIRED FOR 1989
A Past and Projected Filinqj and Weighted Units
ACTUAL FILING PROJE TED FILINGS
TYPE OF PROCEEDING 1983 1984 1 8 1986 1987 1988 1989
Probate and
Guardianship 1877 1888 1884 1749 1716 1685 1685
Family Law 4859 4845 4612 4858 5458 5899
Personal Iniury 1825 2138 2487 _2580 2788 2908 45
Eminent Domain 48 1 8 43 57 74 90
Other Civil :
Complaints 2327 2664 2901 210 2995 3384 3572
Petitions 2689 2689 2897 3403 3030 3200 3244
Mental Health 55 33 34 24 38 46 55
Junvenile:
Delinquency 3541 3188 34401 4358 5045 5670
Dependency 702 719 862 845 1382 1662 1999
Criminal 101 1220 1376 1733 1885 2TZ3 2348
Appeals 6 65 668 569 586 648 676 715
Habeas Corpus 125 182 176 219 141 189 196
Total Filings 19726 20265 21276 23168 24496 26891 29004-
Case—related
90 4.Case—related
Weighted Unitsa/ 1305804 1388371 1487854 1660240 1781137 1983172 2162133
Justice System
-Support Units b/
313393 3 209 357085 398458 427473 475961 -118212
Total
Weighted Units 1619197 1721580 1844939 __2058698 220 610 2459133 2681 4
B. Judicial Positions
Judicial Positions 1983 1984 `1985 1986 1987
Judges 15 i5 15 15 1
Judicial Positions 1 is 18 18 18
Judicial Position c/
Equivalents 1 18 1 17 1 18 1 1
C. Judicial Positions Required for 1988
PROJECTED CURRENT AUTHORIZED POSITIONS
CATEGORY TOTAL REQUIRED BY ASSIGNED FUNCTION POSITIONS
WEIGHTED JUOICIALd/ Commis— REQUIRED
NIT PO ITIONS 'Refereessioners Judges TOTAL
All Categories 2681045 28.47 2 1 15 18 2
al Current weights (see text) applied to filings. d/ Total weighted units divided by 94,170 minutes,
a work year for one judge, and includes 75,336
b/ Twenty—four percent of case—related weighted case—related and 18,834 non—case—related minutes
units for time on non-case—related activities. (see text).
c/ For six—month period from January through
June 1987.
1888e
ATTACHMENT 8
'Sheriff-Coroner Richard K.Rainey
Contra Costa County SHERIFF-CORONER
Warren E. Rupf
P.O. Box 391 Assistant Sheriff
Martinez, California 94553-0039 Gerald T. Mitosinka
(415) 372- Assistant Sheriff
To: Date:
Phil Batchelor, County Administrator July 28, 1988
Attention: Kerry Harms
From: Richard K. Rainey S eriff-Coroner Subject: East N.E.T.
By: Warr n E. - p istant Sheriff
On Monday, April 4, 1988, a meeting was held, and those in
attendance were:
Tom Torlakson - Board of Supervisors
Sheriff Richard Rainey - Contra Costa Sheriff ' s Department-
Chief L. Herendeen Antioch P.D.
Chief J. Nunes - Pleasant Hill F.D.
Chief L. Castiglione - Pittsburg P.D.
Chief J. Franks - Brentwood P.D.
Jerry Smith - State of California, Bureau of Narcotics
Mike Gilbert - State of California., Bureau of Narcotics
Captain R. Pitkin - Contra Costa Sheriff ' s Department
Captain D. Lewis - Antioch P.D.
_ Captain A. Baker- Pittsburg P.D.
There was an agreement to work towards the creation of an East
Contra Costa Narcotic Enforcement Team.
In subsequent meetings with representatives from the Cities of
Pittsburg, Brentwood, Antioch, and the State of California- Bureau
of Narcotics, it was agreed that an East N.E.T. was possible with
the following commitments:
State of California, B.N.E. - One Special Agent Supervisor.
Contra Costa County Sheriff' s Department - Two Deputy
Sheriffs
-, Antioch Police Department - Two Police Officers
- Pittsburg Police Department - Two Police Officers.
General consensus is that the cost of the clerk and operating
costs will be approximately $36,000 per year. This would be
equally split among the jurisdictions of the Cities- of Antioch,
Brentwood, Pittsburg, and the Sheriff ' s Office., which is roughly
$9,000 per agency.
Additional cost would involve approximately twenty hours of
overtime per month, which is roughly $7,500 annually per officer.
ATTACHAtiNT 9
AN EQUAL OPPORTUNITY EMPLOYER
Below is a breakdown of total estimated costs for all agencies
participating E.N.E.T. Costs for the Cities and State are
approximates for the purpose of this document only, as final
agreements have not been reached.
SHERIFF'S DEPARTMENT
2 Deputy Sheriffs = $106,000
2 Vehicles 300 X 12 = $3600X2 = $ 7, 200
20 hr. Overtime X 12 X 2 = $ 15 ,000
Radio Equipment = $ .2,000
Safety Vest = $ 800
Clerk and Operations Cost = $ 9,000
Total $140,000
ANTIOCH P.D.
2 Police Officers = $106,000
2 Leased Vehicles = $ 7, 200
20 hr. Overtime = $ 15, 000
Radio Equipment = $ 2,000
Safety Vest = $ 800
Clerk and Operations Cost = $ 9, 000
Total $140,000
PITTSBURG P.D.
2 Police Officers = $106,000
2 Leased Vehicles = $ 7,200
20 hr. Overtime = $ 15,000
Radio Equipment = $ 2,000
Safety Vest ` = $ 800
Clerk and Operations Cost = $ 9,000
Total $140,000
BRENTWOOD P.D.
Clerk and Operations Cost = $ 9,000
Total $ 9,000
STATE OF CALIFORNIA - B.N.E.
1 Special Agent Supervisor = $ 56,000
1 Vehicle = $ 3 ,600
Office space (Expand C.C.N.E.T Office)
_ $ 10,000
Telephone Service & Equipment = $ 9,000
Buy Funds = $ 12,000
One Vest = $ 400
ATTACHMENT 9
Total $ 91,000
The Sheriff and District Attorney have been adamant that it is
also necessary to add a Deputy District Attorney and a
criminalist, due to the collective impact of Clean Street,
C.C.N.E.T. , W.N.E.T. , and now E.N.E.T. The District Attorney and
Sheriff are negotiating an, agreement with the County Chiefs of
Police that will allow narcotic forfeitures to be shared, in a
larger percentage, for the purpose of funding a Deputy District
Attorney and a criminalist.. There seems to be a good chance that
this revenue producing agreement can be reached; however, both
positions are vital to an expanded drug program in this County
with or without this agreement.
East County will most likely lose the entire East Narcotic
Enforcement Team commitment of five full-time investigators from
the three Cities and the State Bureau of Narcotic Enforcement if
we fail to participate.
RKR:WER:tcr
cc: Captain R.F. Pitkin
ATTACHMENT 9
ATTACHMENT 10
SUMMARY OF CHANGES MADE ON JULY 20 , 1988
Expenditures Revenue
0010 Auditor-Controller $ <73 ,28'0> $ <95,100>
0347 Land Information System $ <26,749>
0790 Notes and Warrants $ 883 ,500
0016 Assessor $ 30, 000
0001 Board of Supervisors $ 199 , 190
0077 Miscellaneous Property $<1,000, 000>
0005 General County Revenue $<503 , 565>
0220 Municipal Courts $ 63 , 213 $ 63 , 213
0026 Office of Revenue Collection $ 43 , 250 $ 43 , 250
$ 119, 124 $<492,202>
ADDITIONAL REQUEST
0035 Personnel Department $ 120 , 678 $ 120,678
A^'TACH"RENT 10
ATTACHMENT 10
1988-89 BUDGET
LINE ITEM CHANGES
JULY 20, 1988
EXPENDITURES
Budget Unit Name & Number Auditor-Controller - BU# 0010
Proposed Final
Line Budget Budget
Item Description Amount Change Amount
1000's Salaries & Benefits $ 3,437,760 $ <37,950> $ 3,399,810
2000's Services & Supplies $ 1,444,070 $ <35,330> $ 1,408,740
Discussion:
These changes reduce staff and service and supplies cast as a result of transfer of
Accounts Receivable function to Office of Revenue Collections.
REVENUE
Proposed Final
Line Budget Budget
Item 'Description Amount Change Amount
9000's Revenue $ <1,075,625> $ 95,100 $ <980,525>
Discussion:
Reflects a reduction in charges to Enterprise Fund as a result of the transfer of
Account Receivable function from the Auditor's Office to the Office of Revenue
Collection.
Budget Unit Name & Number Land Information System - BW 0347
EXPENDITURES
Proposed Final
Line Budget Budget
Item Description_ Amount Change Amount
1000's Salaries & Benefits $ 129,500 $ <26,749> $ 102,751
Discussion:
Reflects reduction in Land Information .System's salary accounts as a result of
cancelling one Land Information Systems Director and adding one Departmental System
Specialist position at a lower salary level.
ATTACHI-LE T 10
1
* Budget Unit Name & Number Notes and Warrants - 0790
EXPENDITURES
Proposed Final
Line Budget Budget
Item Description Amount Change Amount
3000's Other Charges $ 1,437,500 $ 883,500 $ 2,321,000
Discussion:
Augmentation necessary to , cover increased interest cost owing to borrowing
$45,000,000 instead of $30,000,000 included in the proposed budget. All costs are
offset by increased interest earnings, reflected in Budget Unit 0005 - General County
Revenues.
Budget Unit Name & Number Assessor - Budget Unit 0016
EXPENDITURES
Proposed Final
Line Budget Budget
Item Description Amount Change Amount
2000's Services & Supplies $ 1,240,576 $ 30,000 $ 1,270,576
Discussion:
Rebudget $30,000 to contracted temporary help to utilize $30,000 in 1987-88
unanticipated, dedicated revenue generated by the Property Characteristics System.
Budget Unit Name & Number Board of Supervisors - BU11 0001
EXPENDITURES
Proposed Final
Line Budget Budget
Item Description Amount Change Amount
2000's Services & Supplies $ 587,171 $ 199,190 $ 786,361
Discussion:
To rebudget $172,846 Challenge Grant funds not expended in Fiscal Year 1987-88.
Also, to rebudget $26,344 in restricted donations received in 1987-88 for the Human
Relations Commission.
ATTACHMERNT 10
* Budget Unit Name & Number Miscellaneous Property - 0077
EXPENDITURES
Proposed Final
Line Budget Budget
Item Description Amount Change Amount
`2000's Services & Supplies $ 12,323,493 $<1,000,000> $ 11,323,493
Discussion:
Reduces cost for bond reserves as a result of refinancing of facility borrowing
program. This amount recommended for transfer to Health Services subsidy, Budget
Unit 0465.
* Budget Unit Name & Number General County Revenue - 0005
REVENUES
Proposed Final
Line Budget Budget
Item Description Amount Change Amount
9000's Revenue $185,700,702 $<503,565> $185,197,137
Discussion•
The revenue reduction of $503,565 represent the latest estimate of revenues based on
the experience of fiscal year 1987-88. The most significant changes in revenue were
an increase in interest earnings and a decrease in motor-vehicle-in lieu taxes and
property taxes.
* Budget Unit Name & Number Data Processing - BU11 0147
EXPENDITURES
Proposed Final
Line Budget Budget
Item Description Amount Change Amount
1000's Salaries & Benefits $ 4,628,360 $<30,000> $ 4,598,360
5000's Interdepartmental $<7,400,484> $ 30,000 $ <7,370,484>
Transfers
Discussion:
Reflects reduction in Data Processing recoveries due to the transfer of the Accounts
Receivable function to the Office of Revenue Collection.
A`."TACHMENT 10
* Budget Unit Naive & Number_Municipal Court - BU/1 0220
EXPENDITURES
Proposed Final
Line Budget Budget
Item Description Amount Change Amount
1000's Salaries & Benefits $ 7,844,066 $ 63,213 $ 7,907,279
Discussion:
The original recommendation transferred 3 Data Entry positions to the District
Attorney's Office. This recommendation allows two positions to remain in the
Municipal Court budget and funds several months of temporary help in lieu of the
third permanent position.
REVENUES
9000's Revenues $ 4,862,935 $ 63,213 $ 4,926,148
Discussion•
Financial responsibility revenue offsetting costs of 2 data entry positions and
temporary help.
Budget Unit Name & Number Office of Revenue Collection - BU11 0026
EXPENDITURES
Proposed Final
Line Budget Budget
Item Description Amount Change Amount
1000's Salaries & Benefits $ 568,905 $ 37,950 $ 606,855
2000's Services & Supplies $ 129,641 $ 5,300 $ 134,941
Discussion:
Reflects increase in staff and cost of operation due to the transfer of Accounts
Receivable to Office of Revenue Collection from Auditor-Controller.
REVENUE
Proposed Final
Line Budget Budget
Item Description Amount Change Amount
9000's Revenue $ 607,058 $ 43,250 $ 650,308
Discussion•
Reflects changes in revenue as a result of transfer of Accounts Receivable from
Auditor's Office.
ATTACHMENT 10
* Budget Unit Name & Number Personnel Department - BUO 0035
EXPENDITURES
Proposed Final
Line Budget Budget
Item Description Amount Change Amount
1000's Salaries & Benefits $ 2,272,067 $ 78,356 $ 2,350,423
2000's Services & Supplies $ 1,309,812 $ 68,522 $ 1,378,334
3000's Other Charges $ 26,200 $ <26,200> $ 0
REVENUE
Proposed Final
Line Budget Budget
Item Description Amount Change Amount
9000's Revenue $ 1,230,239 $ 120,678 $ 1,350,917
Discussion:
Appropriation changes reflect the .addition of two positions for expanded management
development and training as well as completion of a data processing program for
health benefits. The appropriation increase is offset by charges to other
departments as well as revenue from the Health Benefits Trust Fund.
ATTACH" ENT 10
ATTACHMENT 11
SUMMARY OF CHANGES MADE ON JULY 21, 1988
Expenditures Revenue
0242 District Attorney $ 180, 203 $ 180 , 203
0255 Sheriff-Coroner $ 50,000 $ 50,000
0500 Social Services Administration $ ( 2,166,647) $ ( 2,166,647)
0465 Health Services - Subsidy $ 1,000,000
$ <936,444> $<1, 936, 444 )
ENTERPRISE FUNDS
0540 Hospital $1 ,000,000 $ 1, 000,000
ATmP.CHr LENT 11
ATTACHMENT 11
1988-89 BUDGET
LINE ITEM CHANGES
JULY 21, 1988
Budget Unit Name & Number District Attorney - BU# 0242
EXPENDITURES
Proposed Final
Line Budget Budget
Item Description Amount Change Amount
1000's Salaries & Benefits $ 8,002,148 $180,203 $ 8,182,351
Discussion:
Adds one full time attorney position devoted to prosecuting forfeiture actions. Adds
one full time attorney position and one investigator position for Major Narcotics
Vendor Prosecution Program.
REVENUE
Proposed Final
Line Budget Budget
Item Description Amount Change Amount
9000's Revenue $ 1,101,464 $180,203 $ 1,281,667
Discussion:
Revenue offsetting cost of one Deputy District Attorney provided by asset forfeiture
agreement between cities and County. State grant fund revenue for Major Narcotics
Vendor Prosecution Program offsets cost of one attorney and one investigator.
Budget Unit Name & Number Sheriff - BUIt 0255
EXPENDITURES
Proposed Final
Line Budget Budget
Item Description Amount Change_ Amount
1000's Salaries & Benefits $ 24,215,050 $ 50,000 $ 24,265,000
Discussion:
Adds one full time forensic toxicologist position to the Crime Lab pursuant to drug
asset forfeiture agreement between the County and cities.
AmmACHnapmT 11
* Budget Unit Name & Number Sheriff - BU/1 0255
REVENUES
Proposed Final
Line Budget Budget
Item Description Amount Change Amount
9000's Revenue $ 7,856,125 $ 50,000 $ 7,906,125
Discussion:
Drug Asset Forfeiture money pursuant to joint city-county agreement. `
* Budget Unit Name & Number Social Services Administration - BU11 0500
EXPENDITURES
Proposed Final
Line Budget Budget
Item Description Amount Change Amount
2000s Service& Supplies $ 17,207,861 ($2,166,647) $15,041,214
Discussion:
This expenditure reduction reflects a substantial reduction in State revenues
provided for the implementation of the Greater Avenues for Independence (GAIN)
Program.
REVENUE
Proposed Final
Line Budget Budget
Item Description Amount Change Amount
9000's Revenue $ 36,566,760 ($2,166,647) $34,400,113
Discussion:
Reflects a reduction in State revenue allocation for the Greater Avenues for
Independence (GAIN) Program.
* Budget Unit Name & Number Health Services - Subsidy - BUJI 0465
EXPENDITURES
Proposed Final
Line Budget Budget
Item Description Amount Change Amount
3000's Other Charges $ 23,912,895 $1,000,000 $24,912,895
Discussion:
Increase the County contribution by $1,000,000 to the Enterprise Fund to cover State
revenue shortfalls and COLAs for nurses.
ATTACHr'IENT 11
Budget Unit Name & Number Hospital - BU11 0540
EXPENDITURES
Proposed Final
Line Budget Budget
Item Description Amount Change Amount
1000's Salaries & Benefits $ 42,811,375 $1,000,000 $43,811,375
Discussion:
Add $1,000,000 to assist with the projected deficit resulting from State revenue
shortfalls and COLA's for nurses.
REVENUE
Proposed Final
Line Budget Budget
Item Description Amount Change Amount
8381 Revenue $ 16,818,005 $1,000,000 $17,818,005
Discussion:
Add $1,000,000 to revenues as a result of increasing the Health Services Subsidy -
Budget Unit 0465.
ATTACH'q—ENT 11
GENERAL SERVICES DEPARTMENT
1220 Morello Avenue, Suite 101
Martinez, California 94553-4711
Extension 4920
DATE: July 21 , 1988
TO: Phil Batchelor, County Administrator
FROM: Barton J. Gilbert, Director of General Services
By: Robert,i� R gh, an irec r of General Services
w*41V1*_10
SUBJECT: Animal Food 'Purchases
This responds to your request for information on the process used to obtain
animal food and a comparison of our costs to those available through COSTCO.
Process
Animal food purchases are covered by two blanket purchase orders which were
established as a result of a competitive bid in November 1986. The original
pricing was for the period from January 1987 through December 1987. The
vendors have held their prices and the orders have been extended through
December of 1988. ' Animal Services personnel telephone orders directly to the
vendor charging the products against the blanket purchase orders. Deliveries
are made weekly within one to two days of the order.
Costs
Four products are obtained via the use of the blanket order. A cost compari-
son is as follows:
County Cost As
Product County Cost COSTCO Price a % of COSTCO Savings
Dry dog food $ 9.10/50# $12.99/50# 70% 30%
Dry cat food 12.25/40# 18.45/50# 84% 16%'
Dry puppy food 10.99/40# 14.95/40# 74% 26%
Cat litter 3.75/50# 6.29/60# 80% 20%
The canned animal food used by Animal Services is obtained free of charge from
the Food Coalition. The product is excess to their needs.
Comments
Buying through COSTCO is generally not an efficient method of purchasing for
the County. The reasons for this are as follows:
1. County pricing is usually much lower.
2. COSTCO will not accept a Purchase Order.
3. COSTCO will not deliver.
4. COSTCO does not always have a reliable supply of products needed.
5. COSTCO pricing is not available on the phone; employees must first
go to the outlet to obtain the price, then return to the County
offices for a warrant before returning to the store to make the
purchase.
BJG:CEB:jlg
AT'T'ACHMENT 12
OFFICE OF COUNTY ADMINISTRATOR
CONTRA COSTA COUNTY
Administration Building
Martinez, California
Kerry Harms-Taylor, Assistant July 27 , 1988
To: Co_uTrty Administrator - Financ(Date:
So dra Rothwell, RESOLUTION ADDING AND CANCELLING
From: Administrative Analyst Subject: POSITIONS FOR 1988-1989
The attached resolution adding and cancelling positions for fiscal
year 1988-89, reflects the County Administrator' s recommendations, as
well as, changes made that you are aware of concerning this action.
Please advise if you have any questions.
SR:cm
Attachment
cc: Budget Analyst
ATTACHMENT 13
THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA
Adopted this Order on by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
-----------------------------------------------------------------
-----------------------------------------------------------------
SUBJECT: In the Matter of Authorizing Additional)
Personnel in Certain County Departments)
Resolution No.
Whereas, certain County departments have requested additional
personnel for the 1988-1989 fiscal year; and
Whereas, these requests have been analyzed and reviewed during
budget deliberations, and provision has been made in the Final
Budget for certain personnel additions;
The Contra Costa County Board of Supervisors resolves that the
following positions are added to County departments effective
August 1, 1988.
Class No.
BU# Department Org# Code Classification Added
0242 District Attorney 0242 JWXC Clerk-Sr Lvl 2
0242 JWXB Clerk-Exp Lvl 1
0242 2KTE Deputy D.A. 2
0242 6KVA D.A. Sr Inspector 1
0355 Recorder 0355 JWXB Clerk-Exp Lvl 1
0255 Sheriff 0255 6CVA Fornsc Toxicologist 1
0300 Sheriff 2585 6XWA Deputy Sheriff 10
0500 Social Services 5105 XOVB Soc Cswrk Spec II 15
TOTAL POSITIONS ADDED 33
Class Pos No.
BU# Department Org# Code Classification No. Cancl
0240 District Attorney 0242 2KTE Deputy D.A. 316 1
0242 2KTE Deputy D.A. 317 1
0242 JWXB Clerk-Exp Lvl 315 1
0220 Municipal Court 0210 JPV2 Clerk-DEO II C224 1
0308 Probation 3061 JWXB Clerk-Exp Lvl 30-0052 1
3061 JWXB Clerk-Exp Lvl 30-0065 1
3061 JWXB Clerk-Exp Lvl 30-0066 . 5*
3061 7ATA Dpty Prob Ofcr III 30-0197 1. 5*
& 30-0116
3061 7A73 Prob Aide Proj 30-0526 1*
TOTAL POSITIONS CANCELLED 9
NET TOTAL POSITIONS ADDED 24
* Effective 2/1/89
THE BOARD FURTHER RESOLVED that the positions designated above
are subject to workload and organizational review and approval by the
Office of the County Administrator prior to filling, and subject to
classification review by the Personnel Department if deemed necessary.
FURTHER, BE IT RESOLVED that the Board expects position
reductions in the Health Services and Social Services Departments in
the near future.
I hereby certify that this is a true and
correct copy of an action taken and
entered on the minutes of the Board of
Supervisors on the date shown:
cc: Personnel Director Attested:
County Departments Phil Batchelor, Clerk of the Board of
County Administrator Supervisors and County Administrator
By: Deputy
RESOLUTION NO.
ATTACHMENT 1.3
TO: BOARD OF SUPERVISORS
FROM: Phil Batchelor, lra
County Administrator COSta
DATE: July 29 , 1988 County
SUBJECT: Implementation of Expenditure
Reduction Measures for FY 88/89
SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION
RESOLUTION N0: 88/494
Whereas the County Administrator has advised that financial projections for FY
1988/1989 indicate a County wide budget shortfall of $3-5 million and that a
comprehensive strategy is being developed for necessary budget actions to
increase revenue and reduce expenditures; and
Whereas pending the implementation of these actions, it is necessary that
immediate steps be taken to curtail expenditures in all departments; now
therefore
The Contra Costa County Board of Supervisors in all of its capacities as the
governing body of this County and of the districts and agencies of which it is
the governing body RESOLVES THAT:
A. The following personnel transactions are frozen effective close of
business at 5:00 p.m. on Tuesday, July 19, 1988.
1. The freeze shall restrict the following personnel transactions
which result in the filling of a vacant position by permanent,
temporary or provisional appointment. The transactions listed
below are frozen for all classified, project and exempt posi-
tions:
a. New hires
b. Rehires from .layoff and reemployment lists
C. Provisional appointments
d. Temporary appointments
e. Temporary contract employments
f. Short-term/temporary higher skill level reassignments
within deep classes
g. Increase in hours
CONTINUED ON ATTACHMENT: YES SIGNATURE: Vqa*'4 .
41M
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S)
ACTION OF BOARD ON A0gUSt Z , 1988 APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
X UNANIMOUS (ABSENT ) I HEREBY CERTIFY THAT THIS IS A TRUE
AYES: NOES: AND CORRECT COPY OF AN ACTION TAKEN
ABSENT: ABSTAIN: AND ENTERED ON THE MINUTES OF THE BOARD
OF SUPERVISORS ON THE DATE SHOWN.
CC: Board Members ATTESTED August 2 , 1988
County Departments
Phil Batchelor,Clerk of the Board of
Supervisors and County Administrator
Resolution No . 88/494 :
M382/7-83 BY DEPUTY
-2-
2. For the duration of this freeze, departments shall plan their
staffing coverage for vacation, sick leave and other vacancies
to avoid incurring higher pay for work in a higher class
obligations under various Memorandums of Understanding by
rotating a number of staff through a vacant assignment or
splitting the responsibilities of a vacant assignment among
several employees.
3. Personnel transactions listed in Section 1 above which are
delayed by, imposiyion of this freeze will not be made retro-
active after the freeze is lifted.
4. Subject to review of individual actions by the Director of
Personnel and final determination by the County Administrator,
the following personnel transactions are not restricted by this
freeze:
a. Actions necessary to effectuate departmental layoff and
retention plans, voluntary reductions in hours or status,
voluntary demotions or transfers taken to reduce the
impact of layoffs, or other related actions.
b. Appointments from outside County service only for which an
appointment commitment has been made prior to July 19,
1988 and documented by the appointing authority.
C. Merit increments as ' approved by the appointing authority,
including outstanding performance increments provided for
in deep classes.
d. Individual promotions, flexibly staffed promotions,
promotional or upward level skill reassignments within
deep classes and reallocations, transfers or
reclassifications by P-300 or other resolution.
e. Extensions of current temporary, provisional , and pay for
work . in a higher class appointments/reassignments and
contracts for temporary help which were in effect on
July 19, 1988 and which are continuations of status quo
staffing for a specific purpose and assignment already
staffed in the same or similar manner and for which the
appointing authority has provided documentation of that
situation.
f. Personnel actions agreed to or committed as a part of a
dispute settlement, court order, lawsuit, grievance or
appeal .
g. Job related differentials including bilingual pay, word
processing differential and video display terminal
operator differential , as approved by the Director of
Personnel , and other differentials and incentives for
management employees as provided in Resolution No. 87/687.
h. Specific personnel actions required by law, based- on
public health and safety requirements or in consideration
of emergency operational consequences, if supported by
appropriate written documentation from the requesting
department.
i . Positions financed fully by revenue production or which
are 100% funded from non-County sources, if supported by
appropriate written documentation from the requesting
department.
-3-
B The Board additionally directs a freeze on contracts for services,
building acquisition and alterations, and acquisition of capital items
and new equipment effective close of business July 19, 1988. Exceptions
to this freeze may be authorized by the County Administrator based on
health, safety or legal requirements, revenue production and proposed use
of other financial resources available for payment or outstanding con-
tractual commitments with documentation and reasons submitted by the
department head.
C. This freeze may be terminated on a departmental basis by the County
Administrator for personnel transactions and/or other expenditures as
noted in B above.
D. The Employee Relations Officer shall give notice of this Resolution to
all recognized employee organizations.
1. To the extent that the subjects of this Resolution are within
the scope of representation under the Meyers-Milias-Brown Act
(Government Code Section 3500 et seq. ) , the County offers to
meet with any recognized employee organization upon request
concerning this Resolution.
2. Recognized employee organizations may submit to the Employee
Relations Officer written requests to meet and confer on
specific proposals with respect to this Resolution. This
authorization and direction is given without prejudice to the
Board's right to implement a personnel freeze or reduce or
terminate operations or services of the County and of Districts
governed by this Board and to eliminate classes of employees or
positions, as involving the merits, necessity, or organization
of services or activities of the County or of Districts
governed by the Board, and not within the scope of
representation.
E. . Last minute vetoes by the Governor of items in the state budget has
negatively impacted County revenues. Without this freeze on
personnel transactions, ongoing unfunded expenditures could result
in an unbalanced budget, which would not be legal under the County
Budget Act. Therefore, this resolution is enacted. without prior
notice, as an emergency measure pursuant to Government Code 3504.5,
effective immediately.
THE BOARD OF SUPERVISORS OF CONTRA COSTA COUN'T'Y, CALIFORNIA
Adopted this Order on August 2 , 1988 by the following vote:
AYES: Supervisors Powers , Fanden , McPeak, Torlakson , Schroder
NOES: None
ABSENT: None
ABSTAIN: None
SUBJECT: In the Matter of Authorizing Additional)
Personnel in Certain County Departments)
Resolution No. 88/495
Whereas, certain County departments have requested additional
personnel for the 1988-1989 fiscal year; and
Whereas, these requests have been analyzed and reviewed during
budget deliberations, and provision has been made in the Final
Budget for certain personnel additions;
The Contra Costa County Board of Supervisors resolves that the
following positions are added to County departments effective
August 1, 1988.
Class No.
BU# Department Org# Code Classification Added
0242 District Attorney 0242 JWXC Clerk-Sr Lvl 2
0242 JWXB Clerk-Exp Lvl 1
0242 2KTE Deputy D.A. 2
0242 6KVA D.A. Sr Inspector 1
0355 Recorder 0355 JWXB Clerk-Exp Lvl 1
0255 Sheriff 0255 6CVA Fornsc Toxicologist 1
0300 Sheriff 2585 6XWA Deputy Sheriff 10
0500 Social Services 5105 XOVB Soc Cswrk Spec II 15
TOTAL POSITIONS ADDED 33
Class Pos No.
BU# Department O_rg# Code Classification No. Cancl
0240 District Attorney 0242 2KTE Deputy D.A. 316 1
0242 2KTE Deputy D.A. 317 1
0242 JWXB . Clerk-Exp Lvl 315 1
0220 Municipal Court 0210 JPV2 Clerk-DEO II C224 1
0308 Probation 3061 JWXB Clerk-Exp Lvl 30-0052 1
3061 JWXB Clerk-Exp Lvl 30-0065 1
3061 JWXB Clerk-Exp Lvl 30-0066 . 5*
3061 TATA Dpty Prob Ofcr III 30-0197 1. 5*
& 30-0116
3061 7A73 Prob Aide Proj 30-0526 1*
TOTAL POSITIONS CANCELLED 9
NET TOTAL POSITIONS ADDED 24
* Effective 2/1/89
THE BOARD FURTHER RESOLVED that the positions designated above
are subject to workload and organizational review and approval by the
Office of the County Administrator prior to filling, and subject to
classification review by the Personnel Department if deemL-d necessary.
FURTHER, BE IT RESOLVED that the Board expects position
reductions in the Health Services and Social Services Departments in
the near future.
I hereby certify that this is a true and
correct copy of an action taken and
entered on the minutes of the Board of
Supervisors on the date shown:
cc: Personnel Director Attested: August 2 , 1988 -
. County Departments Phil Batchelor, Clerk of the Board of
County Administrator Supervisors and County Administrator
By: Q /� , Deputy
RESOLUTION NO. 88/495
THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA
Adopted this order on August 2 , 1988 by the following vote:
AYES: Supervisors Powers , Fanden, McPeak, Torlakson , -Sc,hroder
NOES: None
ABSENT: None
ABSTAIN: None
SUBJECT: In the matter of Authorizing Additional)
Personnel in the Sheriff's Department ) RESOLUTION 88/'495-A
WHEREAS, The Board of Supervisors in the adoption of the County
Budget approved positions for the J-Team and E-Net program under the
responsibility of the Sheriff ' s Department;
The Contra Costa County Board of Supervisors resolves that the
following positions are added to the Sheriff ' s Department effective
August 1, 1988.
Class No.
BU# Department Org. # Code Classification Added
0255 Sheriff 2505 6XTA Sergeant 1
0255 Sheriff 2505 6XWA Deputy 6
0255 Sheriff 2535 6XWA Deputy 1
THE BOARD FURTHER RESOLVED that the positions designated above
are subject to workload and organizational review and approval by the
Office of the County Administrator prior to filling, and subject to
classification review by the Personnel Department if deemed necessary.
I hereby certify that this is a
true and correct copy of an action
taken and entered on the minutes of
the Board of Supervisors on the
date shown:
Attested: August 2 , 1988
Phil Batchelor, Clerk of the Board
of Supervisors and County Administrator
By: Deputy
f Q11
cc: Personnel Director
Sheriff-Coroner
County Administrator
AQQ? =o =Controller RESOLUTION NO. 88✓495-A